Clerks Area Briefing

Welcome

Agenda

1. Welcome and Outline of the Meeting

2. Reconstitutiona) Timeline

b) Skills Audit

c) GAP (Governor Appointments Panel)

3. Traded Services/SLA (Service Level Agreement)

4. CPD Online

5. In The News - General Updates

6. Questions/Items for the Next Agenda

7. Close.

Skills based appointment and reconstitution

• From September 2014

• All governors to be selected for the skills they bring

• Create a skills based profile for the GB-Some skills identified in statutory guidance

• Identify the skills required for any vacancy prior to recruitment.

• Increased expectation for shared governance across more than one school – compare and contrast

• By September 2015

• All maintained school governing bodies to have reconstituted under 2012 regulations

• Surplus governors removed on basis of skills rather than length of service

• Reconstitution as a tool to drive the quality and effectiveness of the GB.

Barriers And Solutions

• How well prepared is your GB for these changes?

• What do you need to do next?

Which Governors Would Fit Where?

Data – RAISE + in yearPP+SEN, GT, CLA, EAL etcCurriculumAssessmentPolicies- attendance, marking, presentation…..SIP, SEF

AppraisalDevelopmentQuality of – triangulation of data, work and observation.Policies- Teaching and learning, appraisal, general staffing, assessment etc

AttendanceSafeguardingBehaviourExclusionsH&SE-SafetyChild protection

Vision- driving school improvementSEF, SIPHT appraisal Performance related paySFVS- finance in general- are we getting value for money?

The Core Membership

• 1 HT• 1 Staff• 1 LA• 2 Parents minimum• X Co-opted. As many at the GB require• Foundation governors: minimum of 2 in a VC

school and no more than ¼. 2 more than the total of all other governors in a VA school.

• Be aware of Foundation schools without a foundation.

Diminution And Slotting

• 1 HT- no change• 1 Staff- slot or diminution based on identified skill• 1 LA-slot or diminution based on identified skill (GAP has

a role)• Parents- 2 minimum. Slot or diminution based on

identified skill• Co-opted- New post COMPLETELY NEW

APPOINTMENT with a new term of office. Appointed on skills.

• Foundation- VA must exceed all other governors by 2• Foundation- VC minimum of 2, maximum of 25%

Procedure For Reconstitution

• Minute all discussions and decisions • Agree a procedure for co-opting governors• Submit copy of minutes for reconstitution with a

breakdown of posts and categories (including terms of office) to diocese 1st if a faith school then to governor services with confirmation from the diocese.

• State in the minutes the date of effect- a date in the future to allow time to complete the process (3 to 6 months)

Delivering The Vision

• Review

• Recruit

• Retire...

Models of Governance

• What is the structure of your GB?

• Would your governing body be more effective with a different structure?

• Governing body organogram

Illustration of a 2 Committee/Team Governor Profile

Chair (1)

Ht Governor (3)

Resources

Finance (4) Premises (5)

Health & Safety (6)

Child Protection (7)

Teaching & Learning

Data Champion (8)

Staffing & PRP (9)

Quality of Learning (10) SEN/AEN (11)

Staff Governor (12)

Vice Chair (2) Clerk

Illustration of a Whole Team Governor Profile

Chair (1)

HT Governor (3) Achievement (4)

Pair (8)

Teaching & Learning (5)

Pair (9)

Behaviour & safety (6)

Pair (10)

Leadership & Management

(7)

Pair (11)

Vice Chair (2) Clerk

Recruitment of New Members

Profile-SEF/SIP

Identification of existing skills and reconstitution

planning

Right people around the table and associated activities

Induction and training appropriate to your position

Annual evaluation of GB effectiveness

GAP – Governor Appointment Panel for Local Authority Governors

• Revised procedures for the appointment of LA Governors

• Existing LA Governors are not being re-appointed where there would be more than one LA Governor unless they are the Chair.

• Surplus LA Governors could be appointed to other GBs looking for their relevant skills

LA Support for Changes

• Revised materials for the election of parent and staff governors

• Information and guidance for recruitment, skills audit, reconstitution etc.

• Workshops for clerks, conference sessions for governors and briefing sessions for Heads

• Greater emphasis on sharing good practice within local meetings

Reconstitution Checklist

• Refer to checklist

Traded Services

Packages available via EduKent• Governor training and development.• Clerking service

Additional services this year:• Costs attached to activities involving Governor

Support Officer-Bespoke training, external review, FGB obs, 12 months minutes monitoring.

• Education SLA with Heads that can be used to buy the additional services.

SLA 2014-2015

Package 1

Best value for money and the most popular package. As well as 1 place at each of the annual conferences for Governors, Chairs and Clerks, the package includes:

• A copy of ‘The Governor’ sent direct to each governor (and clerk) on your governing body 3 times each year

• Relevant and timely email based communication sharing key messages and information from the local authority relevant to the governor role

• New Governor, Chair and Clerk induction training• Unlimited attendance at any core training session from the published programme for any

member of your governing body. Additional places at annual conferences charged at £75 person

Costs for the year April 2014 to March 2015:

• Small schools with less than 100 pupils £200• All other schools £200 for the first 100 pupils £1.30 per pupil thereafter• Annual conference for governors, clerks and chairs: First place free, additional delegates £75

each

A 2 hour In-house session (delivered in your school) from a list of available topics published in the training and development programme

£200 per session

Online E-Learning Modules- GEL £75 (per governing body)(This is an LA package discounted price. If you choose to buy direct through GEL, the cost will be £150)

Online E-Learning Modules– Modern Governor £100 (per governing body)(This is an LA package discounted price. If you choose to buy direct through Modern Governor, the cost will be £299)

Monitoring of Governing Body minutes Review of a full year of governing body papers and minutes, with feedback to the governing body as a tool to assess the impact of the governing body activities (equivalent to 2 days work)

£800(This can also be purchased using Schools Improvement SLA credits)This may be limited to schools where we are already engaged in governor improvement activities dependent on demand

External Review of Governance £800(This can also be purchased using School Improvement SLA credits)

Governing Body Meeting ObservationAttendance at a full GB meeting resulting in a short report with recommendations to improve practice(1 day)

£400(This can also be purchased using School Improvement SLA credits)This may be limited to schools where we are already engaged in governor improvement activities dependent on demand

CPD Online

• Plea to ensure details are accurate and up to date• Regular review of database or “Rubbish in =

Rubbish out”

• Email changes to schoolgovernor@kent.gov.uk

In The News

Items for discussion and development activities for the next

meeting?

Thank You for Attending