columbia college apprenticeship initiative monthly report: may … · 6. datatel/work order...

Columbia College Apprenticeship Initiative

Monthly Report: May 2017

Monthly Summary of Completion

5/8-5/11: 1. On-boarded new Program Assistants: Jen Bick & Kaitlyn Hanson 2. Emailed Introduction and Application to 39 Hospitality Management Potential Apprentices 3. Amanda Hepfl met with 2 Potential Apprentices at Family Learning Center 4. Delegation of Responsibilities for Amanda, Tiffeny, Jen and Kaitlyn 5. Hospitality Management Class Schedule-Fall 2017

5/15-5/18: 1. Outreach Team Meeting (Researching Potential Outreach) 2. Website and Social Media Update 3. Budget 2016-17 Revision 4. Ordered Books for the Fall 2017 Courses 5. Advisory Board Meeting Recap 6. Quotes/Bidding Process for Books for the Fall 2017 Courses 7. Finalized Flyers For Automotive and Child Development

5/22-5/25: 1. Oakdale Chocolate Festival Recap 2. MOU Development 3. Development of Trifold Brochures 4. Budget 2016-17 Revision 5. Child Development 2 Year Course Schedule Development 6. Checked in With Current Hospitality Apprentices 7. Contacted 7 Potential Apprentices From Oakdale Festival / Calaveras Fair 8. Budget Round 1 & Round 2 Complete

5/29-6/1: 1. On-boarded Student Worker: Josie Price 2. Confirmed Automotive Partners for 5/31/17 Meeting 3. Continued MOU Development 4. Worked with Sheila for DAS Paperwork (Onet Code) 5. Assisted Potential Apprentices with Employment Process

6. Datatel/Work Order Training for Jen and Kaitlyn 7. Engraved Knife Kits and Created Sign-In & Out Sheets

Events in May 2017:

1. May 11, 2017 Advisory Board Meeting at Rush Creek Lodge 2. May 17, 2017 Cal Works Steering Committee with DWS 3. May 20-21, 2017 Oakdale Chocolate Festival Recruitment Event 4. May 22, 2017 Problem Solving Workshop with Dr. Harmon (For All Classified Staff) 5. May 31, 2017 Automotive Technology Partners Meeting

Upcoming Events

1. June 14, 2017 Employment Opportunity Information Day - Recruitment Event Stanislaus County Juvenile Institution

2. June 20, 2017 Community Job Fair - Black Oak Casino Resort, Four Winds Conference Center


Monthly Report: June 2017

Monthly Summary of Completion

Summary of Activities conducted the month of June 2017 6/4/17 – 6/10/17

1. Completed minutes from Automotive Partners meeting May 31, 2017 and reviewed new recruitment plan (ASE focus)

2. Scheduled next Automotive Partners Meeting for August 2, 2017 [rescheduled for August 8, 2017], Instructor Meeting for August 16, 2017 and Orientation for Fall 2017 Hospitality Apprentices for August 21, 2017.

3. Updated Apprenticeship Enrollment Checklist 4. Development of Culinary Arts Herb Garden 5. Continued Engraving Knife Kits and started signing out knife kits to current Hospitality

Management apprentices 6. Researched Marketing & Branding Ideas 7. White Paper Development for Hospitality Management and Automotive Technology 8. Updated Hospitality Management Course Schedule 9. OJT tracking for March, April, & May 10. Communicated with Evergreen/Rush Creek Lodge instructor of record on the apprentices who

may need more support based on spring 2017 grades 11. Provided current apprentices information about NEWH scholarship opportunity for students

pursuing careers in the Hospitality Industry 12. Sent communications to DAS regarding the current Hospitality RSI schedule and the possibility

of working with our local prison as an employer sponsor for Automotive Technology 6/11/17 – 6/17/17

1. Sent program information to The National Culinary Review Magazine for potential article publication

2. Curriculum Research for Future Hospitality Management 3. T-Shirt Design 4. Pink Pig Project Development 5. White Paper Development – Outline

6. Met with Districts Grant Office staff to discuss possible Grant extension budget and implementation strategies

7. Confirmed with Hospitality Management Employers current number of students for incentive payments.

8. Development of Herb Garden 9. MOU Development – Child Development 10. Worked on developing partnerships with potential automotive employers in the community. 11. Reached out to Dr. Randi Wolfe, the Director of an existing Apprenticeship in Child Development

(Early Educator) for guidance and support as we build our Initiative. 12. Presented Information about the apprenticeship program at the Child Care Planning Council

meeting 13. Finalized and printed the tri-folds that include all three apprenticeships 14. Attended the Employment Information Day at the Stanislaus County Juvenile Institution and

presented our program to approximately 80 people. 6/18/17 – 6/24/17

1. Coordinated Tuolumne County Fair Outreach 2. Continued developing partnerships with potential automotive employers in the community. 3. Ongoing curriculum research for future hospitality management. 4. Reported on automotive technology first aid kit supplies. 5. Attended the Black Oak Casino Community Job Fair and 51 people interacted with our booth. 6. Researched history of the Occupational Olympics 7. Revised Child Development 2 year plan to start apprentices in the Fall of 2017

6/25/17 – 7/1/17 1. Finalized Coordinating Tuolumne County Fair Outreach 2. Ongoing curriculum research for future hospitality management.

