club funding
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Club Funding. Please Sign In. Workshop Topics. Eligibility for Funding Club Funding Procedures Requesting Club “6” Account Funds Requesting Co-Curricular Activities Funds Requesting Club Activities Point System Guidelines. Eligibility for Funding It’s as EASY as 1 … 2 … 3. - PowerPoint PPT PresentationTRANSCRIPT
{Club Funding
Please Sign In
Workshop TopicsEligibility for Funding
Club Funding Procedures
Requesting Club “6” Account Funds
Requesting Co-Curricular Activities Funds
Requesting Club Activities
Point System Guidelines
Eligibility for FundingIt’s as EASY as 1 … 2 … 3
1. Attend Club Funding Workshop2. Turn in Annual Forms
Advisor Agreement Officer List Club Charter Renewal Constitution Club “6” Account Signature Form
Due by 4 pm, Friday, Oct. 10, 2013. Bld. 130, Rm. 113, Inbox on counter-
3. Earn Points and Submit All Requests on time.
Club Advisor Agreement Club Name: _____________________________________________________
Academic Year: __________________________________________________ I agree to serve as Advisor to the Daytona State student organization named in this agreement until the organization’s charter is subject to renewal, or until I submit a written resignation to the Department of Co-Curricular Activities. I will serve as Advisor under the following conditions:
1. I will make a reasonable effort to attend official club meetings. 2. I will meet with the officers of the group as often as possible, especially
when any changes in the group’s policy, purpose, or plans are being considered.
3. I will attend as many club activities as possible.
4. I will become familiar with the organization’s constitution, by-laws and
any other documents that describe the organization’s mission, goals and objectives.
5. I will offer guidance and constructive criticism without domination.
6. I will take appropriate action if the organization operates outside
College policies and procedures.
7. I will co-sign all of the club’s financial transactions. Advisor’s Name (print) ______________________________________________ Advisor’s Signature_________________________________________________ Phone ext. and office location_________________________________________ Date ____________________________________________________________
CLUB OFFICERS LIST _____________________________________ __________-_________ Club/Organization Name Academic Year
Name Student ID# E-Mail Address Officer Position President
Vice President
Treasurer
Secretary
Historian
Parliamentarian
Meeting Day(s) __________________________Meeting Time________________________ Meeting Location: Campus ______________ Building ___________ Room______________ Club Advisor Signature _____________________________________Date: _____________ Advisor’s Phone ext. ___________ Campus _____________Bldg._______ Room ________
REQUEST FOR CHARTER RENEWAL
Please renew our club charter for the ______ - ______ academic year.
Club/Organization Name: ___________________________________ Meetings Day(s): __________________________________________
Meeting time:_____________________________________________
Location: ________________________________________________ Advisor(s) Name ________________________________________________________ ________________________________________________________ Advisor(s) Signature ________________________________________________________
Please attach a copy of the Club Constitution and return this form to Co-Curricular Activities Department
Club Fund 60 Signature Form Academic Year: To update your club account, please provide me with your club account number, the name of your club, and the appropriate signatures. 6 0 – 1 6 Club Name: Please indicate in the spaces below your club’s current officers and your advisor. Also provide requested signatures. Do not hesitate to contact me should you have any questions. President: Phone: Please Print
Signature: Date: Treasurer: Phone: Please Print
Signature: Date: The advisor and club officers should be aware of Finance Office Procedures pertaining to routine deposits and expenditures.
Advisor: Phone: Please Print
Signature: Date:
Advisor: Phone: Please Print
Signature: Date:
Two Sources of Money
Club Funds (“6” Account) Money raised through bake sales, car washes,
donations, etc.
Co-Curricular Activities Funds
Money requested from the Co-Curricular Activities Department
Club Fund 6 Accounts Making Purchases:
Contact our office for vendor choices Complete a Request for Club Funds form before purchase Attach Minutes showing approval for purchase Attach Price Quote
Clubs NOT tax exempt
Getting Reimbursed for Purchases: Complete a Request for Club Funds form before purchase Attach Minutes showing approval for reimbursement Submit original receipt after purchase
• Deposits: Use Deposit form Checks made out to Daytona State College
Driver’s License written on check
Making Purchases: Contact our office for Vendor Choices Complete Request for Club Funds form Attach invoice or price quote. *College IS Tax Exempt
Getting Reimbursed for Purchases: Prior to Purchase: Complete Request for Club Funds form Return original sales receipt to our office
Co-Curricular Activities Funds
• Request for Travel: Complete Request for Club Funds form
Attach necessary documentation Hotel Stay:
Rooming list with Student Names and ID #s Conference:
Student List with ID #s Registration Forms
Complete Student Travel Agreement form Advisor’s Travel Authorization/Reimbursement
Voucher 30 days advance notice for in-state travel 60 days advance notice for out-of-state travel See Club Handbook for details
Student Travel
REQUEST FOR CLUB FUNDS
INSTRUCTIONS: Please complete this form and submit to Co-Curricular Activities within deadlines published in the Club Handbook. Please use one form per purchase.
