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CORPORATION OF THE TOWNSHIP OF ESQUIMALT

A G E N D A

ARTS, CULTURE AND SPECIAL EVENTS ADVISORY COMMITTEE MEETING

June 13, 2012 7:00 p.m.

Council Chambers, Esquimalt Municipal Hall

1. CALL TO ORDER

2. LATE ITEMS

3. APPROVAL OF THE AGENDA

4. MINUTES (1) Minutes of the Arts, Culture and Special Events Advisory Committee

meeting, May 2, 2012

Pg. 1 – 3

5. PRESENTATION (1) Bill Brown, Director of Development Services, Draft West Bay

Neighbourhood Urban Design Guidelines

Pg. 4 – 23

6. OLD BUSINESS (1) Art and Culture Resource Material for Municipal Website

(a) Websites to review for discussion: http://princegeorge.ca/cityliving/artsculture/Pages/Default.aspx http://www.whistler.ca/culture-recreation/culture

7. WORK PLAN ITEMS / REPORTS FROM SUB-COMMITTEES (1) Esquimalt Arts Festival (2) Centennial Seniors Spring Tea and Concert 2013 (3) 2012 Work Plan Discussion

8. REPORT FROM STAFF LIAISON

9. COMMITTEE MEMBER ANNOUNCEMENTS

10. NEXT MEETING

11. ADJOURNMENT

http://princegeorge.ca/cityliving/artsculture/Pages/Default.aspx

http://www.whistler.ca/culture-recreation/culture

CORPORATION OF THE TOWNSHIP OF ESQUIMALT

MINUTES

ARTS, CULTURE AND SPECIAL EVENTS ADVISORY COMMITTEE

Wednesday, May 2, 2012 7:00 p.m.

Council Chambers, Municipal Hall PRESENT: Bill Percival, Chair

Annie Do, Vice Chair Councillor Lynda Hundleby Pamela Martin Moira Tait Sandi Best

STAFF: Karen Hay – Planning Technician (Staff Liaison) Deborah Liske – Recording Secretary

REGRETS: Councillor Dave Hodgins Meagan Duncan

1. CALL TO ORDER

Chair Percival called the meeting to order at 7:03 p.m.

2. LATE ITEMS

There were no late items.

3. APPROVAL OF THE AGENDA Moved by Councillor Hundleby, seconded by Moira Tait that the agenda of the Arts, Culture and Special Events Advisory Committee meeting of May 2, 2012 be approved as presented. The motion CARRIED.

4. MINUTES Moved by Moira Tait, seconded by Vice Chair Do that the minutes of the Arts, Culture and Special Events Advisory Committee meeting of April 4, 2012 be approved as presented. The motion CARRIED.

5. OLD BUSINESS (1) CRD Arts Committee Grant Funding Information Councillor Hundleby provided the committee with an overview of the CRD Arts Committee, their mandate, structure and grants available. Committee members discussed ways of getting information about funding out to artists and suggested including this information on the municipal website. Chair Percival and Karen Hay, Staff Liaison will collect information that could be utilized and bring to the next meeting. Moved by Councillor Hundleby, seconded by Pamela Martin that Councillor Hundleby’s report be received for information. The motion CARRIED.

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Arts, Culture and Special Events Advisory Committee – Minutes May 2, 2012 Page 2

6. WORK PLAN ITEMS / REPORTS FROM SUB-COMMITTEES (1) Esquimalt Arts Festival

(a) Invitation Letters The draft festival poster created by Matthew Pomeroy of Esquimalt High School was circulated and reviewed by committee members. Revisions were discussed. Committee members noted their pleasure with the poster design. Karen Hay, Staff Liaison reported the invitation to artists will be included in the Community Arts Council newsletter that will be distributed tomorrow. Pamela Martin reported the committee was awarded $ 750.00 from the Parks and Recreation Community Events Funding Program. Committee members discussed the event and preparations. Ms. Martin will source small musical ensembles (duets, trios, quartets) to provide musical entertainment for the event. Moved by Councillor Hundleby, seconded by Moira Tait, that the Arts, Culture and Special Events Advisory Committee approves Pamela Martin proceeding with booking musical talent for the Esquimalt Arts Festival. The motion CARRIED. Committee members discussed participation stations for children to create a piece of art. Tile making or origami stations were suggested. Councillor Hundleby will contact Rosemary Murray and Karen Hay will check with Parks and Recreation programmers for further suggestions and contacts. Committee members discussed hosting a “celebrity” painting competition. Chair Percival and Pamela Martin will coordinate. Moira Tait will coordinate St. John Ambulance for first aid services. Committee members discussed a budget for the event. Committee members will bring back amounts for their budget items to the next meeting for further discussion. (2) Centennial Seniors Spring Tea and Concert Moira Tait provided the committee with a report of the event noting the following:

