city council meeting agenda november 18, 2019 7:00pm 1

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA November 18, 2019

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce

and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor, Public Works Superintendent Gary Peters and City Clerk Kris Linquist. Consultants: City Attorney Andrew Biggerstaff, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations a) Waconia Schools Superintendent Patrick Devine

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from November 4, 2019 b) Approve Regular Meeting Minutes from November 4, 2019 c) Res. No. 147-19 Approve Claims d) Res. No. 148-19 Approve Designated Polling Places for the 2020 Election Year e) Res. No. 149-19 Accept Resignation of Michael Bruzek, Public Safety Officer f) Res. No. 150-19 Approve “Not to Waive” Municipal Tort Liability Monetary Limits

5) Public Hearings - None

6) Business Items a) Res. No. 151-19 Approve Professional Services Agreement for Sunnyfield Rd Water

Tower Rehabilitation Project and Authorize Preparation of Plans and Specifications, CP 04-20

b) Res. No. 152-19 Accept Feasibility Report and Call for Public Hearing for the 2020 Street Improvement Project, CP 01-20

c) Tree Replacement Fund Discussion d) Proposed Short Term Disability Insurance Discussion

7) Administrative Items

a) Staff Reports i) City Administrator

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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ii) Director of Administration

b) Council Reports i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority;

Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; LMCD

iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin –Planning Commission (rotating); Parks Commission (rotating); Economic

Development Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment

The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – November 4, 2019 Page 1 of 4

CITY COUNCIL WORK SESSION MINUTES November 4, 2019

5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor and John Tschumperlin and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Chief Paul Falls, Director of Administration Cassandra Tabor, Public Works Superintendent Gary Peters and City Clerk Kris Linquist; Consultant: City Engineers Alyson Fauske Absent: None

Mayor Whalen requested to address items 2 and 3 in reverse order. For minute taking purposes – they will stay in the order as listed in the agenda.

2) Park Dedication and Tree Replacement Funds Budget Discussion Finance Director Grimm overviewed the staff report dated November 4, 2019.Highlights included:

The Park commission reviewed and discussed the Capital ImprovementPlan (CIP) for the Park dedication fund at their August 13, 2019meeting.

Staff recommended the City consider replacing the playgroundequipment at Friendship Park and site work/preparation for the 2020CIP ($75,000 - $100,000)

Staff included an updated inventory from the City’s Parks, Trails andOpen Space Plan for Council’s review and discussion.

The main revenue item that occurs intermittently is park dedication feesrelated to the next phase(s) of Woodland Cove and other futuredevelopments.

2019 Park CIP had included Gene Lehner to receive improvements, butafter further review of the site, it was determined that the proposedimprovements trigger the requirement of bringing all amenities intocompliance with current safety and accessibility guidelines. This hassignificantly changed the estimated cost and feasibility for the project,therefore it wasn’t completed in 2019.

Bruce inquired whether there was a break-down of equipment, ground work, etc. Abel stated that would be done at the next step in the process. The figure is for budgeting purposes only.

Mayor Whalen brought up Lisle Park and indicated that it is a larger park with

Item 4a


very few amenities. She suggested that another amenity should be put in within the next couple of years before costs keep going up.

There was discussion on the results of the resident poll in 2017 and the

amenities that the residents are asking for. The highest request with the lowest maintenance would be to put in a picnic shelter.

Council member Bruce brought up the idea of a dog park in Lisle Park. There

was further discussion about dog parks. Mayor Whalen commented that a dog park should be more centrally located so it would be more available to all residents. She suggested possibly around the City Hall campus.

Peters stated that a Picnic Shelter would be heavily used and the best amenity

option for Lisle Park

Mayor Whalen suggested that the Tree Replacement Funds Budget be brought forward to the next Work Session meeting on November 18, 2019 meeting.

3) Storm Water Management Program (SWAMP) Discussion City Engineer Fauske introduced Bill Alms with WSB. He overviewed the staff

report dated November 4, 2019 along with the power point presentation. He was also available for questions.

Highlights included:

Staff is requesting direction from Council with regards to the next step in implementing the Surface Water Asset Management Plan (SWAMP) maintenance for privately owned/maintained ponds.

The City’s SWAMP is being used to track the inspections and maintenance of the ponds, identify ownership and maintenance responsibilities, track pond effectiveness in removing total suspended solids and total phosphorus, and prioritize inspection and maintenance activities. This information is used to meet the City’s obligation under its MS4 General Permit to discharge stormwater as required by the Minnesota Pollution Control Agency.

Staff recommends that the City work with the River Valley Church based on the low SWAMP scores.

The proposed next steps are as follows: November 2019: Send a letter and any associated stormwater

maintenance agreement (draft letter is was included in the packet).

Spring/Summer 2020: Bathymetric survey of pond is completed. Estimated cost is $1,500 per pond.

Summer/Fall 2020: Staff and Council evaluation of the notification process, adjustments made as necessary, and owners of additional low-scoring ponds notified.

Winter 2020/2021: Pond(s) is (are) excavated if the survey results indicate that maintenance is necessary.

The cost to remove the material is approximately $60/cubic yard and


may vary based on site accessibility and presence of contaminated material.

Estimated amount to be removed from the River Valley Church property is 190 cubic yards which equates to approximately $11,400.

Staff would also like to have a discussion about the City-owned pond in Slow Creek Park.

Molitor inquired if most of these ponds/basins are in fairly new areas. Alms

gave several different NEFP criteria for this. Molitor stated that the first step should be to confirm the basin/pond needs work.

Molitor stated that the letter that is attached for River Valley Church is

completely out of line. There was discussion that staff/WSB should try to meet with developers or

HOAs in regards to the ponds to let them know that they are privately owned ponds/basins instead of letters being sent.

Council felt that inspections should be done first. There was discussion of possibly having the City pay for the initial assessment

(inspection) of the pond and then the HOA pays for the repairs. There was discussion on when the privately owned ponds/basins should be

inspected. There was discussion on whether the HOAs are aware of their responsibility

and does the City have contacts for them. There was discussion on what has been done in the past and what will be

needed going forward. There was discussion that the Council wants the HOAs to be aware of the

stormwater ponds/basins and their responsibility to maintain them. Mayor Whalen stated that the City owns eight ponds/basins. Molitor requested to get updated SWAMP scores before discussing this any

further. The City ponds/basins are scoring typically around 75 percent and don’t

require repair. Council would like a complete list with the most updated information captured. Council would also like to give the privately owned ponds/basins enough time

to get the repairs made and not blind side them with a large expenditure.


This would give them time to plan and prepare for maintenance. Council would like to see a report with the location of the ponds and

corresponding SWAMP scores, year built, special considerations and any legal ramifications regarding the ponds.

4) Adjourn

Motion by Mortenson, seconded by Bruce to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:52 p.m. Respectfully Submitted,

Kris Linquist, MMMC, MMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – November 4, 2019 Page 1 of 4

CITY COUNCIL MEETING MINUTES November 4, 2019

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:01 p.m.

a) Pledge of Allegianceb) Introductions:

City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlinand Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Director of Administration Cassandra Tabor, Public Works SuperintendentGary Peters and City Clerk Kris Linquist; Consultants: City Attorney Andrew Biggerstaff,Kennedy & Graven and City Engineer Alyson Fauske, WSB EngineeringAbsent: None

c) Approval of AgendaMotion by Mortenson, seconded by Molitor to approve the agenda as presented.Motion carried 5-0. Absent: None.

Mayor Whalen commented that Finance Director Grimm will have a report under Staffreports at the end of the meeting.

2) Special Presentations - None

3) Persons to Be Heard - None

4) Consent Agendaa) Approve Work Session Meeting Minutes from October 7, 2019b) Approve Work Session Meeting Minutes from October 21, 2019c) Approve Regular City Council Meeting Minutes from October 21, 2019d) Res. No. 142-19 Approve Claimse) Res. No. 143-19 Approve CUP for Home Occupation at 3751 Crane Island Courtf) Res. No. 144-19 Approve Donation of Funds to Purchase Electronic Speed

Signs for the Police Department

Bruce requested to have items 4a) Approve Work Session Meeting Minutes from October 7, 2019 and 4b) Approve Work Session Meeting Minutes from October 21, 2019 removed from the consent agenda.

Motion by Bruce, seconded by Tschumperlin to approve the Consent Agenda with the exception of items 4a and 4b. Motion carried 5-0. Absent: None.

Item 4b


Minnetrista City Council Minutes – November 4, 2019

Page 2 of 4

4a) Approve Work Session Meeting Minutes from October 7, 2019

Bruce commented that her suggested changes were made but wanted more changes made to the minutes. After discussion amongst the council and staff, the minutes will stand as presented in the packet dated November 4, 2019.

Motion by Mortenson, seconded by Tschumperlin to approve item 4a) Approve Work

Session Meeting Minutes from October 7, 2019 as amended. Motion carried 4-1. Opposed: Bruce. Absent: None

4b) Approve Work Session Meeting Minutes from October 21, 2019 Bruce stated that on page 3 of the Work Session meeting minutes from October 21,2019,

she would like to have the sentence changed regarding the organics recycling. There was a brief discussion on the change and it was determined that the minutes will remain as submitted for approval on November 4, 2019

Motion by Mortenson, seconded by Tschumperlin to approve the Work Session Meeting

Minutes from October 21, 2019 as presented in the packet. Motion carried 4-1. Opposed: Bruce. Absent: None 5) Public Hearings - None 6) Business Items

a) Res. No. 145-19 Approve Professional Services Agreement and Authorize Plans and Specifications for 2020 MSA North Branch Ditch Work, CP 03-20 City Engineer Fauske presented the staff report from the November 4, 2019 Council packet.


Earlier in the year, council and staff discussed a potential ditch project on North Branch Road. This road is part of the City’s Municipal State Aid (MSA) system with the Minnesota Department of Transportation (MNDOT).

The ditches and culverts along North Branch Road are no longer adequately conveying drainage which results in the gravel roads washing out and creating a maintenance issue.

If the Professional Services work is authorized survey data will be collected to determine the volume of material to be removed and culverts will be analyzed to determine if they need to be replaced and/or if additional culverts are needed.

MSA construction funds are proposed to be used for this project therefore plans and specifications must be prepared and approved by State Aid prior to bid. Design work will not begin unless a State Aid variance for the roadway paving requirement is obtained.

North Branch Road is an MSA street therefore eligible project costs can be funded through the City’s State Aid Construction Fund, which currently has an available balance of $1,263,086.57.

Proposed fees for the State Aid variance request, topographic survey, preparation of bid documents (plans and specifications) and bidding services are an hourly not to exceed basis in the amount of $25,694.00.

There was discussion on whether the ditch work would meet State Aid approval if the



Page 3 of 4

City decided to pave the road in the future. Fauske stated that this is a ditch maintenance project and it falls under the maintenance portion of State Aid funding. Mortenson questioned how long it would take to get a variance for the project. Fauske anticipates that there would be a decision made at the December 12, 2019 meeting. If the variance is not granted, the City could still use state aid maintenance funds although they are currently being utilized through the City’s street maintenance budget.

Bruce commented that she was uncomfortable spending $5,000 on a survey with no guarantee of the variance. There was further discussion on the topographical survey. If the project does not happen, the only money spent will be for the cost of the survey. Fauske commented that she will bring the MSA financial figures to the next Council meeting along with the types of projects the City is eligible to use them for. There was discussion on changing the allocation of MSA maintenance funds from 25 percent to 35 percent for one year and then switch it back again only if the project costs seem to be reaching that threshold. Motion by Molitor, seconded by Tschumperlin to adopt Resolution No. 145-19 Approve Professional Services Agreement and Authorize Plans and Specifications for 2020 MSA North Branch Ditch Work, CP 03-20, in an amount not to exceed $25,694.00 if the variance is approved on December 12, 2019.

Motion carried 5-0. Absent: None.

b) Res. No. 146-19 Approve 2040 Minnetrista Comprehensive Plan Community Development Director Abel presented the staff report from the November 4, 2019 Council packet.


The 2040 Comprehensive Plan update was approved by the Metropolitan Council on July 24, 2019 and is now ready for the City Council’s adoption.

The plan is posted on the City’s website at www.cityofminnetrista.com/comprehensive-planning.

Updates to the zoning ordinance and map must be made within nine months of the Plan’s adoption.

Metropolitan Council approved the City’s submittal on July 26, 2019.

At the request of Councilmember Bruce at the October 7, 2019 meeting, some items have been changed in the 2040 Comprehensive plan.

Erik Zweber from WSB has submitted those administrative changes as discussed and the Metropolitan Council was in agreeance with them.

Motion by Mortenson, seconded by Molitor to adopt Resolution No. 146-19 Approving the 2040 Minnetrista Comprehensive Plan.

Motion carried 5-0. Absent: None. 7) Administrative Items

a) Staff Reports

http://www.cityofminnetrista.com/comprehensive-planning



Page 4 of 4

i) City Administrator

City Hall will be closed November 11, 2019 in observance of Veterans Day

Next City Council Meeting will be on Monday, November 18, 2019

Nuisance Ordinance will be reviewed sometime in the first quarter of 2020

ii) Finance Director

Update on a possible payment of the 2012A Bonds. The first eligible call date is February 1, 2020. The City could potentially save $39,000 over the remainder of the term of the bond if it were paid.

iii) City Engineer

Update on Traffic Study for Sunnyfield Road project. A traffic study would cost approximately $8,000. Council directed staff to meet with the School District to discuss.

b) Council Reports

i) Mayor Lisa Whalen

Northwest League meeting

LMC Regional meeting

Mound Fire Department meeting

ii) Pam Mortenson

Westonka Chamber and Commerce meeting.

Tree Lighting on November 23, 2019

iii) Mike Molitor

Lake Minnetonka Conservation District meeting

iv) Shannon Bruce

Mound Fire Department meeting

St. Bonifacius Fire Department meeting

LMC Regional meeting

v) John Tschumperlin

Pioneer Sarah Creek Watershed District meeting

8) Adjournment Motion by Molitor, seconded by Mortenson to adjourn the meeting at 8:02 p.m. Motion carried 5-0. Absent: None. Respectfully submitted, Kris Linquist, MMMC, MMC

City Clerk

RESOLUTION NO. 147-19

CITY OF MINNETRISTA, MINNESOTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 64529 through 64581; electronic checks E1001615 through E1001628; Claims batch includes electronic transfers for payroll in the amount of $69,849.92.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $285,244.56 and a wire transfer to our 4m Fund of $300,000.00 are hereby approved.

