c)_minutes of the meetings(sample)ltmpc

MINUTES OF THE COOP LEADERS’ MEETING HELD ON NOVEMBER 25, 2010 AT 2:30 PM AT LTMPC BONIFACIO CHAPTER

Present:

1. Benjie Tapales - Chapter Coordinator2. Lorna Marinez - Coop Leader3. Jovenito Akiatan - Coop Leader4. Romel Amad - Coop Leader5. Fr. Rosendo Cuaresma - Coop Leader6. Gregorio Dag-uman - Coop Leader7. Rossie Gemilo - Coop Leader8. Rhea Edd Sinas - Coop Leader

Please add atleast 12 persons..:-)

Note: Attendance up to 20 person:

The Presiding Officer, Mrs. Benjie C. Tapales called the special meeting to order at 2:30 p.m. with an invocation led by Aljean Tillor. Then, requested Mrs. Elena Gingco to act as acting secretary on the said meeting.

Since, this was the first meeting, reading and consideration of the minutes of the previous meeting was despensed with.

I. PRESENTATION AND ACCEPTANCE OF THE AGENDA:

The Presiding Officer presented the agenda as follows:

1 . Acknowledgment of Coop Leaders2. Purpose of the Meeting3. Plan to Conduct Community Services4. Other Matters

a. Beautification of the officeb. Christmas Partyc. Schedule of the Next Meeting

Mr. Joventino Akiatan moved and severally seconded to adopt and approve the agenda on the said meeting. The motion was carried and approved.

First Agendum was the acknowledgment of the Coop Leaders. The presiding officer acknowledged the coop leaders and expressed her sincerest thanks for sharing their time.

Second Agendum was about the purpose of the meeting. The presiding officer explained that the meeting was called for in order to discuss issues and concerns that will help improve

and strengthen the operation of the cooperative. It has been observed that the regional office lacked support and cooperation to the existing cooperatives and found out there was no unity among its members. Then, asked the body on how to solve the problem.

Mrs. Lorna Martinez subscribed the observation of the presiding officer and said that the cooperatives of the region are concentrating on the operation instead of extending assistance for the social sevices that will promote unity among its cooperatives.

After exchanged of views, the body decided to form an organization that would help build and promote lasting peace in Mindanao.

Third Agendum was regarding the Plan to Conduct Community Services. The presiding officer asked the body what services they could extend to the community.

Mrs. Elena Gingco suggested to sponsor a free medical and dental outreach in Barangay Poblacion and it was unanimously agreed by the body.

Mrs. Zenaida Amad inquired when to conduct medical and dental outreach and how much the budget needed of the said program.

Mrs. Jemalyn Tillona suggested to conduct medical and dental outreach on December 20, 2010. It was agreed by the body. And the body further decided to allocate the amount of Fifteen Thousand Pesos (Php 15,000.00) to be taken from the community services budget. It was further agreed by the body to tap the sevices of the Municipal Health Officer, Dr. Ozaraga and the dentist, Dr. Rizon.

Other matters were discussed:First issue was about the Beautification of the Office this Christmas Season. The

Presiding Officer suggested to purchase christmas lights and decors for the said purpose and requested the body to help in putting up of decors and lights. The body well-taken the request and agreed to have a general pahina on November 30, 2010 starting 8 a.m.

Second issue was about the Christmas Party. The Chair asked the consensus from the body and asked when and where to hold the christmas party and how much their contribution and whether or not this will be exclusive to the officers and staff or they will bring their respective family.

After exchanged of opinions, the body agreed to have the christmas party on December 23, 2010,(whole day affair at Eriberta Swimming Pool) with their family and further agreed to have the following contributions:

A. Officers –Php 600.00B. Staff – Php 300.00The Chair pledged to give one lechon baboy and some officers also pledged to bring

fruits and desert.

The Chair dealt with the proposed schedule of their next meeting. After exchanged of ideas, the body unanimously agreed to hold meeting anytime there are issues that need their immediate action.

There being no more matter to discuss, Mr. Gregorio Dag-uman Jr. moved and severally seconded that the meeting be adjourned. The meeting was adjourned at exactly 5:30 p.m. with a closing prayer rendered by Mrs. Virginia Dinawanao.

I HEREBY CERTIFY to the correctness of the foregoing minutes.

