UNESCO/IFLA Workshop onDevelopment of Information Literacy through School Libraries in Southeast Asia

19-22 September 2005

DEVELOPING

ACTION PLANS

Approach to This Workshop

Day 1: Where we are (in terms of IL and SL) – country reports

Day 2: Where do we want to be – vision, developments, projects, SWOT

Day 3 : How do we get there – vision, mission, objectives, action plans

Day 4 : How do we get there – regional plans, national plans, personal plans,

sources of support

Where we are

• We know our country situation– Information literacy– School libraries

• We have many ideas on what can be achieved

• We know our strengths and weaknesses

How do we get where we want to be ?

VMOSA A practical planning process, involving the development

of

• Vision

• Mission

• Objectives

• Strategies

• Actions

How do we get where we want to be ?

Vision

Mission

Objectives

Strategy

Action Plans

Vision

• The dream

• The ideal

• The perfect condition

• A simple phrase that conveys your dream for the future

Vision

A vision should be

• Understood and shared by all

• Broad enough to allow a diverse variety of perspectives

• Inspiring and uplifting to everyone

• Easy to communicate

Vision

Examples of visions

• Vision 2020

• Healthy children

• Education for all

• Peace on earth

Vision

What is your vision, related to IL and SL?

Write down your initial ideas.

Mission

Mission statements describes

• what you are going to do

• Similar to vision statement, but more concrete and more "action-oriented"

Mission

A mission should be

• Concise– gets its message across in one sentence

• Outcome-oriented– explain the major outcomes you are

working to achieve

• Inclusive– Stated broadly; does not limit the strategies

or sectors

Mission

Examples of mission statements

• To become a developed nation by the year 2020

• To promote child health and development through a comprehensive nationwide program

Mission

What is your mission?

Write down your initial ideas

Objectives

• Objectives are the specific measurable results of an initiative

• Objectives offer specifics of how much of what will be accomplished by when

Objectives

Why objectives?

• Set priorities

• Create specific and feasible ways to carry out the mission

• Serve as markers for managers, funders, and community

Objectives

Examples of objectives• By 2010 (by when), to increase by 20%

(how much) the number of schools that have a full-time teacher-librarian (of what)

• By the end of 2006, 100 teachers will have attended a 2-day training program on information literacy conducted by the Ministry of Education

Objectives

Objectives should be SMART+C

• Specific. how much (e.g., 20 %) of what is to be achieved (e.g., what outcome) by when (e.g., by 2010)?

• Measurable. Information concerning the objective can be collected or obtained from records (at least potentially)

• Achievable. Objectives are possible, can be attained

• Relevant to the mission. Objectives fit in with the overall vision and mission

• Timed. Have a timeline by which they will be achieved

• Challenging. Stretch the organization to significant improvements

Strategies

Strategy (Latin: generalship)

• Provides overall direction for an initiative

• A way of describing how you are going to get things done

• Less specific than an action plan but tries to broadly answer the question, How do we get here to there? (public transport?)

Strategies

Strategies should

• Provide overall direction

• Fit with resources and opportunities (SWOT)

• Minimize resistance and barriers

• Reach those affected

• Advance the mission

Strategies

Developing strategies

• Brainstorming

• Identify (or review) the targets of change and agents of change

• Review vision, mission, and objectives

• Select strategies from brainstorming session that match vision, mission and objectives

Strategies

Examples of strategies• Attempt pilot projects• Communicate information to …• Collaborate with local …• Survey and report on …• Organize [action group]• Integrate activities with …• Enact and enforce …• … …

Action Plans

Action Plans

• Help turn the dreams into reality

• Describe the way you will use the strategies to meet the objectives

• Consist of a number of action steps or changes to be brought about

Action Plans

Action plans• Help us understand what is possible and what

is not

• Save time, energy, and resources, in the long run

• Ensure details are not overlooked

• Provide accountability – people know what needs to be done

Action Plans

Action plans describe• What actions or changes need to be happen

• Who will carry out the changes

• By when will they will take place, and for how long

• What resources (i.e., money, staff) are needed to carry out these changes

• Communication (who should know what?)

Action Plans

What Who When Resources Communication

Action Plans

Steps in development of action plans (ideally):

• Determine what people / sectors / systems should be changed

• Convene a planning group to design action plan

• Develop action plan composed of steps that address proposed changes

• Review completed action plan for completeness

• Follow through

• Keep everyone informed about what is going on

• Keep track of what (and how well) you have done

Follow-Up

Using the information from • the presentations on Monday• the variety of ideas presented on Tuesday,• the SWOT analysis on Tuesday, and• your own knowledge and experience of your

country,

Develop a vision, mission, objectives, and action plans for information literacy education through school libraries in your country