©copyright 2002 fissure corporation the relationships of the five key project management variables...

©Copyright 2002 Fissure Corporation

The Relationships of the Five Key Project Management

Variables

Jesse FreeseFissure Corporationwww.fissure.com

952-882-0800

MINI Image ExpoMinnesota Chapter of AIIM

January 13th, 2003

©Copyright 2002 Fissure Corporation 2

Project ManagementOverview


What is a project?

What types of projects do you work on?


A project is a temporary endeavor undertaken to create a unique product or service.

temporary - every project has a definite beginning and a definite end.

unique - the product or service is different in some distinguishing way from all other products or services.

Source: PMI Guide to Project Management Body of Knowledge, 2000


• Is something to accomplish (beginning to end)• Is accomplished by one or more people• Is accomplished in a day or two, or years or more• Has multiple tasks• Is not a process (assembly line)• Tends to be unique• Can be simple to complex• Costs money• ?• ?

A Project:


What is project management?


Project management is the application of knowledge, skills, tools, and techniques to project activities in order to meet project requirements.



Project Integration ManagementProject Scope ManagementProject Time ManagementProject Cost ManagementProject Quality ManagementProject Human Resource ManagementProject Communications ManagementProject Risk ManagementProject Procurement Management

The Project Management Knowledge Areas

•

•

•

•

•

•

•

•

•



PM Process Groups

Initiating ProcessesInitiating Processes Planning ProcessesPlanning Processes

Controlling ProcessesControlling Processes Executing ProcessesExecuting Processes

Closing ProcessesClosing Processes


Fissure Corporation, 12751 Nicollet Ave. S., Burnsville, MN 55337

10

Key Project Documents

Initiating Processes

Planning Processes

ExecutingProcesses

Controlling Processes

Closing Processes

ProjectCharter

ProjectCharter

SupportPlans

ProjectPlans


Project Management hasboth a “Hard” and a “Soft” Part.

The “Hard” part has to do with all the technical things.

The “Soft” part has to do with all the people who do the technical things.


For most of us, our formal education has concerned itself with the “Hard” part.

The “Hard” part is easy.

It’s the “Soft” part that is hard!It’s the “Soft” part that is hard!


Three Key Project Management

Variables

Scope

ScheduleCost


Two Other Key Project

Management Variables

Scope

ScheduleCostQuality

Productivity


As a team identify your team mental models for the following:

Size

Effort

Size

Schedule

Schedule

Quality

Schedule

Effort

Team Exercise


Frederick Brooks -The Mythical Man-Month

• IBM 360 System Development

• Lots of data

• About projects that require communication

Addison-Wesley Publishing Company, 1975, 1995


Brooks’ LawNumber of people on the project:

Number of two-way interfaces on the project:

1

What is the trend here?

Number of one-way interfaces on the project:

2

36

612

1020


Pick one person on your team to open and read the instructions in your packet!

Follow the instructions!

Go!

Team Exercise


1

1

1

1

2

1

2

3

1

2

3

2

3

2

1

2

3

2

2

3

2

2

3

3

3

3

2

2

2

3

2

1

2

3

3

2

3

3

4

3

3

3

4

3

3

3

4

3

4

3

3

3

4

3

3

3

4

3

3

3


Size

Effort

Size

Schedule

Schedule

Quality

Schedule

Effort

Team Exercise - Brooks’ Solution


Quality

Schedule

Scope

Resource/Cost

People(process productivity)

The “Soft”Part

The “Hard”Part

The Five Key Project Management Variables


Five Key Project Management Variables -

Relationship

Quality& People

Resource/Cost Schedule

Scope/Size

All five variables are balanced

Resource/Cost Schedule

Scope/Size

Quality& People

Scope/Size and schedule are adjusted to reflect and stay in balance with the reduced resource/cost

BudgetCut


Trade-off Summary

Minimum ScheduleLengthen ScheduleShorten Schedule*

Build Up FastBuild Up Slow

Reduce FunctionalityAdd Functionality

Improve Productivity#Productivity Falls

* The schedule cannot be shorter than the minimum schedule. Only if westart the planning process with a schedule longer than the minimum canwe consider shortening it.

# Improving productivity generally takes place on a longer time scale thanproject duration, except large projects that run on for years.

Pattern

MinimumLongerShorter

ShorterLonger

ShorterLonger

ShorterLonger

MaximumDownUp

UpDown

DownUp

DownUp

MaximumDownUp

UpDown

DownUp

DownUp

Schedule Effort/Cost Defects

Effect


Conclusion• There are five key project variables

• The more people you have working together, the lower their individual productivity (and quality)

• If you want to improve the productivity of the team, minimize the number of relationships and improve the individual relationships


?

©copyright 2002 fissure corporation the relationships of the five key project management variables...

Documents

project management hasboth

project activities

project requirements

project managementoverviewwhat

pmi guide

application of knowledge

unique product

brooks lawnumber of