3. Pink Pig Project Development

4. Researched types of work experience credit

5. Submited recruitment design to Image Masters for a quote.

6. Budget Revisions

7. Pre-Production Marketing Meeting with Sky Tallone to coordinate making a video for child dev

and automotive AND photos for the tri-fold

8. Grant Workplan - Review Details

9. Scheduled appointments for potential child development employers to go over MOU’s

10. Coordinated adjunct paperwork for the fall

11. Coordinated new CCAI team office space

12. Coordinated AED order for welding and the re-installation of the AED into lower Manzanita

13. Coordinated with the grants office and payroll on expenditure transfers to correct the 16/17

budgets.

14. Completed paperwork to pay RSI tuitions for spring of 2017

Events

Summary of events attended the month of June 2017

1. June 14, 2017 Employment Opportunity Information Day - Recruitment Event Stanislaus County Juvenile Institution

2. June 20, 2017 Community Job Fair Black Oak Casino Resort, Four Winds Conference Center

3. June 13, 2017 Child Care Planning Council Meeting Tuolumne County Superintendent of Schools Office

Upcoming Events

1. July 7-9th Tuolumne County Fair Mother Lode Fairgrounds

2. July [TBD] Calaveras County Outreach West Point Community Center

Statistics

As of June 26, 2017:

ROUND 1: Hospitality Management CCAI State Registered Apprentices – 28 Pending Applications - 19 Total Applications to Date - 61 Apprenticeship Vacancies - 20 ROUND 2: Child Development CCAI State Registered Apprentices - 0 Pending Applications - 7 Total Applications to Date - 7 Apprenticeship Vacancies - 24 ROUND 2: Automotive Technology CCAI State Registered Apprentices - 0 Pending Applications - 6 Total Applications to Date - 6 Apprenticeship Vacancies - 24


Monthly Report: July 2017

Common Activities

1. Coordinated orders for 17/18 Budgets 2. Attended Tuolumne County Fair July 7 – 9th (71 general booth interest, 10 interest forms, 4

applications) 3. Tuolumne County Fair Recruitment Event Follow-Up with potential apprentices 4. CTE Video Production Content meeting 5. Reached out to five Mariposa County resources for recruitment of potential apprentices. 6. Expenditure transfers and created an open BPO for office depot 7. Recruitment material development and social media advertising. Completed eight requisitions

for recruitment materials and Hospitality Management equipment 8. July 27, 2017 Career Fair from 4 – 7 PM at Mark Twain Medical Center, San Andreas 9. July 27, 2017 Mother Lode Views Radio Interview

Dr. Tenbergen promoted Round 2 Grant Project 10. Attended campus outreach meeting for potential recruitment events 11. Finalized quarterly reports and forwarded to the Grants Office 12. Met with DAS representative, Sheila Zuvich, for technical assistance. Gave campus tour

highlighting Hospitality, Child Dev, and Automotive spaces. 13. Met with Amy Nilson and developed a plan of action in preparation for additional

Apprenticeship Opportunities (Fire Technology). 14. Began working on activities associated with the R3 action plan 15. Phone interview with our technical assistants with Foundation CCC regarding our progress with

the round II grant 16. Coordinated a phone conference with a member of the California Apprenticeship Council

Hospitality Management Specific Activities

1. Pink Pig Project Development 2. Plan of action for hospitality program move-in 3. Fall Adjunct HR payroll coordination 4. Drafted press release for Cellar Bistro re-opening 5. BOCR conducted two rounds of interviews for the 2nd Cohort of Apprentices 6. Requested quotes for and ordered induction cookers

7. Confirmed Chef Uniform ordering guidelines with our Hospitality Management employer

partners

8. Coordinated a site visit with DAS consultant Sheila Zuvich to Evergreen/Rush Creek Lodges and

meeting with apprentices on June 25th.

