DEVELOPING A WORK PLAN: YANUDP's CORPORATE PLAN-2013-2015

PRESENTED BY:MR.ASSAN JALLOW, CEO & FOUNDER.MA ECONS, MCOM-TAXATION, BSC (HONS) ECONOMICS & MANAGEMENT.YOUTH ALLIANCE FOR NATIONAL UNITY, DEVELOPMENT & PEACE BUILDING YANUDPTEL: (220) 9869316/ 7775582/ 3658607EMAIL: assubj78@yahoo.co.uk /ajallow@gra.gmSession Held@ the Barra-Essau Upper Basic School (BEUBS) on13th January 2013

DEVELOPING A WORK PLAN: YANUDP's CORPORATE PLAN,2013-2015

You cannot teach man anything, you can only help him find it within himself- Galileo GalileeAlec Bourne states that - it is possible to store the mind with a million facts & still be entirely uneducated.Please, keep these thought- provoking proverbs because we will come back to them @ the end of the presentation proper.SESSION'S THOUGHTFUL PROVERB

Introduction -What is a Corporate Plan?What Constitutes a Corporate Plan?Why Corporate Plan in an organisation? What Is The Yanudps Corporate Plan Trying To Achieve? YANUDPs Institutional Governance Structure

PRESENTATION OUTLINE

Strategic Foundation of the Corporate PlanStrategic theme of the Corporate PlanYANUDPs ApproachYanudps Corporate Vision & Mission StatementValues to Uphold & Strategic GoalsStrategic Corporate Plan ProcessHow to Achieve a Vision & Mission Cont'd: PRESENTATION OUTLINE

What Is A Work Plan?Why Develop A Work Plan? Conducting Strategic Planning on Work PlansHow To Develop A Work Plan Developing results-oriented Work PlanExecuting A Work Plan Monitoring & Evaluating A Work Plan Summary & Conclusions

Cont'd: PRESENTATION OUTLINE

Take/or guide participants and members about Yanudps strategic plans and objectives are:

Understand the importance of developing work plans;

At the end of the session, participants would be able to develop their own work plans. OBJECTIVE OF THE STRATEGIC SESSION

Refers to a set-out development plan of an organisation within the confines of a set time limit;

The YANUDP Corporate Plan was developed, conceived and formulated based on consultative basis to direct the Organisation towards realising its stated strategic goals and objectives;

The corporate plan is a reflection of how each and every member of YANUDP are going to contribute to the organisations predetermined goals;

The plan is meant to ensure that the organisation takes coordinated action to address issues identified by stakeholders, hence responding to Governments policies, through complementing and contributing meaningfully in all areas of youth development; Introduction: What Is A Corporate Plan?

The Corporate Plan forms the basis of the work plan;

The plan will play a crucial role in directing YANUDPs development policy and guiding the allocation of resources and implementation of set objectives.

The Corporate Plan covers a period of three (3) years, 2013-2015;

The Corporate Plan contains the Organisations historical development, vision & mission statement, core values, aims &objectives, predetermined strategic goals, governance structure, set areas of intervention;

The Corporate Plan provides monitoring and evaluation (M&E) mechanism for effective institutional accountability and monitoring of progress on implemented activities, against their intended benefits and impacts.CONT'D: INTRODUCTION

A Corporate plan comprises of the ff components: Vision & Mission Statement;Highlights the mandate & functions of an organisation;Outline the organisations resources and operational scope; States Objectives and predetermined goals; Map-out strategies and the iterative workable solutions in attaining stated set objectives;

What constitute a Corporate Plan

To serve as a guidance roadmap tool;

To set-out an organisations broader strategies and vision within the tentacles of its operating environment for a specific timeframe;

To evaluate and monitor predetermined goals to gauge their level of effectiveness and impacts;

Why Corporate Plan

Develop the mantra of youth development & empowerment, hence inculcating the virtues of discipline, respect and participation;

Promotes responsible leadership, activism & volunteerism;

Enhance the principles of advocacy through enhanced participation and involvement of all;

Ensure quality delivery services geared towards educating & empowering youth on their civic duties and obligations in national development

What is the Corporate Plan trying to achieve:

Revitalise, reinvigorate and harmonise youth participation in the strategic decision making process of our area of operations; Guide the implementation of planned activities; Provides the roadmap of our intended result based activities;Monitors progress against constraints/challenges;Conduction of periodic trend/gap analysis of committed activities.

CONT'D: What is the Corporate Plan trying to achieve

The Board Of Trustees (BoT);

The Executive Committee;

The Advisory Council: Adopted Mother, Father & Security Advisor;

General, Ad-Hoc & Honorary Members;

Established Committees

Special Emergency & Annual General Meetings;

Institutional Governance Framework

Harness potentials of every member of YANUDP to unlock their talents & skills; Strengthen & deepen relationship;Encourage/Increased knowledge production;Conceptualising theories of imagination & intelligence into living practicalised ideas;

Strategic Foundation of the Corporate Plan

Enhanced youth active participation in fundamental youth issues, e.g. sexual & reproductive health rights, drugs, prostitution, etc.

