December 3, 2008 Disneyland Hotel, Anaheim, CA

Room - Dreams A Call in Number 877-203-6230 PIN 818

Agenda

I. Introduction • Welcome/Role call

II. Consent Items

• Approval of November 2008 Board Minutes (attached) • Approval of Financial Statements (attached)

III. Discussion/Action Items

IV Presidents Report (Viki Copeland)

• Plan for Audit 2008-(verbal) • 2009 Goals Update

V Past Presidents Report (Brad Grant) VI President Elects Report (Thomas Fil)

• Conference 2009 Update- (verbal) • Partnership with California CPA Education Foundation(verbal) • Election Results

VII DMH Report VIII Committee Reports

• Administration-Transition Update • Annual Seminar • Budgeting & Management Reporting • Career Development • Fiscal Policy • Membership • Professional & Technical Standards • Technology

XII Other Items

• •

XIV Adjournment

CSMFO Board of Directors Meeting November 19, 2008 Via Conference Call    Board Members: Viki Copeland, Thomas Fil, Brad Grant, Agnes Walker, Ronnie Campbell, Mary Dodge, Pauline Marx, David Cain  Participants: Brent Mason,  Chu Thai,  Joan Michaels Aguilar, Helen Leeds,  Dennis Danner,  Bob Biery, Janet Salvetti, Jesse Takahashi , Cindy Guziak   Staff: Devon Hood, Melissa Dixon, Catherine Smith  

I. Introduction/Role Call  President Viki Copeland welcomed everyone to the meeting. Devon Hood took role.  II. Consent Items 

  Motion to approve September 2008 minutes with a few grammar  changes was made. Seconded and approved.  Finances were presented but in the Adobe format did not download the entire months. The line item was out of balance as well and Viki Copeland will work with Rob Burns to correct this. Motion was made to table the finances until the December 3 board meeting. Motion seconded and approved.  Approval of Executive Committee’s November 6 meeting was made with a grammar correction. Motion to approve minutes with changes was made. Seconded and motion passed.  III. Action Items 

 a. Scholarship Program‐ Pauline Marx 

Pauline Marx provided a report on introducing a scholarship program for attendees at the Annual Conference. This report was mirrored after OMFOA and CMTA. The board liked the idea of the simple and manageable approach of the program. The program would allow for 25 members to attend the conference with the registration fee waived. Applicants will have to fill out an application and awarded on a first come, first serve basis. Motion to accept this program for the 2009 conference was made. Seconded and approved. This program will fall under the Annual Conference Committee in the future. $8750 has been budgeted for this year’s conference. An application and notice will be submitted in the registration materials.        

IV. President’s Report‐ Viki Copeland a) Audit 2008‐ Viki Copeland wanted the Board to be aware that the audit will be coming up and 

suggested we look at the firm that SMA uses. This topic will be discussed at the December board meeting. 

   V. Past President’s Report‐ Brad Grant 

 a.)Chapter Chair Update‐ The second Chapter Chair meeting was held in October. There are still 3 vacant chairs to fill. Helen Leeds announced she will be retiring in December so that will leave another vacancy with the Inland Empire Chapter. Viki Copeland asked Helen to send her some names of possible candidates and Viki would write a letter of encouragement. 

  VI. President Elects Report‐ Thomas Fil 

 a.) 2009 Conference Update – The conference is making good progress and on track. All evening 

events are secured and the Program committee is working on the last slot for Friday afternoon. The committee is finishing the break out sessions and have 30 slots accounted for. They are shooting for the first week of December to have the brochure ready to go online. There was a discussion of having a retirement rate for registration. Since there is already an established policy for retired and past presidents no change was made. The brochure will also have the address of SMA for attendees to send payments to. 

 b. CAL CPA Report‐ The group is continuing to work with the Career Development Committee and 

develop a survey. c. Elections‐ The electronic ballot was sent to Municipal (voting) members for President Elect and 

North and South Board of Directors. Voting ends at midnight on December 1. Devon Hood will send follow up email reminders to the membership to encourage voting. 

 b.) Committee Reports (as needed) 

 a.) Administration‐The change of management firms was approved to Smith Moore and 

Associates. They will work with DMH the month of December to transition to a full responsibility of duties on January 1, 2009. A transition call is in place for the end of November. They will assume financial responsibilities in December. 

b.) Annual Seminar‐The committee meet in Sacramento to look at venues for 2011. The venue is an excellent location for the group. The committee will be visiting Burlingame before they make their decision. 