ADOPTED this 18th day November 2019 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4c

*Check Detail Register©

CITY OF MINNETRISTA 11/14/19 12:28 PM

Page 1

OCTOBER 2019 to NOVEMBER 2019

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

A-1 STRIPES, INC.Paid Chk# 064529 11/18/2019

$1,500.00 Striping for Halstead Dr ProjectE 499-43122-530 IMPROVEMENTS 22439

Total A-1 STRIPES, INC. $1,500.00

ACME TOOLSPaid Chk# 064530 11/18/2019

$194.99 1/2" Corded DrillE 101-43121-240 SMALL TOOLS AND MINOR EQU 7051444

Total ACME TOOLS $194.99

ADVANTAGE PROPERTY MAINTENANCEPaid Chk# 064531 11/18/2019

$7,210.00 Mowing/Aeration/Fall CleanupE 101-45202-402 LAWN MAINTENANCE 3012

$800.00 Mowing/Aeration/Fall CleanupE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 3012

$425.00 Mowing/Aeration/Fall CleanupE 602-49490-227 UTILITY SYSTEM MAINT SUPPLI 3012

$830.00 Mowing/Aeration/Fall CleanupE 101-41940-402 LAWN MAINTENANCE 3012

al ADVANTAGE PROPERTY MAINTENANCE $9,265.00

AMERIPRIDE SERVICES INCPaid Chk# 064532 11/18/2019

$43.49 Shop towelsE 101-43121-215 SHOP MATERIALS 1004575006

$100.58 Shop uniformsE 101-43121-417 UNIFORMS 1004575006

$11.86 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1004575006

Total AMERIPRIDE SERVICES INC $155.93

CAR-CO AUTO PARTSPaid Chk# 064533 11/18/2019

$1,135.96 Generator BatteriesE 101-41940-223 BUILDING REPAIR PARTS 49-557437

$73.42 Truck #7 and Stock - Light BulbE 601-49440-404 VEHICLE & EQUIP MAINT 49-558172

($222.00) Credit Memo - Batterie CoresE 101-41940-223 BUILDING REPAIR PARTS 49-558173

Total CAR-CO AUTO PARTS $987.38

CAREFREE SERVICES INC.Paid Chk# 064534 11/18/2019

$825.00 Street SweepingE 651-49590-224 STREET MAINTENANCE SUPPLI 29588

$8,650.00 Fall Street SweepingE 651-49590-224 STREET MAINTENANCE SUPPLI 29589

Total CAREFREE SERVICES INC. $9,475.00

CINTASPaid Chk# 064535 11/18/2019

$97.05 Uniforms-PWE 101-43121-417 UNIFORMS 4033130649

$97.05 Uniforms-PWE 101-43121-417 UNIFORMS 4033776435

$97.05 Uniforms -PWE 101-43121-417 UNIFORMS 4034301027

Total CINTAS $291.15

CITRIXPaid Chk# 064536 11/18/2019

$654.03 3 yr renewalE 101-41320-410 COMPUTER SERVICES/FEES 92021738

$1,308.06 3 yr renewalG 101-1350 PREPAID ITEMS 92021738

Total CITRIX $1,962.09

CONCENTRAPaid Chk# 064537 11/18/2019

$295.50 physical - new employeeE 101-42110-437 MISCELLANEOUS EXPENSE 103067832

Total CONCENTRA $295.50

CULLIGAN SOLAR SALTPaid Chk# 064538 11/18/2019

$84.80 Solar Salt - PDE 101-42110-401 BLDG/STRUCT MAINTENANCE 101X33157903

Total CULLIGAN SOLAR SALT $84.80

CULLIGAN WATERPaid Chk# 064539 11/18/2019

$86.68 WaterE 101-42110-401 BLDG/STRUCT MAINTENANCE 114x73071603

Total CULLIGAN WATER $86.68

DPC INDUSTRIES, INC.Paid Chk# 064540 11/18/2019

$1,574.59 Chemicals for WTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 827001493-19



Page 2



Total DPC INDUSTRIES, INC. $1,574.59

EMBEDDED SYSTEMS, INCPaid Chk# 064541 11/18/2019

$345.00 Repair Tornado SirenE 101-42110-339 SIREN AND MAINTENANCE PO 343955

Total EMBEDDED SYSTEMS, INC $345.00

FRONTIER OHPaid Chk# 064542 11/18/2019

$250.00 South Treatment PlantE 601-49440-381 ELECTRIC UTILITIES 952-196-1926

$477.77 Monthly Phone ServiceE 101-42110-321 TELEPHONE 9524461660



Total FRONTIER OH $1,683.31

GOPHER STATE ONE CALLPaid Chk# 064543 11/18/2019

$141.08 Sewer & Water LocatesE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 9100595

$141.07 Sewer & Water LocatesE 602-49490-227 UTILITY SYSTEM MAINT SUPPLI 9100595

Total GOPHER STATE ONE CALL $282.15

GRAINGER INC.Paid Chk# 064544 11/18/2019

$19.37 Air Regulator for Truck 12E 101-43121-221 EQUIPMENT PARTS, TIRES 9338975999

Total GRAINGER INC. $19.37

GRIMM, BRIANPaid Chk# 064545 11/18/2019

$49.88 Mileage ReimbursementE 101-41320-433 DUES & SUBSRIPT & TRAINING

Total GRIMM, BRIAN $49.88

HENN CO INFO TECHNOLOGYPaid Chk# 064546 11/18/2019

$2,335.81 Radio Lease - PDE 401-42110-560 EQIUP AND FURNISHINGS 1000138913

$615.16 Radio LeaseE 401-43126-560 EQIUP AND FURNISHINGS 1000138947

Total HENN CO INFO TECHNOLOGY $2,950.97

HENN CO SHERIFF (PER DEIM)Paid Chk# 064547 11/18/2019

$351.00 Booking FeeE 101-42110-441 CORRECTION FEES/CHGS 1000139133

Total HENN CO SHERIFF (PER DEIM) $351.00

INT L UNION OF OPER. ENGINEERSPaid Chk# 064548 11/18/2019

$245.00 * Union duesG 101-2360 PAYROLL CLEARING UNION DUES Dec 2019

Total INT L UNION OF OPER. ENGINEERS $245.00

LAKE MINNETONKA CONSERVATIONPaid Chk# 064549 11/18/2019

$7,501.50 4th Qtr Levy paymentE 651-49590-307 PROFESSIONAL SERVICES

Total LAKE MINNETONKA CONSERVATION $7,501.50

LAW ENFORCEMENT TARGETS, INCPaid Chk# 064550 11/18/2019

$104.83 TargetsE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 0437163-IN

Total LAW ENFORCEMENT TARGETS, INC $104.83

LEIF, ISAACPaid Chk# 064551 11/18/2019

$520.00 City Council Meeting RecordingsE 673-49600-307 PROFESSIONAL SERVICES 03-069

Total LEIF, ISAAC $520.00

LELSPaid Chk# 064552 11/18/2019

$612.00 PD Union Dues (12x$51)G 101-2360 PAYROLL CLEARING UNION DUES November 201

Total LELS $612.00

LEXISNEXISPaid Chk# 064553 11/18/2019

$30.00 Contract FeeE 101-42110-307 PROFESSIONAL SERVICES 1085510-2019

Total LEXISNEXIS $30.00



Page 3



LOCATORS & SUPPLIESPaid Chk# 064554 11/18/2019

$256.66 Winter GlovesE 101-43121-224 STREET MAINTENANCE SUPPLI 0280411-IN

Total LOCATORS & SUPPLIES $256.66

LOFFLER, INCPaid Chk# 064555 11/18/2019

$1,285.20 General SupportE 101-41320-410 COMPUTER SERVICES/FEES 3262256

$1,836.00 General SupportE 101-42110-410 COMPUTER SERVICES/FEES 3262256

$275.40 General SupportE 101-43121-410 COMPUTER SERVICES/FEES 3262256



Total LOFFLER, INC $4,590.00

MATRIX COMMUNICATIONS, INC.Paid Chk# 064556 11/18/2019

$3,247.20 Phone System -Final PmtE 673-49600-560 EQIUP AND FURNISHINGS 215292

Total MATRIX COMMUNICATIONS, INC. $3,247.20

MET COUNCIL (SAC)Paid Chk# 064557 11/18/2019

$34,442.10 * Monthly SACG 602-2395 SAC CLEARING October 2019

Total MET COUNCIL (SAC) $34,442.10

MET COUNCIL ENVIRONMENTAL SVCPaid Chk# 064558 11/18/2019

$27,428.28 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001102538

Total MET COUNCIL ENVIRONMENTAL SVC $27,428.28

MHSRCPaid Chk# 064559 11/18/2019

$1,080.00 Snow Plow Training (4)E 101-43121-433 DUES & SUBSRIPT & TRAINING 629430-7511

Total MHSRC $1,080.00

MID COUNTYPaid Chk# 064560 11/18/2019

$1.00 Annual Tank Rental - DieselE 101-43121-212 MOTOR FUELS AND LUBRICAN 1488

$1.00 Annual Tank RentalE 101-42110-212 MOTOR FUELS AND LUBRICAN 1492

$529.62 Fuel for SquadsE 101-42110-212 MOTOR FUELS AND LUBRICAN 37420





$248.40 Winter DieselE 601-49440-212 MOTOR FUELS AND LUBRICAN 37751




Total MID COUNTY $4,101.18

MINI BIFF INCPaid Chk# 064561 11/18/2019

$19.35 Biff ParkE 101-45202-401 BLDG/STRUCT MAINTENANCE A-111255

$29.02 Biff ParkE 101-45202-401 BLDG/STRUCT MAINTENANCE A-111456

Total MINI BIFF INC $48.37

MN CHIEFS OF POLICEPaid Chk# 064562 11/18/2019

$37.50 Handgun PermitsE 101-42110-202 COPY & PRINTING SUPPLIES 9800

Total MN CHIEFS OF POLICE $37.50

MN PEIPPaid Chk# 064563 11/18/2019

$2,135.98 Health InsuranceE 101-41320-131 HEALTH & LIFE INS - E CONTR 894455



$643.07 Health InsuranceE 101-43125-131 HEALTH & LIFE INS - E CONTR 894455





Page 4






$29.07 Health InsuranceG 101-2340 PAYROLL CLEARING HEALTH INS 894455


Total MN PEIP $22,820.16

MOUND TRUE VALUE HARDWAREPaid Chk# 064564 11/18/2019

$36.71 Flouride Sample Shipping ChargeE 601-49440-322 POSTAGE 163616

$15.48 Kings Point Tower Cabinet InsulationE 601-49440-401 BLDG/STRUCT MAINTENANCE 163674

($0.12) Return and Exchange Parts for KPT Cabinet InstallE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 163717

$5.96 KPT Control Panel RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 163751

$15.28 Maintenance SuppliesE 101-43121-224 STREET MAINTENANCE SUPPLI 163906

$38.63 Treatment Plant SuppliesE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 163918

$4.92 Hot Box Pins for Covers Trailer #40E 101-43121-221 EQUIPMENT PARTS, TIRES 164012

$23.98 Caution Tape for Ditch WorkE 101-43121-224 STREET MAINTENANCE SUPPLI 164070

$12.98 Cleaning Supplies NWTPE 601-49440-227 UTILITY SYSTEM MAINT SUPPLI 164071

$23.98 Paint Brush for Handrail at CHE 101-43121-215 SHOP MATERIALS 164109

Total MOUND TRUE VALUE HARDWARE $177.80

MOUND TRUE VALUE-PDPaid Chk# 064565 11/18/2019

$17.99 Ear PlugsE 101-42110-211 CLEANING & MAINT SUPPLIES 163634

$20.99 Vinyl ProtectantE 101-42110-211 CLEANING & MAINT SUPPLIES 163736

$27.47 Cleaning SuppliesE 101-42110-211 CLEANING & MAINT SUPPLIES 164192

Total MOUND TRUE VALUE-PD $66.45

NCPERS MINNESOTAPaid Chk# 064566 11/18/2019

$288.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 632400112019

Total NCPERS MINNESOTA $288.00

NORTHERN SAFETY TECHNOLOGY, INPaid Chk# 064567 11/18/2019

$794.03 Strobe Lights for Tractor Loader & Truck 12E 101-43121-221 EQUIPMENT PARTS, TIRES 49099

otal NORTHERN SAFETY TECHNOLOGY, IN $794.03

PLUNKETTSPaid Chk# 064568 11/18/2019

$50.23 Pest ControlE 101-43121-401 BLDG/STRUCT MAINTENANCE 6437760



Total PLUNKETTS $257.23

PRESS PERFECT PRINTINGPaid Chk# 064569 11/18/2019

$48.00 Business Cards - WalshE 101-42110-202 COPY & PRINTING SUPPLIES 23862

Total PRESS PERFECT PRINTING $48.00

SAMS TIRE SERVICEPaid Chk# 064570 11/18/2019

$744.50 Repair of Loader & Backhoe TiresE 101-43121-404 VEHICLE & EQUIP MAINT 156188

Total SAMS TIRE SERVICE $744.50

SPECIALIZED ENVIROMENTAL TECHPaid Chk# 064571 11/18/2019

$37.00 MulchE 101-45202-402 LAWN MAINTENANCE 104029951

Total SPECIALIZED ENVIROMENTAL TECH $37.00

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 064572 11/18/2019

$60.41 Administration FeesE 101-42110-437 MISCELLANEOUS EXPENSE IN1621087

otal TASC FLEX SYSTEMS REIMBURSEMEN $60.41

TOLL GAS & WELDING SUPPLYPaid Chk# 064573 11/18/2019

$22.70 Med Acetylene CylE 101-43121-215 SHOP MATERIALS 40109135



Page 5



Total TOLL GAS & WELDING SUPPLY $22.70

UNITED FARMERS CORPPaid Chk# 064574 11/18/2019

$45.85 Parts for Concrete SawE 101-43121-221 EQUIPMENT PARTS, TIRES 927657

Total UNITED FARMERS CORP $45.85

US BANK CORPORATE SYSTEMSPaid Chk# 064575 11/18/2019

$125.00 Online water recertification -PetersE 601-49440-433 DUES & SUBSRIPT & TRAINING 10/10/19