9. Ordered fall Hospitality Management Apprenticeship books from Jeff Whalen

10. Worked on Fall Orientation Development and logistics 11. Student Handbook updating in progress. 12. Updated Hospitality Management advising guide 13. Sent fall check off lab lists to Hospitality Management instructor of records. 14. Phone conference with Black Oak Casino Resort and DAS consultant Sheila Zuvich to check-in 15. Meeting with Hospitality Management faculty to plan the spring 2018 Hospitality Management

Apprenticeship schedule 16. Scheduled Advisory Committee Meeting for the Hospitality Management Advisory Committee

for 17/18 and sent the schedule to the committee

Automotive Technology Specific Activities

1. Emailed Invite to Auto Tech Partners for August 8th partnership meeting. 2. July 23, 2017 Family Barber Shop Classic Car Show in Twain Harte

Recruitment Event for Automotive Technology 3. July 29, 2017 Rods to Rails in Jamestown

Recruitment Event for Automotive Technology 4. Community Recruitment for August 8th Partnership Meeting 5. Spoke with a representative from Sierra Conservation Center regarding their Automotive

Technology training program. Passed on the information to Sheila at DAS to determine if the prison can be an employer partner

6. Began draft of Automotive Apprenticeship Advising Guide

Child Development Activities

1. MOU meeting with ATCCA Head Start representative. Distributed recruitment to Head Start locations.

2. MOU meeting with The Resource Connection – Head Start representative 3. Began draft of Child Development Apprentice Advising Guide

Professional Development Activities

1. Participated in “Understanding RSI Webinar” on July 20, 2017 from 11-12 PM and followed up

with email questions to Joshua Modlin (CAI). 2. Trained Jen and Kaitlyn on completing requisitions in DataTel

Statistics

ROUND 1: Hospitality Management CCAI State Registered Apprentices – 28 Pending Applications - 43 Total Applications to Date - 80 Apprenticeship Vacancies - 20 ROUND 2: Child Development CCAI State Registered Apprentices - 0 Pending Applications - 10 Total Applications to Date - 10 Apprenticeship Vacancies - 24 ROUND 2: Automotive Technology CCAI State Registered Apprentices - 0 Pending Applications - 6 Total Applications to Date - 6 Apprenticeship Vacancies - 24

Upcoming Events

August 8, 2017 Automotive Technology Partners Meeting

Columbia College, Manzanita Conference Room, 5:30 PM

August 16, 2017 Apprenticeship Instructor Meeting

Columbia College, Manzanita Conference Room, 10:00 AM

August 17, 2017 Tuolumne County Chamber Mixer

Auto Tech & Tires, Sonora at 5:00 PM

August 21, 2017 Hospitality Apprentice Fall Orientation

Columbia College, Manzanita Conference Room, 10:00 AM


Monthly Report: August 2017

Common Activities

1. CTE Apprenticeship Video – Filming & Narratives

2. Coordinated with CTE faculty on videos that YCCD Video Production Specialist will be doing for each department.

3. Met with representatives of the Me-Wuk Tribe to discuss CCAI

4. Coordinated a meeting between CCAI Program Director and Specialist in the CA Community College Chancellor’s Office in Sacramento in September. Completed travel request

5. Developed a 2 year plan & letter to CCCCO Specialist regarding extension for Round 1 grant

6. Received and inventoried marketing products. 7. Created Photo Prop for Apprentices’ photo opportunity.

8. Moved Program Assistants to a different office space. 9. Finalized Fall 2017 newsletter 10. Coordination of Apprenticeship Week activities

11. Completed Travel requests & booked hotel rooms for October Apprenticeship conference 12. Conference call regarding potential future Apprenticeships 13. Worked on white papers for all three programs

14. Completed salary/budget transfers. 15. Phone conference with a member of the California Apprenticeship Council

16. Budget Work - State Formal Adjustment 17. Updated website links

18. Program presentation at the CTE division meeting

19. Prepared non-employee honorariums for consultants 20. Social media marketing (ongoing)

21. Participated in Welcome Week Activities at Columbia College August 26-31


1. Hospitality Management Instructor Meeting 2. Worked with the admissions office to finalize apprenticeship registration process

3. BOCR conducted a second set of interviews for the 2nd Cohort of Apprentices 4. Met with Instructor of Record at Black Oak Casino Resort to discuss fall courses.

5. Apprentice Orientation coordination and finalize details 6. Received textbooks and organized/prepared for check-out to students. 7. Finalized an updated version of the student handbook and assembled packets for Orientation.

