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Consortium and Center Diversity: Our Differences, Our Strengths August 18, 2010 Julie Goldman, Director Southeastern Conference Academic Consortium Anneke J. Larrance, Executive Director Associated Colleges of the St. Lawrence Valley Susan Palmer, Executive Director The Five Colleges of Ohio

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FORMAT:Presentation with formal and informal opportunities for discussion. QUESTIONS:Please use the raise your hand or chat box functions. We will do our best to field questions at logical points in the session. PHONE:Please mute your phone to prevent unwanted feedback echoes, except when asking a question or sharing an observation. RECORDING:This session is being recorded. NOTES:Feel free to take notes on your screen. Be sure to save them when you end your session.

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Objectives To share information about other consortia To encourage directors to better understand and compare to an aggregate model To add value to relationships with colleagues To provide a reference piece about a typical consortium Methods Google spreadsheets Pilot tested on ACL board members Sent to 118 on the listserv and received 28 responses (Some on the list are corporations; some consortia and centers have more than one person on the list)

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93% have a central office 60% office is located on a campus More than half (56%) of the organizations housed on a member campus do not pay rent or overhead. 6.

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25% rent only 6% overhead only 6% both rent and overhead 56% none 7% did not report a response

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Yes No Other 22 5 1 79% 18% 4%

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Yes No Other 18 10 0 64% 36% 0%

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Yes No Other 19 9 0 68% 32% 0%

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Organizations internal staff Staff from a member campus External Auditor or tax preparer Other 3 7 12 6 11% 25% 43% 21%

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Organizations internal staff Staff from a member campus External accounting firm Other 16 9 3 0 57% 32% 11% 0%

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Yes No Other 15 13 0 54% 46% 0%

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Yes No Other 10 18 0 36% 64% 0%

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Yes No Other 11 16 1 39% 57% 4%

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Yes No Other 8 19 1 29% 68% 4%

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Yes No Other 16 12 0 57% 43% 0%

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Yes No Other 16 12 0 57% 43% 0%

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Yes No Other 21 7 0 75% 25% 0%

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Yes No Other 17 11 0 61% 39% 0%

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Membership Dues State Appropriations Grants/Contracts Contributions Other 22 4 12 2 1 79% 14% 43% 7% 4%

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Overall Average = $2.5 M Average without $35M = $1.1M Average without $35M and $10M = $800K

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INSTITUTION TYPEMEMBERSHIP SIZE 11% public only 36% private only 50 % both 3% other 36% 1-5 members 32% 6-10 members 18% 11-15 members 7% 16-20 members 0% 21-100 members 7% 01-200 members

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CLASSIFICATION 68% do not have associate or affiliate members Affiliate or primary Affiliate member or international affiliate Partner Associate (out of state, for profit)

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FULL-TIME EMPLOYEESPART-TIME EMPLOYEES 10% 0 25% 1 14% 2-3 11% 4-5 11% 6-7 11% 8-9 18% 10 or more 36% 0 14% 1 18% 2-3 14% 4-5 7% 6-10 11% more than 10

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64% organization 46% member campus

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86% medical insurance 82% sick leave 82% paid vacation leave 82% other insurance 79% retirement plans 50% tuition remission 46% take courses 46% use libraries 36% use of athletic centers 32% retirement health plans 7% other

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Multi purpose 14 50% Single purpose 1 4% Educational center 4 14% Educational consortia1 14 50% Other 1 4% People may select more than one checkbox, so percentages may add up to more than 100%.

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75% professional and faculty development 54% cross registration/student exchange 54% library cooperation 46% joint academic courses/programs 46% joint purchasing 43% international programs 43% information technology 43% grants 36% graduate education

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32% public relations 32% emergency preparedness/planning 32% business and industry relations 29% community development 29% continuing education 29% risk management 25% economic development 25% articulation

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21% joint faculty/faculty exchange 21% access programs 21% sustainability 21% teacher education/licensure 21% government liaison 21% energy 21% K-16 partnerships

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Presidents 17 61% Chief Academic Officers 5 18% Chief Financial Officers 4 14% Community Organization Leaders 2 7% Business Leaders 4 14% Other 10 36% University Center representatives Campus leaders Marketing & Public Relations offices Dean for Curriculum Dean for Continuing Education The majority of board members serve two-year terms. 61% of board consist of 4-10 members. If officers are elected, board terms are usually between 1-3 years.

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yes 5 18% no 22 79% Other 1 4%

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Chief Academic Officers 13 46 Chief Financial Officers 10 36% Chief Information and Technology Officers 7 25% Human Resources Directors 5 18% International Education Directors 5 18% Registrars 4 14% Sustainability Directors 3 11% Community Development Directors 1 4% 64% have standing committees

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Board of directors 14 48% Chair of the board 5 17% Executive committee of board 3 10% Other 8 28% Most of us (72%) are hired (and fired) by the board of directors. 59% of us hire and fire out own staff.

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yes 23 79% no 3 10% Over half of us are evaluated with a formal process, while one quarter of us have informal evaluations. Three-quarters of us have formal contracts or agreements lasting from 1-5 years.

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Board of directors 5 17% Board chair 9 31% Executive committee of board 2 7% Other 13 45%.

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Of those who answered this question, 10 indicated they consult with the chair of the board 2 consult with individual presidents Others consult with a variety of people including key board members, the organizations president, administrative support, chiefs of staff for member presidents, the grants officers, the executive committee of the board, chair of the CFO committee, head of the HR advisory board, chief academic officer, the advisory board, internal staff, dean of the college and chair of the operating committee

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Organization staffs it own HR office 6 21% Uses HR office of member campus 17 59% Uses external HR firm 1 3%

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FREQUENCY 10% weekly 20% quarterly 20% monthly 40% twice a year 10% annually 43% produce a newsletter 57% do not

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DISTRIBUTION 0% general public 20% college communities 7% other consortial organizations 43% board members 17% committee members 13% organization employees 54% prepare a report 46% do not

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86% yes 14% no

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EMAIL HOSTWEBSITE HOST 25% organization 37.5% member campus 37.5% external vendor 14% the organization 64% member campus 18% external vendor (4% did not report a response)

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Julie Goldman, Director Southeastern Conference Academic Consortium julieo@uark.edu Anneke J. Larrance, Executive Director Associated Colleges of the St. Lawrence Valley larranaj@potsdam.edu Susan Palmer, Executive Director The Five Colleges of Ohio palmers@kenyon.edu