$80.00 CPR/First Aid RecertificationE 101-42110-433 DUES & SUBSRIPT & TRAINING 10/10/19

$37.99 Defensive Tactics SuppliesE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 10/14/19

$28.98 Flash DrivesE 101-42110-201 OFFICE SUPPLIES 10/14/19

$75.00 Online Recertification-FallsE 101-42110-434 POLICE TRAINING 10/15/19

$37.99 HelmetE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 10/17/19

$46.00 Food Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE 10/21/19

$131.65 Lodging-Seminar-KokeshE 101-42110-434 POLICE TRAINING 10/21/19

$195.00 Eye Wash Spray HeadE 601-49440-221 EQUIPMENT PARTS, TIRES 10/25/19

$63.51 Annual Domain Name/Website RenewalE 101-41320-433 DUES & SUBSRIPT & TRAINING 10/27/19

$29.94 Clipboards and Printer InkE 101-43121-201 OFFICE SUPPLIES 10/27/19

$47.96 Window ScrapersE 101-43125-404 VEHICLE & EQUIP MAINT 10/28/19

$117.00 Wiper BladesE 101-43125-404 VEHICLE & EQUIP MAINT 10/31/19

$12.55 Phone ChargerE 101-42110-201 OFFICE SUPPLIES 10/31/19

$67.62 Food-TrainingE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 11/1/19

$445.00 Courses for Building Insp-Neslon and GoodmanE 101-42401-433 DUES & SUBSRIPT & TRAINING 11/15/19

$58.40 Food Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE 11/4/19

$205.00 Lodging-2020 Conference Police StaffG 101-1350 PREPAID ITEMS 11/5/19

$1,154.78 Lodging-2020 Conference Police StaffG 101-1350 PREPAID ITEMS 11/5/19

$57.54 Food TrainingE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 11/7/19

Total US BANK CORPORATE SYSTEMS $3,016.91

US BANK EQUIPMENT FINANCEPaid Chk# 064576 11/18/2019

$35.00 Copier RentalE 101-41320-307 PROFESSIONAL SERVICES 398979104





Total US BANK EQUIPMENT FINANCE $175.00

VERIZON WIRELESSPaid Chk# 064577 11/18/2019

$280.12 PD Cell PhonesE 101-42110-321 TELEPHONE 9840803891

Total VERIZON WIRELESS $280.12

WACONIA FORD MERCURYPaid Chk# 064578 11/18/2019

$279.18 Repair Ck Engine Light - 119998E 101-42110-404 VEHICLE & EQUIP MAINT FOCS136103

Total WACONIA FORD MERCURY $279.18

WASTE MANAGEMENTPaid Chk# 064579 11/18/2019

$9,702.00 * RecyclingE 671-43230-384 REFUSE REMOVAL 7311908-1593-

Total WASTE MANAGEMENT $9,702.00

WM MUELLER & SONS INC.Paid Chk# 064580 11/18/2019

$869.24 1/2" BlacktopE 101-43121-224 STREET MAINTENANCE SUPPLI 249591

$189.10 1/2" BlacktopE 101-43121-224 STREET MAINTENANCE SUPPLI 249937

Total WM MUELLER & SONS INC. $1,058.34

XCEL ENERGY-MNPaid Chk# 064581 11/18/2019

$31.28 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-6565407-3

$59.84 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-6565407-3

$1,087.80 Electricity-City HallE 101-43121-381 ELECTRIC UTILITIES 51-6565407-3

$33.13 Signal Sunnyfield & CR 110E 101-43160-381 ELECTRIC UTILITIES 51-6565407-3



Page 6



Total XCEL ENERGY-MN $1,212.05

Petty CashPaid Chk# 1001615E 10/31/2019

$2.20 PostageE 101-42110-322 POSTAGE

$62.26 Class/MealsE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES

$1.22 UtilitiesE 101-42110-322 POSTAGE

Total Petty Cash $65.68

AFLACPaid Chk# 1001616E 11/1/2019

$480.63 * Supplemental InsuranceG 101-2348 AFLAC INS

Total AFLAC $480.63

DELTA DENTALPaid Chk# 1001617E 11/1/2019

$250.38 Delta Dental Prem - AdminE 101-41320-131 HEALTH & LIFE INS - E CONTR

$301.04 Delta Dental Prem - PWE 101-43121-131 HEALTH & LIFE INS - E CONTR



$919.95 Delta Dental Prem - PDE 101-42110-131 HEALTH & LIFE INS - E CONTR




$42.00 Delta Dental Prem-PLE 101-41910-131 HEALTH & LIFE INS - E CONTR

$123.05 Delta Dental Prem-BdgE 101-42401-131 HEALTH & LIFE INS - E CONTR

Total DELTA DENTAL $2,090.30

XCEL ENERGY-MNPaid Chk# 1001618E 11/5/2019

$2,028.83 Electricity-Treatment PlantE 601-49440-381 ELECTRIC UTILITIES 51-001164027

Total XCEL ENERGY-MN $2,028.83

INTERNAL REVENUE SERVICEPaid Chk# 1001619E 11/5/2019

$8,426.95 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$9,928.14 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $18,355.09

MN DEPARTMENT OF REVENUEPaid Chk# 1001620E 10/31/2019

$4,001.49 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,001.49

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001621E 10/31/2019

$20,075.77 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $20,075.77

VOYAPaid Chk# 1001622E 10/31/2019

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total VOYA $400.00

EDWARD JONESPaid Chk# 1001623E 10/31/2019

$1,782.80 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $1,782.80

ICMAPaid Chk# 1001624E 10/31/2019

$130.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

$380.00 * Deferred Comp ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $510.00

OPTUMPaid Chk# 1001625E 11/5/2019

$6,028.72 HSA Employer and Employee ContG 101-2347 HSA CLEARING ACCT

Total OPTUM $6,028.72



Page 7



POSTMASTERPaid Chk# 1001626E 10/22/2019

$500.00 postage for machineE 101-41320-322 POSTAGE

Total POSTMASTER $500.00

Four M FundPaid Chk# 1001627E 11/1/2019

$300,000.00 TRANSFER FROM CHECKING TO INVESTMENT 4M FUND

G 101-1040 INVESTMENTS

Total Four M Fund $300,000.00

PSNPaid Chk# 1001628E 11/5/2019

$657.06 MONTHLY ONLINE PAYMENT FEES OCTOBERE 601-49440-307 PROFESSIONAL SERVICES




Total PSN $2,190.19

1010 1ST BK OF THE LAKES $515,394.64

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $405,120.93

401 CAPITAL IMPROVEMENT PROGRAM $2,950.97

499 2017 STREET PROJECTS $1,500.00

601 WATER FUND $8,543.69

602 SEWER FUND $65,437.97

651 STORM WATER MGMT FUND $17,933.85

671 RECYCLING FUND $10,140.03

673 CABLE $3,767.20

$515,394.64

_____________________________________________________________________________

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide

opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By:

Meeting Date:

Approve Designated Polling Places for the 2020 Election Year

Kris Linquist, City Clerk

November 18, 2019

Background: In 2017, the Legislature enacted a new provision that requires all

municipalities to designate their polling place locations for an upcoming election year by

December 31 of the previous year. This provision is in effect for the 2018 state elections

and beyond, including the Presidential primary election that will be held in March 2020

as a result of new legislation. The new law does permit changing polling place locations

in the year of the election if the polling place authorized by Council becomes unavailable

for use.

The City does have elections and the Presidential Nomination Primary (PNP) scheduled

for 2020 and is required by state statute to designate polling locations. If there happens

to be any special elections in 2020, the City would use the polling locations that the City

has used in past elections.

Due to the Presidential Nomination Primary on March 3, 2020. State Statute states that

polling locations must be designated 90 days before an election. The deadline for 2020

polling locations submittal will be December 4, 2019.

The following are the four (4) polling locations that the City of Minnetrista uses for their

polling places:

Precinct 1 – Westonka District Education Center

5901 Sunnyfield Rd E

Minnetrista MN 55364

Precinct 2 – Minnetrista City Hall

7701 County Road 110 W


Precinct 3 – Freshwater Community Church

4319 Steiner Street

St. Bonifacius MN 55375

Item 4d

_____________________________________________________________________________

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


Precinct 4 – Minnetrista Police Training Room

7651 County Road 110 W


Staff is not recommending any changes since these locations seem to work well for our

elections.

Fiscal Impact: None at this time

Recommended City Council Action: Approve Res. No.148-19 Approving the

Designated Polling Places for the 2020 Presidential Nomination Primary and Election

Cycle

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Explain:


CITY OF MINNETRISTA

APPROVING DESIGNATION OF POLLING PLACES FOR THE 2020 PRESIDENTIAL NOMINATION PRIMARY, STATE PRIMARY AND STATE GENERAL ELECTION

WHEREAS, Minnesota Statutes 204B.16, subd.1 requires the City Council, by ordinance or resolution, to designate polling places for the upcoming year; and

WHEREAS; changes to the polling places locations may be made at least 90 days before the next election if one or more of the authorized polling places becomes unavailable for use; and

WHEREAS, the presidential nomination primary is March 3, 2020, the state primary is August 11, 2020 and the state general election is November 3, 2020;

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Minnetrista, in compliance with the terms and provisions of Minnesota Statutes Section 204B.16, hereby designates the following polling places for elections conducted in the City in 2020:

Precinct 1 Westonka District Education Center 5901 Sunnyfield Rd E Precinct 2 Minnetrista City Hall 7701 County Road 110 W Precinct 3 Freshwater Community Church 4319 Steiner St. St. Bonifacius Precinct 4 Minnetrista Police Training Room 7651 County Road 110 W

BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized to designate replacement polling location(s), meeting the requirements of the Minnesota Election Law for any polling place designated in this Resolution that becomes unavailable for use by the City;

BE IT FURTHER RESOLVED, that the City Clerk is directed to send a copy of this Resolution to the Hennepin County Elections Office by December 4, 2019.

Adopted by the City Council of the City of Minnetrista this 18th day of November, 2019 by a vote of ______ ayes and ______ Nays.

________________________________ Lisa Whalen, Mayor

ATTEST:

______________________________ Kris Linquist, City Clerk (Seal)

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By:

Meeting Date:

Request to Accept Resignation of Michael Bruzek, Public Safety Officer

Cassandra Tabor, Director of Administration

November 18, 2019

Issue Mr. Michael Bruzek has submitted his resignation as Public Safety Officer on November 8, 2019, effective immediately.

Background Mr. Bruzek leaves in good standing and is eligible for COBRA benefits, if he chooses, for a period of 18 months beginning January 1, 2020. He is entitled to a payout of his unused vacation leave, comp time, and 25% of his accumulated sick leave per the Employee Handbook and union contract.

Summary Mr. Bruzek has been an employee of the City of Minnetrista for 6 years, we wish him well in his future endeavors.

Recommended City Council Action: Adopt Resolution No. 149-19 Accepting the resignation of Mr. Michael Bruzek effective November 8, 2019 and, in doing so, approve the position to be backfilled immediately.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Item 4e


CITY OF MINNETRISTA

RESOLUTION ACCEPTING RESIGNATION OF MICHAEL BRUZEK, PUBLIC SAFETY OFFICER, EFFECTIVE NOVEMBER 8, 2019

WHEREAS, Mr. Michael Bruzek submitted his resignation on November 8, 2019, effective immediately; and

WHEREAS, Michael Bruzek leaves employment with the City of Minnetrista in good standing, having been employed since November 18, 2013; and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to accept the resignation from Michael Bruzek effective November 8, 2019, and wish him the best of luck in his future endeavors.

This resolution was adopted by the City Council of the City of Minnetrista on the 18th day of November, 2019, by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

_________________________________Kris Linquist

(seal)

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By:

Meeting Date:

Resolution No. 150-19 for the City of Minnetrista “Not to Waive” the Monetary Limits on Municipal Tort Liability Established by Minnesota Statutes 466.04

Cassandra Tabor, Director of Administration

November 18, 2019

Issue Cities obtaining the required liability insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) or their agents must decide annually whether to waive or not waive the statutory liability limits to the extent of the coverage purchased. The City Council has the option to choose to waive or not waive through the “Liability Coverage Waiver Form”.

Background The City of Minnetrista utilizes Bearance Management Group, located in Mendota Heights, for its liability insurance needs; Bearance Management is authorized through the LMCIT to provide these services. The City of Minnetrista’s 12-month calendar for LMCIT Liability Insurance coverage has a December 9th renewal date each year.

The choice for the City Council is to “waive” or “not to waive” the statutory liability limits to the extent of the coverage purchased. Here is an explanation of each of the three options available:

If the city opts to “waive” the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,500,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,500,000, regardless of the number of claimants.

If the city opts to “waive” the statutory tort limits and does purchase excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants.

Item 4f

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

If the city opts “not to waive” the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage.

In all previous years, the City has chosen the “not to waive” option.

Recommended City Council Action: Staff recommends the Council adopt Resolution No. 150-19 approving the following motion be made: “The City Council approves the Resolution and opts ‘Not to Waive’ the statutory tort monetary limits on the municipal tort liability coverage established by Minnesota Statutes 466.04., beginning with the 12-month calendar for LMCIT Liability Insurance coverage, which has a December 9, 2019 renewal date.”



CITY OF MINNETRISTA, MINNESOTA

RESOLUTION APPROVING THE “NOT TO WAIVE” OPTION FOR THE MONETARY LIMITS ON MUNICIPAL TORT LIABILITY INSURANCE

ESTABLISHED BY MINNESOTA STATUTES 466.04

WHEREAS, the City of Minnetrista staff is working with Bearence Management Group on the insurance renewal for it’s required liability insurance for the next twelve (12)-month renewal period which begins on December 9, 2019 and continues through December 9, 2020; and

WHEREAS, the City wished to limit its exposure in possible tort claims for potential claimants for a single occurrence to recover no more than $500,000 on any claim to which tort limits apply;

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to choose the “Not To Waive” option on the attached “Liability Coverage Waiver Form” in regards to the required liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) established by Minnesota Statutes 466.04, and is hereby executed for the renewal year, which begins on December 9, 2019 and ends on December 9, 2020.

