constitution with suggestions from ros

8/9/2019 Constitution with Suggestions from ROS

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Association Internationale Des Etudiants En Sciences Economiques Et Commerciales(AIESEC) Singapore (International Association of Students in Economics and

Management)CONSTITUTION

Art. 1

Art. 2(a)

NAME

The name of the organisation shall be Association InternationaleDes Etudiants En Sciences Economiques Et Commerciales (AIESEC)Singapore, otherwise known as the International Association ofStudents in Economics and Management, herein referred to asAIESEC Singapore.

AIMS & OBJECTS(1) What is AIESEC-

(2) What We Envision -

(3) Our Impact -

(4) The Way We Do It-

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AIESEC 1S a global, non-political,independent, not-for-profit organisationrun by students and recent graduates ofinstitutions of higher education. Itsmembers are interested in world issues,leadership and management. AIESECdoes not discriminate on the basis of race,colour, gender, sexual orientation, creed,religion, national, ethnic or social origin.Peace and fulfilment of humankind'spotential.

Our international platform enables youngpeople to explore and develop theirleadership potential for them to have apositive impact on society.AIESEC provides its members with anintegrated development experiencecomprised of leadership opportunities,international internships andparticipation i l l a global learningenvironment.


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Art.2(b)

(5) Our Values -

STRUCTURE

Activating LeadershipWe lead by example and inspireleadership through our activities. Wetake full responsibility for developing theleadership potential of other people.Enjoying ParticipationWe create a dynamic environment byactive and enthusiastic participation ofindividuals. We enjoy being involved inAIESEC.Striving for ExcellenceWe aim to deliver the highest qualityperformance in everything we do.Through creativity and innovation, weseek to continuously improve.Living DiversityWe seek to learn from the different waysof life and opinions represented in ourmulticultural environment. We respectand actively encourage the contributionof every individual.Acting SustainablyWe act in a way that is sustainable forour organisation and society. Ourdecisions take into account the needs offuture generations.Demonstrating IntegrityWe are consistent and transparent in ourdecisions and actions. We fulfil ourcommitments and conduct ourselves in away that is true to our ideals.

Art. 3

The organisation shall consist of a Member Committee and any LocalCommittee approved and formed by the Member Committee.MEMBERSHIP

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Art. 3(a)(1) Ordinary membership shall be open to interested individuals who are full timeor part time students or recent graduates of institutions of higher educationleading up to a degree who share in the beliefs and philosophies of theorganisation.

Art. 3(a)(2) HONORARY MEMBERSHIPHonorary membership shall be conferred upon persons who have renderedhonorary and distinguished services to AIESEC Singapore. Such nominationsshall be made by the National Committee and be confirmed by the generalmembership at a legislative meeting.

Art. 3(b) ADMISSIONAdmission to ordinary membership shall be at the discretion of the MemberCommittee ofAlESEC Singapore.

Art.3(c) PRIVILLEGESArt. 3(c)(1) Ordinary members shall have the right to vote at all legislative meetings,

unless otherwise provided for in the AIESEC Singapore Compendium. Theyshall have the privilege to participate in all activities and functions organisedby AIESEC Singapore.Ordinary members shall be eligible for election to be on the MemberCommittee at the Annual General Meeting.

Art. 3(c)(2) Honorary members shall have all the privileges of ordinary members exceptthe right to vote at all legislative meetings and the right to stand for election atthe Annual General Meeting.

Art.3(d) OBLIGATIONSMembers shall abide by all the rules and regulations of AIESEC Singaporeand shall not act in any way inconsistent with its objectives.Members shall pay all subscriptions and other dues in accordance with ArtAof this Constitution.

Art. 4 SUBSCRIPTION

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Art. 5Art. 5(a)

Art. 5(b)

Art. 6Art. 6(a)

Art.6(b)

Art. 6(c)

Art.6(d)

Art.6(e)

Art. 6(f)

Subscription for ordinary membership will be determined at the discretion ofthe Member Committee and will be as per the amount stated in Chapter 4 ofthe AIESEC Singapore Compendium. Any changes in the fees wiil have to bepassed at a General Meeting.ADMINISTRATIONThe administration ofAIESEC Singapore shall be in the hands of the MemberCommittee.The Member Committee shall appoint Special Committees as provided in Art.9.