Build & increase skills & knowledge capacity within the youth folk to enhance responsible leadership;

Promote a culture of commitment & unquestionable loyalty towards independence & nationalism;

Strategic Theme of the Corporate Plan

How to enhance active youth participation; Proactive engagements in order to rationalise, harmonise & integrate youth into a formidable force under one common platform & identity;Promote mutuality, love, respect and cooperation;Promote both internal & external communication culture;Develop an effective & efficient mgmt. framework for access & utilisation of ideas, knowledge & skills;

Cont'd: Strategic Theme of the Corporate Plan:

Conduct research & public perception surveys on youth;How to promote responsive leadership & responsive culture of dedication to community service; Training &capacity building capacitise on public speaking & oratory skills to address shyness, Maintain an Open Door Policy Encourage the two-way feedback mechanism traffic; Assign tasks & responsibilities

CONT'D:

Conduction of Needs Assessment; Prioritisation of identified needs; Sustainable & effective participation, partnership & collaboration; Sharing of information, knowledge & best practices; Result-oriented & delivery focused position;

OUR APPROACH

To be one of the leading and most strategic youth organisation that promotes sustainable and responsible youth activism, participation and leadership for an enhanced socio-economic growth and development.YANUDP's Corporate Vision

Every organisation selects a unique path to achieve its long and short-term goals.

The vision statement of an organisation describes the goals that an organisation aspires to achieve in the future; Cont'd: Vision Statement

whereas, the mission statement defines the means to achieve the vision, through consolidated & refined objective settings to achieve the stated objectives of an organisation.

YANUDP's Mission Statement

Creates an environment that encourages sustainable and active youth participation;

Determined to train, develop and transform youth into responsible citizens;

We pledge to inculcate the virtues of discipline, peace, patriotism, nationalism, honesty, determination and loyalty into the youth;

. Promote an intellectual forum in harnessing and nurturing skills and talents, that encourages rational and thought-provoking (critical) thinking and thoughts;.

Cont'd: YANUDP's Mission

Establish and foster an intellectually, development-driven and enterprising organisation, that encourage thought-provoking thinking & reasoning;Promote an environment of justice that encourage youth participation and involvement regardless of limitations in decision making both at the local, regional and national level (s), respectively.To initiate, replicate and establish a Community Policing Network.Cont'd: YANUDP's Mission Statement

Education & learningCaring & loving (Empathy);Integrity; Self respect & morality (i.e. respect for one another; Activism & volunteerism;Dedication & determinationEntrepreneurship

Values to Uphold

To create limitless public awareness campaign on youth issues;

Engage in strategic & beneficial partnerships with stakeholders, youth organisations & private institutions;

Train, develop and transform youth (people) and culture into practical & result-based ingredients;

Promote responsible youth development initiatives.

Strategic Goals

28Mission Why we existCore values What we believe inVision What we want to beStrategy Our game planBusiness/Operational plans What we need to doPersonal objectives What I need to do

Quality processesPeople (Internal/external SatisfactionStrategic outcomesUser needs

UsersatisfactionV.STRATEGIC CORPORATE PLAN PROCESS

Development & implementation of a Work Plan;Conduction of periodic functional gap analysis on ongoing work execution assignments/ activities; Promoting active & responsible youth participation;Empowering people & changing lives through (I.C.E);Monitoring & Evaluation.

What Do We Do To Achieve Our Vision & Mission Statement

A detailed programme implementation of stated goals and activities designed purposely with a set of definite and varied variables that uniquely describes the way & manner an activity is/to be managed and how resources are to be properly and sustainably use in the execution of desired objectives within a specific time period. What Is A Work Plan

A designed road-map anchored on a result-oriented activity that provides a comprehensive framework of how intended programmes are to be implemented. A work plan looks at what must be done?, when must it be done?, where will it be done?, how will it be done?, why must it be done? And who will do it? Work plan comprises of the following components:(a) Objectives/goals, (b) Strategies, (c) Activities, (d) Resources, (e) Timelines, (f) KPIs and (g) Responsible parties:Cont'd: What is a work plan

Difference between a goal and an objective: a. Goals are broad objectives and objectives are precise; b. Goals are intangible and objectives are tangible C. Goals cant be qualified, objectives can be qualifiedOverall, an objective refers to something that ones efforts or actions are intended to attain or accomplish. A specific result that a person or system aims to achieve with a time frame.31

Objectives/goals: specific result that a person or an org. aims to achieve within a set timeline. Objectives are the goals, aims, or purposes that organisations wish to achieve over varying periods of time Goals are broader objectives, that are intangible & unquantifiable.(b) Strategies: Refers to an action plan aimed at achieving long-term objectives by using available resources.(c) Activities: refers to proposed programmes/ projects(d) Resources: verifiable means, inputs, equipments(e) Timelines: period/timeframes(f) KPIs: Measurable variables/ indicators(g) Responsible parties: AccountabilityTerms of Definitions

Development of Goals- Thru' MBO:Mgmt By Objective.