This resolution was adopted by the City Council of the City of Minnetrista on the 18th day of November 2019, by a vote of _____Ayes and _____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

_________________________________ Kris Linquist, City Clerk

(seal)

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Proposal for Professional Services: Sunnyfield Road Water

Tower Rehabilitation, City Project 04-20

Alyson Fauske, PE, City Engineer

November 18, 2019

Issue: Authorize professional services for the Sunnyfield Road Water Tower

Rehabilitation project.

Background/Discussion: Last month the City Council discussed the Sunnyfield Road

water tower rehabilitation requirements with city staff and the potential to include these

costs in the bonding project. The May 2017 Badger State Inspection (BSI) “Elevated

Tank Inspection Report” for the Sunnyfield Road water tower indicates that the water

tower was painted 18 years ago and the coating system has exceeded its life expectancy.

BSI also reported that some miscellaneous structural modifications and repairs are

required.

Given the scope identified in the BSI report, WSB prepared the attached Professional

Services Agreement to prepare the plans and specifications to complete the work.

Bidding services are also included in the proposal. Should the council proceed with a

project a proposal for construction administration services will be provided at that time.

The proposed project schedule includes construction between early Summer 2020 to the

end of September 2020.

Conclusion: Staff recommends approval of the proposal for the professional services

from WSB for the Sunnyfield Road Water Tower Rehabilitation project.

Fiscal Impact:

Recommended City Council Action: Staff recommends approval of Resolution No. 151-19

approving the professional services agreement with WSB for the Sunnyfield Road Water

Tower Rehabilitation project, City Project 04-20 and authorizes preparation of plans,

specifications.



Item 6a

O:\City Council\Council 2019\Packets\2019.11.18\Word\sunnyfield tower\RESLTN Sunnyfield WT maintenance 20191118.doc


CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING A PROPOSAL FOR PROFESSIONAL ENGINEERING

SERVICES FOR THE SUNNYFIELD ROAD WATER TOWER REHABILITATION

CITY PROJECT NO. 04-20

WHEREAS, it is proposed to approve the professional services proposal for the preparation of plans and specifications, and bidding services for the Sunnyfield Road Water Tower Rehabilitation Project.

NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that the preparation of plans and specifications for the Sunnyfield Road Water Tower Rehabilitation Project is approved.

BE IT FURTHER RESOLVED by the City Council of Minnetrista that an agreement has been made between the City and WSB to provide professional services for Sunnyfield Road Water Tower Rehabilitation Project in an amount not to exceed $18,237.

This resolution was adopted by the City Council of the City of Minnetrista on the 18th day of November 2019, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST:

Kris Linquist, City Clerk

(seal)

October 30, 2019

Alyson Fauske, PE, City Engineer City of Minnetrista 7701 Co Rd 110 W Minnetrista, MN 55364

Re: Proposal for Engineering Design and Bidding Services Sunnyfield Road Water Tower Rehabilitation

Dear Alyson,

We appreciate the opportunity to submit this letter proposal to the City of Minnetrista to provide engineering design and bidding services for the rehabilitation of the City’s 300,000-gallon Sunnyfield Road Water Tower. The inspection report completed by Badger State Inspection (BSI) identified several structural and coating issues that need to be addressed. The coating system on this water tower has exceeded its life expectancy since it was last painted about 18 years ago. We will provide the following services for the design and bidding services for this project:

DESIGN SERVICES

a) Review the prior inspection report and recommendations completed by BSI.

b) Prepare specifications and bidding documents for construction. The drawings and specificationswill be submitted for review and approval by the Minnesota Department of Health (MDH). TheMDH Plan review fees will be paid by the City.

Paint process quality, including surface preparation, prime application and final color(s) are veryimportant for a water tank rehabilitation project. We will recommend a cost effective, long servicelife, “State-of-the-Art” coating system for the Sunnyfield Road Water Tower project.

This design will take into account the Elevated Tank Inspection Report (May 2017), as performedby Badger State Inspection (BSI). The work will include the coatings/treatments and structuralimprovements for both the interior and exterior of the tower using SSPC, ASTM and otherstandards of the industry and structural improvements as recommended in the BSI report.

c) Prepare final construction cost estimate prior to bidding.

BIDDING SERVICES

a) Print and distribute bidding documents to stakeholders.

b) Advertise project locally and regionally for bids.

c) Utilize QuestCDN as an additional advertisement resource.

d) Answer questions from contractors during bidding and issue addenda as necessary.

e) Attend the bid opening and evaluate the bids.

f) Coordinate a recommendation to the City regarding award of the construction contract.

Alyson Fauske, PE October 30, 2019 Page 2

SCHEDULE AND COMPENSATION

1. Project ScheduleWe will begin the project coordination and subsequent design immediately after authorization. Theproposed schedule includes the following milestone dates:

Task Dates Council Authorization to Proceed November 18, 2019 Complete Bidding Documents January 10, 2020 Council Authorization to Advertise for Bids January 20, 2020 Bid Opening February 18, 2020 Award Construction Contract March 2, 2020 Begin Construction Early Summer 2020 Construction Substantial Completion September 25, 2020 Construction Final Completion October 23, 2020

2. CompensationCompensation for tasks shall be on an hourly not-to-exceed basis, based on the actual hoursworked for personnel assigned to the project, plus reimbursable expenses. We propose to performthese services for the following estimated fees.

Task Fees I. Design Services $15,735 II. Bidding Services $2,502 Total Design and Bidding Services $18,237

We will invoice the City on the basis of actual hours spent at current billing rates. Additional services, if requested and approved by the City, will be invoiced on the basis of actual hours spent at current billing rates. All services will be invoiced monthly.

If you are in agreement with this proposal, please provide an authorized signature on the line below and return a copy to WSB. A future proposal for construction services will be submitted when the City Council considers award of the project. We look forward to working with the City of Minnetrista on this project.

Sincerely,

WSB & Associates, Inc.

Greg F. Johnson, PE Director of Water/Wastewater

ACCEPTED BY:

City of Minnetrista, Minnesota

By

Its

Date

Lisa Whalen, Mayor

November 18, 2019

ATTEST:

__________________________________________Kris Linquist, City Clerk

Task Description1

1.1 2 1 2 2 7 $907.001.2 2 2 $370.00

1.3 38 28 2 5 5 78 $11,732.001.4 Develop drawing details for bidding documents. 2 4 6 12 $1,986.001.5 Prepare final construction cost estimate prior to bidding. 4 4 $740.00

Task 1 Total Estimated Hours and Fees 48 1 30 6 6 7 5 103 $15,735.002

2.1 1 2 3 $461.002.2 Advertise project locally and regionally for bids. 2 2 $352.002.3 Utilize QuestCDN as an additional advertisement resource. 1 1 $176.002.4 Answer questions from contractors during bidding and issue addenda as necessary. 1 1 2 4 $683.002.5 Attend the bid opening and evaluate the bids. 0.5 2 2.5 $310.502.6 Coordinate a recommendation to the City regarding award of the construction contract. 1 1 1 3 $520.00

Task 2 Total Estimated Hours and Fees 2.5 1 3 1 8 15.5 $2,502.50

Total Estimated Hours for All Tasks 50.5 2 33 6 7 7 13 118.5

Average Hourly Billing Rate $185 $159 $109 $185 $146 $80 $176

TOTAL PROJECT COST $18,237.50

Karla PedersonDesign Services

City Engineer

Estimate of Hours and FeesCity of Minnetrista, Minnesota

Sunnyfield Road Water Tower Rehabilitation

Estimated Hours

AdminProject EngineerNACE Coatings

and Welding Inspector

Kelly Mulhern

Print and distribute bidding documents for planholders.

CostTotal Hours

Bidding Services

Project Manager

Jon ChristensenGreg Johnson Carl Osberg

Prepare interior and exterior plans and specifications for the Reservoir Rehabilitation using AWWA, AISC, and industry standards.

Review the prior inspection report and recommendations completed by BSI.

Sr. Drafting Technician

Greg Glunz

Structural Engineer

Kickoff meeting

Alyson Fauske

Mission Statement:




CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject: Accept Feasibility Study for 2020 Street

Improvement Project, Call the Public Hearing, City Project 01-20

Prepared By: Alyson Fauske, PE, City Engineer

Meeting Date: November 18, 2019

Issue:

Should the City accept the Feasibility Study for the 2020 Street Improvement Project and

call the Public Hearing?

Background/Discussion:

The 2020 Street Improvement Project is proposed to include the following

improvements:

Full Depth Reclamation (FDR) and bituminous paving of Lakeview Drive,

Margaret Circle and Shady Lane,

Utility Improvements consisting of minor watermain repairs, the replacement of

sanitary sewer forcemain from Lift Station 7 to the Metropolitan Council of

Environmental Services connection manhole, the addition of minor storm sewer

infrastructure, and the adjustment of valve boxes and manhole rings and castings.

A feasibility report has been prepared for the project as a portion of the street reclamation

costs are proposed to be assessed to the benefitting properties. The remaining project

costs are to be paid by City funds.

Minor storm sewer improvements are proposed, such as adjusting the castings of the

structures and replacing adjusting rings as necessary.

Gate valve boxes to the watermain will be adjusted as necessary to match the new

pavement surface elevation.

Replacement of the sanitary sewer forcemain from Lift Station 7 to the Metropolitan

Council of Environmental Services connection as well as minor sanitary sewer

improvements are proposed and include installation of inflow and infiltration barriers,

adjusting the castings of the structures, and replacing adjusting rings as necessary.

Item 6b

Mission Statement:




Fiscal Impact:

The estimated probable cost for the project is $832,523.08 and is broken down in the

tables below. The improvements are proposed to be funded through a combination of

City Funds and Special Assessments to the benefitting properties. Proposed special

assessments are based on the City of Minnetrista Special Assessment Policy adopted by

the City Council in 2010. For reclamation projects, 50% of the total surface and drainage

improvement costs are proposed to be assessed per the City’s policy. The City will be

funding the remaining utility work being completed as part of the project.

Probable Cost Summary

2020 Street Improvements

Proposed Improvements Estimated Cost

Schedule A: Surface Improvements $469,118.72

Schedule B: Watermain Improvements $56,826.00

Schedule C: Sanitary Sewer Improvements $168,670.66

Schedule D: Storm Sewer Improvements $137,837.70

Total Estimated Probable Cost $832,523.08

The City’s assessment policy is to assess 50% of the improvements in a street

reclamation or reconstruction project. The assessment calculation for each schedule is

summarized below.

Funding Summary

2020 Street Improvements

Proposed Improvements City Cost Assessed Total

Schedule A: Surface Improvements $234,594.36 $234,594.36 $469,188.72

Schedule B: Watermain Improvements $56,826.00 $0.00 $56,826.00

Schedule C: Sanitary Sewer Improvements $168,670.66 $0.00 $168,670.66

Schedule D: Storm Sewer Improvements $68,918.85 $68,918.85 $137,837.70

Totals $529,009.87 $303,513.21 $832,523.08

Preliminary Residential Unit Assessment Rate ……………… $7,587.83 per unit (40 units)

Mission Statement:




The schedule for the project is listed below.

Project Schedule

Task Date

Hold First Public Information Meeting September 16, 2019

City Council Accepts Feasibility Study &

Orders Public Hearing November 18, 2019

Public Hearing January 6, 2020

Authorization to Prepare Plans &

Specifications January 6, 2020

City Council Receives Plans & Specifications

& Authorizes Advertisement for Bids March 2, 2020

Bid Opening March 31, 2020

Award Contract April 20, 2020

Assessment Hearing May 18, 2020

Final Completion of Construction August 2020

Please note that the schedule may vary slightly from what is listed above.

Recommended City Council Action: Staff recommends approval of Resolution 152-19,

accepting the feasibility study and calling the public hearing for City Project 01-20.



FEASIBILITY REPORT

2020 STREET IMPROVEMENT PROJECTMINNETRISTA | HENNEPIN COUNTY | MINNESOTA

November 18, 2019

Prepared for:City of Minnetrista7701 Co Rd 110 WMinnetrista, MN 55364

CITY PROJECT NO. 01-20WSB PROJECT NO. R-014825-000

Feasibility Report2020 Street Improvement ProjectCity of Minnetrista, MN Project No. 01-20WSB Project No. R-014825-000

FEASIBILITY REPORT

2020 STREET IMPROVEMENT PROJECTCITY PROJECT NO. 01-20

FOR THE

CITY OF MINNETRISTAHENNEPIN COUNTY, MINNESOTA

November 18, 2019

Prepared By:

November 18, 2019

Honorable Mayor and City Council and Planning CommissionersCity of Minnetrista7701 Co Rd 110 WMinnetrista, MN 55364

Re: Feasibility Report2020 Street Improvement ProjectCity of Minnetrista Project No. 01-20WSB Project No. R-014825-000

Dear Honorable Mayor and City Council and Planning Commissioners:

Transmitted herewith is the feasibility report for the above-referenced project. The report addresses improvements and costs associated with the 2020 Street Improvement Project which is located in the Wood End Shores neighborhood. The streets proposed for improvements include:

Lakeview Avenue Margaret Circle Shady Lane

The project scope includes surface improvements by means of bituminous pavement reclamation as well as surface drainage improvements including addition of new storm sewer facilities. Additionally, sanitary sewer improvements, including the replacement of the deteriorating forcemain, as well as minor watermain improvements are proposed.

The report contained herein presents costs for the project as well as proposed funding.

We would be happy to discuss this report with you at your convenience. If you have any questions, please do not hesitate to call me at 320.534.5964.

Sincerely,

WSB

Chris Sonmor, PEProject Manager


CERTIFICATION

I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.