MEMBER COMMITTEEThe Member Committee shall be elected by the Ordinary Members at theAnnual General Meeting.The Member Committee shall consist of the following:

(1) President (MCP)(2) Honorary General Secretary (MCHGS)(3) Vice President Finance (VPF)(4)Any other Vice President(s) to be elected at each Annual GeneralMeeting as deemed fit by the Member Committee in relevance to themanagement ofAIESEC Singapore.

Notwithstanding Art. 6(b), the maximum number ofmembers on the MemberCommittee excluding the President shall not exceed ten (10) members.Notwithstanding Art. 6(b), the Member Committee shall continue to functioneven though its number is reduced to less than five (5) but not less than three(3). Where its number is reduced to less than three (3), the MemberCommittee is considered dissolved and a General Meeting shall be convenedat the earliest convenient date to elect a new Member Committee.In the event of the Member Committee being reduced to less than five (5)members, the Member Committee shall if it deems fit, co-opt members toserve until the next Annual General Meeting, provided in no case shall thenumber be reduced to less than three (3).Any changes in the Member Committee shall be notified to the Registrar ofSocieties within two (2) weeks of the change.FUNCTIONS

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The Member Committee shall:(1) be responsible for formulating policies consistent with the

objectives ofAIESEC Singapore.(2) take charge of the properties and fmances ofAIESEC Singapore.(3) be responsible for the organisation ofAIESEC Singapore activities.(4) publish an annual report of the activities ofAIESEC Singapore.(5) be the sole recognised means of communication and the official

administrative body ofAIESEC activities at the Member Country level inrelation with AIESEC International.

(6) send a minimum of one (1) representative from the Member Committee tothe International Congress and the International Presidents' Meeting.

Art. 6(g) POWERS

Art. 6(g)(I) The Member Committee shall have the power to:(i) make when necessary by-laws consistent with the aims of AIESEC

Singapore.(ii) appoint standing or special committees and to delegate them such

power as it considers necessary.(iii) co-opt members to fill vacant positions in the Member Committee.(iv) invite eminent people to sit on the Board ofAdvisors subject to Art. 10.(v) appoint members to the positions in the Local Committee(s).(vi) relieve a Member Committee member of duty in the event of him/her

being unable to fulfil the duties of the position. This will be done by asimple majority vote at an Extraordinary General Meeting to beconvened by the Honorary General Secretary.

(vii) invite appropriate person(s) as defmed in the AIESEC SingaporeCompendium to sit on the Board ofDirectors subject to Art. 11.

Art.7Art. 7(a)

DUTIES & POWERS OF OFFICE BEARERS (MC)PRESIDENT (MCP)

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Art.7(b)

The President (MCP) shall:(l ) preside at all meetings 0 f AIESEC Singapore.

(2) have the right to call meetings ofAIESEC Singapore.(3) have the casting vote in Member Committee meetings.(4) counter-sign all bills passed by the Vice President Finance, in

accordance with the bank signatories nominated and passed by theplenary at a legislative meeting.

(5) be responsible for all correspondence with foreign organisations(6) exercise general supervision over the management of and be

responsible for the proper running ofAIESEC Singapore.(7) represent AIESEC Singapore at global legislative meetings held by

AIESEC International at the International Congress, InternationalPresidents' Meeting and where such meetings have been called toorder by AIESEC International.

HONORARY GENERAL SECRETARYThe Honorary General Secretary (MCHGS) shall:(l) be responsible for the convening of all meetings ofAIESEC Singapore

and of the Member Committee.(2) have all the duties, powers and responsibilities of the President in the

latter's absence.(3) in the event of the President's position falling vacant, succeed him.(4) be responsible for the convening of all meetings ofAIESEC Singapore

and of the Member Committee.(5) keep all correspondence, minutes ofmeetings and the Compendium

and record all activities ofAIESEC Singapore.(6) submit at all meetings ofAIESEC Singapore any matter for discussion

received from the members.

