casting billboard user guide -...

Casting Billboard User Guide

Casting Billboard User Guide

1

Creating a Project 41.1

Creating a Role 61.2

Reviewing Submissions and Making Selects 81.3

Scheduling Auditions 111.4

Worksheet 151.5

Creating Reports 161.6

Casting Billboard User Guide - 3


Creating a Project

Getting a project up and running.

Create a Project

From the Projects page, click the green Create Project button on the right side of the screen.

Input the project information

Input all of the information for your project

1. Project Name - Include a name for your project that will stand out (generic names such as

"Untitled, No Name or My Project will not be accepted).


2. Union Status - Select a union status. If you are selecting a union, your project must already be

registered with that union.

3. Synopsis - Enter a clear description about your project. Projects without a thorough synopsis

will not be approved. If the selected project type does not have a synopsis field, enter this

information into the Project Notes field.

4. Submission Due By/Note - You can ask talent to submit to your project by a specified date

and also leave a note with specific submission instructions.

Releasing to Casting Billboard

When releasing a project to Casting Billboard®, it is required to select what location you would like

to access talent from and also how long you would like them to have access to submit.

Upload Sides

Select the sides on your computer, enter in a name and click Upload.

*Once sides are uploaded, the sides will not be available to talent unless they are attached to a

role (This does not apply to talent who were submitted by a talent management company). Note:

This feature is only available if you are using the scheduler. If you are not using the scheduler you

must send sides to [email protected].


Creating a Role

Create roles with specific details to send to talent. You must create at least one role before

submitting your project for approval.

Adding the first role

After clicking Save and Continue on the previous screen, click create a new role.

Role Decriptions: When creating roles it's important to include as much detail as possible. In order


for the role to be approved, depending on the project, you must include a description of the

character and the type of actor you are looking for. You can even enter the actions of each

character.

For projects requesting models be sure to include model specs (height, size, body type, look etc.),

experience needed and what they will be doing. For projects requesting minors include details

such as time on set, amount of dialog, will a studio teacher be included, and content they should

be comfortable with.

Request Media Submission: You can enable a role to receive video or audio clips along with

each submission.

Sides: You can also upload sides (.doc, .pdf) to a specific role. When you do this, the sides are

automatically attached to the role. But be careful, if you upload sides in the Project Details page

you will have to check the box for each document under every role that you would like them to be

attached to.

Photo References: You can attach a photo reference if you are seeking a specific look or want to

give the actor a more visual description of what you are looking for.

Submit your Project for Approval

Important: Once you are done entering in your project information and roles, you will need to

submit the project for approval. Once it has been approved by our staff, it will be emailed out

directly to talent who match the criteria entered and to talent managers.

The project status will read UNFINISHED until you have clicked Submit for Approval. It will

change to ACTIVE once project is approved by Casting Networks. It will say MODIFIED if changes

have been made to the project and will remain Modified until a staff member approves the

modifications.

If you add a new role to a previously released project, your project status will change to Roles

Pending and will be reviewed for approval.

All projects submitted through Casting Billboard must be reviewed and approved by Casting

Networks. You can email us at [email protected] or call 323-462-8200 ext.

352 if you have any questions.


Reviewing Submissions and Making Selects

Overview Page

On the Overview page you can make edits to your project or roles, and monitor the number of

talent submissions you have received. To view your submissions for a role click on the number in

the Unviewed column.


Submission thumbnails

Hover over the icons next to each submissions to perform an array of actions including view

resume, add/edit a casting note or move talent to another role. Clicking on the green play button

shows you media that was included with their submission.

If you save a casting note, know that it is only viewable by you. Below the thumbnail you will see a

submission note if the talent has entered one.


Making Selects

1. To make your selects, simply click any of the numbers below an actor's headshot. You can also

mark talent as a Direct to Callback by selecting the CB button.

2. Once you're done viewing a page, mark it as viewed.

3. You can filter which submissions you are viewing: such as viewed/unviewed, public/vs

manager-submitted, or switch between roles.


Scheduling Auditions

The scheduler is a great way to keep your auditions organized. You can create a schedule for your

project and add talent to specific timeframes.

Choose Date for Auditions

1. From the Schedules page, click the New Schedule button and click on the date you'd like for

the auditions (or callbacks)

2. Select whether this is an Audition or Callback

3. Choose to build your timeframes or start with a default timeframe. (Default timeframe will

generate a blank schedule from 9:30-6:30 with 10 minute intervals. Build timeframe will allow

you to choose start time, end time, and intervals).


Building Timeframes

1. Select the role you want to schedule.

2. Choose how many people you'd like per timeslot.

3. Select which priority numbers you want scheduled. (Note all priority numbers are selected by

default. If all priority numbers are selected it will start scheduling with priority 1 talent).

4. Pick your starting time.

5. Pick how long you'd like each timeslot to be.

6. Click calculate to determine an end time based on the number of talent selected.

7. You may add another role to the same timeframe.


Adding Breaks and New Timeframes to Your Schedule

On this page you can add breaks and additional time frames for other roles before viewing the

schedule.


The Schedule

If you used Build Timeframes, your schedule will be autopopulated based on the criteria you

selected in the audition builder.

1. You can switch out scheduled talent by dragging the talent from the left side and dropping

them on the right

2. To add a selected talent to a schedule, drag them from the right and move them to the desired

time on the left.

3. Click the Send Times button to send out audition times to the talent directly.

You can use the buttons at the top to change the view type, filter by role or priority number, add

additional timeframes, and more.


Worksheet

Here you can view information on all talent scheduled or auditioned for a project.

Layout

The most important information on the Worksheet is the confirmation status for each talent. You

can easily see the status of each audition slot by looking at the colored icons. Stauses can be

manually changed by clicking on different icons if needed.

On the Worksheet you can adjust the infomation you are seeing by using the filters on the left side

of the page. Sort the Worksheet by clicking on the headers of each column. Clicking on a talent

name expands the row and shows you their headshot. The Cb and B buttons can be used to mark

a talent as a callback or booked respectively. By clicking on the date in the schedule column, you

will be taken to the schedule page for that talent. Casting Notes can be added on this page as well.


Creating Reports

Using the reports feature will help you gather specific information about your projects

Select report type

After clicking on Reports in the menu bar, select the type of report to generate.

Select the project

Select which project to generate a report for.


Reports with more options

Some reports have multiple options you can choose from. Select the options to your liking then

click Print. A PDF will be generated that can be emailed or printed.

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