breakout session two management structure for club disaster operations
DESCRIPTION
ROTARY EMERGENCY DISASTER INITIATIVE SECOND ANNUAL CONFERENCE AND WORKSHOP 14-15 December 2007 Nashville, Tennessee USA. Breakout Session Two Management Structure For Club Disaster Operations. Discussion Leader. Jack Martin Past District Governor, 2006-2007 - PowerPoint PPT PresentationTRANSCRIPT
ROTARY EMERGENCY DISASTER INITIATIVE
SECOND ANNUAL CONFERENCE AND WORKSHOP
14-15 December 2007Nashville, Tennessee USA
Breakout Session Two
Management Structure
For
Club Disaster Operations
Discussion Leader
Jack Martin
Past District Governor, 2006-2007
Rotary International District 6990
Disaster Planning and Response Coordinator
Zones 33 & 34
Assumptions Agreed To At Previous Conference
NO to:
First Responder Planned Activities Warehousing of Disaster Supplies
YES to: Partnerships with Other Organizations
District and Zone Support Structure Establishment of District-Level
Disaster Planning & Response Coordinators
Zone-Level Plan To Provide Communications Support
Ongoing Information Sharing (Event Driven and Seminars Such as This)
Rotary Club Disaster Management Plan Gauge and Define Interest of Club
Members in Disaster Planning and Response
Conduct Community Assessment Consider Partnerships with NGO’s and
Government Entities Begin Operational Framework Design and keep in mind that . . .
Rotary Club Disaster Management Plan
“Sometimes You’re the Windshield
and Sometimes You’re the Bug . . . “
Anonymous
Rotary Club Disaster Management Plan
SO . . . Consider Planning For Events That
Directly Impact Club’s Service Area As Well As Planning For Assistance in Other Defined Areas
Gauge and Define Interest of Club Members in Disaster Planning and Response
Timeframe of Club’s Commitment Profile of Club Members with Experience
in Disaster Planning and Response Disaster Types That Club Wishes to Be
Involved In Types of Assistance
Timeframe of Club’s Commitment
Recommend Initial Buy-In for 3 to 5 Years Evaluate Annually But With Care Ramifications of Walking Away
Profile of Club Members with Experience in Disaster Planning and Response
Government People NGO Executives Military – Active or Retired Emergency Services (Police/Fire) Utility Managers Faith-Based Organizations
Types of Disaster
Aircraft/Ship Drought Earthquake Epidemic Famine Fire
Flood/Tsunami Freeze/Heat Wave Hurricane/Typhoon Manmade/Terrorism Tornado Volcano
Conduct CommunityAssessment Municipal/County/Province
Emergency Managers Local NGO Active in Disaster Work Consulate Community Faith-Based Leaders Invite “Short-List” to Speak at Rotary Club
Consider Partnerships With NGO’s and Government Entities
Red Cross Salvation Army Shelter Box Volunteer Agencies Active in Disaster (VOAD) Faith-Based Organizations Area Agency on Aging Government Executives
CommonalityAcross Agencies – Operational Design
National Incident Management System
or NIMS (US Model) Incident Command System
or ICS (CDERA)
NIMS/ICS Functional AreasTranslated into Rotary-Speak
COMMAND Led by Club Disaster Chair Critical Nature of Communications Ability Secondary and Tertiary Backup
NIMS/ICS Functional AreasTranslated into Rotary-Speak
OPERATIONS Trained Team Leaders Work the Plan Pre-Determined Meeting Location Again, Communications Food, Water and Relief Shift The Importance of “Thank-You”
NIMS/ICS Functional AreasTranslated into Rotary-Speak
PLANNING The Importance of Planning = CRITICAL Mutual Respect and Consideration for
Partnering Organizations Have a Plan B and a Plan C Update Annually . . . at least!
NIMS/ICS Functional AreasTranslated into Rotary-Speak
LOGISTICS Insurance Considerations, Particularly
Transportation Issues Budgeting for a Disaster and Vice-Versa Remember NAREDI Decision -
Warehousing
NIMS/ICS Functional AreasTranslated into Rotary-Speak
FINANCE & ADMINISTRATION Potential for Conflict Within Club U.S. Club or District 501(c)(3) – Decision DAF at TRF Option Gifts to Other Organizations Reporting to Club Board of Directors on a
Regular Basis
Hypothetical StructureRotary Club Disaster P&R Committee
Rotary ClubDisaster Committee
Chair
Communications
Internal
Communications
External
In-KindDonations
(In AND Out)
Volunteer RecruitmentCoordination
& Scheduling
Partnering Organization
Planning &
Financial Oversight
Rotary Club Disaster Planning and Response Time Allocation
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Internet Resources
www.naredi.org www.rizones33-34.org www.thinkcaribbean.org www.nimsonline.com www.cdera.org
Internet Resources
www.nvoad.org www.shelterboxusa.org www.ifrc.org http://icrc.org www.salvationarmy.org www.surveymonkey.com
Parting Thoughts
First, Do No Harm “Nothing is More Obstinate Than A
Fashionable Consensus” Margaret Thatcher
Bill Boyd – visit to tsunami region six months after the event