Creating Effective Teams 1

www.library.qut.edu.au

Creating Effective Teams

Creating Effective Teams 2

Working in Teams

This presentation explains the planned process of working effectively in teams.

Topics include: – Setting team expectations, – Creating meeting agendas, – Writing minutes– Task planning– Problem resolution.

Go to Studywell > Working in Teams to download team planning templates

Creating Effective Teams 3

Why work in a team?

A good team can produce better results than individuals working alone.

More ideas

Better solutions

Bigger scope

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Why work in a team?

Working in a team improves the abilities of each individual

It helps you consider different perspectives

Clarifies your thinking

It teaches

you to cope

with

challenge

and criticism

It expands your mind

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Building a dynamic team

Proactive people Planned process Dynamic team

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Planned Process

6. Problemsconsensus, majority,

compromisemediation

1.Introductionswho are weskills roles and dutiescontacts

3. Ground Rulesattendanceconfidentialityconsiderationsexpectations

4. Project Taskanalyse the taskdivide dutiesset deadlinesprogress review

5. Rolesfunctionalmaintenance

2. Meetingsagendaminutesrecordstimelines

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1. Introductions

Who are we?– Introduce yourselves

Skills– What can each team member do?

Roles and duties– Who will organise the next

meeting?– What does each team member

need to do before the next meeting?

Contact information– Record each person’s telephone

number and email address

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2. Meetings

Meet as soon as possible Meet weekly Set an agenda

– What will be discussed in the meeting

Record minutes and actions– What happened at the meeting– What actions need to be taken

Agree to timelines

Download the Meeting agenda and minutes template from Studywell > Working in Teams

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3. Ground rules

Attendance– Set up expectations for attendance – Set up procedures for alerting team members

if changes occur Confidentiality

– Keep information private within the group Consideration of others Expectations

– How much effort– How soon will the project be completed– How to communicate between team members

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4. Project task

Analyse the task– Make sure everyone in team is clear

about the task– Define key concepts,

Divide duties– Make sure everyone has a job

Set deadlines – Set weekly deadlines for individual

members to submit work Progress review

– Build review of progress into schedule – this enables group to assess progress strategically, combat problems and avoid last minute panic.

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5. Roles

Functional Roles Each team member will take on a variety of

functional roles such as – Coordinator

• Keep track of the project– Initiator

• Suggest new ideas and plans– Information Seeker

• Research– Goal setter

• Evaluate and set targets for the group– Evaluator

• Critically analyse– Planner

• Organise schedules– Finisher

• Edit and proofread

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5. Roles

Maintenance Roles Each team member will take on a variety of

maintenance roles such as – Encourager

• Keep up morale and enthusiasm– Gatekeeper

• Make sure everyone gets heard– Consensus checker

• Makes sure everyone agrees with decisions

– Mediator• Evaluate and resolve disputes

– Tension reliever • Helps everyone relax

– Listener• Keeps track of what gets said

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6. Problems

Before problems arise decide how decisions will be made, e.g.– Consensus– Majority– Compromise

Consider the perspectives and personal situations of other team members

Record all decisions, actions and incidents in meeting minutes

Consult with tutor or lecturer if unable to resolve your team’s problem

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Great team work

Proactive people

Planned process

Successful team

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Image bibliography (in order of appearance)

PAGES 1-5

QUT, In: QutPhoto3179.jpg, ed, 2008, overhead view of eleven students working around a table.

zetson, 'Warhol's Light Bulbs', In: http://www.flickr.com/photos/zetson/3036254720/, ed, 2008, Four light bulbs in green, yellow, blue and red.

NASA, 'S-69-40023', In: http://grin.hq.nasa.gov/ABSTRACTS/GPN-2002-000033.html, ed, 1969, Apollo 11 Mission Controllers Celebrate (1969)

'teamwork.jpg', In: http://userwww.sfsu.edu/~ben/teamwork.jpg, ed, four figures creating jigsaw.

adhiwus, 'Jennifer in Meditation', In: http://www.flickr.com/photos/adhiwus/1247880594/, ed, 2007, A girl sits in meditation.

Mark Robinson, 'Water off a Duck's Back', In: http://www.flickr.com/photos/66176388@N00/3000152300/, ed, 2008, duck with water beading off back feathers.

Daliel Leite, 'Four rocks balanced', In: http://upload.wikimedia.org/wikipedia/commons/2/28/Four-rocks-balance.jpg, ed, 2006, Four rocks balanced on rock near a lake or water.

Evan Leeson, 'Clarity', In: http://www.flickr.com/photos/ecstaticist/386091626/, ed, 2007, sphere of water on the edge of a blade of grass perfectly reflecting the world.

Casey Lehman, 'Teamwork (from below)', In: http://www.flickr.com/photos/islandfreedom/2728679996/, ed, 2008, A group of students in a circle joining hands in the centre, with camera looking up from below.

perhapstoopink, 'Project Management Plan', In: http://www.flickr.com/photos/perhapstoopink/467087455/, ed, 2007, A screen capture of a project plan.

John Atherton, 'Archaeological excavations at a prehistoric American Indian site in the John Day Fossil Beds National Monument, north-central Oregon (USA)', In: http://www.flickr.com/photos/gbaku/2354942831/, ed, 2007, People work together on an archaeological dig.

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Image bibliography (in order of appearance)

PAGES 6-14

QUT, In: 081015qut_srp361.jpg, ed, 2008, blonde girl faces camera, boy and girl face towards her.

QUT, 'Agenda', In: qut_agenda.jpg, ed, 2009, Screen capture of QUT agenda template.

James Ballantine, 'Laptop desks in the computer science building', In: 123180774_8132753b1c.jpg, ed, 2006, Students on laptops at a round table

Daniel, 'Texting', In: http://www.flickr.com/photos/ydhsu/3183824689/, ed, 2009, A person using a mobile phone to send a text message

'2students', In: http://www.rcc.edu/students/images/2students.jpg, ed, girl and boy sitting on stairs talking with book on lap.

QUT, In: QutPhoto3179.jpg, ed, 2008, overhead view of eleven students working around a table.

Scott Maxwell, 'Working Together Teamwork Puzzle Concept', In: http://www.flickr.com/photos/lumaxart/2137737248/, ed, 2007, Vivid graphic depicting four team members connecting jigsaw pieces.

Colin Mutchler, 'Groupwork in finance', In: http://www.flickr.com/photos/activefree/67963542/, ed, 2005, Some students working together with butcher paper, whiteboard, laptops etc.

In: QutPhoto2634.jpg, ed, 2004, Three QUT students in labcoats work together.

QUT, In: 081015qut_srp384.jpg, ed, 2008, QUT student with laptop smiling.

QUT, In: QutPhoto3185.jpg, ed, 2008, six students work together on a group project.