NC DENR Climate Change Work Group Webinar Session 1

Presented By:Sushma Masemore

Jennifer Marik

Thursday, February 12, 2009 (10:00 AM)

Outline

• Data Tables• Submittal Dates

• Questions

Data Tables• Owned_Vehicles.xls• Leased_Vehicles.xls• Personal_Vehicles.xls

• Owned_Fuel.xls • Leased_Fuel.xls

• Owned_Miles.xls• Leased_Miles.xls

• ElectricityAccounts.xls• ElectricityRecords.xls

• StnCombEquip.xls • StnFuelRecords.xls

Vehicles

Division/Group Owned Vehicles

Leased Vehicles

Administration Y YAir Quality Y YAquariums Y YCenter Geographical Information and AnalysisClean Water ManagementCoastal Management Y YEcosystem Enhancement YEnvironmental EducationEnvironmental Health Y YForest Resources Y YLand Resources Y YMarine Fisheries Y YMuseum Y YNatural Resources YParks and Rec Y YPollution Prevention Y YRegional YSoil and Water Conservation Y YWastemanagement Y YWater Quality YWater Resources Y YZoo Y Y

Step 1 – Owned VehiclesInformation Needed:

1. Vehicle ID2. MFG Year3. Zip Code4. Make/Model5. Engine Size 6. Fuel Type

Step 2 – Owned Vehicles Resources

• Most owned vehicles are listed in DENR’s Property database. Use VehicleAssets.xls file as an additional resource

• Vehicles with DOT key cards are listed in DOT_Specs-On_DENR_Owned Vehicles.xls. Use this file as an additional resource.

• Contact your budget officer – Mention the DENR Petroleum Displacement Plan, Fuel

Card Vehicle spreadsheet, or any other vehicle documentation they may have

Note: You must include ALL vehicles that consumed fuel in 2008!

Example Resource Tables

Step 2 – Owned Vehicles Resources Continued…

• Identify vehicle specifications, using www.fueleconomy.gov/feg/findacar. This site will help get the following data:

1. Make / Model2. Engine Size (L, cyl)3. Class

• Google Search by typing the VIN• Other resources

– Ford Cars: www.fleet.ford.com/maintenance/vin_tools/default.asp – GMC, Chevrolet, Dodge, Int’l & Thomas-Built buses:

http://www.decodethis.com/

Vehicle Specifications FuelEconomy.Gov Example

Vehicle Specifications Google Example

Step 3 – Owned VehiclesEnter Information into Owned_Vehicles.xls!

Step 4 – Use the same process for Off-Road or Non-Road Vehicles &

Equipment…

Step 5 – Owned Vehicles Mileage Records (Owned_Miles.xls)

• Mileage data can be located from your division’s accounting staff

• Note: You only need the odometer reading around January 1, 2008 and December 31, 2008. The difference is the annual miles driven. (Monthly data are optional)

Step 6 – Owned Vehicle Fuel Records (Owned_Fuel.xls)

• Data For Vehicles with DOT keys that purchased fuel from DOT stations are already listed in your table.

• Note: You need to add any other fuel purchased from commercial stations and/or on-site pumps.

Vehicle_ID

Fuel Type (gasoline, E85, diesel, etc.)

Annual Total Gallons from DOT Service Stations (gal) Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 Jul-08 Jul-08 Sep-08 Oct-08 Nov-08 Dec-08

80000138 Diesel 91 61.2 18.5 11.380000138 B20 254.5 175 26.7 23.4 29.480000686 Diesel 7.6 7.680000686 B20 28 2880001253 Gasoline 30 3080001253 E10 92.3 77.6 14.780001258 E10 95.3 83.1 12.280003362 Diesel 80.6 16 33.1 9 7.5 1580003362 B20 97 42 19 12 2480003645 Diesel 212 68.2 26 50.5 46.5 20.880003645 B20 312.8 5.8 19 27 7.5 49.3 48.1 20.1 24.4 35 30 46.680003650 Diesel 87.5 67.5 2080003650 B20 173.7 94 79.780003673 E10 15.8 4.4 2.4 5.5 3.5

Annual Total Gallons From Other Stations (on-site pumps, commercial stations) gal

FUEL FROM DOT PUMPING STATIONS

Step 1 – Leased VehiclesInformation Needed:

1. Vehicle ID2. MFG Year3. Zip Code4. Make/Model5. Engine Size 6. Fuel Type

Leased Vehicles• Most leased vehicles from Motor Fleet are

already listed for your division.• Add/Delete vehicles to ensure list is

accurate for 2008.• Some divisions lease vehicles/equipment

from other agencies. List these in the same manner.

