Congress Committee Vice Presidents

AIESEC in Poland Internat ional Congress 2016

- application booklet -2nd round

Table of contents

1. Introduction

2. Role/ Key responsibilities

3. Working conditions

4. Application process

5. Application questionnaire

When I heard of the idea of Poland hosting International Congress in 2016 for the first time I

thought: These people are crazy, it’s impossible to do it. Even though we organized it twice before, I

couldn’t believe we could do it again. Seeing the scale of International Congress in Taiwan and Egypt, I

thought it’s far beyond the reach of our entity. While collecting the memories from the International

Congresses in 1996 and 2006 that happened in Poland, and preparing my Congress Committee President

Application, I proved myself wrong.

We are ready. Period. It will be challenging, that’s true. But isn’t AIESEC here to challenge people and

provide them with opportunities to develop their potential to the fullest? You have now, a one of a kind

opportunity, to join me in making a dream come true. A dream that I call International Congress

happening in 2016 in Poland. How many chances in your life will you have to make something that

remarkable?

This conference, not only holds strong relevance for AIESEC as an organization but also for our country. Having 1000

young leaders from all around the world, we can bring polish citizens, THE government and other organizations closer to our mission

and values. We need a spark that will unite young people and make them care and do more for our country. I promise, I will do my best to

take this conference outside AIESEC and engage all possible sectors in making it happen. Poland simply deserves it.

If you are up TO this challenge, if you can dream beyond imagination, if you care for AIESEC and Poland as a country … what are you

waiting for?

Regards,

Magda Sowierszenko,

President | AIESEC 68th International Congress 2016, Poland

Dear Reader,

Proposed structure

Working conditions

• AIESEC provides office and flat for cc team from July 2015 till september 2016

• Every CCVP will receive 900-1050 PL per month upon revision and other social goods. The salary is enough to live, assuming you keep control over your expenses

• CCVP job is full-time since july 2015. Each of CCVP will be hired by AIESEC which implicates Tax declaration for Polish citizens

• From april till july 2015 work will be virtual and without salary

CCP

CCVP FIN(already selected)

CCVP BDCCVP LOG

(already selected)

CCVP DE(already selected)

CCVP MARKETING

CCVP SE

• Fund raising - product packaging of special events and market research for all business segments to create sales strategy

• Partnership management - delivery, servicing, partnership enhancement and communication

• Co-delivery with Aiesec International for global parnteship launches and partner servicing

• Communicating with company representatives to ensure all their needs are met and they are prepared for their workshops/partners stalls, feedback gathering

• Complete delivery of various stakeholder (for example: brand presence of companies to be delievered as promised)

• Global Y2B - selling workshops , workshop partner servicing, reporting and AI communication

Role of CCVP Business Development

• Designing agenda and flow of all SE- Opening Ceremony, Global Village, Youth to business, Polish Night, Gala dinner & Closing Ceremony

• Venue management - raising venue for special events, managing relations with venue partners

• Agenda Management - ensuring timely execution of all events and speakers management for special events (research on the artists/speakers for SE)

• Preparation of study torus

• Special Events team and volunteers management

Role of CCVP Special Events

• Creating and implementing PR strategy for the conference

• Traditional Media managament

• Social media management

• Conference brand creation and execution

• Managing all branding materials -newsletters, proposals designs , special event concept notes, IC website and marketing videos

Role of CCVP Marketing

Note – all ccvps needs to speak fluent polish due to many touchpoints with external stakeholders

1. The application is open for all the positions and is to be submitted by 3rd of april [11 pm, gmt+1]

2. All applications needs to be sent to sowierszenko@gmail and karolinamlenko@gmail.com

3. Together with application questionnaire [max 9 pages], attach your cv and 2 endorsment letters [At least one of them should be provided by customer/ external stakeholder that have cooperated with you]

Note – Any late or incomplete submission will lead to direct rejection of the application

- Submitting your application -

- Selection process -

1. APPLICATION > 19th of march – 3rd of april

2. INTERVIEWS > 8-10th of april

3. ANNOUNCEMENT > 11th of april

4. GENERAL ASSEMBLY > april

- General questions -

1. Why are you applying for CC Team of IC 2016? What do you want to learn from this experience?

2. List the 3 experiences in your life that will help you the most in role of CCVP. What did you do andwhat were your achievements? Howwill they contribute to the role you are applying for?

3. What do you think is the biggest challenge for a Poland in the upcoming years? Do you believe IC2016 can be a platform to assess and guide the country forward?

4. Name five measures of success which will make IC 2016 a successful event for Poland and AIESECin Poland.

- Functional questions -Choose two CCVP profiles; answer 3 questions of your first preference and 2 questions of your second preference

1. What kind of brand image you would like to create for International Congress 2016? Take into consideration global plenary, AIESEC in Poland and Poland as a country. Please create timeline of brand creation and implementation

2. How will you use IC 2016 for better AIESEC positioning in Poland? List specific ideas and actions you will undertake.

3. What channels would you use to run communication of IC 2016? Explain your choice. CCVP MKT

1. Pick one specific event from IC 2016 and design an agenda for it. Please mention 3 unique and exciting factors such event will be known for. Why you chose this Special Event?

2. Evaluate the recent event that has impressed you the most (can be out of AIESEC). What were the successful elements of the event and how can we learn and leverage it for IC 2016?

3. How will you make sure Special Events will be used to enhance visibility of AIESEC in our country? List specific actions for each Special Event.

CCVP bd

1. What are the unique selling points that IC 2016 holds for different stakeholders?

2. What kind of market segments will you define for fundraising and what is your key strategy for each segment? List down two companies/organizations/institutions/private investors for each segment.

3. What kind of partnerships would you propose for IC 2016 Board of Partners? What will be the cirteria for each? How will you ensure maintenance of those relations with AIESEC after the Congress?

CCVP se

Good luck!