8. August 21, 2017 Hospitality Apprenticeship Orientation (1s t and 2nd Cohorts) Columbia College, Manzanita Conference Room, 10:00 AM – 1:00 PM

9. Registered apprentices for fall courses 10. Checked out fall course books to apprentices

11. Reported all registered apprentices to the business office. 12. Worked with HPMGT Coordinator on Cohort 2 – 2 year plan

13. Coordinated first aid kit and AED placement in lower Manzanita building (Hospitality Management classrooms and work space)

14. Distributed a letter to our HM adjunct instructor regarding their fall 2017 pay 15. Nominated BOCR and RC/EL for the California Economic Summit’s Partnerships for Industry and

Education (PIE) Contest

16. DSN Mini Grant Proposal 17. Initiated Hospitality Management: Beverage Studies program layout 18. Finalized the Hospitality Management Herb Garden proposal for the administration.

19. Finalized the Hospitality Management Pink Pig proposal 20. Revised MOU for Hospitality/Entrepreneurship Mini-Grant project (Pink Pig and Herb Garden)

21. Meeting at Black Oak Casino Resort to discuss a proposal for an on-campus hotel room for our

Hospitality Management Hotel courses 22. Compiled Baking Academy proposal

23. Apprentice Monthly Conference Call Meeting with Black Oak Casino for Check-In

24. Engraved knife kits 25. Prepared and sign out sheet for the program knife kits 26. Prepared list and map of possible new hospitality industry partners for new cohort(s)

27. Facilitated sign in sheets and report attendance to employers.

28. Calculated OJT hours for BOCR for June and July 29. Attended the apprentice orientation at Black Oak Casino Resort 30. Hospitality Management Apprentices start fall classes: coordinate registration, applications for

DAS, and book check-out. 31. Contacted each Apprenticeship instructor to be added to their Canvas shell for instructional

support 32. Completed planning sheets for Spring 2018 courses 33. Blue Book Clarification phone call on August 30th with Sheila Zuvich (DAS Consultant).

34. Created a work processes spreadsheet for the apprentices. 35. Prepared the agenda for the Evergreen Lodge/Rush Creek Lodge advisory committee meeting

on Sept. 5th


1. Prepared for Auto Tech Partner Meeting 2. August 8, 2017 Automotive Technology Partners Meeting

Columbia College, Manzanita Conference Room, 5:30 PM

3. Automotive Technology Event 2017 timeline


1. Met with Child Development Faculty to go over course work

2. Revised Child Development 2 year plan. 3. Received MOU from A-TCAA head Start (Child Dev)

4. Met with the VP of College and Administrative services to discuss an MOU with the Columbia College Child Care Center

5. Child Development Staff Training-CCAI Presentation

6. Recruitment-CCAI Presentation in Child Development Practicum class 7. Worked with DAS Program Support Specialist on Child Development Standards 8. Sent three Child Development MOU’s to YCCD for final signatures


1. Attended Claim Jumper/Transfer Day planning meeting Aug 9th 2-3PM 2. Participated in Webinar: “CAI Reporting Strong Workforce Taskforce Metrics” Aug 10th 11-12 PM 3. Participated in Webinar: “Pre-Apprenticeship Quarterly Reporting ” Aug 17th 11-12 PM

4. Attended In-Service Day on August 24th from 9 AM – 3 PM.

Statistics

ROUND 1: Hospitality Management CCAI State Registered Apprentices – 28

Pending Applications - 44 Total Applications to Date - 81 Apprenticeship Vacancies - 20

ROUND 2: Child Development

CCAI State Registered Apprentices - 0 Pending Applications - 13 Total Applications to Date - 13

Apprenticeship Vacancies - 24 ROUND 2: Automotive Technology

CCAI State Registered Apprentices - 0 Pending Applications - 8

Total Applications to Date - 8 Apprenticeship Vacancies - 24

Upcoming Events

September 5, 2017 CCAI Advisory Committee Meeting Rush Creek/Evergreen Lodge, 10:00 AM – 12:00 PM

September 16, 2017 49er Festival Recruitment Event Groveland, 8:00 AM – 5:00 PM

September 19, 2017 CCAI Advisory Committee Meeting Black Oak Casino Resort, 10:00 AM – 12:00 PM


Monthly Report: September 2017

Common Activities

1. August monthly summary posted on website

2. Coordinated CTE combined advisory meeting

3. Check-in meeting with the YCCD grants office

4. Attended the 49er Festival in Groveland for student recruitment 5. Developed talking points and agenda for Program Director’s meeting with the Program

Monitor in Sacramento 6. Program Director meeting with the Program Monitor in Sacramento 7. Program presentation at Summerville High School

8. Updated press release and created flyer for Occupational Olympics (high school outreach event in March 2018)

9. Wrote talking points and emailed CTE instructors re: Claim Jumper Day tour notes

10. Claim Jumper Day: high school recruitment activity on campus 11. Program presentation at the Veterans Collaboration meeting 12. Program presentation at the ILP meeting

13. Post-Production Meeting with Skye: Apprenticeship Initiative Video 14. CCAI Budget Meeting

15. Attended the Parent Policy Council at the Resource Connection

16. Attended an outreach event at Gold Rush Charter School

17. Attended an outreach event at Amador High School

18. Attended College Outreach meeting

19. Reached out to Student Veteran Club on campus, provided information about program to

student club president who will distribute to other veterans on campus.

