data, research federal policy - ncwise.org oct –5 dec 2014 ... crdc lea and school level forms in...
TRANSCRIPT
Data, Research and Federal Policy
Meet The Team
• Lou Fabrizio• Karl Pond• Vinetta Bell• K.C. Elander• Terra Dominguez• Diane Dulaney• Vicki Humphreys• Loreto Tessini
What We Do
FEDERAL DATA COLLECTIONS
Why Do You Care?The data you submit is used by NCDPI, the legislature, the Federal Government and others to make decisions on funding, curriculum and programs, as well as monitoring and compliance.
Check out the NC Public Schools website for Federal Programs your LEA might be a part of: http://www.ncpublicschools.org/federalprograms/
Today’s Topics• Data Confidentiality
• Federal Program Monitoring Clusters in Power School Update
• Civil Rights Data Collection
• NC State Report Cards
Data Confidentiality
Lou Fabrizio Data, Research and Federal Policy Director
Karl PondEnterprise Data Manager
Student and Staff Data Confidentiality
• FERPA: http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
– Exceptions– Researcher Access
• Federal Reporting Requirements– Aggregate Level Data
• Protecting Personally Identifiable Data at the LEA Level– http://www.ncpublicschools.org/docs/data/management/best‐practices.pdf
• Senate Bill 815 / S.L. 2014‐50– SEA Responsibilities– LEA Responsibilities
Federal Program Monitoring Clusters in Power School Update
Loreto TessiniEnterprise Data Functional System Analyst
2014‐2015 Federal Program Monitoring Data Collection Schedule
Name Who reports Open ‐ Close What is collected Why it is collectedStudent Participation:(Title I part A private,neglected, and delinquent children)
LEAs and charter schools receiving Title I *
October Headcount:1 Oct – 5 Dec 2014Annual Collection:8 Dec 2014 – 31 May 2015
Count by grade level of children served with Title I Part A funds in private schools, neglected, and delinquent facilities during school year. It includes October headcount
Reported to USEDIncluded in CEDARS
Title I Part D, N&DNeglected and Delinquent
State Agencies (DJJ, DPS) receiving Title I Part D funds
October Headcount:1 Oct – 5 Dec 2014Annual Collection:8 Dec 2014 – 31 May 2015
Children served in delinquent facilities with Title I Part D funds, along with services provided during school year. It includes October headcount
Reported to USEDIncluded in CEDARS
TAS Targeted Assistance Schools
LEAs and charter schools with TAS schools
1 Oct 2014 – 31 May 2015 Children eligible and/or served in TAS programs along with services provided during school year
Used for AMO calculationReported to USEDIncluded in CEDARS
SIGSchool Improvement Grant
LEAs and charter schools with SIG schools
1 Oct 2014 – 31 May 2015 # School Year Minutes, Intervention Model, and Type of Increased Learning Time.
Reported to USEDIncluded in CEDARS
RLISRural Low Income Schools
LEAs and charter schools receiving Title VI – RLIS funds
1 Oct 2014 – 31 May 2015 Purpose for which RLIS funds were used during school year
Reported to USEDIncluded in CEDARS
Homeless Program All LEAs and charter schools in the state, regardless if LEA/charter receives McKinney‐Vento funds *
1 Oct 2014 – 15 June 2015 PK‐12 homeless children enrolled in public schools along with services provided during school year. Also includes out‐of‐school (OS) homeless children.
Reported to USEDIncluded in CEDARS
ESSREligible Schools Summary Report2014‐2015
All LEAs and charter in the state, regardless if school receives Title I funds
1 May – 27 June 2014unless LEA has new schools code, then it is due 28 Aug 2014
Total # children enrolled at the schoolTotal # low‐income childrenTitle I program that will be operated during upcoming school year
Title I applicationPoverty PercentageESEA Flexibility WaiverReported to USEDIncluded in CEDARS
Migrant data collection• All Migrant pages developed and released in production.• 13‐14 Migrant currently being loaded in all instances.
There is no data to be viewed yet.• 13‐14 and 14‐15 Migrant data entry will start as soon as all
data is loaded.• Migrant data entry for all LEAs is performed by DPI. This is
true for LEAs with or without a Migrant Education Program (Title I, Part C).
• All LEAs with migrant children, with or without a migrant program, have the capability of viewing (view only) migrant data.
Migrant data collection• Security Group 400 LEA Migrant Director, used in LEAs with a Migrant program. Allowed to certify data.
• Security Group 401 LEA MEP staff, used for any other MEP or LEA staff, who needs access to migrant data, in all LEAs. Not allowed to certify data.
• LEAs must create these groups and only these groups for Migrant data. These groups cannot be used for any other purposes as they have been coded with special page permissions for Migrant pages. Give them ‘View‐only’ access level. No additional page permission settings are needed for these groups.
Migrant data collection• The system will automatically create all security groups in
between the last security group currently used by the LEA and group 401. Those extra groups in between can be left untouched. i.e., no need to set them up for the purpose of setting up groups 400 and 401.
• E‐mail titled ‘Setting up MEP users’ sent on 8/04/2014 @ 5:10 p.m. included two attachments. Disregard PDF file describing settings for other security groups. Use the excel file attached for informational purposes only.
• DPI is setting up additional Migrant security groups 142, 143, and 146 for every instance, and assigned authorized (by DPI) users to these groups. These group settings and users must not be modified by LEAs.
