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Chapter 5

Presenting InformationIbrahim Sameer (MBA - Specialized in Finance,

B.Com Specialized in Accounting & Marketing)

www.ibrahimsameer.wordpress.com

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Written Report

The purpose of a reportmust be clear, and certain

general principles should be followed in planning

and giving structure to a report. Stylistic qualities of reports include objectivity and

balance and ease of understanding.

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Written Report

To keep the main body of the report short enough

to hold the readersinterest, detailed explanations,

charts and tables of figures should be put intoappendices. The main body of the report should

make cross reference to the appendices in

appropriate places.

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The Format of Report

Title

Identification of report writer, report user and data.

Content page

Terms of reference

Source of information

Section

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The Format of Report

Appendices

Summary of recommendation

Prominence of important items.

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Presenting & Interpreting

Information in Tables

Tables are a simple way of presenting information

about two variables.

Charts and graphs and tables are often excellentways of communicating information.

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Presenting & Interpreting

Information in Charts

Bar charts often convey the meaning or

significance of data more clearly than would a

table. Make sure that you are table to construct

bar chart.

There are three main types of bar chart: simple,

component (including % component) and multiple

(or compound)

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Bar Charts

The bar chart is one of the most common methods

of presenting data in a visual display.

It is a chart in which data is shown in the form of abar, and is used to demonstrate & compare

amounts or numbers of things.

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Line Graph

Line graphs are often used in commercial contexts,

to display a wide variety of information.

They are particularly useful for demonstratingtrends: such as profit, sales trends.

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Pie Chart

A pie chart is a chart which is used to show

pictorially the relative size of component elements

of a total.

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Bar Chart

Advantages of Pie Chart

They give a simple pictorial display of the relative

sizes of element of a total.

They show clearly when one elements is much

bigger than others.

They can clearly show differences in the elements

of two different totals.

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Bar Chart

Disadvantages of Pie Chart

They only show the relative sizes of elements.

It is often difficult to compare sector sizes easily.

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Scatter Diagram

Scatter diagrams are graphs which are used to

exhibit data, in order to compare the ways in which

two variables vary with each other.

The x axis of scatter diagram is used to represent

the independent variable and the y axis represents

the dependent variables.

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Tables

Tables are a simple way of presenting numerical

information.

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Questions & Answers

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Thank You

Ibrahim SameerSeek knowledge from cradle to grave