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Art. 7(d)

Art. 8

(7) be responsible for the general administration of the office ofAIESECSingapore.

(8) assume any other general secretarial duties.(9) assist the President in the execution of his duties.Vice President Finance (VPF)The Vice President Finance (VPF) shall:(1) collect all the monies due to AIESEC Singapore and shall deposit them

in a bank named by the Member Committee.(2) keep all accounts of the income and expenditure ofAIESEC Singapore.(3) sign all cheques on the AIESEC Singapore account together with the

President or the Vice-President, and in accordance with the banksignatories nominated and passed by the plenary at a legislativemeeting.

(4) submit the books of the organisation for the inspection by any memberof the Member Committee at any time.

(5) keep an inventory of all the properties belonging to the organisation.(6) facilitate and complete the budgeting process for AIESEC Singapore.(7) meet all fmancial obligations ofAIESEC Singapore.(8) control all fmancial transactions ofAIESEC Singapore.(9) continuously use the budget for all fmancial decisions made by

AIESEC Singapore.(10) update the Member Committee, Board ofAdvisors, Board ofDirectors

and AIESEC Singapore on the fmancial conditions of AIESECSingapore.

(11) assist the President in the execution 0 f his duties.

STANDING COMMITTEES

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Art.8(a) LOCAL COMMITTEE (LC)Art. 8(a)(1) The Local Committee (LC) shall upon application, be appointed by the

Member Committee within two (2) weeks of an Annual General Meeting.Art. 8(a)(2) The Local Committee (LC) shall consist of the following

i) President (LCP)ii) Honorary General Secretary (LCHGS)iii) Vice President Finance (LCVPF)iv) And any other committee members as deemed fit by the office-bearers ofthe local committee.

Art. 8(a)(3) Ordinary members shall be eligible to hold office in the Local Committee(LC).

Art.8(a)(4) All office bearers of the Local Committee (LC) shall hold office from oneAnnual General Meeting to the next Annual General Meeting.

Art. 8(a)(5) FUNCTIONSThe Local Committee (LC) shall:

(i) be responsible for the administration of local AIESEC activities in theuniversity.(ii) be the liaison between the local membership and the MemberCommittee (MC).(iii) be responsible for the recruitment ofAIESEC members.(iv) undertake duties and responsibilities as assigned by the MemberCommittee (MC).(v) be represented by their President (LCP) at all scheduled meetings withthe President (MCP).

Art. 9 SPECIAL COMMITTEESThe Member Committee shall at their discretion appoint Special Committeesand defme their powers and duties to fulfil the organisational needs ofAIESEC Singapore.

Art. 10 BOARD OF ADVISORS (BOA)

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Art. 10(a)

Art. 10(b)

Art. 10(c)

Ali. 11

Art. II(a)

Art. II(b)

Art. 11 (c)

Art. 11 (d)

Art. 12Art. 12(a)

Art. 12(b)Art. 12(c)Art. 12(d)Art. 12(e)

Art. 12(f)

The Member Committee (MC) shall have the authority to invite eminentpeople residing in Singapore to sit on a Board ofAdvisors (BOA).An advisor shall serve for a tenure of two (2) years. This term of service shallbe extendable for two (2) years at a time by invitation of the MemberCommittee (MC).The Board of Advisors (BOA) shall consist of not less than six (6) and notmore than twelve (12) members at anyone time.BOARD OF DIRECTORS (BOD)

The Member Committee (MC) shall have the authority to invite person(s)residing in Singapore to sit on a Board ofDirectors (BOD).A Director shall serve for a tenure of two (2) years. This term of service shallbe extendable for two (2) years at a time by invitation of the MemberCommittee (MC).The Board of Directors (BOD) shall consist of not less than three (3) and notmore than twelve (12) members at anyone time.The Board of Directors shall not have any voting right or any right to holdoffice.HONORARY AUDITORSTwo (2) Honorary Auditors shall be elected at the Annual General Meeting(AGM).The Honorary Auditors shall not be in the Member Committee (MC).The Honorary Auditors shall audit the accounts ofAIESEC Singapore.The term of office for an Honorary Auditor shall be one (1) year only.Honorary Auditors are allowed to be re-elected into the same office once inevery two (2) years.The accounts of the AIESEC Singapore shall be audited by a firm ofCertifiedPublic Accountants if the gross income or expenditure of the AIESECSingapore exceeds $500,000 in that fmancial year, in accordance with Section4 of the Societies Regulations.

