CITY COUNCIL REGULAR SESSION AGENDAMonday, September 18, 2017 - 6:00 PM

Council Chambers - 169 SW Coast Highway, Newport , Oregon 97365

The meeting location is accessible to persons with disabilities. A request for an interpreter forthe hearing impaired, or for other accommodations for persons with disabilities, should be madeat least 48 hours in advance of the meeting to Peggy Hawker, City Recorder at 541.574.0613.

The agenda may be amended during the meeting to add or delete items, change the order ofagenda items, or discuss any other business deemed necessary at the time of the meeting.

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTThis is an opportunity for members of the audience to bring to the Council’s attention anyitem not listed on the agenda. Comments will be limited to three (3) minutes per personwith a maximum of 15 minutes for all items. Speakers may not yield their time to others

4. PROCLAMATIONS, PRESENTATIONS, AND SPECIAL RECOGNITIONSAny formal proclamations or recognitions by the Mayor and Council can be placed in thissection. Brief presentations to the City Council of five minutes or less are also included inthis part of the agenda.

4.A Fire Prevent ion Week Proclamation - Bob HarveyProclamation.pdf

5. CONSENT CALENDAR

The consent calendar consists of items of a repeating or routine nature consideredunder a single action. Any Councilor may have an item on the consent agenda removedand considered separately on request.

5.A Approval of Minutes of the City Council Meet ing of September 5, 2017September 5, 2017.docx

5.B Approval of the Minutes of the Work Session of September 5, 2017September 5, 2017.docx

5.C Approval of Minutes of the Execut ive Session of September 5, 2017

5.D From the Oregon Liquor Control Commission, a Recommendation that a NewOutlet Limited On-Premise Sales License be Issued to OVE NorthwestLocated at 749 NW 3rd Street in NewportCity Mgr. R & R --From the Oregon Liquor Control Commission a Recommendation that aNew Outlet Limited on-Premise Sales License be Issued to OVE Northwest Located at749 NW 3rd Street in Newport..docxOve Northwest Staff Report 9-11-17.pdfOVE Northwestl App 9-11-17.pdf

5.E Confirmation of the Mayor's Appointment of Glenda Rhodes to the AuditCommittee for a Term Expiring December 31, 2017City Mgr. R & R --Confirmation of the Mayor’s Appointment of Glenda Rhodes to theAudit Committee..docxGlenda Rhodes application.pdf

5.F Confirmation of the Mayor's Appointment of Nicole Fields and Michael Riouxas Alternate Members of the Bicycle and Pedestrian Advisory Committee forTerms Expiring on December 31, 2019City Mgr. R & R --Confirmation of the Mayor’s Appointment of Nicole Fields and MichaelRioux as Alternate Members of the Bicycle & Pedestrian Committee for Terms ExpiringDecember 31, 2019..docxAppointments.pdf

5.G Confirmation of the Mayor's Appointment of Jose Solano to the Public ArtCommittee for a Term Expiring on December 31, 2018City Manager's Report and Recommendations - Confirmation of Appointment of JoseSolano to the Public Arts Committee.docxJose Solano - Public Arts Committee Application.pdf

6. PUBLIC HEARING

This is an opportunity for members of the audience to provide testimony/comments onthe specific issue being considered by the City Council. Comments will be limited to three(3) minutes per person.

6.A Public Hearing to Obtain Comments to Help Direct the City Council as toWhether Revisions to the Current Rules for the Establishing Vacat ion RentalsShould be Reviewed and Whether a Temporary Moratorium is Needed Duringthis Review PeriodCity Mgr. R & R --Public Hearing to Obtain Comments to Help Direct the City Council asto Whether Revisions to the Current Rules for Establishing Vacation Rentals....docxAgenda SummaryPublic Hearing Press ReleasePublic Hearing Publication and Mail NoticeNews-Times ArticlesDesired Outcomes from Last Round of AmendmentsMap of Vacation Rentals in Nye BeachMap of Vacation Rentals Distribution.pdfVRD Emails as of 3 PM 9-14-17.pdfVRD Emails as of 5 PM 9-18-17.pdf