20. Prepared a travel request for the fall apprenticeship lab in Sacramento on November 9th

21. Social media marketing (ongoing)


1. Attended Advisory Committee Meeting with Evergreen/Rush Creek Lodge September 5th

2. Finalized Work Processes/Blue Book for apprentices 3. Revised Hospitality Management graphic

4. Finished Engraving knife kits

5. Instructional support in Canvas by reaching out to apprentices individually

6. Completed meeting minutes for Sept 5th Advisory Committee Meeting 7. Coordinated conference calls with Tenaya Lodge and Greenhorn Creek to discuss a

partnership in the Hospitality Management Apprenticeship Initiative

8. Finalized Non-Employee Honorariums for Study Hall Attendants at Evergreen & Rush Creek 9. Ordered Hospitality Equipment 10. Ordered name tags for cohort 2 HM apprentices

11. Finalized and printed Advising Guides for HM cohort 1 &2 12. Confirmed RSI room change for next class and communicated with the apprentices

13. Finished editing apprentice article and submit it to Sizzle Magazine and The Culinary Insider 14. Ordered hospitality management instructional supplies 15. Coordinated enrollment issues with apprentices

16. Requisitions for cohort 2 employer incentives, uniforms & name badges 17. Finalized Apprentice Agreements for cohort 2 and send to DAS 18. Black Oak Casino Resort Advisory Committee meeting September 19th

19. Site visit to Greenhorn Creek – potential employer partner 20. OJT Hours for June, July & August updated for RC/EL apprentices

21. Completed meeting minutes for Sept 19th Advisory Committee Meeting 22. Prepared binders for hospitality management program 23. Sent a current Hospitality Apprentice’s story to the California Apprenticeship Councils

newsletter editor. BOCR is sending his article to the Indian Gaming Magazine

24. Collected apprentice signatures to send to counseling office for completion of 2-year plans 25. Coordinated with the snack bar to accommodate apprentices’ lunch time on Mondays 26. Finalized spring 2018 apprentice courses in Hospitality Management

27. Prepared recruitment flyer for HM adjunct instructors 28. Canvas instructional support for apprentices (ongoing)



1. Child Development MOU’s completed and forwarded 2. Program presentation in Education 11 class

3. Program presentation to Child 1 class 4. Attended Local Child Care Planning Council meeting & presented update on Apprenticeship

program

5. Finalized spring 2018 apprentice courses in Child Development


1. Attended Professional Development: Teaching, Learning, and Community event on Habits of

Mind

Statistics





Apprenticeship Vacancies - 24

ROUND 2: Automotive Technology CCAI State Registered Apprentices - 0 Pending Applications - 8


Upcoming Events

October 10, 2017 Child Care Planning Council Meeting Tuolumne County Superintendent of Schools, 3:00 PM

October 11, 2017 Manzanita Culinary Ribbon Cutting Columbia College Campus, 2:30 PM

November 9, 2017 Fall Apprenticeship Lab - Foundation CCC Sacramento, 9:00 AM

November 13-19, 2017 National Apprenticeship Week Columbia College Campus

November 14, 2017 Combined Advisory Committee Meeting

Black Oak Casino Resort, 10:00 AM


Monthly Report: October 2017

Common Activities

1. Completed September 2017 monthly report

2. Drafted updated CCAI newsletter & trifold

3. Sent an augmentation letter to the California Community College Chancellors office

4. Submitted program data collection for RA#15-191 and RA#16-191 to the Foundation CCC 5. Signed up for and created Cal-PASS Plus login

