cc5001 week 3 conceptualisation

7/31/2019 CC5001 Week 3 Conceptualisation

1/29

CC2005The Project Life Cycle

1


2/29

Project Life Cycles

What is a project life cycle?

Some examples

A project life cycle in detail

2


3/29

A Project Life Cycle In Detail

The 4-Phase Project Life Cycle

Conceptualisation

Planning

Implementation

Completion

Ourdefault project life cycle

3


4/29


Conceptualisation Stage:

Define project goals and objectives

Define environmental factors Define organisational factors

Identify key stakeholders & their needs

Define the project scope

Determine success criteria

Prepare feasibility document

4


5/29


Planning Stage:

Refine objectives and scope

Design solution Identify resources

Identify project constraints

Identify work packages and activities

(Work Breakdown Structure)

Agree standards and processes

and

5


6/29


Planning Stage (continued):

Schedule activities and resources

Agree budget Assess risks

Produce a baseline plan

Start building the team

6


7/29


Implementation Stage:

Continue building the team

Team management Detailed technical requirements and design

Refine plan

Monitor and control progress

Report

7


8/29


Completion Stage:

Finalise documentation

Cut-over over to new system Consider different optionsphased, geographic, pilot

Re-deploy staff

Dispose of assets

Evaluate and review the project Hand-over and sign-off project

8


9/29


Evaluation & review is important throughoutthe

life-cycle, particularly during completion

Opportunity to learn and improve the process Problems identified may lead to a new project

A true life cycle

9


10/29


Do not confuse the planning stageof the project

life cycle with the vital processof planning

The processof planning is carried out throughout

the project life cycle

The planning stageinvolves designing the initialsolution and producing baseline plans

10


11/29


Accumulated Cost of Project

11


12/29


Each stage of the project is broken down into

manageable and well-defined chunks of work

These are called work packages

Each work package broken down into activities and

tasks as necessary for planning and control

We will return to Work Breakdown Structure later...

12


13/29

Any Questions?

13


14/29

CC2005Conceptualisation Stage

Introduction

14


15/29

Conceptualisation

Inputs to conceptualisation stage

Influencing factors

Stakeholder analysis

Feasibility

Risk Outputs from conceptualisation stage

15


16/29

Inputs

Strategic planning

Identifying and meeting the organisations

strategic objectives SWOT analysis

Project manager should have some input to

strategic decision making

Identified problem or opportunity

16


17/29

Inputs

Produce Terms of Reference for project

Document describes need for the project

Defines the initial boundaries Defines initial responsibilities

Defines the scope of the feasibility study

The Project Charter (Burke, 2003)

17


18/29

Conceptualisation

Sign-off ToR initiates the project

The conceptualisation stage now begins

Only conceptualisation stage is authorised

When conceptualisation stage is complete

there will be another decision point

18


19/29

Influencing factors

External (environmental) factors include:

= Social

= Political

= Economic

= Technological

= Environmental

S

T

E

E

P19


20/29

Influencing factors

External factors (extended) include:

= Social

= Political

= Economic

= Technological

= Environmental

S

T

E

E

P

L

E

= Legal

= Ethical 20


21/29

Influencing factors

Internal (organisational) factors include: Mission

Strategy Policy and procedures (e.g. ethical policy)

Structure and culture

Internal politics, hidden agendas

Budget / financial constraints

21


22/29

Influencing factors

Project constraints, environmental and organisational

factors impose limitations on the project

there are direct constraints

scope, budget, time, quality,

there can be indirect constraints

e.g. currency exchange rates

22


23/29


A projectstakeholderis a person or organisation

involved with... affected by...

can affect the outcome of...

the project

23


24/29


25/29


Otherstakeholderscan include

Other managers within the project organisation

Other managers within the client organisation

Colleagues

The general public

The media

25


26/29


Identifykey stakeholders

Decision makers

Those with political influence

Those affected most by project

Identify their needs

If there are any conflicts - prioritise

26


27/29


Identify other significant stakeholders

Identify their needs

Prioritise and trade off requirements Compromise if possible

Key stakeholders must take priority

Manage stakeholder expectations

27


28/29

Any Questions?

28


29/29

Further reading

Burke, R. (2003), Project Management: Planning and Control

Techniques, Wiley

Grey, CF & Larson, EW (2000), Project Management, McGraw-Hill

Field, M & Keller, L (1998), Project Management, InternationalThomson Business Press

Maylor, H (1999), Project Management (2nd Edition), Pitman Publishing

Weiss, J & Wysoscki, R (1992), 5-Phase Project Management: A

Practical Planning and Implementation Guide, Addison-Wesley

29

cc5001 week 3 conceptualisation

Documents