ELENA GINGCO Secretary

ATTESTED/ APPROVED:

BENJIE C. TAPALESChapter CoordinatorPresiding Officer

MINUTES OF THE INTERIM OFFICERS’ MEETINGHELD ON FEBRUARY 15, 2011 AT LTMPC BONIFACIO BRANCH,

BONIFACIO CHAPTER

Present:

1. Fr. Rosendo Cuaresma - Chairman2. Romel Amad - Vice-Chairman3. Rossie Gemilo - Secretary4. Rhea Edd Sinas - Treasurer5. Milchie Virtudazo - Auditor 6. Joventino Akiatan - P.I.O7. Lorna Martinez - Srgnt@Arms8. Benjie Tapales - Chapter Coordinator9. Elena Gingco - Coop Leader10.


Note: Attendance up to 20 person:

The Presiding Officer called the meeting to order at 9 a.m. with an invocation given by Mrs. Zenaida Amad.

I. READING AND CONSIDERATION OF THE MINUTES OF THE PREVIOUS MEETING:The Chair requested the secretary to read the minutes of the previous meeting. Then the

secretary do the reading. After which, comments, remarks and corrections were called for and the Chair heard none. Therefore, Mrs. Martinez moved and duly seconded by Mrs. Amad that the minutes just reviewed be adopted and aprroved. The motion was carried and approved.

II. PRESENTATION AND ACCEPTANCE OF THE AGENDA:The Chair presented the agenda and were as follows:

1) Election of Officers2) Evaluation and Plans for the next schedule Community Service3) Invitation from MASS-SPECC regarding the establishment of 1-Koop Mindanao

Foundation4) Annual Budget5) Other Matters

Since there were no more agenda, Mrs. Tillona moved and severally seconded that the agenda be adopted and approved. The motion was carried and approved.

The Chair discussed the first agendum was about the election of interim officers and the following were elected:

NAME ADDRESSCHAPTER CHAIRMAN FR. Rosendo Cuaresma Pob.BonifacioCHAPTER VICE-CHAIRMAN Romel Amad Kabulihan, BonifacioCHAPTER SECRETARY Rossie Gemilo Pisaan, BonifacioCHAPTER TREASURER Rhea Edd Sinas Bolinsong, BonifacioCHAPTER AUDITOR Milchie Virtudazo D.Fernan, BonifacioCHAPTER PIO Joventino Akiatan Pob. BonifacioCHAPTER SGT @ ARMS Lorna Martinez Diwat, BonifacioCHAPTER COORDINATOR BENJIE C. TAPALES Pob.Bonifacio

The Chair presented the second item was about the evaluation of the community services conducted last December 20, 2010 at Barangay Poblacion. He inquired the body their reaction on the said activity.

Mr. Amad reported that the public appreciated so much the said activity and he suggested to have an annual medical and dental outreach to other barangay.

The Chair expressed his thanks and appreciation to all the officers who supported the last program conducted. And asked the consensus from the body when and where to hold another community service.

After exchanged of views,the body decided to conduct a feeding program to Barangay Buracan, and Lilo-an on March 10-11, 2011.

Third item was about the invitation from MASS-SPECC to establish the 1-Koop Foundation. The Chair informed the body that he recieved a letter from the officer in-charge of MASS-SPECC regarding the establishment of 1-Koop Mindanao Foundation. He explained that the establishment of 1 –Koop Mindanao Foundation is very essential for the Mindanawan since this will help by existing cooperatives to have access in the region. He believed that establishment of 1 –Koop Mindanao Foundation will help unite the existing cooperatives in Mindanao.

After knowing the invitation,the body decided to support this proposal.

Fourth item was about the annual budget for calendar year 2011. The Chair presented the proposed budget for review and study to the body after which comments and remarks were called for. Mr. Cabigas remarked and suggested to include in the Proposed Annual Budget the allocation for community services.

The body agreed the proposal and decided to allocate the amount of Twenty Thousand Pesos (Php 20,000.00).

There being no more comments and remarks and suggestions. Mr. Dag-uman Jr. moved and unanimously seconded to adopt and approve the annual budget for calendar year 2011 which read as follows:

A RESOLUTION APPROVING THE ANNUAL BUDGET FOR THE CALENDAR YEAR 2011 OF LTMPC BONIFACIO CHAPTER IN THE TOTAL AMOUNT OF ONE MILLION PESOS (PHP 1,000,000.00).

Resolution no. 01, series 2011

Whereas, receive for consideration was the propose annual budget for calendar year 2011 of LTMPC BONIFACIO CHAPTER:

Whereas, after careful scrutiny, it was found out to be in order;Now therefor, upon joint motion, it was

RESOLVED, as it is hereby resolved to approve as it hereby approves the annual budget of the Calendar Year of LTMPC Bonifacio Chapter of the amount of Php 1,000,000.00:RESOLVED further, the copies of this resolution be furnished to all concern for the information guidance.ADOPTED AND APPROVED.