c.) Budget Management Reporting‐ Budgets have been received and distributed to the budget reviewers. 118 in total. Awards will be presented at the conference in February. This year we need to have a contact name on the spreadsheet for awards that need to be mailed. An announcement will be made at lunch. Agnes Walker asked GFOA how their reviewers handled their awards process. They do theirs online. The committee will discuss to see about using this format in the future. 

d.) Career Development‐ The committee has sent the survey to Don Muraska to get his input.  They have not gotten a quote from a professional survey company as of yet. Dennis Danner has signed several contracts for pre‐conference training for the Conference.  

e.) Fiscal Policy‐No report f.) Membership‐The Membership brochure was sent to the chapter chairs and membership 

renewals are going well.  g.) Professional & Technical Standards‐The applications for CAFR City and Special Districts are 

on the website for downloading. h.) Technology‐No report 

 The next meeting will be December 3 at the Disneyland Hotel. Conference line is available as well.  Meeting adjourned.  Submitted respectfully by  Devon Hood Association Manager 

   

  

   

  

Major CSMFO Goals for 2009

Results of Strategic Planning Session, September 11, 2008

Action Objectives Follow-Up Roles and Resources

Ideas and Comments

1. Training and Professional Development a. Survey members to

identify needs and priorities (differentiate responses by director, staff, commercial)

b. Develop a road map for the future

c. Implement the plan

Career Development Committee

Thomas Fil, Ronnie Campbell, Mary Bradley

Possible use of outside professional services to aid efforts

• Broaden range and geographical reach of training opportunities (decide on CSCPA opportunities)

• Expand mix of how we get this out--webinars, satellite, video conferencing, etc.

• Outreach to the next generation of finance officers

2. Support for Chapter Engagement and Delivery a. Expand information

flow and exchange with chapters

b. Share best practices and programming ideas

c. Provide information and support for enhanced chapter success

Past President Membership

Committee DMH

• Encourage joint chapter meetings

• Aid in finding topics and speakers

• Update membership lists and inform chairs of new members

• Provide board and administrative support

• Budget for chapters (opportunity fund to aid development?)

• Online registration for sign up and payment

3. Outreach and Marketing of CSMFO 1. Complete membership

brochure 2. Link with universities

to attract new entrants to the profession

3. Expand connections with other professional organizations

Membership Committee

Administration Committee

Scott Johnson

• Integrate new members • Reach out to lost members • Broaden reach into

organizations • Attract new entrants from

universities • Consider visible community

service event at annual seminar (Thomas Fil to bring back to local host committee)

Additional Items o Implement website

redesign o Clarify role of

commercial members (opportunities to support CSMFO)

o Clarify future of Fiscal Policy Committee (and locus of organizational support for Legislative Seminar)

Technology

Committee Executive Committee

Executive Committee

CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS

Statement of ActivitiesFor the One Month Ended January 31, 2008

ACTUAL BUDGET VARIANCE (2008 YTD) 2007January 2008 YTD 2008 $ % YTD $ %

Operating revenues Membership dues $150,985.00 $150,985.00 $180,835.00 ($29,850.00) 83.49% $161,725.00 (10,740.00) (7.11%) Interest income 1,239.17 $1,239.17 10,000.00 (8,760.83) 12.39% 2,570.00 (1,330.83) (107.40%) Mini news/Job Board 7,156.25 $7,156.25 90,000.00 (82,843.75) 7.95% 6,795.00 361.25 5.05% Professional - web directory 0.00 $0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Scholarships 0.00 $0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Miscellaneous 0.00 $0.00 10,000.00 (10,000.00) 0.00% 0.00 0.00 0.00% Advanced training workshop 0.00 $0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Budget/CAFR fees 0.00 $0.00 16,000.00 (16,000.00) 0.00% 50.00 (50.00) 0.00%

--------------------------- --------------------------- --------------------------- --------------------------- -------------------- --------------------------- --------------------------- -------------------- Total operating revenues 159,380.42 159,380.42 306,835.00 (147,454.58) 51.94% 171,140.00 (11,759.58) (7.38%)

Training revenues Annual seminar 0.00 0.00 594,305.00 (594,305.00) 0.00% 304,251.00 (304,251.00) 0.00% Introduction to government 0.00 0.00 22,000.00 (22,000.00) 0.00% 0.00 0.00 0.00% Legislative seminar 0.00 0.00 5,000.00 (5,000.00) 0.00% 0.00 0.00 0.00% Weekend training 0.00 0.00 17,000.00 (17,000.00) 0.00% 0.00 0.00 0.00% State meeting (fiscal summit) 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Communication Skills/Presentation Skills 0.00 0.00 15,000.00 (15,000.00) 0.00% 0.00 0.00 0.00%