Approximately 60 people attended – attendance was down from previous year

Centennial Celebrations Select Committee supplied the tea and flowers for the event as well as volunteers

Received a $ 500.00 grant from the Parks and Recreation Community Events Funding Program

Gene Furbee, Dance Unlimited and the Metchosin Line Dance Group provided the entertainment

Refreshments were excellent – refreshment costs were higher due to the closure of municipal food services

Committee members discussed the event and suggestions for next year. They included:

Increasing advertising, distribute more posters

Host event on same weekend as the community garage sale – this seems to draw people Ms. Tait noted Senior Living Magazine wanted to feature a story about the tea. Ms. Tait will draft the article for review by the municipal communications coordinator prior to submission.

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Arts, Culture and Special Events Advisory Committee – Minutes May 2, 2012 Page 3

Moved by Moira Tait, seconded by Pamela Martin, that the Arts, Culture and Special Events Advisory Committee provide honorariums to Gene Furbee, Dance Unlimited, and the Metchosin Line Dance Group in the amount of $125.00 each for the entertainment they provided at the Centennial Seniors Spring Tea and Concert. The motion CARRIED. (3) 2012 Work Plan Discussion This item was deferred to the next meeting.

7. REPORT FROM STAFF LIAISON

Karen Hay, Staff Liaison circulated a summary of committee expenses for 2009 – 2011. Moved by Councillor Hundleby, seconded by Moira Tait that the report be received. The motion CARRIED. Ms. Hay further reported she will be meeting next week with the Creative City Summit organizing group.

8. COMMITTEE MEMBER ANNOUNCEMENTS / REPORTS

Councillor Hundleby reported Council is supporting the 2014 Juno Bid in the amount of $17,000.00. Councillor Hundleby further reported Jazz Fest is taking place in June; both organizations are looking for volunteers. Chair Percival suggested committee members review the Esquimalt Public Art policy for updates that are needed e.g. definitions, etc. Councillor Hundleby further suggested the percentage required for public art also be reviewed. Karen Hay, Staff Liaison will bring the public art inventory to the next meeting.

9. NEXT MEETING The next meeting of the Arts, Culture and Special Events Advisory Committee will take place on Wednesday, June 6, 2012.

10. ADJOURNMENT

The meeting adjourned at 9:05 p.m.

_____________________________________

Bill Percival, Chair

This 6th day of June, 2012

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Draft West Bay Neighbourhood Urban Design Guidelines

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Draft West Bay Neighbourhood Urban Design Guidelines May 11, 2012 Version 1.1

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3 Policy Framework

3.1 Section 2.3.6 of the Official Community Plan states:

The waterfront and lands around the West Bay Harbour, as shown on “Schedule A”, will function as a “marine-oriented commercial village:”, serving regional marine traffic, local residents and tourists. It is strongly encouraged that this marine commercial area be oriented to pedestrians and boat traffic.”

4 Transportation Network

4.1 Road Network

4.1.1 Consideration should be given to incorporating sidewalks into the road right of way where they currently do not exist (Fig. 2) (Ref. Schedule G of the Official Community Plan – The Esquimalt Pedestrian Charter).

Figure 2 Looking north along Head Street. Note the absence of sidewalks.