Adam Gadbois, PE

Date: November 18, 2019 License No. 54787

Quality Assurance/Quality Control:

Christopher L. Sonmor, PE

Date: November 18, 2019 License No. 44599


TITLE SHEETLETTER OF TRANSMITTALCERTIFICATION SHEETTABLE OF CONTENTS1. EXECUTIVE SUMMARY....................................................................................................12. INTRODUCTION ................................................................................................................2

2.1 Authorization..............................................................................................................22.2 Scope/Project Location..............................................................................................22.3 Data Available............................................................................................................22.4 Project History ...........................................................................................................2

3. EXISTING CONDITIONS ...................................................................................................33.1 Surface ......................................................................................................................33.2 Wetlands....................................................................................................................43.3 Municipal Utilities .......................................................................................................4

3.3.1 Storm Sewer ..................................................................................................43.3.2 Watermain......................................................................................................43.3.3 Sanitary Sewer...............................................................................................4

3.4 Private Utilities ...........................................................................................................44. PROPOSED IMPROVEMENTS .........................................................................................5

4.1 Roadway....................................................................................................................54.2 Municipal Utilities .......................................................................................................5

4.2.1 Storm Sewer ..................................................................................................54.2.2 Watermain......................................................................................................54.2.3 Sanitary Sewer...............................................................................................6

4.3 Permits.......................................................................................................................64.4 Right-of-Way/Easements...........................................................................................64.5 Mailbox Replacement/Relocation ..............................................................................64.6 Street Signs ...............................................................................................................64.7 Private Utilities ...........................................................................................................74.8 Construction Access/Staging.....................................................................................74.9 Public Involvement.....................................................................................................7

5. FINANCING........................................................................................................................85.1 Opinion of Probable Construction Cost .....................................................................85.2 Funding......................................................................................................................8

6. PROJECT SCHEDULE ....................................................................................................107. CONCLUSIONS AND RECOMMENDATIONS................................................................11

APPENDIX AProject Area Map, Typical Sections

APPENDIX BOpinion of Probable Cost

APPENDIX CPreliminary Assessment Map, Preliminary Assessment Roll

APPENDIX DPavement Coring Forensic Report

Feasibility Report2020 Street Improvement ProjectCity of Minnetrista, MN Project No. 01-20WSB Project No. R-014825-000 Page 1

1. EXECUTIVE SUMMARY

The 2020 Street Improvement Project, City Project No. 01-20, was initiated by the City Council at their September 16, 2019, regular City Council meeting. Streets proposed for improvements in 2020 include the Lakeview Drive, Margaret Circle, and Shady Lane.

The project location map is included on Figure 1 of Appendix A of this report.

The 2020 Street Improvement Project includes roadway improvements based on pavement ratings and corings, current roadway conditions, and utility needs in the area. Improvements proposed for construction in 2020 include bituminous reclamation improvements of approximately 0.72 miles (3,800 feet). Street improvements will consist of reclamation of the existing pavement, subgrade correction as required, reshaping and compacting the reclaimed aggregate base, and installing a new pavement section with bituminous curb.

Utility improvements proposed to be included with the 2020 Street Improvement Project include minor rehabilitation of the watermain, replacement of the sanitary sewer forcemain from Lift Station 7 to the Metropolitan Council of Environmental Services connection and adjustment of valves and manhole castings within the pavement. Watermain rehabilitation will include replacement and addition of some valves and hydrants identified by Public Works staff. Replacing portions of the City’s deteriorating utility infrastructure in conjunction with the proposed street improvements provides an opportunity the minimize the replacement costs and traffic disruptions associated with the work.

The total estimated project cost for the City of Minnetrista’s 2020 Street Improvement Project is $832,523.08, which includes a 10% construction contingency and 20% indirect costs for legal, engineering, administrative, and financing costs. Cost for the surface and storm sewer improvements as described are proposed to be funded through special assessments to benefiting property owners and the Roads Levy. Costs for watermain work are proposed to be funded by the Water Fund, and costs for the sanitary sewer forcemain replacement are proposed to be funded by the Sewer Fund.

This project is feasible, necessary, and cost-effective from and engineering standpoint and should be considered as proposed herein. The economic feasibility of this project will need to be determined by the City Council.


2. INTRODUCTION

2.1 Authorization

On September 16, 2019, the Minnetrista City Council authorized the preparation of a feasibility report for the 2020 Street Improvement Project. This project has been designated City Project No. 01-20.

2.2 Scope/Project Location

Improvements identified in the Capital Improvement Plan for 2020 include street and utility improvements in the Wood End Shores neighborhood. Streets identified for improvements include Lakeview Avenue, Shady Lane and Margaret Circle.

The streets are proposed to be reclaimed, which is the process by which the existing pavement surface is pulverized and blended with the underlying aggregate base. This creates a recycled Class 5 material that is then graded to re-establish the roadway crown which is then paved over with new bituminous pavement. Subgrade correction will occur as necessary to establish a stable foundation for the new street section. Reclamation improvements are assessable as defined in the City of Minnetrista’s Assessment Policy. Assessment of the improvements to benefitting properties requires the preparation of a feasibility report in accordance with Minnesota Statute Chapter 429.

Utility improvements proposed to be included with the 2020 Street Improvement Project include minor rehabilitation of the watermain, replacement of the sanitary sewer forcemain from Lift Station 7 to the Metropolitan Council of Environmental Services connection and adjustment of valves and manhole castings within the pavement. Watermain rehabilitation will include replacement and addition of some valves and hydrants identified by Public Works staff.

A map illustrating the project location can be found on Figure 1 of Appendix A.

2.3 Data Available

Information and materials used in the preparation of this report include the following:

City of Minnetrista record plans City of Minnetrista Assessment Policy Discussions with City Staff and residents Field observations and topographic survey of the project area Private utility maps Pavement Coring Forensic Report, WSB, dated June 20, 2019

2.4 Project History

The Wood End Shores development was originally constructed in the 1960’s. At that time, properties were serviced with water via a central well and had septic systems for sanitary sewer. City record plans indicate that City sewer and water were installed in 1973 to service the neighborhood. This included the installation of Lift Station 7 and a forcemain connecting the neighborhood’s sanitary sewer to the Metropolitan Council of Environmental Services trunk line. Since that time the City has performed routine maintenance of the pavement surface and utilities in the area.


3. EXISTING CONDITIONS

3.1 Surface

All streets within the project area currently exist as urban roadways with deteriorated bituminous curb. Street widths vary as follows: Lakeview Drive and Margaret Circle are 24 feet wide, and Shady Lane is approximately 18.5 feet wide. The existing right-of-way widths range from 33 to 66 feet. According to the Pavement Management Report Update, April 11, 2018, they have an average pavement condition index (PCI) of 65 and the pavements are experiencing a variety of distresses including transverse, longitudinal block and alligator cracking. The Pavement Coring Forensic Report, prepared by WSB, dated June 20, 2019, located in Appendix D, provided recommendations for pavement improvements based on pavement corings that assessed the bituminous pavement condition and thickness, as well as the thickness of the aggregate base underneath the pavement. The recommendation in this report indicates that the base layer of bituminous pavement is too structurally deficient to perform mill and overlay improvements.

At the southerly project extents along Shady Lane there exists a field stone wall monument on both sides of the roadway. The distance between the two walls and the narrowest point is approximately 19 feet. This narrow corridor is difficult to maneuver by two-way traffic and City snow plows and maintenance equipment.

The majority of the project area is surrounded by residential properties and contains landscaping, mature trees, and numerous other private improvements beyond the edge of the existing roadways.


3.2 Wetlands

Wetlands exist adjacent to the project area and a wetland delineation will be performed in conjunction with this report. The wetlands are not proposed to be impacted; however, if they are, it is anticipated that those impacts will qualify for a Utility Exemption and will not require replacement provided the total impacts do not exceed 0.50 acres per the Wetland Conservation Act.

3.3 Municipal Utilities

3.3.1 Storm Sewer

City record drawing information indicates that minor public storm sewer facilities exist within the 2020 Street Improvement Project area. The existing storm sewer consists of corrugated metal pipe (CMP) and metal flared end sections (FES). The majority of drainage from the project area travels overland to the low point of the project area which is near the intersection of Lakeview Drive and the driveway to the boat launch and Lift Station 7. Drainage then travels within a swale stabilized with geotextile fabric and riprap and discharges directly into Lake Minnetonka via an existing plastic pipe. The existing storm sewer has been inspected by City Public Works staff and is in need of reconstruction and replacement. Feedback was provided by residents of the neighborhood at the public informational meeting held on September 17, 2019. It was stated that excessive storm runoff occurs during rain events at the intersection of Lakeview Drive and the boat launch driveway, as well as in the cul de sac of Lakeview Drive.

3.3.2 Watermain

City record drawing information indicates that public watermain facilities exist within the 2020 Street Improvement Project area. All watermain pipe is 6-inch diameter ductile iron pipe (DIP). City Public Works Staff have identified numerous gate valves and hydrants that are in need of replacement due to their poor condition.

3.3.3 Sanitary Sewer

City record drawing information indicates that public sanitary sewer facilities exist within the 2020 Street Improvement Project area. Sanitary sewer facilities consist of 8-inch diameter polyvinyl chloride (PVC) gravity sewer main and a 6” DIP pressurized sewer forcemain. City Public Works staff have inspected sanitary sewer manholes and castings and identified replacement needs. The existing sanitary sewer forcemain has had several repairs due to deterioration of the pipe and is in need of full replacement.

3.4 Private Utilities

Private utilities within the project area include communications, gas, and electric facilities. A utility coordination meeting will be held with the utility companies during the final design phase to coordinate any utility conflicts and the construction schedule. Private utility companies that have been identified as having facilities in the project area include:

Frontier Communications (Telephone/Internet) Century Link (Telephone/Internet) Xcel Energy (Electric) Mediacom (Cable) CenterPoint Energy (Gas)


4. PROPOSED IMPROVEMENTS

4.1 Roadway

Surface improvements recommended with the 2020 Street Improvement Project are intended to extend the life of the existing roadway systems, improve minor street drainage issues, and improve the ride quality of the roadways. Figure 2 in Appendix A shows the proposed typical sections for each street within the project area. Any private driveways impacted by construction will be removed and replaced to a point determined in the field with in-kind material and per the City’s driveway design standards.

Surface improvements are proposed to be accomplished via full depth pavement reclamation. Reclamation is the process by which the existing bituminous surface is pulverized and mixed with the existing aggregate base and reused as aggregate roadway base for the new street section. Street grades will closely match the existing grades to minimize construction impacts to adjacent properties. Minor adjustments to select roadway vertical profiles may be made to improve drainage conditions. These adjustments will typically result in impacts to residential driveways of anywhere from three to eight feet, which will be replaced with in-kind material. The streets will be reclaimed and rehabilitated in accordance with the City’s local roadway design standards and are proposed to consist of the following section: 1.5 inches of bituminous wearing course, 3 inches of bituminous base course, and a minimum of 6 inches of reclaimed aggregate base over acceptable, compacted subgrade. Bituminous curb will be installed as part of the bituminous base course. Subgrade correction will occur as necessary to improve soft or saturated areas.

It is proposed to remove the existing fieldstone entrance monuments at the south end of Shady Lane with this project. Input has been gathered from neighborhood residents and the Home Owner’s Association, as well as Three Rivers Park District to determine additional information about the monuments. A review application has been submitted to the State Historic Preservation Office to determine if the monuments are designated on the local or national historic register, and whether or not they can be removed by the City. The feasibility of removing these monuments will be determined during the final design phase.

4.2 Municipal Utilities

4.2.1 Storm Sewer

Storm sewer improvements, including the addition of underground storm sewer infrastructure consisting of reinforced concrete pipe (RCP) and precast concrete structures, are proposed in order to reduce the excessive stormwater runoff at the intersection of Lakeview Drive and the boat launch driveway, as well as in the cul de sac of Lakeview Drive. Preliminary storm water modeling using the rational method indicates that overland flows can be reduced by installing catch basins and storm sewer pipe at the intersection of Lakeview Drive and Shady Lane and outlet the drainage directly into the ditch located east of the boat launch driveway. Installing storm sewer at this location would capture a significant amount of surface drainage prior to it reaching the intersection of Lakeview Drive and the boat launch driveway. It is proposed that concrete curb with curb cuts and concrete flumes be installed at this intersection in order to direct the remaining surface drainage into the ditch east of the boat launch driveway.

4.2.2 Watermain

Minor watermain improvements are proposed to occur in conjunction with the street improvements and will consist of removal and replacement of some existing gate valves, adding additional gate valves where needed to help isolate segments of watermain, and removing and replacing select hydrants which are in poor condition. Since many gate valves and hydrants are being exposed as part of the repairs and replacements, it is proposed that the useful life existing watermain system be extended by installing corrosion protection. Corrosion protection will directly connect the iron watermain pipe to a more easily corrodible material, or “sacrificial anode”, which corrodes first instead of the iron watermain thus reducing the potential for watermain breaks for buried iron pipes. Improvements will also include adjusting gate valve boxes within the roadway to match into the new pavement surface elevation. These improvements are proposed to extend the useful life of the existing 6-inch DIP watermain.


4.2.3 Sanitary Sewer

The existing sanitary sewer forcemain is proposed to be replaced from the connection at Lift Station 7 to the MCES connection structure on Shady Lane which was installed in 2018. The main is proposed to be 6-inch PVC and will be installed with tracer wire per City standard detail plates. The sanitary sewer forcemain replacement was originally intended to be bid in 2019 as a separate project due to the severity and consistency of force main breaks occurring along Lakeview Avenue and Shady Lane. However, due to the need to obtain easements from the Wood End Shores Homeowner’s Association and the Three Rivers Park District, the project design was delayed. This proved to be a benefit as now the forcemain can be replaced by open trench construction at the same time the street reconstruction takes place eliminating directional drilling which is more costly. There will be minor design efforts to change the installation methods proposed in the plans and incorporate the updated plans and specifications into the bid package for the 2020 Street Improvement Project.

Additional minor sanitary sewer improvements are proposed to consist of adjusting manhole castings within the roadway to replace deteriorating concrete adjustment rings and installing internal inflow and infiltration barriers to reduce the potential for inflow and infiltration into the manholes. No improvements are proposed to the existing gravity sanitary sewer main.

4.3 Permits

A permit for miscellaneous work within County right-of-way will be required for surface improvements within Hennepin County right-of-way on County Road 44.

A National Pollutant Discharge Elimination System (NPDES) permit for construction activity will be required since more than one acre will be disturbed by construction activities.

Permits will also be required from the Minnehaha Creek Watershed District due to land disturbing activities.