Step 1 – Leased Vehicles Resources

• Motor Fleet Management• The same resources used for owned vehicles may be used

to fill out the specifications.

Step 2 – Leased Vehicles Mileage Records

(Leased_Miles.xls)

• DAQ has already processed mileage data from MFM database.

• Verify these records are correct and make adjustments as needed.

• If the vehicle is leased from other agencies, add the data.• Note: Monthly data are optional.

Step 3 – Leased Vehicle Fuel Records (Leased_Fuel.xls)

• If your division tracks fuel records for leased vehicles, enter the data.

• Note: Monthly fuel records are optional.

Questions??

Electricity Division/Group Electricity

Bills

Air Quality YAquariums YCoastal Management YEnvironmental Health YForest Resources YLand Resources YMarine Fisheries YMuseum YParks and Rec YRegional YWastemanagement YWater Quality YWater Resources YZoo YAdministrationCenter Geographical Information and AnalysisClean Water ManagementEcosystem EnhancementEnvironmental EducationNatural ResourcesPollution PreventionSoil and Water Conservation

Processed by Division StaffProcessed by Archdale Staff

Process – Step 1

Start by locating the information needed forElectricityAccounts.xls and

ElectricityRecords.xls, using ElectricityInvoices.xls

Step 1 – Inventory of Accounts• Information Needed for ElectricityAccounts.xls:

1. Individual Utility Account Numbers2. Vendor Number3. Vendor Name4. Service Address

• This information can be found using ElectricityInvoices.xls. For any missing information, contact your Budget Officer. He/She can help you acquire the actual electricity invoices.

ElectricityInvoices.xls

Process – Step 2

Locate the information needed forElectricityAccounts.xls and

ElectricityRecords.xls, usingElectricityAccounts.xls Tabs.

Step 2 – Inventory of Accounts• Additional Information Needed for

ElectricityAccounts.xls:6. Building Asset ID7. Building Name8. Gross Square Feet

• This information can be found under the Owned_Bldgs Tab and Leased_Bldgs Tab. If there is no gross square feet associated with the Building, then leave it blank.

ElectricityAccounts.xls

The building addresses in these two tabs will need to be cross-referenced with the service addresses in order to figure out the Building Asset ID and Building Name.Note: Some of your buildings may not be included here. Ask your accounting or facility staff for help.

Process – Step 3

Using the information gathered, fill out ElectricityAccounts.xls and

ElectricityRecords.xls.

ElectricityAccounts.xls

ElectricityRecords.xls

• Using data from ElectricityInvoices.xls, add up total Electricity Usage for each account number.

• Note: Monthly data are optional.• Duke Energy and Progress Energy data are

optional.

Questions??

Stationary Combustion Sources

Division/Group

Stationary Combustion Equipment - Natural Gas

Stationary Combustion Equipment -

Fuel OilAir Quality YAquariums Y YCoastal ManagementEnvironmental HealthForest Resources Y YLand Resources YMarine Fisheries YMuseum YParks and Rec Y YRegional YWastemanagement YWater Quality YWater ResourcesZoo YAdministrationCenter Geographical Information and AnalysisClean Water ManagementEcosystem EnhancementEnvironmental EducationNatural ResourcesPollution PreventionSoil and Water Conservation

Processed by Division StaffProcessed by Archdale Staff

Step 1 – Stationary Combustion Sources

• Using FuelInvoices.xls, find the following pieces of information:

1. Individual Utility Account Numbers2. Fuel Used (natural gas or fuel oil) – Monthly or Annual

Totals 3. Vendor Number4. Vendor Name5. Service Address

• For any missing information, contact your Budget Officer. He/She can help you acquire the actual fuel invoices.

FuelInvoices.xls

Step 2 – Stationary Combustion Sources

• Specify the combustion equipment, using Combustion Technology Tab, in StnCombEquip.xls:

1. Combustion Equipment ID2. Combustion Equipment Configuration3. Fuel Type4. Combustion Technology ID

Combustion Technology Tab, in StnCombEquip.xls

Step 3 – Stationary Combustion Sources

• Use the information found to fill out StnCombEquip.xls and StnFuelRecords.xls.

• Note: Monthly fuel data are optional.

StnComb Tables:

Remaining Data Tables and Submittal Dates:

• Owned_Fuel.xls • Owned_Miles.xls• Leased_Fuel.xls• Leased_Miles.xls• ElectricityAccounts.xls• ElectricityRecords.xls• StnCombEquip.xls • StnFuelRecords.xls

3/13/09 3/13/09 3/13/09 3/13/09 2/28/09 3/20/09 2/28/09 3/20/09

Questions??