Other matters were taken. The Chair discussed their next meeting and the body decided to schedule the next meeting on June 10, 2011 at the same time and venue.

The Chair also discuss the solicitation letter from the Sangguniang Kabataan(SK) of Barangay Poblacion relative to their Sports Fiest. Then, the body agreed to give Three thousand pesos only (Phph 3,000.00).

Since, there were no more matter to discuss, Mr. Akiatan moved and duly seconded by Mrs. Amad that the meeting be adjourned. The meeting was adjourned at 11:45 a.m. with a closing prayer headed by Mr. Lagang.


ROSSIE GEMILO Secretary

ATTESTED/ APPROVED:

REV. FR. ROSENDO T. CUARESMAChapter ChairmanPresiding Officer

MINUTES OF THE COOP LEADERS’ MEETINGHELD ON JUNE 10, 2011, 9:00 A.M. AT LTMPC BONIFACIO BRANCH,

BONIFACIO CHAPTER

Present:



Absent:

Others Present:

The Presiding Officer called the meeting to order at 9 o’clock in the morning with an invocation given by Mr. Amad.

A roll-call was conducted by the Secretary, after which a quorom was declared.Since minutes of the previous meeting was ready for review, the Chair declared for a 2-

minute break to go over with the said minutes. Then, after reading, comments, remarks, and corrections were called for and the chair heard none. Therefor, Mrs. Sinas moved and duly seconded by Ms. Gemilo that the minutes just reviewed be adopted and approved. The motion was carried and approved.

The Chair presented the agenda for the day and were as follows:

Agenda:

1. Community Service Evaluation 2. Provincial meeting about 1 – Koop Mindanao Foundation3. Resolution to Join the Foundation(Letter from MASS-SPECC)

Mrs. Martinez moved and unanimously seconded to adopt and approved the agenda for the day, carried and approved.

MEETING PROPER:

The Chair discussed the first issue about the Community Service evaluation conducted last March 10-11,2011 at Barangay Buracan and Lilo-an on the feeding program. Then, asked the body their observation on the said activity.

Mr. Akiatan reported about the feedback from the community that the program really help the community specially to the poor family because they have received free food from the coop.

The Chair subscribed the observation of Mr. Akiatan because the services extended to the community will earn support from the public and suggested to continue the said activity.

Second Issue was about the provincial meeting on establishment on 1-Koop Mindanao Foundation. The Chair informed the body that he received a letter from MASS-SPECC requesting them to join the foundation since this will be the best way to represent Mindanao and to have long-lasting unity among the cooperatives in Mindanao. He added that joining the 1-Koop Mindanao Foundation will also strengthen their strong relationship among the cooperatives in Mindanao.

After careful deliberation, a resolution was passed and approved to this effect in a joint motion to read as follows:

A RESOLUTION EXPRESSING SINCERE DESIRE OF THE LORENZO TAN MULTI-PURPOSE COOPERATIVE, BONIFACIO CHAPTER TO JOIN THE 1-KOOP MINDANAO FOUNDATION.

WHERE AS, REECEIVED FOR CONSIDERATION AND SUPPORT WAS THE LETTER FROM MASS-SPECC IN CAGAYAN DE ORO CITY INVITING ALL EXISTING COOPERATIVES IN MINDANAO TO JOIN THE 1-KOOP MINDANAO FOUNDATION;

WHERE AS, THE ESTABLISHMENT OF 1-KOOP MINDANAO FOUNDATION WILL UNITE AND STRENGTHEN THE COOPERATIVES IN MINDANAO;

WHERE AS, THE OFFICERS OF LTMPC BONIFACIO CHAPTER STRONGLY BELIEVE THAT THE ESTABLISHMENT OF 1-KOOP MINDANAO FOUNDATION WOULD BE THE BEST SOLUTION TO HAVE STRONG AND LASTING RELATIONSHIP AMONG THE COOPERATIVES IN MINDANAO;

NOW THEREFORE, ON JOINT MOTION, BE ITRESOLVED, AS IT IS HEREBY RESOLVED TO EXPRESS AS IT HEREBY EXPRESSES SINCERE DESIRE OF THE LORENZO TAN MULTI-PURPOSE COOPERATIVE, BONIFACIO CHAPTER TO JOIN THE 1-KOOP MINDANAO FOUNDATION.