6. Requested quotes for spring text books for Hospitality Management and Child Development

RSI courses 7. Met with the Accounting Dept. & the Grants Dept. from YCCD

8. Finalized all apprenticeship spring courses with the internal auditor at YCCD 9. Coordinated National Apprenticeship Week events and sent out flyer to apprentices and

partners

10. Attended Outreach Meeting

11. Processed accounting transfers to organize the budget

12. Completed quarterly grant reporting for Round 1 and Round 2 grants

13. Met with Tuolumne County Superintendent, Margie Bulkin

14. Attended combined Advisory Board meeting for all CTE programs

15. Met with TCEDA, a community sponsor in workforce development

16. Finalized Spring ‘18 orientation date for apprentices, sent “save the dates” to employer

partners

17. Drafted agenda and invitations for the Spring 2018 orientation

18. Revised CCAI PowerPoint presentation for Program Director

19. Finalized CTE talking points for campus tours

20. Met with Motherlode Job training staff to update them on the status of our apprenticeship programs

21. Met with Tuolumne County Behavioral Health Department to update them on the status of

our apprenticeship programs

22. Conference call with the HR Director at Jackson Rancheria to discuss future apprenticeships

23. Ordered instructional supplies

24. Drafted November CTE newsletter

25. Social media marketing (ongoing)

26. Sent out Fall 2017 Apprenticeship newsletter to campus community


1. Technical training for study hall attendants at Rush Creek Lodge 10/3 at 10:00am

2. Started coordinating Fancy Food Show field trip for January 3. Requested catalogs for Hospitality Management apprenticeship equipment

4. Created a spreadsheet of completed and to-be-completed courses for each HPMGT cohort for the Hospitality Management Program Coordinator

5. Created lab check off list for spring 2018 Hospitality Management courses 6. Recorded OJT hours for Evergreen/Rush Creek Apprentices for September

7. Recorded OJT hours for BOCR Apprentices for September

8. Totaled all OJT hours and notified Hospitality Management Apprentices of outcomes

9. Passed out OJT up-to-date certificates of hours completed for motivation

10. Met with the Instructor of Record for Black Oak Casino Resort to discuss lab components

11. Attended the Cellar Bistro (newly remodeled Hospitality Management teaching space)

Ribbon Cutting

12. Edited apprentice article for CAC newsletter

13. Met with instructors to discuss apprentices’ class performance

14. Strategized ways to keep apprentices engaged in their coursework

15. Reached out face-to-face to apprentices who are struggling in Canvas

16. Sent letter to apprentices reminding them of important class components

17. Conference call with the Instructor of Record at Black Oak Casino Resort for a program

check-in

18. Emailed 42 past Hospitality Management Interested students for possible Spring ‘18 start

19. Finalized and submitted FEC mini-grant for Hospitality Management equipment Ordered

equipment for Hospitality Management

20. Finalized fall stipends for instructors of record

21. Restaurant Math final – collected textbooks after final

22. Sent agenda for November 14th Advisory Meeting to the Hospitality Management Advisory

Committee


1. Attended October Local Child Care Planning Council Meeting

2. Prepared the Child Development DAS standards for final signatures

3. Revised & finalized Child Development Cohort 1 advising guide

4. Received signatures on Child Development DAS standards and forward to our consultant

5. Revised Child Development Career Goals document

6. Attended Child Development Major Event for recruitment 10/26

7. Attended The Resource Connection staff training to present information about

apprenticeship 10/31

Automotive Technology Activities

Dr. Klaus Tenbergen and Amanda Hepfl met with Program Monitor Nick Esquivel on September

20th to discuss the possibility of changing industry sectors from Automotive Technology to

Hospitality Management. As of October 31, 2017 we are still waiting for approval.


1. Attended the Accreditation Team Exit Report on October 5, 2017 2. Participated in the Webinar: “Getting the Most Out of Your Joint Apprenticeship Committee

(JAC) Meetings” on October 12, 2017 from 11- 12 PM.

3. Attended a Teaching, Learning & Community meeting on October 11, 2017 from 3 - 4PM

4. Attended Microsoft Excel & Word workshops on October 17 & 18 from 2 - 3PM

5. Attended CSEA Chapter meeting on October 19, 2017 from 12 - 1PM 6. Program Director attended the California Apprenticeship Council meeting on October 25 & 26

Statistics

ROUND 1: Hospitality Management CCAI State Registered Apprentices – 41 Pending Applications - 7


ROUND 2: Child Development CCAI State Registered Apprentices - 0

Pending Applications - 21 Total Applications to Date - 21 Apprenticeship Vacancies – 24

ROUND 2: Automotive Technology CCAI State Registered Apprentices - 0

Pending Applications - 10 Total Applications to Date - 10

Apprenticeship Vacancies - 24

Upcoming Events

November 9, 2017 Fall Apprenticeship Lab - Foundation CCC

Sacramento, 9:00 AM November 13-19, 2017 National Apprenticeship Week

Columbia College Campus

November 14, 2017 Combined Advisory Committee Meeting Black Oak Casino Resort, 10:00 AM

