civil rights data collection (crdc) data support webcast date: september 24, 2012 information valid...

Civil Rights Data Collection (CRDC) Data Support

Webcast date: September 24, 2012Information valid until: November 3, 2012

Wisconsin Department of Public Instruction

Webcast Presenters:Jennifer Wegner, Civil Rights Compliance CoordinatorMelanie McCalmont, Data Support Technical Manager

Ken Syke, IT Communications Coordinator

Webcast outline

What is the CRDC? Federal CRDC survey DPI Data Support Nov-Dec Steps to DoSept-Oct Steps to Do

What is the Civil Rights Data Collection?

The purpose of the U.S. Department of Education (ED) Civil Rights Data Collection (CRDC) is to obtain data about how well the nation's public school districts and their schools are doing in fulfilling their obligation to provide equal educational opportunity.

What is the CRDC survey?

Civil Rights Data Collection (CRDC) Survey history

The Dept of Education’s Office of Civil Rights (OCR) began collecting the CRDC in 1968. It’s authorized under the Civil Rights Act of 1964, Title IX gender equity, Section 504 for disabilities, and other statutes. States and districts that receive federal funding have a legal obligation to provide data for the survey.

The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.

Federal CRDC survey DPI Data Support Nov-Dec Steps to DoSept-Oct Steps to Do

CRDC final database

ocrdata.ed.gov

Includes data for survey years:

2000, 2004, 2006, and 2009


the CRDC focus this year

Focus for SY 2011-12 data survey

Equity in college readiness

Equity in career readiness

Equity betweenracial/ethnicgroups

Equity between districts and between states


Data Support Project

Project summary– DPI will supply partial survey data to

districts (approx 60% of questions)– Data will come from your existing

collections (ISES, Coursework, Staff, Directory)

– Data will be delivered in 4 files

– LEA must collect remaining data– LEA uploads 8 data files to survey– LEA must check all data cells


Data collection this year

4 parts of 2011-12 CRDC Survey

LEA Part 1 formSCH Part 1 form

LEA Part 2 formSCH Part 2 form

• USE FALL 2011 DATA

Enrollment and placement data

Cumulative and year-end data


CRDC terminology

Terminology we will useDPI data

– Questions marked YES on Data Support Matrix

Local data– Questions marked NO on Data Support Matrix

Web interface– Online CRDC survey forms– Use for file uploads and screen typing

Pre-collection tools– Online CRDC data collection templates (Excel)– Use for gathering local district data


Data Sources

What data will be used?– ISES Third Friday– ISES Child Count– ISES Discipline– ISES Year End (key date Oct 28)– Coursework Completion– School Directory– Fall Staff Report

Pull from ISES YE will use Oct 28 key date, please make sure your ISES coordinator is aware


Data Support MatrixFederal CRDC survey DPI Data Support Nov-Dec Steps to DoSept-Oct Steps to Do

Data Matrix shows by survey question what DPI will send and what districts must collect

Data Matrix shows by survey question what DPI will send and what districts must collect

Data Support disclaimers

Disclaimers– Responsibilities: DPI can only provide partial survey data.

LEA provides remainder. In the survey web interface, the CRDC help desk should be consulted for all survey assistance.

– Delivery: The data DPI provides is only as good as the quality of your ISES and Coursework collections. We cannot revise the data files we send to you.

– Quality checks: LEAs are the final authority of quality data. Check all the survey answers to make sure the data is correct. You can always overwrite DPI numbers sent to you.

– Use of data: The DPI data files should not be used for any other purpose.

– Full list of disclaimers is on the project homepage


Key websites

How to get survey help

Help with DPI data files– Melanie McCalmont (608) 267-9162– DPI project homepage

• dpi.wi.gov/ lbstat/ crdc-support.html

Help with pre-collection tools and web interface– CRDC help desk 1-855-320-6459– crdc.ed.gov



Step 1 to get ready for the survey1. DISTRICT: Submit ISES YE on time

• The DPI data files depend on locked collections in ISES YE (year end) on Oct 28 key date.

• All other data is already finished for 2011-12.