4.4 Right-of-Way/Easements

The proposed surface improvements will be contained within the existing right-of-way. Utility easements will be required for the sanitary sewer forcemain replacement. Though the existing main is not fully within an easement, this is an opportune time to obtain the necessary easements so that the City has adequate space to perform future maintenance activities within the easement. Easements will also prohibit private structures or surface improvements from being constructed within the easement.

Easements are required on three properties within the project area; two Home Owners Association (HOA) properties (5840 Lakeview Drive and 5820 Lakeview Drive), and one Three Rivers Park District property (4421 Shady Lane). Draft easement exhibits have been provided to HOA representatives and Three Rivers Park District. It is expected that easements will be granted prior to bidding the 2020 Street Improvement Project.

4.5 Mailbox Replacement/Relocation

It is the City’s intent to salvage and reinstall the existing mailboxes and mailbox supports that may be impacted by construction. In the event the condition of the existing mailbox support warrants replacement prior to reinstallation, the City may salvage the existing mailbox and install a new mailbox support that will meet both City standards and United States Postal Service (USPS) requirements.

4.6 Street Signs

Existing signs within the project area will be protected in place.


4.7 Private Utilities

A Gopher State One Call has been completed to identify the private utilities that are near or adjacent to the project area. A utility coordination meeting will be held with private utility owners during final design. Private utility impacts are not anticipated.

4.8 Construction Access/Staging

The Contractor will be responsible for providing access to all properties throughout the project. Access to the boat launch will be coordinated during construction so that residents can utilize this feature of the neighborhood during construction. Adequately signed staging and detours will be identified to direct traffic around the construction zones and notify users of the increased truck and construction activity.

4.9 Public Involvement

A public informational meeting was held for the project to discuss the proposed improvements. The meeting was conducted on September 16, 2019, for all property owners within the proposed project area, and included information regarding the proposed improvements, funding, schedule, and impacts associated with the project. The meeting was intended to update the property owners on the status of the project and to solicit comments from property owners regarding combining the pavement reconstruction with efforts to extend the service life of the existing utilities. Comment cards were made available to attendees at the meetings, but none were filled out.

Notices will be sent to property owners and residents prior to construction. As in recent projects, website and email project status updates are proposed. There will be Public Hearings held consistent with requirements of Minnesota Statutes Chapter 429. At the Public Hearings residents may voice their opinions and concerns to the City Council and City Staff.


5. FINANCING

5.1 Opinion of Probable Construction Cost

A detailed opinion of probable cost for the proposed improvements can be found in Appendix B of this report. The opinion of probable cost incorporates estimated 2020 construction costs and includes a 10% construction contingency. Indirect costs are estimated at 20% of the construction cost and include legal, engineering, administrative, and financing costs.

Table 1 below provides a summary of the opinion of probable costs for the 2020 Street Improvement Project.

5.2 Funding

The improvements are proposed to be funded through a combination of City funds and Special Assessments to the benefitting properties.

Proposed special assessments are based off the City of Minnetrista Special Assessment Policy adopted by the City Council in 2010. For reclamation improvements, 50% of the total surface and drainage improvements cost is proposed to be assessed per the City’s policy. Assessments were calculated on a per parcel (unit) basis as identified in the City’s Assessment Policy, and only includes properties adjacent to reclamation improvements. The City’s policy states that sub-dividable properties will be assessed at either 1, 2, 6, or 9 units per acre, depending on their zoning classification. However, the City’s past practice has been to assign one unit per parcel.

The funding level anticipated through the levy of special assessments to the benefiting properties for the applicable improvements associated with the 2020 Street Improvement Project is $303,513.21. The proposed assessment roll is included in Appendix C, along with an assessment map highlighting the benefiting properties.

Residential Unit Assessment Rate $7,587.83 per unit (40 units)

Table 2 below provides a funding summary for the 2020 Street Improvement Project:

Table 1 – Probable Cost Summary

2020 Street Improvement Project

Proposed Improvements Estimated Cost

Schedule A. Surface Improvements $469,188.72

Schedule B. Watermain Improvements $56,826.00

Schedule C. Sanitary Sewer Improvements $168,670.66

Schedule D. Storm Sewer Improvements $137,837.70

Total Estimated Project Cost $832,523.08


Table 2 – Funding Summary

2020 Street Improvement Project

Proposed Improvements City Responsibility Specially Assessed Total Estimated Funding

Schedule A. Surface Improvements $234,594.36 $234,594.36 $469,188.72

Schedule B. Watermain Improvements $56,826.00 $56,826.00

Schedule C. Sanitary Sewer Improvements $168,670.66 $168,670.66

Schedule D. Storm Sewer Improvements $68,918.85 $68,918.85 $137,837.70

Totals $529,009.87 $303,513.21 $832,523.08


6. PROJECT SCHEDULE

The proposed schedule for this improvement project is as follows:

1st Public Information Meeting ...........................................................................September 16, 2019

City Council Accepts Feasibility Study andOrders Public Hearing ........................................................................................November 18, 2019

Public Hearing..........................................................................................................January 6, 2020

Authorization to Prepare Plans and Specifications ..................................................January 6, 2020

Receives Plans and Specifications andAuthorize Advertisement for Bids................................................................................March 2, 2020

Receive Bids ............................................................................................................March 31, 2020

Award Contract ...........................................................................................................April 20, 2020

Assessment Hearing ....................................................................................................May 18, 2020

Final Completion of Construction...................................................................................August 2020

Schedule assumes any necessary private utility work is completed prior to start of construction.


7. CONCLUSIONS AND RECOMMENDATIONS

The 2020 Street Improvement Project proposed herein is recommended for construction in 2020. The proposed improvements include roadway reclamation and paving, sanitary sewer forcemain replacement, storm sewer installation, and minor watermain rehabilitation. The total estimated cost for the project is $832,523.08. Proposed funding for the project is provided through a combination of Roads Levy funds, City Sewer Funds, City Water Funds, and special assessments to benefiting properties.

Based on the information contained in this report, it is the recommendation of WSB to proceed with the 2020 Street Improvement Project, City Project No. 01-20. This project is feasible, necessary, and cost-effective from an engineering standpoint. The project feasibility is subject to financial review by the City of Minnetrista.


APPENDIX A

Figure 1: Project Location MapFigure 2: Typical Sections

Lake Minnetonka

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Lake Minnetonka Reg Park

Gene Lehner Park

County Road 44

Shad

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Lakeview Dr

Marg

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Lotus Dr

Stonebridge Rd

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Stonebridge Cir

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1 inch = 250 feet

16.5'-33'ROW

9.25'-12' 9.25'-12'DRIVELANE

DRIVELANE

℄

INSET A

2.5% 2.5%

RECLAMATION SECTION

LAKEVIEW DRIVE 24' EDGE BIT-EDGE BITMARGARET CIRCLE 24' EDGE BIT-EDGE BITSHADY LANE 18.5' EDGE BIT-EDGE BIT

(N.T.S.)

1:3 MAX

1:3 MAX

16.5'-33'ROW

1:3 MAX

1:3 MAX

1.5" TYPE SP 9.5 WEARING COURSE MIX (2,C) (SPWEA240C)

2357 BITUMINOUS TACK COAT3.0" TYPE SP 12.5 NON WEAR COURSE MIX (2,C) (SPNWB230C)MINIMUM 6" RECLAIMED AGGREGATE BASEEXISTING SUBGRADE

INSET A

RECLAMATION SECTION

6" CONCRETE DRIVEWAY (3F52)6" CLASS 5 AGGREGATE BASE, 100%CRUSHED LIMESTONE (INCIDENTAL)

APPROVED SUBGRADE (INCIDENTAL)

DETAIL

CONCRETE DRIVEWAY SECTION

3" TYPE SP 9.5 WEARING COURSE MIX (2,B) (SPWEA240B)6" CLASS 5 AGGREGATE BASE, 100% CRUSHEDLIMESTONE (INCIDENTAL)APPROVED SUBGRADE (INCIDENTAL)

DETAIL

BITUMINOUS DRIVEWAY SECTION

BIT.SURFACE

8"4"

3"

6"

1 18 "RADIUS

BITUMINOUS CURB DETAIL

INTEGRAL WITH BITUMINOUS BASE(N.T.S.)

BITUMINOUS CURB(CONCRETE CURB AT CURBCUTS AND CATCH BASINS)

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2020 STREET IMPROVEMENT PROJECTTYPICAL SECTION

CITY OF MINNETRISTAFIGURE 2


APPENDIX B

Opinion of Probable Cost

WSB Project: 2020 Street Improvement Project Design By: AOGProject Location: Minnetrista, MN Checked By: CLSCity Project No.: 02-20

WSB Project No: 014825-000 Date: 11/11/2019

Item No.

MnDOT Specification

No.Description Unit Estimated Total

QuantityEstimated Unit

PriceEstimated Total

Cost

1 2021.501 MOBILIZATION LS 1 16,926.00$ 16,926.00$ 2 2104.502 REMOVE BITUMINOUS FLUME EACH 1 250.00$ 250.00$ 3 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) L F 60 5.00$ 300.00$ 4 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F 510 4.00$ 2,040.00$ 5 2104.502 REMOVE CONCRETE STRUCTURE EACH 2 1,000.00$ 2,000.00$ 6 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 40 10.00$ 400.00$ 7 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 280 6.00$ 1,680.00$ 8 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 50 10.00$ 500.00$ 9 2104.618 SALVAGE BRICK PAVERS S F 600 3.00$ 1,800.00$

10 2106.507 EXCAVATION - COMMON C Y 60 30.00$ 1,800.00$ 11 2106.507 EXCAVATION - SUBGRADE C Y 75 30.00$ 2,250.00$ 12 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 15 150.00$ 2,250.00$ 13 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y 40 50.00$ 2,000.00$ 14 2215.504 FULL DEPTH RECLAMATION S Y 9860 3.00$ 29,580.00$ 15 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL 500 1.00$ 500.00$ 16 2360.504 TYPE SP 9.5 WEAR CRS MIX (2,B) 3.0" THICK S Y 280 40.00$ 11,200.00$ 17 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 840 90.00$ 75,600.00$ 18 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 1680 81.00$ 136,080.00$ 19 2411.502 CONCRETE FLUME EACH 3 600.00$ 1,800.00$ 20 2504.602 IRRIGATION SYSTEM REPAIR EACH 10 200.00$ 2,000.00$ 21 2505.601 UTILITY COORDINATION LS 1 2,000.00$ 2,000.00$ 22 2531.503 CONCRETE CURB & GUTTER DESIGN B618 L F 350 23.00$ 8,050.00$ 23 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y 60 70.00$ 4,200.00$ 24 2535.503 BITUMINOUS CURB L F 5500 5.00$ 27,500.00$ 25 2540.602 TEMPORARY MAIL BOX EACH 37 100.00$ 3,700.00$ 26 2540.618 INSTALL BRICK PAVERS S F 600 10.00$ 6,000.00$ 27 2557.602 REPAIR DOG FENCE EACH 5 150.00$ 750.00$ 28 2563.601 TRAFFIC CONTROL LS 1 3,000.00$ 3,000.00$ 29 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 1,000.00$ 1,000.00$ 30 2573.502 STORM DRAIN INLET PROTECTION EACH 3 200.00$ 600.00$ 31 2573.503 SILT FENCE, TYPE MS L F 200 3.00$ 600.00$ 32 2573.503 SEDIMENT CONTROL LOG TYPE WOOD FIBER L F 1400 2.00$ 2,800.00$ 33 2575.504 EROSION CONTROL BLANKETS CATEGORY 3N S Y 200 2.00$ 400.00$ 34 2575.505 SEEDING ACRE 1 1,000.00$ 1,000.00$ 35 2575.508 SEED MIXTURE 25-151 LB 50 8.00$ 400.00$ 36 2575.508 HYDRAULIC MULCH MATRIX LB 895 2.00$ 1,790.00$ 37 2575.523 RAPID STABILIZATION METHOD 3 MGAL 2 350.00$ 700.00$

CONSTRUCTION TOTAL 355,446.00$

CONTINGENCY TOTAL (10%) 35,544.60$

SUBTOTAL 390,990.60$

INDIRECT COST TOTAL (20%) 78,198.12$

TOTAL 469,188.72$

38 2021.501 MOBILIZATION LS 1 2,050.00$ 2,050.00$ 39 2104.502 REMOVE GATE VALVE & BOX EACH 8 350.00$ 2,800.00$ 40 2104.502 REMOVE HYDRANT EACH 2 650.00$ 1,300.00$ 41 2504.602 HYDRANT EACH 2 4,100.00$ 8,200.00$ 42 2504.602 6" GATE VALVE & BOX EACH 10 2,000.00$ 20,000.00$ 43 2504.602 SACRIFICIAL ANODE BAG (32 LB) EACH 12 325.00$ 3,900.00$ 44 2504.608 DUCTILE IRON FITTINGS LB 480 10.00$ 4,800.00$



SUBTOTAL 47,355.00$


TOTAL 56,826.00$

45 2021.501 MOBILIZATION LS 1 6,084.80$ 6,084.80$ 46 2104.502 REMOVE MANHOLE EACH 1 800.00$ 800.00$ 47 2104.502 REMOVE CASTING EACH 1 500.00$ 500.00$ 48 2104.503 REMOVE FORCE MAIN L F 1750 12.00$ 21,000.00$ 49 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 45 10.00$ 450.00$ 50 2105.601 DEWATERING LS 1 2,500.00$ 2,500.00$ 51 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,B)2.0" THICK S Y 45 40.00$ 1,800.00$ 52 2503.601 SANITARY SEWER BYPASS PUMPING LS 1 5,000.00$ 5,000.00$ 53 2503.602 AIR RELIEF MANHOLE EACH 1 12,500.00$ 12,500.00$ 54 2503.602 CONNECT TO EXISTING FORCE MAIN EACH 2 2,000.00$ 4,000.00$

