december 1, 2010 top 10 responsibilities in any hr office maspa pre-conference ketha knuth, east...
TRANSCRIPT
December 1, 2010
TOP 10 RESPONSIBILITIES IN ANY HR OFFICE
MASPA PRE-CONFERENCE
KETHA KNUTH, EAST CHINA SCHOOL DISTRICT
WELCOME & INTRODUCTION
On behalf of MASPA, I welcome you to the 2010 Winter Pre-
Conference.When speaking in front of the whole group this first session, please start each time by
saying your name & district so we can begin to get to know each other. I encourage you
to do the following in the next few days:
NETWORKLEARN PLAN FOR SUCCESS
GOAL OF SESSION
Participants will get an overview of the key responsibilities and
characteristics that are necessary to build a successful career in K-12 human resources
management.
TAKE A STAND
Take a Stand is an activity that can be adapted to many trainings. Design either/or questions around the topic being presented or around the goal of the training.Have participants start in a single line. For each question, have participants take a stand on the issue, i.e. stepping to the right or left (or sometimes center).Use follow up questioning and have participants explain why they took that “stand” in order to help reach the session goal. Pair up opposites & discuss.
TAKE A STAND
MASPA Conference 1st Time 2nd or more# of Years in HR 0-5 6 or moreLocation of District East Side West SidePurpose of Attending Single TopicOverviewOffice Duties Benefits No Benefits
Payroll No PayrollBargaining No Bargaining
Contract Status All Settled 1 or more openFood Choice Chocolate Potato Chips
TAKE A STAND
Background Education Other SectorsBargaining Style IBB/IBS TraditionalTenure Teacher IDP None At least onePassion PersonnelLabor RelationsLeast FavoriteGrievances DisciplineMost Favorite Hiring TrainingTop Break Winter Spring
#1 BUILDING RELATIONSHIPS
Cheryl & Carol will cover this in depthBe caring. People don’t care how much you know until they know how much you care. Learn NamesBe trustworthy. Trust is like a vase . . Once it’s broken, though you can fix it, the vase will never be the same again.Be there – one of the four components of the FISH philosophy.
Cheryl & Carol will cover this in depthUnarticulated Assumptions & Unmet Expectations lead to CONFLICT.Clear, Direct, Often, Multiple Ways – choose the right form of communication for the situationFormal / Informal Determine who has the authority to communicate what?Be timely.
#2 COMMUNICATION
#3 VISIBILITY
Cheryl & Carol will cover this in depthDepending on the size of your district, the expectation of building level visibility can vary. Determine the expectation early & develop a plan to meet the expectation.Know which situations require your presence, i.e. layoff notification, discipline, employee/student death, etc.
#4 ORGANIZATION & PRIORITIZATION
"Once you have a clear picture of your priorities- that is values, goals, and high
leverage activities- organize around them."-- Stephen Covey
Have a daily, weekly, monthly, and yearly system for organizing & prioritizing projects.Use technology & delegate
#5 TIMELINES & DEADLINES
Helping others meet their deadlines (which are ultimately yours) – take ownershipCreate a master calendar for the office
Start a week or two at a time and create it over the year.
Critical areas for deadlines include:Contractual timelines – especially grievance timelinesDistrict, State, & Federal ReportsEvaluations for staff – especially Probationary & Tenured Teachers
#6 COMPLIANCE ISSUES
Know pertinent laws & policies (PERA, CBA, Tenure Act, FMLA, ADA, Workers Compensation, FLSA, USERRA, COBRA, etc.)Use technology to assist you (SETSEG, Global)Identify all areas and create a plan / timeline for being compliantKnowledge is powerful – contact resources, train staff, leadREAD all Board Policies, starting with all personnel policies – present summaries at AD Team
#7 LABOR RELATIONS
READ all contracts from cover to cover at least annually your first five years. What is the style of bargaining historically?Develop an effective system of communication with the leadership of each union.You must be overprepared.Most grievances filed are not about contract violations. Frame issues – understand all sides. Research & read past grievance/arbitration decisions.
#8 STAFFING, MENTORING, INDUCTION & TRAINING
Staffing: long-term planning; be involved at building level; run class size reports & analyze; understand curriculum changes enough to adjust staffing; know rights in contractMentoring / Induction
Assigning Mentors – first three years teaching in MIInduction – Know PD state requirements
Training: long-term planning; ongoing; support & professional staffIdentify & develop experts on staff - $
#9 EMPLOYEE EXPECTATIONS
Lynda & Rich and Dave & Dave are covering this in detailTechnical
Good policies, administrative guidelines, & practicesThorough employee handbooksFirm, fair and consistent application
InternalCore beliefs / values / right vs. wrongHigh expectations
#10 NETWORKING
Take great advantage of MASPA and your time at this conference. Identify the closest county/RESA group and attend regularly.Become an AASPA member and attend a national.Join other professional associations.Reach out – extend yourself – don’t hesitate to pick up the phone and call someone.
REVIEW OF TOP 10 What are your #1 & #2 this year? (Write the #’s down)
1. Relationships
2. Communication
3. Visibility
4. Organization / Prioritization
5. Timelines / Deadlines
6. Compliance Issues
7. Labor Relations
8. Staffing / Mentoring / Induction / Training
9. Employee Expectations
10. Networking
FOLD THE LINE
Fold the line is another activity that can be used in a variety of trainings. It can be a follow up to Take a Stand, but it doesn’t have to be.Design a question/statement that will have participants ranking themselves from high-low, agree-disagree, feeling range, etc. and lining up accordingly.Then fold the line from the middle and have participants match up & discuss/debate/etc.
FOLD THE LINE
Rank yourselves from the front to the back based on your #1 goal this year (See # on screen)Fold the line – introduce with name & districtDiscuss why it was your #1 and one intentional step you plan to take or have taken to demonstrate that it is your priority.If time, rank yourselves from the front to the back based on your #2 goal this year (See # on screen)Repeat the fold & discussion