November 16, 2017 Potential Hospitality Management Apprentices Campus Tour

Columbia College Campus

November 28, 2017 CCAI Program Presentation

Gold Rush Charter School


Monthly Report: November 2017

Common Activities

1. Compiled the October monthly report and published it on the website

2. Met with the Vice President of College & Administrative Services to discuss budget 3. Developed faculty profiles for apprentice instructors 4. Spring orientation development & save the date for December 18th

5. Program Presentation to the Lincoln Technical Academy high school students. 6. Registered National Apprenticeship Week events with the Department of Labor 7. Updated the program director regarding number of apprentices in the program to date

8. Sent out Fall 2017 Apprentice newsletter 9. Compiled student panel questions for the Dec 18th apprentice orientation

10. Prepared for National Apprenticeship Week 11. Worked with Jerad Moss to add CCCCO funding language to apprenticeship posters

12. Finalized CTE November newsletter

13. Celebrated National Apprenticeship Week 11/13-17

14. Program Director gave a program presentation at the 28th Annual Career Technical

Education Fall Conference

15. Prepared social media posts for the week of Thanksgiving

16. Recorded monthly social media statistics

17. Provided application instruction to two possible adjunct instructors 18. Delivered presentation to Guidance 18: Life Skills for Higher Education about the

apprenticeship program

19. Attended Campus Outreach Meeting

20. Sent all apprentices an invite to orientation on December 18th

21. Created detailed Spring course spreadsheets for HM Cohort 1,2,3 and CD Cohort 1 students

22. Utility cart training

23. Coordinate 21st century skills for apprentices in the spring 2018

24. Orientation planning meeting; finalized Spring 2018 Orientation agenda and welcome letter

25. Created Facebook event for orientation

26. Phone Conference with Maureen Sarver for Foundation CCC newsletter article

27. Reviewed Hospitality Management mini-grant workplans

28. Created and finalized the December CTE newsletter

29. Summerville High School Outreach Event


1. Mid semester check-in with the apprentices 2. Sent out agenda for our advisory committee meeting

3. Conducted a book inventory and contacted apprentices that have not returned books 4. Provided a sweet treat to all of our Hospitality Management Apprentices 11/13 for National

Apprenticeship Week

5. Conducted a combined Advisory Committee Meeting in Hospitality Management 11/14

6. Typed and distributed minutes from Combined Advisory Committee meeting

7. Photographed apprentices cooking/serving Cellar Bistro dinner 11/15

8. Enrollment orientation with potential apprentices from Evergreen/Rush Creek Lodge 11/16

9. Recorded OJT hours for RC/EL Apprentices for October

10. Finalized and sent all registered apprentices’ contact information requested by the

Foundation CCC 11. Check in with apprentices who have missed several RSI classes 12. Coordinated with Black Oak Casino on the hiring processes for cohort 3

13. Set up a phone conference with American River College Apprenticeship Program Coordinator to collaborate on sustainability ideas

14. Set up meeting with Tenaya Lodge to coordinate future partnership for sustainability


1. Emailed 23 past Child Development ‘interested’ students for possible Spring ‘18 start

2. Presentation at the California Preschool Instructional Network (CPIN) training 11/7 3. Prepared official request to change Round 2 grant to 48 apprentices in Child Development

4. Local Child Care Planning Council meeting 11/14

5. Discussed with CCAI team members how the apprenticeship can potentially support and be

represented at a child care professionals’ conference the LPC is coordinating in spring 2018

6. Child Development Center story time 11/16 for National Apprenticeship Week

7. Met with Child Development faculty to facilitate feedback on program coordination

8. Met with Athena Low at Tuolumne County Senior/Youth Partnership for possibility of

becoming an employer partner

9. Created an MOU for the Senior Youth Partnership

10. Contacted all Child Development employers to update them on the DAS Standards process 11. Presented the Child Development apprenticeship to the Bret Harte High School Child 1 CCAP

class 11/28


Awaiting advisement from CCC Chancellor’s Office


1. Annual staff CEOP training 11/8

2. Attended CAI Lab in Sacramento 11/9

3. Teaching, Learning, Community meeting 11/15 5PM

Statistics





Apprenticeship Vacancies – 24

ROUND 2: Automotive Technology CCAI State Registered Apprentices - 0 Pending Applications - 10


Upcoming Events

December 5, 2017 – CCAI Presentation Gold Rush Charter School, Sonora

December 11, 2017 - Finals for Fall Semester Columbia College Campus

December 18, 2017 - Spring 2018 Orientation 10 AM – 2PM Manzanita Conference Room, Columbia College