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4.2 Cycling Routes

4.2.1 Cycling routes are shown in Schedule B2 of the Official Community Plan (Fig. 4)

Figure 4 Cycling Routes in the West Bay Neighbourhood

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5 Design Guidelines

5.1 General Neighbourhood Design Guidelines

5.1.1 General legibility

5.1.1.1 The land and water at West Bay are inextricably linked – those linkages should be maintained.

5.1.1.2 The West Bay represents Esquimalt’s only linkage to Victoria Harbour. The linkage should be maintained.

5.1.1.3 Whenever possible, public access to the shore should be provided.

5.1.1.4 The mixed use commercial component along Head Street should read as a hybrid between a “high street” in a village a small scale esplanade featuring public access points to the edge of the Bay.

5.1.1.5 Where possible, landmarks should be located at the end of street vistas.

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5.1.2 Views

5.1.2.1 Protecting the integrity of the distant view from Victoria to West Bay is important (Fig. 5)

Figure 5 Protecting the distant view from Victoria to West Bay is important in order to maintain the integrity of the visual aesthetic of the harbour

5.1.2.2 No building should pop above the line of the horizon behind West Bay when viewed from Victoria Harbour.

5.1.2.3 Protecting the integrity of the view of West Bay from the West Bay Promenade is of primary importance (Fig. 6).

Figure 6 A view of West Bay from the promenade

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5.1.2.1 Taller buildings in the background may be acceptable if they help frame the view and do not appear to be out of context.

5.1.2.2 Taller buildings should be designed to minimize shadow casting on adjacent properties.

5.1.2.3 Buildings should be designed to frame the harbour rather than dominate it. Building scale, mass, materials, and colour should be designed in order to blend into the overall composition for the land and sea scape.

5.1.3 Neighbourhood Integration

5.1.3.1 The integration of all areas should occur through ground plane design and building form as dictated by existing street patterns.

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5.1.4 Streets

5.1.4.1 Consideration should be given to creating a hybrid “high street - esplanade” along Head Street between Lyall Street and the West Bay Promenade trail head.

5.1.4.2 Areas for eating along the street (preferably with a sunny exposure) should be considered (Fig. 7).

Figure 7 Outdoor seating areas are encouraged. Note also the provision of a bike rack.

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5.1.5 On-street parking

5.1.5.1 A more detailed analysis should be done to see if street vitality would be increased by making sections of Head Street one-way to accommodate angle parking. This would make parking easier and add parking capacity.

5.1.5.2 In order to provide the continuity of the street front, no entrances to underground parking shall be located on Head Street.

5.1.6 Off-street parking

5.1.6.1 Parking should be located at the sides and backs of buildings.

5.1.6.2 Parking should be designed in small clusters.

5.1.7 Bicycle parking

5.1.7.1 Provision should be made for secure bicycle parking (Fig. 7)

5.1.8 Street furniture

5.1.8.1 Places to sit down such as benches should be places in sheltered areas along the street.

5.1.8.2 Street light design should reflect a nautical theme.

5.1.8.3 Street light standards should be able to accommodate banners.

5.1.8.4 Sufficient garbage receptacles should be placed along streets.

5.1.8.5 All street furniture should be coordinated in terms of colour and design.

5.1.9 Overhead Utilities

5.1.9.1 Burial of overhead utilities is encouraged.

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5.1.10 Connecting Public Places

5.1.10.1 The West Bay Promenade, West Bay Park, should be connected by clearly legible walkway and bicycle networks including trails, promenades, sidewalks, and on-street bicycle lanes.

5.1.11 Vibrant Commercial Neighbourhood

5.1.11.1 Head Street between Lyall Street and the West Bay Promenade trail head should be a vibrant neighbouhood commercial area catering to both residents and visitors.

5.1.12 Building Design

5.1.12.1 All buildings should have a distinct base, middle, and top.

5.1.12.1 Building heights should transition from a maximum height of 9 m east of Head Street between Lyall Street and the West Bay Promenade trail head to up to 30 metres (up to 10 storeys) on the “Triangle Lands”.

5.1.12.2 All buildings frontages should retain the traditional rhythm of the street, generally 30 to 50 foot increments.

5.1.12.3 Awnings over sidewalks in commercial precincts should be considered to protect pedestrians.

5.1.12.4 All store entrances should be clearly visible through architectural elements on the building and landscaping.

5.1.12.5 Residential units in multi-dwelling buildings should include balconies that face the street to add “eyes on the street” and connection between the occupants and the street (Fig. 8).