Sept-Oct Step 1


Step 2 to get ready for the survey

2. DPI: Download the Data Support Matrix– Go to project website

• Download the Data Support Matrix• Shows survey question number and table• DPI will provide data? See column C (YES/NO)

– WATCH FOR questions that are PARTLY answered by DPIand PARTLY answered by district

Sept-Oct Step 2


Districts must collect data in pre-collection tools that DPI will not provide(DPI = NO)

Districts must collect data in pre-collection tools that DPI will not provide(DPI = NO)

Sept-Oct Step 2

DPI DPI LEA LEA LEA

DPI DPI DPI DPI DPI

LEA LEA LEA DPI LEA

DPI DPI DPI DPI DPI

DPI LEA DPI LEA LEA

Local districts will create 4 partial data files

DPI will send 4 partial data files to districts in early November

Complete survey will show answers from both sources


Sept-Oct Step 2



3. FEDS: Download the Excel pre-collection tool– Go through the CRDC website crdc.ed.gov

• Download the 02 pre-collection tool Excel folder

• Read the Table Layouts (PDF of survey questions)• Compare to DPI Data Matrix• Fill out the Excel templates

Sept-Oct Step 3


Pre-collection tool contains 4 spreadsheets for the 4 survey parts

Review training modules

Sept-Oct Step 3


Table Layouts .pdf in the pre-collection folder show question numbers and table names

These match the Data MatrixA complete set

of gender & race data is called a TABLE

A complete set of gender & race data is called a TABLE

Sept-Oct Step 2

Sept-Oct Step 3

If data matrix shows that DPI will provide the data, district must leave cell BLANK


blank

FILL

Excel pre-collection tool

Sept-Oct Step 3Federal CRDC survey DPI Data Support Nov-Dec Steps to DoSept-Oct Steps to Do

Blank, DPI does table 3,4,5,6


DPI blanks apply to TABLES and to single question sub-parts

Fill, District does table 1,2,7,8,9

Sept-Oct Step 3

The Excel sheets have skip logic that will turn some cells red so that you SKIP them (like a branching survey)

WATCH OUT• SCH-0031 is missing• SCH-0032 is stuck in the middle of 34 and 35



Sept-Oct Step 3

Each school is entered in a separate column



Sept-Oct Step 3

DPI data file Local data CRDCSurvey

8 total files

5506600LEA1STATE01.csv 5506600LEA2STATE01.csv 5506600SCH1STATE01.csv5506600SCH2STATE01.csv

5506600LEA1MAPLE01.csv 5506600LEA2MAPLE01.csv

5506600SCH1MAPLE01.csv5506600SCH2MAPLE01.csv

55 LEAid form name5 version




4. WAIT for 4 DPI files to arrive• Keep your 4 local .csv files• Wait for 4 DPI .csv files in early November• LEAs can upload their 4 files but error checks will NOT

run properly (needs SCH-0005 data found in DPI file)

• Live webinar on file submittal in early November

Sept-Oct Step 4

Next steps in November

BASIC STEPS in the web interface1. Login at crdc.ed.gov2. Upload DPI files

• Best to do DPI files first

3. Upload LEA files• Files process overnight

4. Web – Fill in any blanks5. Web – Run error checks (xls error

reports)6. Web – Make corrections7. Certify survey, and print copies


Web interface potential issues

When in the survey web interface, here’s some tips to avoid data corruption or wasted time

1. Do not use ENTER key2. Only one user at a time in app3. “Refresh the page” frequently4. Do not double-click buttons5. Run error checks AFTER the DPI files are uploaded6. Always phone CRDC for help


How to get help

How to get survey help

Help with DPI data files– Melanie McCalmont (608) 267-9162– DPI project homepage

• dpi.wi.gov/ lbstat/ crdc-support.html

Help with pre-collection tools and web interface– CRDC help desk 1-855-320-6459– crdc.ed.gov

Civil Rights Data Collection (CRDC) Data Support

Webcast date: September 24, 2012Information valid until: November 3, 2012

Wisconsin Department of Public Instruction

Webcast Presenters:Jennifer Wegner, Civil Rights Compliance CoordinatorMelanie McCalmont, Data Support Technical Manager

Ken Syke, IT Communications Coordinator

civil rights data collection (crdc) data support webcast date: september 24, 2012 information valid...

Documents

use of data

govincludes data

data filesme

partial survey data

data cellsdata collection

crdc surveylea

survey helphelp

survey question