--------------------------- --------------------------- --------------------------- --------------------------- -------------------- --------------------------- --------------------------- -------------------- Total training revenues 0.00 0.00 653,305.00 (653,305.00) 0.00% 304,251.00 (304,251.00) 0.00%

Total revenues 159,380.42 159,380.42 960,140.00 (800,759.58) 16.60% 475,391.00 (316,010.58) (198.27%)

Operating expenses President's expense 0.00 0.00 4,500.00 4,500.00 0.00% 0.00 0.00 0.00% Board of directors 0.00 0.00 19,000.00 19,000.00 0.00% 0.00 0.00 0.00% Bad debt expense (49.40) (49.40) 10,000.00 10,049.40 0.49% 0.00 (49.40) 100.00% Committees 0.00 0.00 3,000.00 3,000.00 0.00% 0.00 0.00 0.00% Chapters 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Depreciation expense 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% League contract 0.00 0.00 8,000.00 8,000.00 0.00% 8,994.00 (8,994.00) 0.00% DMH contract 10,016.00 10,016.00 120,200.00 110,184.00 (8.33%) 0.00 10,016.00 100.00% Office supplies, bank & merchant fees 1,029.22 1,029.22 500.00 (529.22) 205.84% 0.00 1,029.22 100.00% Temporary staffing 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Awards 0.00 0.00 1,000.00 1,000.00 0.00% 0.00 0.00 0.00% Printing 0.00 0.00 13,000.00 13,000.00 0.00% 503.00 (503.00) 0.00% Newsletter 49.10 49.10 4,000.00 3,950.90 1.23% 0.00 49.10 100.00% Postage 67.85 67.85 10,000.00 9,932.15 (0.68%) 0.00 67.85 100.00% Telephone 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Equipment lease 420.00 420.00 5,100.00 4,680.00 8.24% 420.00 0.00 0.00% Bridge calls 0.00 0.00 4,200.00 4,200.00 0.00% 0.00 0.00 0.00% Technology initiatives 150.00 150.00 30,000.00 29,850.00 0.50% 1,683.00 (1,533.00) (1,022.00%) Travel 48.50 48.50 2,000.00 1,951.50 (2.43%) 0.00 48.50 100.00% Consultants 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% GFOA liaison 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% GASB contributions 0.00 0.00 2,500.00 2,500.00 0.00% 0.00 0.00 0.00% Audit 0.00 0.00 6,000.00 6,000.00 0.00% 0.00 0.00 0.00% Insurance 100.00 100.00 2,400.00 2,300.00 4.17% 1,600.00 (1,500.00) (1,500.00%) Taxes 0.00 0.00 15,000.00 15,000.00 0.00% 0.00 0.00 0.00% Miscellaneous 0.00 0.00 7,000.00 7,000.00 0.00% 342.00 (342.00) 0.00% Donations 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00%

--------------------------- --------------------------- --------------------------- --------------------------- -------------------- --------------------------- --------------------------- -------------------- Total operating expenses 11,831.27 11,831.27 267,400.00 255,568.73 (4.42%) 13,542.00 (1,710.73) (14.46%)

Training expenses Annual seminar 0.00 0.00 569,110.00 569,110.00 0.00% 67,963.00 (67,963.00) 0.00%Topical Training 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% Legislative seminar 0.00 0.00 5,000.00 5,000.00 0.00% 0.00 0.00 0.00% Communication skills 0.00 0.00 15,000.00 15,000.00 0.00% 0.00 0.00 0.00% Advanced training workshop 0.00 0.00 0.00 0.00% Weekend training 0.00 0.00 17,000.00 17,000.00 0.00% 0.00 0.00 0.00% Introduction to government 0.00 0.00 22,000.00 22,000.00 0.00% 0.00 0.00 0.00% State meeting (fiscal summit) 0.00 0.00 500.00 500.00 0.00% 0.00 0.00 0.00% Training consultant 0.00 0.00 29,560.00 29,560.00 0.00% 6,000.00 (6,000.00) 0.00%

--------------------------- --------------------------- --------------------------- --------------------------- -------------------- --------------------------- --------------------------- -------------------- Total training expenses 0.00 0.00 658,170.00 658,170.00 0.00% 73,963.00 (73,963.00) 0.00%

Total expenses 11,831.27 11,831.27 925,570.00 913,738.73 1.28% 87,505.00 (75,673.73) (639.61%)Increase in restricted net assetsIncome tax-unrelated business income Change in net assets $147,549.15 $147,549.15 $34,570.00 ($112,979.15) 426.81% $387,886.00 (240,336.85) (162.89%)

=============== =============== =============== =============== =========== =============== =============== ===========

VARIANCE

-- RESTRICTED FOR MANAGEMENT'S USE ONLY --