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Art. 13Art. 13(a)

Art. 13(b)

Art. 13(c)

Art. 14Ali. 14(a)

Art. 14(b)

Art. 14(c)

COMPENDIUM

The MCHGS shall be responsible for maintaining, updating and reviewing anAIESEC Singapore Compendium which contains all current legislationspassed at a legislative meeting ofAIESEC Singapore.The provisions contained in the AIESEC Singapore Compendium shall bedeemed to be the By-laws of the Association binding on all members ofAIESEC Singapore. Any By-laws made shall not be inconsistent with theConstitution otherwise, it shall have no effect.Notwithstanding Art. 6(g)(l), the AIESEC Singapore Compendium shall notbe amended except by a motion carried by a simple majority at a legislativemeeting ofAIESEC Singapore.MEETINGS & QUORUMSGENERAL MEETINGSThe supreme authori ty of the AIESEC Singapore is vested m a GeneralMeeting of the members.General Meetings shall be convened by the Honorary General Secretary(MCHGS) and shall be:(1) Annual General Meetings(2) Extra-ordinary General MeetingsANNUAL GENERAL MEETINGS (AGM)Annual General Meetings shall be held in the month of June each year andnotice of such meetings shall be given to members not less than seven (7) daysbefore the date ofmeeting.EXTRA-ORDINARY GENERAL MEETINGSExtra-ordinary General Meetings shall be convened by the Honorary GeneralSecretary (MCHGS):(1) on the instruction of the President (MCP).

(2) on the instructions of the Member Committee (MC).

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Art. 14(d)

Art. 14(e)

(3) on the written application to the Honorary General Secretary ofAIESEC Singapore (MCHGS) with a written statement of the purposefor which the meeting is called for.

Notice of such meetings shall be given to the members not less than three (3)days before the meeting.If the Member Committee does not within two (2) months after the date of thereceipt of the written request proceed to convene an Extra-ordinary GeneralMeeting, the members who requested for the Extra-ordinary General Meetingshall convene the Extra-ordinary General Meeting by giving ten (10) days'notice to voting members setting forth the business to be tra.isacted andsimultaneously posting the agenda on the AIESEC SinEa;J.Jre's notice board.MEMBER COMMITTEE MEETINGSMember Committee (MC) Meetings shall be convened by the HonoraryGeneral Secretary (MCHGS) at least six (6) times a year. Such meetings mayalso be called by the President (MCP) or by the order of the MemberCommittee (MC) whenever deemed necessary.Notice of such meetings shall be given to members not less than three (3) daysbefore the date of the meeting.QUORUM

Art. 14(e)( I) General MeetingsAt least 10% of the Ordinary members of AIESEC Singapore or at least 30Ordinary members, whichever is more shall constitute a quorum.In the event of there being no quorum at the commencement of a GeneralMeeting the meeting shall be adjourned for half an hour, and should thenumber present be insufficient to form a quorum, those present shall beconsidered a quorum, but they shall have no power to alter, amend or makeadditions to the Constitution..

Art. 14(e)(2)Member Committee MeetingsA simple majority of the Member Committee members shall be necessary toconstitute a meeting.

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Art. l4(e)(3)Each Ordinary member shall be allowed to hold up to a maximum of one (1)proxy. Letters of proxy should be lodged with the Honorary General Secretary(MCHGS) 48 hours before any General Meeting.

Art. 15Art. l5(a)

Art. l5(b)

Art. l5(c)

Art. l5(d)

Art. l5(e)

Art. 16Art. l6(a)

AMENDMENTS TO CONSTITUTIONAny amendments to the Const itut ion shal l be made at the Annual GeneralMeeting or at an Extra-ordinary General Meeting.Any proposed amendment(s) to the Constitution shall be made known in fulland in writing to the Honorary General Secretary (MCHGS) at least seven (7)days before a General Meeting.The proposed amendments shall be made known in full to members at least (3)days before the General Meeting.Amendments to the Constitution shall be carried out only if two-thirds (2/3) ofthe Ordinary members of AIESEC Singapore at the meeting are in favour ofthem.The AIESEC Singapore shall not amend its Constitution wi thout the priorapproval in writing of the Registrar of Societies.