Monthly Report: December 2017

Common Activities

1. Orientation Planning meeting; Finalized Spring 2018 Orientation agenda and welcome letter

2. Phone Conference with Maureen Sarver for Foundation CCC newsletter article

3. Created Facebook event for orientation

4. Worked on Pink Pig and Mobile Pizza Oven mini-grant workplans

5. Created and finalized the December CTE newsletter

6. Compiled November monthly summary and posted to the website

7. Summerville High School Outreach Event

8. Phone conference with American River College’s Apprenticeship Program Coordinator to discuss future collaboration

9. Ordered Student Handbooks and Work Processes packets for new apprentices

10. Wrote survey for high school students regarding potential CCAP course offerings

11. Created PowerPoint for Program Director’s Rotary Club presentation about CCAI

12. Revised orientation materials; printed and assembled into packets

13. Presented Apprenticeship Initiative at Gold Rush High School to on-campus students and

Independent Study students and parents 12/5 - 1pm

14. Received intent to award notification from CCCCO for Round III CAI pre-apprenticeship grant

15. Began draft of press release for RIII Pre-Apprenticeship in Fire Science grant

16. Finished apprenticeship faculty profiles

17. Posted advisory board on website

18. Uploaded new CCAI video to website and Facebook (and added closed captioning)

19. Started coordination of site visit from our program monitor with the Foundation CCC 20. Approved spring 2018 textbook order 21. Finalized orientation/registration coordination 22. Checked-In and inventoried Fall 2017 semester books 23. Labeled and numbered Spring 2018 semester books 24. Posted faculty profiles and advisory committee list on website

25. Organized shared file 26. Spring 2018 Orientation for Apprentices on Monday, December 18, 2017 27. Made individual orientation appointments for those that missed the group orientation 28. Sorted and reviewed add slips, DAS apprenticeship agreements 29. Met with the Vice President of Administrative Services to discuss budgets 30. Submitted press release and fact sheet for round 3 31. Printed thank you letter to those who wrote letters of support for round 3 grant application


1. Coordinated with Black Oak Casino on the hiring processes for cohort 3 2. Recruitment event at Evergreen Lodge and Rush Creek Lodge for HM cohort 3 3. Helped apprentices prepare for Fall 2017 finals 4. Recorded OJT hours for BOCR Apprentices for October & November

5. Created flyer for Hospitality Management department’s Summer Cooking Camp

6. Met with Christian De Vos CEO of Tenaya Lodge to discuss partnership for sustainability 7. Coordinated fall lab grades with HM instructors of record 8. Provided HM instructors of record with spring lab check off lists 9. Hospitality Management supplies requisitions 10. Started coordination of the Fancy Food Show field trip 11. Celebrated apprentices’ finals with donuts and balloons for the two with perfect attendance

12. Met with Don to create Apprenticeship Cohort 3 - 2 year plan 13. Complete new work plan budget detail summary and budget summary for Round 1

extension


1. Met with Athena Low from Senior Youth Partnership regarding the possibility of becoming

an Employer Partner for Child Development

2. Created an MOU for the Senior Youth Partnership 3. Contacted all Child Development employer to update them on the DAS Standards process 4. Presented the Child Development CCAI to the Bret Harte High School Child 1 CCAP class

5. Finalized and printed Child Development Advising Guides for Cohort 1

6. Presentation in a CPIN workshop at the TC Superintendent of Schools Office

7. Sent DAS Employer Subscription Agreement to CD employer partners for signatures 8. Child Development DAS Standards signed and approved! 9. Prepared add slips for Child Development apprentices 10. Picked up signed MOU from the Senior Youth Partnership-CD employer partner 11. Attended Local Child Care Planning Council meeting


Awaiting direction from CCC Chancellor’s Office


Team building – celebrating Christmas

Statistics

ROUND 1: Hospitality Management CCAI State Registered Apprentices – 41 Pending Applications - 13 Total Applications to Date - 90 Apprenticeship Vacancies - 7 ROUND 2: Child Development CCAI State Registered Apprentices - 0 Pending Applications - 32 Total Applications to Date - 32 Apprenticeship Vacancies – 24 ROUND 2: Automotive Technology CCAI State Registered Apprentices - 0 Pending Applications - 10 Total Applications to Date - 10 Apprenticeship Vacancies - 24

Upcoming Events

January 4, 2018 – Staff In-Service Day Columbia College January 8, 2018 – First Day of Spring 2018 Semester Columbia College January 21, 2018 – Fancy Food Show Field Trip San Francisco January 24, 2018 – College and Career Fair Sonora High School January 29, 2018 – Site Visit from CCCCO representative Columbia College

columbia college apprenticeship initiative monthly report: may … · 6. datatel/work order...

Documents