RESOLVED FURTHER, THAT COPY OF THIS RESOLUTION BE FURNISHED THE OFFICER IN-CHARGE OF MASS-SPECC, CAGAYAN DE ORO CITY AND ALL OTHERS CONCERNED FOR THEIR INFORMATION AND GUIDANCE.

ADOPTED AND APPROVED.

` There being no more matter to discuss, Mr. Amad moved and severally seconded that the meeting be adjourned. The meeting was adjourned at 11:00 a.m. with closing prayer given by Mrs. Sinas.



ATTESTED/ APPROVED:


MINUTES OF THE COOP LEADERS' MEETINGHELD ON AUGUST 10, 2011 , 9:30 A.M. AT BONIFACIO CHAPTER

PRESENT:



OTHER PRESENT:

The Presiding Officer called the meeting to order at 9 o'clock in the morning with an invocation given by Mr. __________________.

READING & CONSIDERATION OF THE PREVIOUS MINUTES:The Presiding Officer declared for a 2-minute break to read silently the said minutes.

After which comments, remarks and corrections were called for by the Chair. The Chair heard none, therefor, Mr. ___________________ moved and severally seconded that the minutes just reviewed be adopted and approved, carried and approved.

PRESENTATION AND ACCEPTANCE OF THE AGENDAThe Chair presented the agenda and to read as follows:

1. Information about the provincial officers2. Coop Month Celebration

Mrs._________moved to adopt and approved the agenda for the day and duly seconded by Mr.___________, carried and approved.

First Item was discussed about an information to the Provincial Officers. The Presiding Officer reported that the Interim Officers of Bonifcio Chapter has already been elected and be already functioning their respective positions.

The Chair discussed about Cooperative Month Celebration. He said that there will be upcoming Ugnayan Activity to be held on October 28-30, 2011 at the Sinanduloy Cultural Center, Tangub City, wherein, the Lorenzo Tan Multi-Purpose Cooperative is the host. The Chair explained that the activity will be participated by the Cooperatives in Lanao del Norte, Zamboanga del Sur, Zamboanga Sibugay, Misamis Occidental. On that occasion, various activites are lined-up such as ballgames, cultural, duet, cheerdance, and others. In line with this upcoming activity, various working committees were created as follows:a.) Committee on Transportation:

Chairman:Vice-Chairman:Members:

b.) Accomodation Committee:Chairman:Vice-Chairman:Members:

c.) Food Committee:Chairman:

Vice-Chairman:Members:

d.) Program and Invitation Committe:Chairman:Vice-Chairman:Members:

e.) Prizes Committee:Chairman:Vice-Chairman:Members:

f.) Games Committee:Chairman:Vice-Chairman:Members:

There were no more matters to discuss. Mr. ___________ moved and duly seconded by Mr. _______ that the meeting be adjourned. The meeting was adjourned at 11:15 a.m. given by Mrs. ______________.



ATTESTED/ APPROVED:


MINUTES OF THE OFFICERS’ MEETING

HELD ON NOVEMBER 10,2011 AT 9:00 A.M. AT LTMPC BONIFACIO CHAPTER

PRESENT:



ABSENT:

OTHERS PRESENT:

The Presiding Officer called the meeting to order at 9:15 a.m. with an opening prayer given by Mrs. ____________.

The Secretary conducted the roll-call after which a quorum was declared.

REVIEW AND CONSIDERATION OF THE MINUTES OF THE PREVIOUS MEETING

The Chair requested the Secretary to do the reading, after which comments and remarks were called for and the Chair heard none. Therefor, Mrs._____________ moved that the minutes just reviewed be adopted and approved and duly seconded by Mr. ____________.

The Presiding Officer presented the agenda for the day and where as follows:

1. REGISTRATION OF 1-KOOP MINDANAO FOUNDATION

2. EVALUATION ON THE LZMCN UGNAYAN ACTIVITIES

Mr.___________ moved to adopt and approve the agenda for the day and duly seconded by Mrs.____________. The motion was carried and approved.

The Chair discussed the first item was about the registration of 1-Koop Mindanao Foundation. He said that it is mandatory that this foundation be registered to the Securities and Exchange Commission (SEC) in order to have legal personality. He reported that as of the present they are on the process of complying the requirements for registration and this will be registered on November 11, 2011 so that they can also submit the documents to the Commission on Election (COMELEC) for accreditation.