ELECTION PROCEDURES

ELIGIBILITYArt. l6(a) (1 ) The Vice President Finance (MCVPF) shall not be eligible for re-election to

the same office for a second consecutive term

Art. l6(b) NOMINATIONSArt. l6(b)(1) The Honorary General Secretary (MCHGS) shall, three (3) weeks before the

date of the General Meeting, send out a circular informing members andinviting applications from eligible members.

Art. l6(b)(2) All nominations for candidates to be elected into the Member Committee(MC) shall follow the processes outlined in the AIESEC SingaporeCompendium Chapter 5.

Art. l6(c) VOTING

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Art. 16(c)(l) The candidate, proposer and seconder will be allowed to speak for a durationto be detennined at the discretion of the Member Committee (Me).

Art. 16(c)(2) Voting shall be by secret ballot.Art. 16(d)

Art. 17Art. 17(a)

Art. 18

Art. 19Art. 19(a)

Art. 19(b)

Art. 20Art.20(a)

Art.20(b)

TERM OF OFFICEAll office bearers shall hold office from one Annual General Meeting to thenext Annual General Meeting.CONTINUITYTo ensure continuity, the incoming Member Committee (Me) shall work inunison with the outgoing Member Committee for a period agreed upon byboth committees, but shall not extend beyond three (3) weeks after the AnnualGeneral Meeting.RESIGNATIONAny member may resign from AIESEC Singapore by giving two (2) weeks'notice in writing to the Member Committee (Me) and shall pay all arrears ofsubscription due to AIESEC Singapore.ARREARSAny Ordinary member failing to pay his/her subscription may be defaultedand deprived of membership after two (2) weeks' notice has been given inwriting.Any such persons may apply for re-admission and shall upon re-admission payall arrears.PROHIBITIONSGambling of any kind, whether for stakes or not, is forbidden in AIESECSingapore's premises. The introduction of materials for gambling or drugtaking and ofbad character into the premises is prohibited.The funds ofAlESEC Singapore shall not be used to pay the fmes ofmemberswho have been convicted in the courts.

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Art.20(c)

Art.20(d)

Art. 20(e)

Art. 20(f)

Art.20(g)

Art. 21Art.21(a)

Ali. 21(b)

Art.21(c)

Art.21(d)

AIESEC Singapore shall not hold any lottery, whether confmed to itsmembers or not, in the name of AIESEC Singapore or its office bearers,Committee members or members.AIESEC Singapore shall not attempt to restrict or in any manner interfere withtrade prices or engage in any trade union activity as defmed in any written lawrelating to trade unions for the time being in force in Singapore.AIESEC Singapore shall not indulge in any political activity or allow its fundsand/or premises to be used for political purposes.AIESEC Singapore shall not engage in any trade union activity as defmed inany written law relating to trade unions for the time being in force inSingapore.AIESEC Singapore shall not raise funds from the public for whateverpurposes without the prior approval in writing of the Assistant DirectorOperations, Licensing Division, Singapore Police Force and other relevantauthoritiesDISSOLUTIONAIESEC Singapore shall not be dissolved except with the consent of not lessthan three-fifths (3/5) of the Ordinary members of AIESEC Singapore for thetime being resident in Singapore expressed in person at a General Meetingconvened for the purpose.Notwithstanding Art. 19(a), AIESEC Singapore shall be dissolved when aGeneral Meeting convened under Art. 6(d) fails to elect the required numberof Member Committee members.In the event of AIESEC Singapore being dissolved, all debt and liabilitieslegally incurred on behalfofAIESEC Singapore shall be fully discharged andthe remaining funds shall be disposed of as decided at the General Meeting,provided no member or group ofmembers benefit from the disposal.Notice of dissolution shall be given within seven (7) days of the dissolution tothe Registrar of Societies.

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