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  • 2016-09-20 1 | P a g e

    Quick | Simple | Reliable

    Universal Time ClockTM Product User Guide

    RTC-1000 2.5

  • 2016-09-20 2 | P a g e

    Copyright 2014 Icon Time Systems, Inc. All rights reserved. Reproduction of this document in whole or in part is strictly prohibited. This document may contain typographical or copy errors. Universal Time Clock, Icon Time Systems, the Icon Time Systems logo, and all other Icon Time Systems product names mentioned in this document are registered trademarks of Icon Time Systems. All other products, brand names, or company names mentioned in this document are properties and trademarks or registered trademarks of their respective companies. __________________________________________________________________________________________________ Icon Time Systems, Inc. 15201 NW Greenbrier Pkwy. STE A1 Beaverton, OR 97006

    Phone: 800.847.2232 sales@icontime.com www.icontime.com

    mailto:sales@icontime.comhttp://www.icontime.com/

  • 2016-09-20 3 | P a g e

    RTC-1000 2.5 Universal Time Clock User Guide Table of Contents RTC-1000 2.5 Universal Time Clock User Guide.................................................................................................................................. 3 Table of Contents .............................................................................................................................................................................. 3 Chapter 1 | Getting Familiar with Your Time Clock ............................................................................................................................ 6

    Introduction .......................................................................................................................................................................................... 6 Welcome ........................................................................................................................................................................ 6 System Requirements .................................................................................................................................................... 6 Features ......................................................................................................................................................................... 6 Feature Comparison Chart .......................................................................................................................................................... 7 Upgrade Comparison Chart ......................................................................................................................................................... 8 Connection / Setup ........................................................................................................................................................ 8 Logging In ....................................................................................................................................................................... 8 Support and Troubleshooting ........................................................................................................................................ 9 Payroll Interfaces ........................................................................................................................................................... 9 Register your Time Clock ............................................................................................................................................... 9

    Navigating the Time Clock Software ..................................................................................................................................................... 9 Home Page ..................................................................................................................................................................... 9 Current Alerts ............................................................................................................................................................................ 10 Lists Menu.................................................................................................................................................................... 10 Reports Menu .............................................................................................................................................................. 10 Files Menu ................................................................................................................................................................... 10 Settings Menu .............................................................................................................................................................. 10 Help Menu ................................................................................................................................................................... 10

    Using Your Time Clock Terminal .......................................................................................................................................................... 10 Time Clock Key Functions ............................................................................................................................................ 11 Employee Functions at the Clock ................................................................................................................................. 11 Punching In and Out .................................................................................................................................................................. 11 Proximity Badge Entry ............................................................................................................................................................... 12 Web Punch Time Clock Entry ..................................................................................................................................................... 12 Tracking Paid Breaks .................................................................................................................................................................. 13 Department Change (Punch In and Transfer) ............................................................................................................................ 13 Entering Tips, Job Numbers or Piece Counts ............................................................................................................................. 14

    Chapter 2 | Setting Your Time Clock Preferences ............................................................................................................................ 14 Setting Your Pay Preferences .............................................................................................................................................................. 15 Setting Your Overtime Preferences ..................................................................................................................................................... 15 Setting Your Punch Preferences .......................................................................................................................................................... 16 Setting Employee Input Preferences ................................................................................................................................................... 17 Setting Your Device Preferences ......................................................................................................................................................... 18 Setting Your Alert Preferences ............................................................................................................................................................ 19

    Alert Setup ................................................................................................................................................................... 20 Creating Custom Fields........................................................................................................................................................................ 20

    Chapter 3 | Setting Up Your Employees........................................................................................................................................... 22 Employee List ...................................................................................................................................................................................... 22 Adding Employees ............................................................................................................................................................................... 22

    Employee Information ................................................................................................................................................. 22 Employee Settings ....................................................................................................................................................... 23 Lunch Time Deduction ................................................................................................................................................. 24 Web Punch Time Clock Settings .................................................................................................................................. 24 Accrual Settings (Upgrade Required) ........................................................................................................................... 24 Delete Employees Punches ......................................................................