copyright © 2006, infinite campus, inc. all rights reserved. attendance reporting: using the...

Copyright © 2006, Infinite Campus, Inc. All rights reserved.

Attendance Reporting: Using the Attendance Wizard, Reports, & Letters


Objectives:

Explore the Attendance Wizard as a tool for attendance processing.

Discuss capabilities of existing reports.

Generate letters based on attendance trigger events.


Attendance Wizard: Daily Mode

Marks student(s) absent for entire day – i.e. flu season (multiple students with same excuse), all-day class activities, etc.

Search on appropriate criteria and continue to add/remove students until list is complete

Overwrite existing data – will overwrite any existing attendance entries with THIS entry when saved. Uncheck in situations (i.e. field trips) where a group of students may be going but certain students are already marked absent for other reasons (illness, etc.)

Date may be changed to process attendance


Attendance Wizard: Period Mode

Marks student(s) absent for a specific period.


Attendance Wizard: Batch Mode

Batch allows you to mark student(s) absent for a date range, i.e. class trips, vacations


Attendance Wizard: Edit Mode

Edit mode – for use in changing attendance that’s already been marked for a given date, i.e. change all Tardy Unknowns to Tardy Unexcused.


Attendance Wizard: Batch Edit

Marks student(s) absent for both date ranges and multiple periods, i.e. 9th grade taking state tests periods 1 & 2 each day for one week.


Attendance Wizard: Check In/Out

Used to designate the time a student leaves or returns to school

Check In – marks absent for time PRIOR to Check In.

Check Out – marks absent for time AFTER Check Out.

This tool is not meant to be used repeatedly – if a student returns after Check Out and is Checked In, the time absent prior to the second Check In will be marked as absent.


Attendance Wizard: Search Criteria Attendance Date: change to prior or upcoming dates Students Last/First Name Grade: search by grade level SSN/Student ID Att. Code – i.e. to locate all students on a given day with

Tardy Unexcused marks to edit attendance Course Section – to search for students in a specific

course or section i.e. for field trips Period – search by period to edit attendance Ad Hoc Filter – groups of students, i.e. Baseball Team

for Early Release/Exempt


Attendance Wizard: Search Notes

Multiple criteria can be used to locate students – you are not limited to one type of search per screen.

You CAN pull up an entire group of students (i.e. 9th grade) and manually remove specific students from the search list if they do not fit the processing criteria (i.e. not going on a field trip)


Attendance Reports ADM/ADA – used to calculate average daily

membership/average daily attendance student-by-student, then totals by grade and calendar.

Attendance Reason – sums periods, days, minutes by excuse reason and Excused/Unexcused

Day Count – Sums whole and half day absences based on calendar minutes. Important to verify that Calendar Minutes and Period Minutes add up to the same total. Can be used to find Perfect Attendance (Having at most 0 days of absence).


Attendance Reports (cont.) Dialer Extract – pulls in unknown absences for

use with a stand-alone (non-Campus) phone dialer.

Funding Report – ADA/ADM report available for a range of days or a count date. Can be disaggregated by NCLB subgroup.

Period Count – allows you to pull a wide variety of counts on all your statuses and excuse codes

Attendance Register – shows whole and half day absences in grid format for a date range, plus ADM/ADA summary.


Attendance Letter Criteria How Triggers Work:

Choose what kind of absence (period, whole/half, exact day)

Choose status & excuse you are using as criteria - i.e. status=tardy, excuse=blank will pull on all tardy marks

Weight – how much each incident “counts” toward total – i.e. Tardy has weight of 1, trigger=3, letter will generate if run the day student has his/her third tardy.

These criteria trigger a letter the day a student reaches 3 tardy marks of any kind in any one course during the year. Saved to Attendance group where multiple users have access.


Attendance Letter Criteria

Period Marks Whole/Half Days Exact Day

By Year Number of times a student has missed one period over the entire year.

Students who missed a set number of whole or half days of school over the entire year.

Students who missed a set number of entire days of school over the entire year.

By Term Number of times a student missed one period in one term.

Students who missed a set number of whole or half days over the current term.

Students who missed a set number of entire days of school over the current term.

By Course Number of times a student has been marked absent from a particular course.

These combinations are not available.By Course / Term Number of times a

student has been marked absent from a particular course in the term.


Data Elements and Subreports

Data Elements and Sub-reports can be chosen from the on the formatting toolbar. Data elements are bordered in blue, sub-reports in red.

Data ElementsSub-Reports


Data Elements and Sub Reports

Run the letter for an effective date to generate letters for students meeting criteria on that date.

If you run letters once a week, be sure to run it for each day of the week at that time.


Review Questions How would you mark an entire class out for a field trip?

How do you exclude kids who are already gone for another reason? Kids who will not be attending?

How would you record a Field Trip that multiple classes will be attending?

You’ve got notes/phone calls from several parents that their children are home with the flu. How do you process?

How would/could you dismiss the softball team early for an away game?

How would you mark students gone for vacation?


Review Questions How do you find students with perfect attendance? Which report shows in grid format half and whole day

absences for a period of time? If I want to send out a letter that summarizes a student’s

attendance, how can I include that in the letter? What are my options?

If I want to count two tardies the same as an absence in determining criteria for an attendance letter, what do I do?

Where do I run reports on specific kinds of attendance codes/excuses?

copyright © 2006, infinite campus, inc. all rights reserved. attendance reporting: using the...

Documents

attendance processing

attendance reporting

perfect attendance

specific students

addremove students

certain students

existing attendance

attendance reports cont