6.B Public Hearing and Possible Adopt ion of Ordinance No. 2120 Amending NMCChapter 14.30 Relat ing to Criteria for the Review and Approval of NewConstruct ion in the Nye Beach Design Review DistrictCity Mgr. R R --2. Public Hearing and Possible Adoption of Ordinance of 2120 anOrdinance Amending the Newport Municipal Code Chapter 14.30.docxAgenda Summary Ordinance 2120Ordinance No. 2120 - Exhibit APlanning Commission Staff ReportDraft Planning Commission Meeting MinutesTestimony Submitted at Planning Commission HearingNotice of City Council HearingBreaden Email.pdf

7. COMMUNICATIONSAny agenda items requested by Mayor, City Council Members, City Attorney, or anypresentations by boards or commissions, other government agencies, and general publicwill be placed on this part of the agenda.

7.A From the League of Oregon Cit ies Foundat ion Regarding a Request forFundingCity Mgr. R & R --From the League of Oregon Cities Foundation Regarding a Request forFunding..docx

Donation Request Letter to Cities September 2017.pdf

8. CITY MANAGER’S REPORTAll matters requiring approval of the City Council originating from the City Manager anddepartments will be included in this section. This section will also include any statusreports for the City Council’s information.

8.A Authorizat ion of an Intergovernmental Agreement between State of OregonOff ice of Emergency Management and the City of Newport , Related to theInstallat ion of Thermal Plast ic Tsunami Evacuat ion Wayf inding SignageCity Mgr. R & R --Authorization of an Intergovernmental Agreement between the State ofOregon Office of Emergency Management and the City of Newport..docxAgenda SummaryDraft Intergovernmental AgreementEmail Notice of AwardNewport Application with Maps

8.B Update on the Greater Newport Vision 2040 Planning ProcessCity Mgr. R & R --Update on the Greater Newport Vision 2040 Planning Process..docxAgenda Summary

9. LOCAL CONTRACT REVIEW BOARD

9.A Authorizat ion to Purchase Replacement Carbon for Granular Act ivatedCarbon Vessels at the Water Treatment PlantCity Mgr. R & R --Authorization to Purchase Replacement Carbon for Granular ActivatedCarbon Vessels at the Water Treatment Plant..docxStaff Memo - GAC Vessel Carbon Replacement 9-18-17.docxPO and Calgon Carbon Order Confirmation 9-18-17.pdf

9.B Purchase of a 2017 CUES Sewer Televising VanCity Mgr. R & R --Purchase of a 2017 CUES Sewer Televising Van..docxStaff Report - 2017 CUES Televising Van 9-18-17.docxPO and quote for 2017 CUES televising van.pdfHGAC Procurement program.pdfARIES equipment diagrams.pdf

9.C Task Order No. 1 with Harper Houf Peterson Righellis Inc. (HHPR) for the NW6th Street Storm Sewer Upgrade Design ServicesCity Mgr. R & R --Task Order No. 1 with Harper Houf Peterson Righellis, Inc. (HHPR) forthe NW 6th Street Storm Sewer Upgrade Design Services..docxNW 6th Storm Sewer Upgrade V2.pdf

9.D Approval of Task Order for Newport Municipal Airport Storm PipeRehabilitat ion Pre-DesignCity Mgr. R & R --Approval of Task Order for Newport Municipal Airport Storm PipeRehabilitation Pre-Design.docxStaff Report AIP 25 Storm Pipe Rehab Pre-Design Task Order.pdf

10. REPORT FROM MAYOR AND COUNCILThis section of the agenda is where the Mayor and Council can report any activities ordiscuss issues of concern.

11. PUBLIC COMMENT This is an additional opportunity for members of the audience to provide public comment.Comments will be limited to five (5) minutes per person with a maximum of 15 minutes forall items. Speakers may not yield their time to others.

12. ADJOURNMENT