bod minutes feb 2005

8/9/2019 Bod Minutes Feb 2005

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La Reata Property Owners AssociationBoard Meeting February19/26, 2005

Board Members Present: Gary Dawson and Diane Arnold

POA Members Present: Paul Higgins(Maintenance Director), JonBartlett(Advisor to the BOD), Joy Dees(Accountant), RoyGamble(Advisor to the BOD), Theresa Dawson(Parks/Events Chair), andRaleigh Tirion(Director of Communications).

President Gary Dawson brought the meeting to order at 7:05 PM and aquorum was established.

1.) Roy Gamble offered to serve on the board. Vote was taken.Vote was unanimous. Roy will serve as Secretary-Treasurer,as stated in the By-Laws.

2.) Bids for landscape contractors were reviewed. Hewett , I.H.S.,Pampered Lawn and Robt. Prove submitted bids for the frontentrance and park. Vote was taken and Pampered LawnsCompany was chosen 2 to 1.

3.) The front entrance sign refurbishment bids were reviewed.Expert Repair Services and Signs by Wallace submitted bids.Signs by Wallace was unanimously voted and awarded the job. Roy Gamble will contact and coordinate the project.

4.) Park Proposal responses were reviewed. At this time, 21respondents were in favor of improving the park while 7 wereagainst. The Board decided to wait two weeks to review

additional website survey responses. After the time allotted,the Board will reconvene to develop a concrete plan whichincludes a Special Meeting to present survey results to thePOA members and solicit feedback.

5.) The pump house at the park is in serious disrepair andunrecoverable. Bids to replace the pump house at the parkwere reviewed. Harris Bros Construction and Proworkzsubmitted bids. Vote was taken and Harris Bros was awardedthe project. Structure will be 12X16 on slab with Hardy sidingand metal roof. Building will accommodate well, POA eventsupplies and POA records.

6.) Neighborhood Development Projects were prioritized.1. Water source2. Front monument refurb + asphalt repair3. Well house replacement at park4. Lights at park5. Restrooms6. Nature Trail Barricades



7. Park Infrastructure8. Nature Hike And Bike Trail

7.) 2005 Proposed Budget was presented. Budget was approvedby the board members.1. Operational Expenses $16.5K

i. Landscape Maintenance $9K ii. Utilities $1K iii. Committees $2.5K iv. Misc $4K (Sprinkler repair, extraordinary

maintenance, vandalism repairs etc)2. Neighborhood Development

i. Front monument refurb + asphalt repair $2K ii. Park lighting $4K iii. Water source $10K-75K iv. Well house replacement $6K-9K v. Park infrastructure $40-60K

vi. Nature trail barricades $1K vii. Hike and Bike trail $5K/yr until completion

8.) A committee was formed to research the cost and specifics of installing a Hike & Bike Trail. Theresa Dawson and JohnBartlett will be on the committee.

9.) Pavement repair at the front entrance was addressed. JonBartlett and Theresa Dawson volunteered to find a solution forthe repair.

10.) The Board has received feedback from six property ownerswho have expressed concern with the 2005 maintenance fee+ assessment decision.

From a technical sense, section 7.02 states, “Subject to the approval of the majority of the voting members at a meeting of the membership duly convened, the Board of Directors may increase or decrease the assessments described in the subdivisionsrestrictions, restrictive covenants and conditions affecting any lot of the LA REATARANCH SUBDIVISION as shown by recorded instruments filed for record inBASTROP COUNTY, Texas. The BOD voted at the January 2005 BOD meeting toleave the assessments as is. An INCREASE or DECREASE requires a vote. Leavingthe assessment as is requires no vote. NO CHANGES in total assessment and dueswere made. Another point of clarification is necessary. The annual operatingmaintenance fees of $120 requires a quoromed meeting majority vote to change.This fee is our annual dues, The $125 is an assessment. Given the lack of updating

and improvements to the common areas, the BOD voted to use the assesment fundsfor neighborhood development. Section 8.01 of the CCRs clearly states, “TheAssociation, acting through the BOARD of DIRECTORS ……shall have the power to do ANYTHING that may be necessary or desirable to further the common interestof the members, to maintain, improve and enhance the Common Areas and toimprove and enhance the attractiveness, desirability and safety of the Subdivision.”Operating within both the By-Laws AND the CCRs, the BOD made a good faithdecision for the benefit of all property owners.



At present, the Board has received full dues + assessmentfrom 46 POA members.

11.) Don Renner has volunteered to chair the Safety and SecurityCommittee. Board will contact Mr. Renner to get activities

coordinated.12.) The Board agreed to devote the April BOD meeting tocommittee organization and facilitization. All committee chairpersons will be requested to attend..

13.) Discussion on 304 deceleration lane was broached. TheBoard will discuss options with County Commissioner.

14.) Gary asked if there was any more new business. There wasnone and the meeting was adjourned at 9:06 PM.

bod minutes feb 2005

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