What Is CRDC?• Civil Rights Data Collection (CRDC)• Requested by Office of Civil Rights (OCR)• Nationwide district level collection• Collected every two years• Previous year collection• Federal collection submission window:
October 1, 2014 – January 14, 2015
Federal OCR Sites
• OCR Home page: http://www2.ed.gov/about/offices/list/ocr/index.html
• Collection and Specifications: http://www2.ed.gov/about/offices/list/ocr/data.html
Federal User Guides• 2013‐14 LEA Form • 2013‐14 School Form
Full set of CRDC school‐level questions for all schools and justice facilities, including high schools, and schools with the highest grade no higher than 8 that offer Algebra I or Geometry
• 2013‐14 Elementary School FormOnly for schools with the highest grade not greater than 6
• 2013‐14 Elementary/Middle School Form Only for schools with the highest grade not greater than 8 that do not offer Algebra I or Geometry
Optional Data For SY 13/14NC will not collect elements that are optional for CRDC SY 13/14 if they are not already collected
Optional elements will not be visible on the PowerSchool NC OCR pages or CRDC – 1 and CRDC ‐2 views
Additions will be made for SY 14/15 CRDC
NC CRDC Timeline• June
– First iteration of CRDC LEA and School level screens
• July – LEA and School level
screens updated for SY 13/14 per OCR requirements
– PowerSchool CRDC‐1 and CRDC‐2 views released
• August– Update CRDC LEA and School level screens
• September– Pilot submission testing
with OCR
• October 1st
– CRDC submission window opens
• January 14th
– CRDC submission window closes
The Data You Submit In:• PowerSchool• Financial Systems• Licensure• CFDC
– LEP– Migrant
• CECAS• 3rd Party Systems• Flat File from LEA
– Section 504
Will be used to create the CRDC files submitted to OCR for your LEA
Questions Still Remain About Some Data
Alternative plan possibilities include:
• Manual LEA submission (CRDC web tool) to OCR for elements not collected at this time
• Files sent to DPI and merged by the state into CRDC submission files
PowerSchool CRDC Views
• Must be run at the LEA level
• Must be run using Term 13‐14 Year
• Once run, Review is a static copy ‐Must re‐run to capture any updated data
NC Submission To Feds
• LEAs will indicate to OCR that NCDPI will submit data– OCR is still working on defining this process
• All data corrections must be communicated to NCDPI to allow re‐submission of CRDC to OCR
• More information on OCR, NCDPI and LEA coordination pending
What Do You Need To Do?• Verify that all data elements are updated in the CRDC LEA and School level forms in PowerSchool– Ensure preceding questions are updated
• Use CRDC ‐1 and CRDC – 2 PowerSchool views to review data– Verify the Term is set to SY 13‐14
• Notify NCDPI if you have any questions or concerns
NCDPI Next Steps
• Form 10 LEA ‘pilot’• Work with SAS
– for full collection– standard flat file format
• Pilot with OCR• Communicate, communicate, communicate
OCR / CRDC Questions• What happened to my data when you upgraded the
CRDC screens?– All data that was provided by your LEA before the enhancement still
exist in the system. Pearson used the existing table structure and updated the labeling of the interface, so the questions your LEA answered should map to the same tables. You are seeing fields that are blank because the CRDC has been revised and some of the questions have been extended or eliminated. You will want to update these new fields. You will not be able to edit the questions below the additions if you do not.
• What happens if I don’t update the preceding questions?‐ If a leading question is Null, the subsequent attached questions will report as ‘No’ regardless of the values already populated.
OCR / CRDC Questions…• Why do my enrollment counts look weird?
– DPI is still working on business logic with Pearson and SAS, please stand by
• What about data that is missing from PowerSchool?– NCDPI will work with the LEAs on a ‘blended’ approach to
ensuring all data is collected
• What about data in my third party systems?– SAS is working to provide LEAs a standard file format to deliver
3rd party data to NCDPI
OCR / CRDC Questions…• How do I know my schools have completed the CRDC school level
questions?– Check the CRDC‐1 and CRDC‐2 views in PowerSchool
• Use the filters on the screen or export the data to excel– Use the Export Manager (export CRDC tables)
1. Start > System > Page and Data Management > Data Export Manager
2. From the Export Manager drop‐down, select the appropriate table. (All tables specific to CRDC begin with S_NC_CRDC…)I. Once table has been selected you can check all, one, or many of the data
elements on the left side of the screen.II. The element fields populate on the right side of the screen. III. Sort and/or update the labels prior to exporting.
3. Click Next.4. Click Next.
I. Update the Export Summary and Output Options to suite your taste. I use the defaults and the data looks fine.
II. You are prompted to select the file type for the download. I prefer Excel.
More Federal Resources• Information about U.S. ED Programs:
http://www2.ed.gov/programs/gtep/index.html
• Laws & Guidance: http://www2.ed.gov/policy/landing.jhtml?src=rt
• CEDS (CRDC element alignment to Common Education Data Standards) : https://ceds.ed.gov/
• Each month, approximately 60,000 people visit the NC School Report Cards site.
• The School Report Cards website informs citizens about things like class size, the certification background of teachers, school safety, and academic performance.
• The site also serves as a primary reporting means for the schools and districts regarding the Elementary and Secondary Education Act (ESEA) performance.
• Consolidating Accountability reporting to make the SRC the primary website for public reporting
Key Events:
• 1 Month Before SRC Release: Data Preview• I Week Before SRC Release: Site open to principals to allow time for printing of the Report Card Snapshots
• Report Cards are released – late fall/early winter• Immediately After Release: Report Card Snapshots should be distributed to parents
New in 2014• New Information in the SRC
– School Performance Grades– Read to Achieve– AP/IB exam participation and results
• The NC School Report Cards will transition to SAS Visual Analytics