OPINION OF PROBABLE COST

B. Watermain Improvements

C. Sanitary Sewer Improvements

A. Street Improvements

55 2503.603 6" PVC FORCE MAIN L F 1750 30.00$ 52,500.00$ 56 2504.604 4" POLYSTYRENE INSULATION S Y 20 40.00$ 800.00$ 57 2504.608 DUCTILE IRON FITTINGS LB 480 10.00$ 4,800.00$ 58 2506.502 ADJUST FRAME & RING CASTING EACH 15 350.00$ 5,250.00$ 59 2506.602 CHIMNEY SEAL EACH 16 300.00$ 4,800.00$ 60 2506.602 CASTING ASSEMBLY (SANITARY) EACH 1 750.00$ 750.00$ 61 2506.602 SEAL MANHOLE EACH 1 1,800.00$ 1,800.00$ 62 2573.503 SILT FENCE, TYPE MS L F 250 3.00$ 750.00$ 63 2575.504 EROSION CONTROL BLANKETS CATEGORY 3N S Y 200 2.00$ 400.00$ 64 2575.505 SEEDING ACRE 0.1 7,000.00$ 700.00$ 65 2575.508 SEED MIXTURE 25-151 LB 12 8.00$ 96.00$ 66 2575.508 HYDRAULIC MULCH MATRIX LB 250 2.00$ 500.00$





TOTAL 168,670.66$

67 2021.501 MOBILIZATION LS 1 4,972.50$ 4,972.50$ 68 2104.502 REMOVE DRAINAGE STRUCTURE EACH 2 500.00$ 1,000.00$ 69 2104.503 REMOVE PIPE DRAIN L F 50 6.00$ 300.00$ 70 2106.507 EXCAVATION - COMMON C Y 80 30.00$ 2,400.00$ 71 2501.502 22" SPAN RC PIPE-ARCH APRON EACH 3 1,100.00$ 3,300.00$ 72 2501.602 TRASH GUARD FOR 22" SPAN PIPE APRON EACH 1 500.00$ 500.00$ 73 2502.503 6" PVC PIPE DRAIN L F 60 30.00$ 1,800.00$ 74 2502.602 CONNECT TO EXISTING PIPE DRAIN EACH 2 300.00$ 600.00$ 75 2502.602 6" PVC PIPE DRAIN CLEANOUT EACH 1 400.00$ 400.00$ 76 2503.503 15" RC PIPE SEWER DES 3006 CL V L F 375 60.00$ 22,500.00$ 77 2503.503 22" SPAN RC PIPE-ARCH SEWER CL IIA L F 340 100.00$ 34,000.00$ 78 2506.502 CASTING ASSEMBLY EACH 3 700.00$ 2,100.00$ 79 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F 15 700.00$ 10,500.00$ 80 2506.503 CONST DRAINAGE STRUCTURE DES 60-4020 L F 5 800.00$ 4,000.00$ 81 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3') EACH 3 2,400.00$ 7,200.00$ 82 2511.504 GEOTEXTILE FILTER TYPE 5 S Y 270 5.00$ 1,350.00$ 83 2511.507 RANDOM RIPRAP CLASS III C Y 50 150.00$ 7,500.00$





TOTAL 137,837.70$

GRAND TOTAL 832,523.08$

D. Storm Sewer Improvements


APPENDIX C

Preliminary Assessment MapPreliminary Assessment Roll

2020 Street Improvement Project Date: 11/18/2019City of Minnetrista Residential Unit Assesment Rate 7,587.83$ Revised: -01-20 Printed: 11/18/2019014825-000

Map ID Owner Name PID No. Land Use DescriptionAssessable

UnitsAssessment Rate

Total Proposed

Assessment

1 T P IVERSON & K M IVERSON 5999 LAKEVIEW DR MOUND MN 55364 5999 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130017 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 2 PAUL S GOSHGARIAN ETAL 5965 LAKEVIEW DR MOUND MN 55364 5965 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130018 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 3 J J FISH & J L FISH TRSTES 4345 MARGARET CIR MOUND MN 55364 4345 MARGARET CIR MINNETRISTA, MN 55364 3511724130019 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 4 DALE SPAETH 4365 MARGARET CIR MOUND MN 55364 4365 MARGARET CIR MINNETRISTA, MN 55364 3511724130020 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 5 SHARON A CIRSPINSKI 4385 MARGARET CIR MOUND MN 55364 4385 MARGARET CIR MINNETRISTA, MN 55364 3511724130051 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 6 JED SCHMIEG 4405 MARGARET CIR MOUND MN 55364 4405 MARGARET CIR MINNETRISTA, MN 55364 3511724420002 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 7 M R HOFFMAN & V R HOFFMAN 4425 MARGARET CIR MOUND MN 55364 4425 MARGARET CIR MINNETRISTA, MN 55364 3511724420003 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 8 ANGELA D NIECE 4445 MARGARET CIR MOUND MN 55364 4445 MARGARET CIR MINNETRISTA, MN 55364 3511724420004 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 9 BRIAN J EGGEN & DIANE EGGEN 4465 MARGARET CIR MOUND MN 55364 4465 MARGARET CIR MINNETRISTA, MN 55364 3511724420005 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 10 L A & T L ASKE 4475 MARGARET CIR MOUND MN 55364 4475 MARGARET CIR MINNETRISTA, MN 55364 3511724420006 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 11 J E SKARET & A M SKARET 4450 MARGARET CIR MOUND MN 55364 4450 MARGARET CIR MINNETRISTA, MN 55364 3511724420007 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 12 M KOPECKY & C KOPECKY 4430 SHADY LA MOUND MN 55364 4430 SHADY LA MINNETRISTA, MN 55364 3511724420011 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 13 EMILY R PETERSON 4420 MARGARET CIR MOUND MN 55364 4420 MARGARET CIR MINNETRISTA, MN 55364 3511724420008 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 14 KIM E & DOROTHY J JOHNSON 4410 SHADY LA MOUND MN 55364 4410 SHADY LA MINNETRISTA, MN 55364 3511724420010 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 15 K B ERDMAN & N B ERDMAN 4400 MARGARET CIR MOUND MN 55364 4400 MARGARET CIR MINNETRISTA, MN 55364 3511724420009 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 16 D & D OLSON 4400 SHADY LA MOUND MN 55364 4400 SHADY LA MINNETRISTA, MN 55364 3511724130030 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 17 B W REDDICK & B J REDDICK 4370 MARGARET CIR MOUND MN 55364 4370 MARGARET CIR MINNETRISTA, MN 55364 3511724130022 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 18 PATRICK MARTIN STENSON 4390 SHADY LA MOUND MN 55364 4390 SHADY LA MINNETRISTA, MN 55364 3511724130057 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 19 J & E KRUCKAS 4350 MARGARET CIRCLE MOUND MN 55364 4350 MARGARET CIR MINNETRISTA, MN 55364 3511724130023 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 20 L A & R A FASCHING TRUSTS 4380 SHADY LA MOUND MN 55364 4380 SHADY LA MINNETRISTA, MN 55364 3511724130056 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 21 JOHN W/CHRISTINE M NIEDERER 4330 MARGARET CIR MOUND MN 55364 4330 MARGARET CIR MINNETRISTA, MN 55364 3511724130055 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 22 E RAETHER & L RAETHER 5931 LAKEVIEW DR MOUND MN 55364 5931 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130025 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 23 T J & J L HORGAN 5925 LAKEVIEW DR MOUND MN 55364 5925 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130026 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 24 FRANK W WORMS/JULIE S WORMS 4350 SHADY LA MOUND MN 55364 4350 SHADY LA MINNETRISTA, MN 55364 3511724130027 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 25 THREE RIVERS PARK DISTRICT 3000 XENIUM LA N PLYMOUTH MN 55441 4421 SHADY LA MINNETRISTA, MN 55364 3511724410002 VACANT LAND - LAKESHORE 1 7,587.83$ 7,587.83$ 26 MICHELLE L RUOTSINOJA ET AL 10770 NORTH SHORE RD WACONIA MN 55387 4375 SHADY LA MINNETRISTA, MN 55364 3511724130002 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 27 JENNIFER ZHENG & FANG WANG 5875 LAKEVIEW DR MINNETRISTA MN 55364 5875 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130013 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 28 P S BERG & J R BERG 5855 LAKEVIEW DR MOUND MN 55364 5855 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130012 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 29 J W WHITEHEAD/D L WHITEHEAD 701 SOLANA SHORES DR #205 CAPE CANAVERAL FL 32920 5815 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130011 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 30 W D SCHUMER & R L F SCHUMER 5801 LAKEVIEW DR MOUND MN 55364 5801 LAKEVIEW DR MINNETRISTA, MN 55364 3511724140003 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 31 CHRISTOPHER DENNIS 5800 LAKEVIEW DR MOUND MN 55364 5800 LAKEVIEW DR MINNETRISTA, MN 55364 3511724140002 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 32 WOODEND BEACH ASSN INC 4345 MARGARET CIR MINNETONKA MN 55364 5820 LAKEVIEW DR MINNETRISTA, MN 55364 3511724140001 COMMON AREA (NO VALUE) 1 7,587.83$ 7,587.83$ 33 WOODEND ASSOC INC 5900 LAKEVIEW DR MOUND MN 55364 5840 LAKEVIEW DR MINNETRISTA, MN 55364 3511724140004 COMMON AREA (NO VALUE) 1 7,587.83$ 7,587.83$ 34 BRIAN L OSMONDSON 5860 LAKEVIEW DR MINNETRISTA MN 55364 5860 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130010 RESIDENTIAL 1 7,587.83$ 7,587.83$ 35 G M WRIGHT & L M WRIGHT 5880 LAKEVIEW DR S MOUND MN 55364 5880 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130009 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 36 L K MOORE & S A MOORE 5900 LAKEVIEW DR MOUND MN 55364 5900 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130008 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 37 E H & L A RAETHER/J BLEDSOE 5920 LAKEVIEW DR MOUND MN 55364 5920 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130007 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 38 JENNIFER A/KEVIN C ROBINSON 5930 LAKEVIEW DR MOUND MN 55364 5930 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130004 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 39 K R PETERSON & J OSBORN 5950 LAKEVIEW DR MOUND MN 55364 5950 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130003 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$ 40 J C GITZEN & T A CIRIACY 5960 LAKEVIEW DR MOUND MN 55364 5960 LAKEVIEW DR MINNETRISTA, MN 55364 3511724130006 RESIDENTIAL LAKESHORE 1 7,587.83$ 7,587.83$

Estimated Total Assessments 303,513.21$

Property Owner Address Property Address

WSB Project No. :

Preliminary Assessment Roll WSB Project:

Project Location:

City Project No. :

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APPENDIX D

Pavement Coring Forensic Report

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Memorandum To: Adam Gadbois From: Andrea Blanchette Tom Wood Sheue Torng Lee Date: June 20, 2019 Re: Pavement Coring Forensic Report WSB Project No. 014349-000

Introduction WSB is pleased to submit this pavement forensics report detailing the results of the pavement coring which was completed on June 19, 2019 in the City of Minnetrista. The various characteristics of the pavement cores were analyzed to assist in determining the appropriate pavement maintenance or rehabilitation method for the roadways. A total of 31 pavement cores were taken. The locations of the pavement cores are summarized in Figure 1 to Figure 3. A summary of the pavement depths and conditions, and recommended maintenance activity for the streets are shown in Table 1. All the coring photos taken are shown in the Appendix.

Adam Gadbois June 20, 2019 Page 2

Figure 1. Pavement core locations in the City of Minnetrista.

Core 1

Core 6

Core 3

Core 4 Core 5

Core 2

Core 7

Core 8

Core 9

Core 10

Core 11

Core 12

Core 13

Core 14

Core 15

Core 16


Figure 2. Pavement core locations on Sterling Drive N and Retreat Circle in the City of

Minnetrista.

Core 17

Core 18

Core 19

Core 20

Core 21


Figure 3. Pavement core locations in the City of Minnetrista.

Core 22

Core 24

Core 23

Core 25 Core 26

Core 27

Core 28

Core not

taken

Core 29

Core 30

Core 31


Table 1. Pavement core information and recommended maintenance or rehabilitation.

Core ID

Location

Bituminous

Depth (inches)

Aggregate

Depth (inches)

Recommended

Maintenance / Rehabilitation

Notes

1

Eastview Avenue

4.5 5

Full depth reclamation

(FDR)

Top lift was 1.5 inches. Core started showing signs of

delamination.

2 5 4 Top lift was 1.5 inches. Bottom of the core had

deteriorated.

3 4 4

Top 2 inches delaminated from the bottom. Bottom of the core was in poor condition showing

signs of deterioration.

4 Morningview Drive 4 4

FDR

Top lift was 2 inches. Core was in poor condition showing

signs of deterioration.

5 Morningview Court 4.5 5

Core was in poor condition showing signs of deterioration

and delamination.

6

Morningview Drive

3.5 4

FDR

Core was in poor condition. Bottom of the core was

deteriorated and disintegrated.

7 5 2 – 2.5

Core was taken over a patch. Top lift was 2.25 inches.

Bottom of the core had signs of deterioration. Underlying

aggregate base was observed to be select granular material.

8 Lakeshore Drive 4 2.5 FDR

Top lift was 1.5 inches, and it was debonded from the

bottom. Bottom of the core was in very poor condition

showing signs of deterioration.

9

Westwood Drive

3.5

4 FDR

Top lift was 2 inches. Bottom of the core had deteriorated.

10 4 Top lift was 2.25 inches. The core was in good condition.

11 4.5

The core was in poor condition. Bottom of the core

had deteriorated and disintegrated.

12 Westwood Avenue 4.5 4 FDR

Top lift was 1.5 inches. Bottom of the core had

deteriorated.

13 Morningview Terrace 7 4 Do nothing

Top lift was 1.5 inches. The core was in very good

condition.


Core

ID Location Bituminous

Depth (inches)

Aggregate Depth

(inches)

Recommended Maintenance / Rehabilitation

Notes

14 Morningview Terrace 4 3 – 4 FDR

Core was taken over a patch. There was debonding between lifts and the bottom lifts were in

poor condition showing deterioration.

15 Langewood

Drive

3.25

4 Mill and Overlay

Top lift was 1.5 inches. Core was in good condition.

16 3 Top lift was 1.5 inches. Core

started showing signs of deterioration,

17 Sterling Drive 5.5

4 FDR

Top lift was 1.75 inches. The core was in good condition.

18 Sterling Drive 3

Top lift was 1.5 inches. Bottom of the core was in poor

condition showing deterioration.

19

Retreat Circle

4

6 FDR

Top lift was 2 inches, and it had delaminated from the

bottom. Bottom of the core was broken and had

deteriorated.