5.1.12.6 All buildings should incorporate principles of “Crime Prevention Through Environmental Design”.

5.1.12.7 Where possible buildings should incorporate universal design to enhance accessibility.

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Figure 8 Balconies and patios are encouraged.

5.1.12.8 Building faces should be articulated to avoid visual monotony.

5.1.12.9 Street level commercial and institutional frontages should incorporate large window areas in order to allow occupants of the building to see the street and people on the street to see the activities inside the building.

5.1.12.10 Exterior lighting should cast a natural light (i.e. high pressure sodium bulbs should not be used).

5.1.12.11 Exterior lighting should be designed to avoid spilling onto adjacent properties.

5.1.12.12 High cut-off fixtures should be used to protect the night sky.

5.1.12.13 Provision should be made for secure bicycle storage for residents and employees.

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5.1.13 Building Materials

5.1.13.1 Exterior materials should reflect the nautical heritage of West Bay.

5.1.13.2 Commercial frontages should contain warm materials such as wood framed windows.

5.1.14 Signage

5.1.14.1 Signs should be made of natural materials (e.g. sandblasted wood) (Fig. 9).

5.1.14.2 Sign design should reflect the ocean front nature of West Bay (Fig. 9).

Figure 9 Signage should be made of natural materials and reflect the character of West Bay

5.1.14.3 Back lit signs should be avoided.

5.1.14.4 Illumination of signs should ensure that the sign is legible at night and that all illumination is focused on the sign.

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5.1.15 Waterfront Animation

5.1.15.1 Where possible, the waterfront should be animated to create lively activities for both residents and visitors.

5.1.16 Seascapes and skyscapes

5.1.16.1 Seascapes and skyscapes should be preserved (Fig. 10).

Figure 10 It is important to protect the visual integrity of West Bay's sea and sky scapes

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5.1.17 Heritage Recognition

5.1.17.1 The preservation of historic sites and their context should be protected.

Figure 11Protection of historical buildings is encouraged.

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5.2 Objectives for the protection of the natural environment, its ecosystems and biological diversity

5.2.1 Environmentally sensitive areas should be identified and protected.

5.2.2 Native plant species should be used in landscaping where possible (Fig. 12 )

Figure 12 Local native flowers (Camas sp.) along the West Bay Promenade

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5.2.3 Native fauna should be protected (Fig. 13).

Figure 13 Early indications are that gulls may be in trouble.

5.2.4 Design and use should protect non-breeding habitat for waterfowl such as the yellow listed Harlequin Duck (Histrionicus histrionicus).

5.2.5 Design and use should protect habitat for the blue listed sea otter (Enhydra lutris).

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5.3 Objectives for the protection of development from hazardous conditions

5.3.1 Earthquake

5.3.1.1 Development in areas indicated in pink or black must prepare an earthquake assessment (Fig. 14).

Figure 14 Map of Earth Quake Hazard Areas in and around West Bay

http://www.empr.gov.bc.ca/Mining/Geoscience/PublicationsCatalogue/Maps/GeoscienceMaps/Documents/composite_map.pdf

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5.3.2 Tsunami

5.3.2.1 Development proposed in areas coloured tan must prepare a tsunami mitigation report (Fig. 15).

Figure 15 Map of potential tsunami hazard areas around West Bay

5.3.3 Rising ocean levels

5.3.3.1 An assessment should be made of the potential impacts of rising ocean levels on West Bay.

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5.4 Objectives to promote energy conservation

5.4.1 District energy system

5.4.1.1 Consideration should be given to the feasibility of developing a district energy system based on heat recovery from the waters of West Bay.

5.5 Objectives to promote water conservation

5.5.1 Use of native plants in landscaping is encouraged.

5.5.2 Site and building design measures should incorporate storm water capture measures including bioswales and rain gardens for infiltration.

5.6 Objectives to promote the reduction of greenhouse gas emissions

5.6.1 Buildings should be designed to be solar ready.

5.6.2 Encourage use of hierarchy of transportation modes including walking, cycling, and public transit (Fig. 16).

Figure 16 Facilitating Multi Modes of transportation is encouraged.

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