Second Issue was taken about the LZMCN Ugnayan Activities conducted last October 28-30, 2011 at Sinanduloy Cultural Center, Tangub City. The Chair reported that based on his personal observation the activity was very successful due to cooperation of the existing cooperatives in Mindanao like the cooperatives in Lanao del Norte, Lanao del Sur, Zamboanga del Sur, Zamboanga del Norte, and Misamis Occidental. He expressed his sincere thanks and appreciation to all the officers and members of the working committees for their wholehearted support and cooperation.

Since there were no more matter to discuss, the meeting was adjourned at 11:20 a.m. with closing prayer lead by Rev. Fr. Cuaresma.



ATTESTED/ APPROVED:

REV. FR. ROSENDO T. CUARESMAChapter Chairman

Presiding Officer

MINUTES OF THE COOP LEADERS’ MEETINGHELD ON DECEMBER 22, 2011, 9:15 A.M. AT LTMPC BONIFACIO CHAPTER

Present:



Absent:

Others Present:

The Chair called the meeting to order at 9:15 a.m. with an opening prayer given by Rev. Fr. Cuaresma.

A roll-call was conducted by the secretary, after which a quorum was declared.Since minutes of previous meeting was ready for the study, the Chair requested

the Secretary to do the reading. After which, the chair called for comments, remarks and corrections and the chair heard none. Then, Mrs. Virtudazo moved and duly seconded

by Mrs. Sinas that the minutes just reviewed be adopted and approved. It was carried and approved.

The Chair presented the agenda for the day and as follows:1.) Christmas Party2.) Assistance to Sendong Victims3.) Update about the Status of 1-Koop Mindanao Foundation

Mr. Amad moved to adopt and approve the agenda for the day and duly seconded, carried and approved.

The Chair discussed the first issue about the Christmas Party. He inquired the body when and where to hold their christmas party and asked how much they are going to contribute to defray the expenses for the said party.

Mrs. Tapales suggested not to hold a Christmas Party this year since she plans to extend assistance to the Victims of Typhoon Sendong in Iligan and Cagayan de Oro. She explained the victims need their food and clothing assictance.

After exchanged of views, the body agreed to contribute Php500.00 each for the victims of the Typhoon Sendong in Iligan and Cagayan de Oro City.

Second issue was about an update of the 1-Koop Mindanao Foundation. The Chair reported that the foundation was already registered at the Securities and Exchange Commission(SEC) in Region X, Cagayan de Oro City. During the discussion and deliberation, the regional plan to convert the foundation into a political party that represent in Mindanao. However, the plan needs their full support and cooperation and suggested to pass and approve a resolution declaring full support on the said proposal.

After careful deliberation, a resolution was passed and approved in a joint motion to be read as follows:

A RESOLUTION DECLARING FULL SUPPORT TO 1-KOOP MINDANAO PARTY.

WHERE AS, THE REGIONAL OFFICERS REPRESENTED BY THE COOPERATIVES IN MINDANAO DESIRES TO ESTABLISH A 1-KOOP MINDANAO PARTY;

WHERE AS, IT IS BELIEVED THAT THE ESTABLISHMENT OF 1-KOOP MINDANAO PARTY WILL HELP UNITE AND STRENGTHEN THE EXISTING COOPERATIVES IN MINDANAO;

WHERE AS, THE OFFICERS AND MEMBERS OF THE LTMPC BONIFACIO CHAPTER STRONGLY BELIEVED THAT THERE IS A NEED FOR REPRESENTATION TO ADDRESS THEIR PROBLEMS;

NOW THEREFORE, UPON JOINT MOTION, IT WAS

RESOLVED, AS IT IS HEREBY RESOLVED TO DECLARE AS IT HEREBY DECLARES FULL SUPPORT OF THE LORENZO TAN MULTI-PURPOSE COOPERATIVE, BONIFACIO CHAPTER TO THE ESTABLISHMEMT OF 1-KOOP MINDANAO PARTY.

RESOLVED FURTHER, THAT COPY OF THIS RESOLUTION BE FURNISHED THE OFFICER IN-CHARGE OF MASS-SPECC, CAGAYAN DE ORO CITY AND ALL OTHERS CONCERNED FOR THEIR INFORMATION AND GUIDANCE.

ADOPTED AND APPROVED.

Since there were no more matter to discuss, the meeting was adjourned at 11:10 a.m. with closing prayer lead by Mr. Akiatan.



ATTESTED/ APPROVED:


c)_minutes of the meetings(sample)ltmpc

Documents

lanao del norte

lorenzo tan multi

zamboanga del sur

ltmpc bonifacio branch

closing prayer lead

sinanduloy cultural center

ltmpc bonifacio chapter

presiding officer presented