1. Goals are broadly stated aims 1.Objectives are specific aims2. Goals are qualitative in nature 2.Objectives are quantitative in nature3. Goals are long-term 3.Objectives are short term4. Goals cannot be measured in 4.Objectives can be measured most casesOverall, goals and objectives are the set preconditions for the accomplishment of an organisations vision & mission.

TABLE-1: Difference between Goals and ObjectivesGoals Objectives

SpecificMeasurableAchievableRealisticTime BoundSmart Principles of Objectives

Objectives form an important part of the plans of an organisation, as they split the vision and mission into actions to be implemented. The importance of objectives is as follows: Defines the relationship of an organisation with its internal and external environment Provides the basis for strategic decision-making Helps in pursuing the vision and mission Provides a yardstick for measuring performance of the organisation Serves as a motivating force to achieve the goals & ensure their operational natureImportance of Objectives

There must be active, vigorous, continuous, and creative planning for organisations that want to stay competitive and beneficial to their societies/ communities and people. YANUDP as an organisation that looks forward to the future and tries to stay alive and prosper in a challenging world thought it wise to develop a work plan;

To guide and ensure a proper & effective activity implementation & execution of stated goals & objectives;

WHY DEVELOP WORK PLANS

Focus the environment in which objectives must be accomplished;Determine the approach by which the goals & objectives are to be accomplished;Coordinate & consolidate different strategic goals & objectives of an organisation earmark for implementation; Guidelines for activity implementation on mid-term reviews & evaluation of results against set objectives; Evaluate the current status of ongoing activity/ programme;

Cont'd: WHY DEVELOP WORK PLANS

Presents a framework for improved coordination & control of activities;

Allows for self-examination, identification, prioritisation & exploitation of opportunities;

Provides a cooperative, integrated & enthusiastic approach to tackling problems and opportunities.

Cont'd: WHY DEVELOP WORK PLANS

What is strategic planning about on work plan?WHERE ARE WE NOW?Current situation2. WHERE DO WE WANT TO BE?Mission/vision3. HOW DO WE GET THERE?Strategies/Actions 4. HOW DO WE KNOW WE HAVE ARRIVED & HOW DO WE STAY THERE?Monitoring/evaluation/ Sustainability

Work Plan Development

Identify programme/activity implementation Design programme implementation of stated objectives;Develop impactful programmes Identify outcomes;Identify beneficiary & required resources;Assign responsibilitiesDevelopment presupposes planning.. Planning ensure due execution of predetermined goals.

HOW TO DEVELOP & EXECUTE A WORK PLAN

DEVELOPING RESULTS-ORIENTED WORK PLANS

Output

Activity

Input

Outcome

ImpactResults Monitoring(Evaluation)Implementation Monitoring (Means and Strategies)Implementation

Results

Results-based Agenda Result-based agenda focuses on performance, achievement of predetermined goals, results and impacts.Results-based Management of Work Plans. YOUTH

SOCIETYPlansNat.

Result-basedagenda

YANUDP

43

Executing a Work Plan: The Hierarchy of objectives and their linkage to inputs

VisionMissionStrategic ObjectivesKey OutputsActivities

Inputs (resources)

Working processPlanning process

44

M&E System: Determines the success or failure of interventions.

Inputs ActivitiesImpactOutcomes Outputs

Programme analysis/examination of activities/goals to address any form of deviations, challenges, etc.

Better management & accountability of resources.

Promotion of result-driven & impactful activities.

Quality & relevance of stated goals/ activities to the community & people.

Participatory approaches in improving the mechanics of Informed persons

Promotion of decisional & sharing of information across the YANUDP cycle.

Identification of activities- Participation

PreparationImplementationChallengesGS

46

budgets activity objectives now results

Managing for results or results agenda leads to a results chain

InputsProcessOutcomes/ Impacts

Outputs

Summary: Over decades, shift of focus in organisations into more impactful and results-oriented organisations.

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A Work Plan visualises the strategic course of action and programme implementation of predetermined goals & objectives of an organisation;

Forecasts the environment in which objectives must be accomplished ( i.e. on the present & future problems);Cont'd: Summary

Determines the approach by which the goals and objectives are to be accomplished;

Helps in developing leverage strategies to mitigate means of coping with realised problems;

Cont'd: Summary

No worries & let it not sound Greek to you, but we can solemnly do it together.Thank YouLET'S DISCUSS.

Conduct Clean up exercises Provide sensitisation/ education on environmental protection, waste mgmt, drugs, cigarette smoking, early school drop-outs, youth delinquency problems, youth prostitution, etc. Identification & training of Peer Health Educators- Malaria, Conduct outreach programmes on reproductive health issues Design & implement a Community HIV/Aids Programme

Activities

Undertake Advocacy campaigns in communities- targeting the youths & children: on child rights, women empowerment, community driven programmes, halting traditional FGMs etc,. Entrepreneurship development & Microfinance Schemes Organisation of sporting events, such as Football, Volley Ball, Beach Soccer, Basket Ball, wrestling competitions; Organisation of Fashion Nites, Commercial Dances, Comedy Festivals, Swimming Competitions, Marathon, Sabarr,etc.Cont'd: Activities