How will this event benefit the club? Vendor Name: Email Address: Vendor Phone#: Contact Name: Federal ID# or SS #: List each product/service: (Attach list if more room is needed) 1. 2. 3. 4. 5. 6. 7. 8. Total cost of all products:
Co-Curricular Funds: Amount requested:
Club Fund 6 account: Amount to be funded: Club Advisor’s Signature: Club President/Treasurer Signature:
Signature of Bruce Cook - Assistant Dean of Co-Curricular Activities #186826
Web Site Club Hub
Club Name: Activity to be funded: Fund 6 account #: 60 -
Date & Time of Activity:
$
$
Advance planning always pays off! Break down event into smaller tasks Assign people to each task Complete Request for Campus
Activity Form At least 10 business days prior to
event Use form for on or off campus events
Planning Events
REQUEST FOR CAMPUS ACTIVITY:
This form must be turned in 10 business days prior to the date of event.
(Please double-click on one box below to check) CLUB CLASS DEPARTMENT ON-CAMPUS VISIT
NAME (Department; Class; Club):
CONTACT NAME & PHONE #:
DATE & TIME OF EVENT:
CAMPUS & LOCATION:
ITEMS NEEDED: PURPOSE OF REQUEST: (Please give detailed description)
Would you like this event advertised on social media? Yes No Would you like this event advertised on the In-house Broadcast System? Yes No SIGNATURE: Daytona State Employee Only *RETURN THIS FORM TO CO-CURRICULAR ACTIVITIES DEPARTMENT
Bld. 130 Office 113 - Email: Student [email protected] ===================================================================
For office use only: APPROVED: DATE: Assistant Dean of Co-Curricular Activities APPROVED: DATE: Vice President of Student Development APPROVED: DATE:
Branch Campus Provost (if applicable)
Website Club Hub
Where Can You Find the Club Handbook & Forms?
www.daytonastate.edu Student Life
Co-Curricular Activities
http://www.daytonastate.edu/student_act/
on the Portal- Co-Curricular Activities
Advertise Your Event
Please send this broadcast request to Steven Pruitt:
[email protected] or [email protected] Messages must be submitted at least two weeks prior to broadcast date. Messages will be updated once per week, with the exception of emergency messages. If you want a specific still image with your message, you must provide digital still images in the following format:
Bitmap, 24-bit No larger than 7.5 x 5.5 " at 72 dpi
Co-Curricular Activities In-house Broadcast System Request
Date: Name of Requestor: Extension: Email Address: Message Title: Message Description:
Dates to be broadcast Begin Date: End Date: Contact Information:
• New student recruitment efforts
• Visible activities on campus • Activities that support student success • Opportunities for developing leadership/organizational
skills • Community service learning opportunities
Goals of Points SystemTo encourage club involvement with :
Points System Success Stories
39 Clubs Participated in
2013-2014
Points earned- 4,190
Community service hours
-1,970 hours
Money raised for local
organizations – approx.….
$32,400
25 clubs participated in
both Spring and Fall
Welcome Back events
Cultural Festival - for the
first time each club
researched the country
they represented
First Kindness Day- 20
clubs participated
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Updates to Funding System
Eliminated Max
Points per
category
Update Monthly
Report Form
Reduced
Required Points
Per semester to
50
Poin
t C
ate
gori
es
Locating OpportunitiesBuilding 130: Hall Lobby: Set of Bulletin
Boards on the right
• College Engagement Events• Co-Curricular Activities Community
Projects/ Events• Up-and-Coming Volunteer Events/ Service
Projects• Chart of Club Point Standings
Participation Verification
STUDENT CLUB PARTICIPATING IN EVENT/ACTIVITY/CONFERENCE
NAME OF STUDENT MEMBER STUDENT ID NO. E-MAIL STUDENT SIGNATURE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Attendance Verification Signature: Title:
Please attach additional sheets if necessary (please continue numbering of student names).
Return via email to [email protected] Students will be verified for current enrollment and registration status. In addition, information will be used for statistical reporting, evaluations and determining student learning outcomes for institutional effectiveness initiatives.
Monthly Report Guidelines
• Turned in by 5:00 pm on the last Thursday of the month• Inbox 130/154, [email protected]
• If the Thursday falls on a holiday- that month’s submission are due prior to that Thursday (such as Thanksgiving break).
• Events/activities held on or after Thursday included in the next month’s submissions.
• Reports will be reviewed and points awarded at the beginning of each month.
• Once the award is determined the Treasurer and Advisor will receive an email with semester point totals.
Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals
week in December must be included in the first January submission. As such, these events will count toward the Spring
Semester totals.
After reaching 50 points for the semester
• Submit requests for funding for trips, activities, and events that are in excess of original funding amounts…
• Participation forms reviewed to determine total hours for recognition at Annual Club Banquet
• Points in excess of the 50 will roll into next semester totals
Club Management Workshops and Topics
Club Funding Daytona CampusSept. 24 &25
1PM-2PM130/154
Hosting Effective Meetings
Daytona CampusWed. Oct. 22nd
1PM-2PM130/154
How to Plan and Host Events
Daytona CampusThurs. Nov. 20th
1PM-2PM130/154
Introducing- TurboVote
CO-CURRICULAR CONTACTS
Assistant Dean of Co-Curricular Activities: Bruce Cook
• [email protected] • 506-4417
Senior Staff Assistant & Paperwork Guru: Jennifer Thomas
• [email protected] • 506-3131
Co-Curricular Activities & News4U In-house Broadcast System:
Steve Pruitt• [email protected] • 506-3366
Supervisor Co-Curricular Activities & Intramural Sports:
Lori Lemoine• [email protected] • 506-3486
DeLand, Deltona & NSB Co-Curricular Activities & Social Media:
Philip Rogers• [email protected] • 785-2202
Questions???