curs 6 - create forms s

7/29/2019 CURS 6 - Create Forms S

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Access 2007 create forms

Prof. univ. dr. Pavel NASTASE

Bucharest Academy of Economic StudiesFaculty of Accounting and Management Information Systems


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Create forms

Course goals

Use the Form tool to create a simple form.

Use the Split Form tool to create a split form a form that

lets you work with single records and large amounts of

data.

Use the Form Wizard to create a form.

Use Layout view to change a form.

Use Design view to change a form.

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Create forms

Basic forms

Your new asset-

tracking database is

already saving timeand money, but some

coworkers dont like

using Datasheet view

to enter data a grid

of columns and rowsisnt that easy to use.

Not a problem: Forms to the rescue.

A form is a screen that allows you to enter, change, andview the data in a database. Think of forms as windows

into your data that help users understand and work with

that data.

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Create forms

Basic forms

Lets take a quick look

at what goes into a

form, using the pictureas a guide.

1 Forms are made up ofcontrols, such as text boxes,

buttons, document tabs, and drop-down lists, grouped in

a way that makes them easy to use and helps you getwork done.

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Create forms

Basic forms

Lets take a quick look

at what goes into a

form, using the pictureas a guide.

2 The controls in the form are usually bound, or

connected, to the tables or queries in your database

but not always.

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Create forms

A quick look at form design

You design forms in

much the same way

that you designed thetables for your asset-

tracking database.

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Start by listing the data that you want to enter or view.

Then decide on the controls you need in order to captureand work with your data. For example, if you need to

enter or edit data, you use a text box. If you need to give

users a list of choices, you use a list control.

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A quick look at form design

You design forms in

much the same way

that you designed thetables for your asset-

tracking database.

3 If it helps, try sketching your form. If other users are

involved, you can have them review your sketch.

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Create a form with the Form tool

The Form tool

automatically creates

a form that is bound,or connected, to a

single data source,

either a table or a

query.

You select your data source, click a button, and Access

creates the form.

The new form displays all the fields in the data source,

but you can remove any fields that you dont want to

see.

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The picture illustrates

the process.

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In the Navigation Pane, select the table or query that you

want to use as the data source for the form.

Click the Create tab, and in the Forms group, click

Form. The new form opens in Layout view, which gives

you a chance to change it.

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The picture illustrates

the process.

3 Optionally, change your form. For example, you can

easily remove a control that you dont need by right-

clicking the control and clicking Delete.

4 After you finish, save your work and theres your form.

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Create a split form with the Split Form tool

Split forms are a new

feature that can make

it easier to view, enter,and change single

records or large

amounts of data.

A split form combines a form with a datasheet. If you

only need to enter or change a single record, use the

form.

If you need to enter or view a lot of data, use the

datasheet.

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The picture shows

how to create a split

form.

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In the Navigation Pane, select the table or query that you

want to use as the data source for the split form.

Click the Create tab, and in the Forms group, click Split

Form. Access creates the new form and opens it in

Layout view, which gives you a chance to change it.

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The picture shows

how to create a split

form.

3 Optionally, change your form. For example, you can

easily resize the controls by clicking and dragging.

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Create forms

Create a form with the Form Wizard

You use the Form

Wizard when you want

more control over aform than the other

tools provide.

For example, the Form Wizard allows you to group and

sort the fields in the form. It also allows you to use fields

from more than one table or query.

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Create forms


Heres how to use the

Form Wizard.

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On the Create tab, in the Forms group, click More

Forms, then click Form Wizard.

Use the first screen of the wizard to select the tables,

queries, and fields that serve as the data sources for

your form. Remember that if you use multiple data

sources, they must participate in a relationship.

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Create forms



Form Wizard.

3 On the second screen of the wizard, select a layout,

such as tabular or stacked.

4 On the third screen, select a style. You can preview each

style by clicking it and seeing the results in the left-hand

pane.

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Form Wizard.

On the fourth screen, give your form a name and click

Finish.

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Ways to change forms

Your new forms are

nice, but they arent

quite right. Youd liketo resize some fields,

rearrange some

others, and maybe

have your forms

display the currentdate and time.

No problem. Access provides two main tools for

changing a form Layout view and Design view.

You use Layout view to change the look and feel of a

form. Design view lets you do some tasks that Layout

view wont.

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Create forms


The picture shows

how to work with each

view.

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To open a form in Layout view, go to the Navigation

Pane, right-click the form, and then click Layout View.

Use the commands on the Format and Arrange tabs.

For example, in the AutoFormat group, click a style to

apply it to the form.

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The picture shows

how to work with each

view.

3 Follow the same steps to open a form in Design view.

4 Once youre there, you can do a number of things you

cant in Layout view, such as adding certain types of

controls to the form.

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Suggestions for practice

1. Create a form by using the Form tool.

2. Use Layout view to change a form.

3. Change the text in, and the style of, a form.

4. Create a split form.

5. Create a form by using the Form Wizard.

6.Add a control to a form in Design view.

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Test question 1

A split form offers the best way to do what? (Pick one

answer.)

1. View data from different sources.

2. Change the form without altering data in the underlying table.

3. Enter or view individual records and large amounts of data.

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Test question 2

When you design a form, your goal is to do what? (Pick one

answer.)

1. Make the form logical and complete, meaning it captures all

the data you need.

2. Provide room for graphics, because they make your database

seem friendly.

3. Help users understand your data with just a glance.

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Test question 3

What does binding a control do? (Pick one answer.)

1. Locks it so users cant enter text.

2. Connects it to an underlying table or query so users can enter

or change data.

3. Keeps it from moving when you resize the form.

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curs 6 - create forms s

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