20 3.25 Top lift was 1.5 inches. Bottom of the core had

deteriorated.

21 3.75

Top lift was 1.5 inches and it had delaminated from the

bottom. Bottom of the core had deteriorated.

22 Lakeview Drive 5 4 FDR Top lift was 1.5 inches. The

core was in good condition.

23

Margaret Circle

3.25

4 FDR

Top lift was 1.75 inches. The core started showing signs of

deterioration.

24 4.75

Core was in very poor condition. Top lift of the core had cracks and bottom of the

core was broken and had deteriorated.

25 Lakeview Drive

3.5 4 FDR

Core was in poor condition showing deterioration. Bottom lift of the core was broken into

pieces.

26 4.5 Top lift was 2 inches. Bottom of the core had deteriorated.

27 Shady Lane 5 4 FDR Top lift of the core was 1.5

inches. Bottom lift of the core was broken into pieces.


Mill and overlay: A mill and overlay involves milling a partial depth of the bituminous layer (at least through the first lift of existing pavement) and repaving with a new surface layer. This preservation method does not eliminate all the distresses within the existing pavement thus cracks will usually reflect through the new overlay within one to two years. A mill and overlay may extend the pavement life for 10 to 15 years. Full depth reclamation (FDR): An FDR involves pulverizing the bituminous layer and a defined portion of the underlying material. These materials are blended, shaped, and compacted to form a new base for paving. FDR completely breaks up the existing crack pattern and allows cross slope corrections. It would be recommended to reclaim to a 50/50 blend. This type of preservation typically extends the pavement life for 25 to 30 years.

Core

ID Location Bituminous

Depth (inches)

Aggregate Depth

(inches)

Recommended Maintenance / Rehabilitation

Notes

28 Shady Lane 5 4 FDR Top lift had delaminated from

the bottom. Bottom of the core had deteriorated.

29 Stonebridge Circle 2.5 4 FDR

Bottom of the core was in poor condition showing

deterioration.

30 Stonebridge

Road

3.5

4 FDR

Bottom of the core had deteriorated, losing fines and

binder.

31 3 Top lift was 1.5 inches.

Bottom of the core was broken and had deteriorated.


Summary of Findings and Recommendations

Eastview Avenue, Morningview Drive, Morningview Court, Lakeshore Drive, Westwood

Drive, and Westwood Avenue (Core ID 1 to 12)

The 12 cores taken in this neighborhood as shown in Figure 1 had bituminous depths ranging from 3.5 inches to 5 inches. One of the cores was in good condition, while others showed signs of deterioration or debonding. The surface of the streets in this neighborhood was observed to be in poor condition covered in alligator cracking and patches. A partial depth mill and overlay would not be feasible as the bottom lift of the bituminous had deteriorated and it would further crumble under the heavy equipment weight. It would be our recommendation to perform a full depth reclamation on these streets. Most of the streets had approximately 4 inches of aggregate underneath the bituminous pavement, while there were spots with shallow base – only 2 inches to 2.5 inches of aggregate found. However, it would still be feasible to perform an FDR since select granular material was found underlying the aggregate base. Select granular material can be blended together with the gravel and bituminous to provide a new base for the paving of bituminous.

Morningview Terrace (Core ID 13 and 14)

Core ID 13 was taken on the west portion of the cul-de-sac. This portion of the street was observed to be in good condition with low severity thermal cracks. The core was 7 inches thick and it was in very good condition thus no maintenance activity would be needed.

Core ID 14 was taken on the cul-de-sac with a bituminous depth of 4 inches. The core had debonding between pavement lifts and the bottom of the core had deteriorated. At least 3 inches of aggregate was found underlying the bituminous pavement. The surface of the road was observed to be covered with patching, which masks the existing distresses within the pavement. It would be recommended to perform a full depth reclamation (FDR) as the street had deteriorated past the point where a mill and overlay would be feasible. An FDR would help to disrupt the extensive crack pattern within the existing pavement.

Langewood Drive (Core ID 15 and 16)

Two cores were taken along Langewood Drive, with bituminous depths of 3 inches and 3.25 inches. The top lift of the cores was 1.5 inches. One of the cores was in good condition while the other was showing signs of deterioration. At least 4 inches of aggregate was found underlying the bituminous pavement. The surface of the road was observed to be in good condition, with low severity cracking and has previously been chip sealed. Our findings showed that this street would be a good candidate for a partial depth mill and overlay. The pavement has not degraded to the point where it would need a more robust maintenance activity such as a full depth reclamation, and this street does not have a high traffic level. A partial depth mill and overlay would help to eliminate some of the existing distresses within the top layer of the pavement. However, some thermal cracks may reflect through the new overlay within a few years. A partial depth mill and overlay would typically extend the pavement life for approximately 10 to 15 years.

Sterling Drive (Core ID 17 and 18)

Two cores taken along Sterling Drive had bituminous depths of 5.5 inches and 3 inches. The top lifts of the cores were 1.75 inches and 1.5 inches respectively. One of the cores was in good condition while the other was in poor condition as the bottom of the core had deteriorated. At least 4 inches of aggregate was found underneath the bituminous layer. The road surface was


observed to be in poor condition covered with patching and extensive alligator cracking. A partial depth mill and overlay would not be recommended looking at the extensive crack pattern on the surface. It would be recommended to perform a full depth reclamation on this street to eliminate the crack pattern within the existing pavement completely and provide a new sound base for the bituminous surface layer.

Retreat Circle (Core ID 19 to 21)

Three cores were taken along Retreat Circle, with bituminous thicknesses ranging from 3.25 inches to 4 inches. All three cores had deteriorated at the bottom, and two of the cores had debonding. Approximately 6 inches of aggregate was found underlying the bituminous pavement. The surface of the street was observed to be in poor condition covered with patching and severe alligator cracking. The poor condition of the cores paired with the extensive cracking pattern, it would be recommended to perform a full depth reclamation as a long-term fix. This would extend the pavement life for approximately 25 to 30 years with proper maintenance.

Lakeview Drive, Margaret Circle, Shady Lane, Stonebridge Circle, and Stonebridge Road

(Core ID 22 and 31)

Cores taken in these two neighborhoods shown in Figure 3 had bituminous thicknesses ranging from 2.5 inches to 5 inches. One of the cores was in good condition, while others were in poor condition showing deterioration or delamination. No core was taken on Shady Lane between CR 44 and Old County Road as this portion of the street appeared to be recently overlaid and it was in excellent condition.

The surface of the streets in these two neighborhoods were in poor condition, covered with severe alligator cracking and patching. A partial depth mill and overlay would not be recommended as the streets have deteriorated past the point where a mill and overlay would be feasible. Approximately 4 inches of aggregate found underneath the bituminous layer. It would be our recommendation to perform a full depth reclamation on these streets to completely remove the extensive crack pattern within the existing pavement.


Appendix

City of Minnetrista Coring Photos


Core 1 (Eastview Avenue)


Core 4 (Morningview Drive)


Core 5 (Morningview Court)



Bottom lift of the core


Core 9 (Westwood Drive)


Core 12 (Westwood Avenue)


Core 13 (Morningview Terrace)


Core 14 (Morningview Terrace)

Top two lifts debonded Bottom lift of the core


Core 15 (Langewood Drive)


Core 16 (Langewood Drive)

Double cored


Core 17 (Sterling Drive)


Core 18 (Sterling Drive)


Core 19 (Retreat Circle)



Core 22 (Lakeview Drive)


Core 23 (Margaret Circle)


Core 24 (Margaret Circle)



Core 27 (Shady Lane)


Core 28 (Shady Lane)

Core not taken (Shady Lane between CR 44 and Old County Road)


Core 29 (Stonebridge Circle)


Core 30 (Stonebridge Road)


Core 31 (Stonebridge Road)

O:\City Council\Council 2019\Packets\2019.11.18\Word\street project\20191118 RESLTN Accept Feasibility call PH.doc


CITY OF MINNETRISTA

HENNEPIN COUNTY, MINNESOTA

RESOLUTION RECEIVING FEASIBILITY REPORT

AND CALLING FOR PUBLIC HEARING FOR THE PROPOSED

2020 STREET IMPROVEMENT PROJECT

(CITY PROJECT NO. 01-20)

WHEREAS, the City Council authorized preparation of a Feasibility Report for the 2020 Street Improvement Project, City Project 01-20, on November 18, 2019; and

WHEREAS, WSB & Associates, Inc. prepared the Feasibility Report which was received by the City Council on November 18, 2019; and

WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

MINNETRISTA, MINNESOTA:

1. The Council will consider the 2020 Street Improvement Project, City Project No. 01-20 which includes:

a) The full depth reclamation (FDR) and paving of Lakeview Drive, Margaret Circle and Shady Lane;

b) Minor watermain repairs, the replacement of sanitary sewer forcemain from Lift Station 7 to the Metropolitan Council of Environmental Services connection manhole, the addition of minor storm sewer infrastructure, and the adjustment of valve boxes and manhole rings and castings.

and will consider the assessment of abutting properties for a portion of the cost of the project in pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of $832,523.08.

2. Calls for the Public Hearing for these improvements on January 6, 2020, in the City Hall Council Chambers at 7:00 p.m. and the Clerk shall give mailed and published notice of such hearing and improvement as required by law; and

3. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing.

O:\City Council\Council 2019\Packets\2019.11.18\Word\street project\20191118 RESLTN Accept Feasibility call PH.doc

Res. No. 152-19; 2019.11.18 Feasibility Report, PH – CP01-20

This resolution was adopted by the City Council of the City of Minnetrista on the 18th day of November 2019, by a vote of Ayes and Nays.

Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide


CITY OF MINNETRISTA


Subject:

Prepared By:

Meeting Date:

2020 Tree Replacement Fund Budget Discussion

Brian Grimm, Finance Director

November 18, 2019

Item: The attached spreadsheet is being carried forward from the November 4th worksession. It was part of the agenda item to talk about along with the Park Dedication Fund.

The Park Dedication Fund was discussed but time ran out before the Tree Replacement could be discussed. At that meeting it was directed to bring back to the next Council meeting for the annual budget discussion.

Recommended City Council Action: Staff would like to have a discussion on the Tree Replacement Fund plan presented and get feedback so it can be reflected and incorporated into the 2020 Budget and Long Range Financial Management Plan.

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain:

Item 6c

1 City of Minnetrista2 Tree Replacement Fund345 Actual Actual Actual Actual Actual YTD/Projected Budget6 2014 2015 2016 2017 2018 2019 20207 Expenses8 Tree Replacement -Gillespie 17,110 9 Tree Replacement - Hunters Crest/ponds of Hu - 7,871 - 3,560

10 Tree Replacement - Jennings Park and Linden 3,795 11 Tree Replacement - Lisle Park 5,050 12 Tree Replacement Other 3,828 8,694 1,775 8,079 5,029 5,000 13 Total Expenses - 32,604 8,694 1,775 13,129 8,589 5,000 1415 Revenues16 - - 17 Tree Replacement Fees 251,600 - - 152,400 18 Investment Income 739 2,828 2,302 2,427 5,546 10,000 7,500 192021 Total Revenues 252,339 2,828 2,302 2,427 157,946 10,000 7,500 22 Balance sheet AJE's - (337) (12) (106)

additional projected activity for year23 Cash Balance 252,002 222,214 215,716 216,368 361,185 362,596 365,096

Notes:

Tree Replacement


CITY OF MINNETRISTA


Subject: Discussion to Add Short Term Disability Insurance to Employee Benefit Options

Prepared By: Cassandra Tabor, Director of Administration

Meeting Date: November 18, 2019

Issue The City of Minnetrista wishes to offer access to Short Term Disability (STD) insurance at no additional cost to the City.

Background The City of Minnetrista currently provides Sick Leave benefits and Long Term Disability (LTD) insurance for its employees to cover time away from work for medical reasons.

Sick Leave is accrued at 8 hours per month, 96 hours per year, to a maximum accrual of 960 hours (10 years of unused, accrued sick leave). Sick Leave provides coverage for illnesses, medical injuries or surgeries, childbirth, care for sick children, spouse, or elderly parents, ongoing medical issues, etc. Employees are encouraged to save their sick leave for these purposes, but it isn’t always feasible.

LTD insurance coverage begins at Day 91 of a leave for medical reasons, and most employees using LTD insurance generally leave employment due to their personal and ongoing medical condition(s).

In order to bridge the gap for medical issues that are temporary, employees that don’t have enough sick leave would be able to purchase STD insurance coverage. Payment for STD insurance would be an additional choice for employees that would come out of the employee’s cafeteria benefits—either $900.00 for individuals or $1300 for families currently provided by the City. Employees may elect to prioritize life insurance, dental, STD, and/or other coverage when spending their City provided cafeteria dollars.

Short Term Disability (STD) Insurance:

Sample Benefit: • ‘Employee A’ is 40-44 years old; their monthly rate would be $0.261 per $10.00 of weekly

benefit. If they elect for $500.00 of coverage/week on STD, that would be $13.05/month x 12= $156.60 a year in rates to receive up to 60% of their wages or $1,000, whichever is greater.

Program Details: • There is no cost to the City; Integrity Benefits would be our administrator and is paid through

a broker commission on a percentage of total premiums from our group. No annual, quarterly,or service fees are charged to the City.

Item 6d


• Employees can elect to use current City provided cafeteria dollars to purchase STD or anyother benefit currently offered.

• 20% of employees would need to elect STD during Open Enrollment for the program to beoffered, enrollment would happen on an annual basis.

• Employees would be eligible to use their purchased STD when they cannot perform theiressential duties, both full or partial benefits are available.

• STD benefits are for Days 1-90, on Day 91 Long Term Disability (LTD) is activated andcurrently a required election for all employees.

• The City can terminate this agreement with 120 days’ notice prior to the next year’senrollment renewal deadline or 30 days following a notice of cancellation to all employeesand dependents per the Minnesota Insurance Code

Summary Short Term Disability offers Employees a value-added benefit at no cost to the City and within the current cafeteria dollars provided at $900.00/mo. for individuals or $1300.00/mo. for families.

Recommended City Council Action: Council to direct Staff to move forward in pursuing a contract with a minimum of 20% participation. Contract to be made available for review at the December 2, 2019 City Council meeting.
