August 11, 2017 This is your packet for the Aug. 17th HPEC Board meeting. We will begin with dinner at 6:30 P.M. with the meeting to follow. For your information the packet contains: Agenda Director’s commentary for agenda Minutes of the regular July BOD meeting Financial Information

• July payment journal • July cash summary • Budget summary of funds • General fund expense report • General fund revenue report • Building account report • August payment journal

The meal for the BOD dinner will be served at 6:30 P.M. Please call Meri at 1-800-779-4732 or 356-5577 to let us know if you will or will not be attending the meeting. We hope to see you on the 17th !

BOARD OF DIRECTORS AGENDA

BOD member orientation at 6:00 p.m.

August 17, 2017 6:30 p.m. meal

BOD meeting immediately after meal

1. Call to Order II 2. Introduction of New Members AI 3. Approve Agenda AI 4. Approve Minutes of Regular July Meeting AI 5. Approve Accounts Payable II 6. Comments from the Public II 7. Committee Reports

a. RSC Report – RSC Board Member 8. Staff AI a. Negotiations AI b. Administrative Salaries AI c. Central Office Staff Salaries AI d. Contract Considerations II e. August Inservice II f. New Staff and Mentor Academies AI 9. Appointment to SWPRSC Board II 10. Administrative Team Report

a. Leadership Conference b. Board Committees for 2017-18 c. Administrative on the Road Show d. State Audit e. KSDE IDEA File Review

II 11. Other AI 12. Adjournment

HIGH PLAINS EDUCATIONAL COOPERATIVE

“High Plains Educational Cooperative will assist and support the member districts in

providing educational services which will maximize opportunities for all children to

live, learn, and work in society.” HPEC Mission Statement

621 E. Oklahoma

Ulysses, KS 67880

620-356-5577

HIGH PLAINS EDUCATIONAL COOPERATIVE Board of Directors’ Meeting Agenda with Commentary

August 17, 2017 6:30 PM

Board Orientation 6:00 PM

1. Call to Order

II 2. Introduction of New Members AI 3. Approve Agenda AI 4. Approve Minutes of Regular July Meeting AI 5. Approve Accounts Payable II 6. Comments from the Public II 7. Committee Reports

a. RSC Report – RSC Board Member

8. Staff AI a. Negotiations Commentary. The teachers voted to accept the tentative negotiated agreement between the board and the teachers. The board will be asked to ratify the new negotiated agreement. AI b. Administrative Salaries Commentary. The board will be asked to act on an increase to administrative salaries. It will be the same percentage as teachers. AI c. Central Office Staff Salaries Commentary. The board will be asked to act on an increase to central office staff salaries. It will be the same percentage as teachers. AI d. Contract Considerations Commentary. This item will be included on the agenda to deal with contract offers. II e. August Inservice Commentary. The Administrative team will give a short summary of the Aug. 8th All Staff Inservice. II f. New Staff and Mentor Activities Commentary. The administrative team will share information on new staff and mentors academies.

HIGH PLAINS EDUCATIONAL COOPERATIVE

“High Plains Educational Cooperative will assist and support the member districts in

providing educational services which will maximize opportunities for all children to

live, learn, and work in society.” HPEC Mission Statement

621 E. Oklahoma

Ulysses, KS 67880

620-356-5577

AI 9. Appointment to SWPRSC Board Commentary. The board will be asked to approve the appointment of Martha Rogge to the Southwest Plains Regional Service Center’s Board of Directors. She will replace Jay Meyer. II 10. Administrative Team Report

a. Leadership Conference Commentary. The administrative team will share information from the Leadership Conference they attended July 25th -27th .

b. Board Committees for 2017-18 Commentary. The proposed board committees for the 2017-18 school year will be on the table for review. The board will be asked to take action on this at the September 21st board meeting. c. Administrative on the Road Show Commentary. The HPEC administrative team will provide information to district administrative teams during the months of August and September. Districts have been given the options of information via email or meeting in person. d. State Audit Commentary. Marcy and Chrissie will share information from the state audit report. e. KSDE IDEA File Review Commentary. The state of Kansas will be implementing a new integrated file review. We have 6 districts on cycle for the IDEA and Gifted file review. II 11. Other AI 12. Adjournment

Board of Directors’ Minutes

July 20, 2017 6:30 PM

476 Travis Jantz BOD 611 Chrissie Mangels Treasurer 200 Ross Kuttler BOD 464 Eric Erven BOD 374 Mike Bultena BOD 363 Jean Johnson BOD 217 Jean Hull BOD 216 Christie Webb BOD 611 Shelly Harris Asst. Director 214 Dave Younger Supt. 494 Dan Kullot BOD 210 Mike Persinger Alt. BOD 611 Mary A James Clerk 214 Ron Smith BOD 507 Jeff Rollins BOD 371 Justin Hendrickson BOD 611 Marcy Fierstein Director 217 Kim Mauk Supt. 1. Call to Order Eric Erven, Board President, called the meeting to order at 7:02 P.M. 2. Introduction of HPEC Representatives 3. Approve Agenda Mike Bultena moved to approve the agenda as presented in the packet. Jean Johnson seconded the motion. Motion carries 12 yes, 0 no. 4. Approve Minutes of Regular June Meeting Mike Bultena moved to approve the minutes of the June meeting as presented in the packet. Travis Jantz seconded the motion. Motion carries 12 yes, 0 no. 5. Approve Accounts Payable Christie Webb moved to approve accounts payable as presented in the packet. Ron Smith seconded the motion. Motion carries 12 yes, 0 no. 6. Comments from the Public There were none in writing. 7. Committee Reports There were no committee reports this month. 8. Election of Officers Ron Smith moved to nominate Jeff Rollins for President of the Board for the 2017-18 school year and Christie Webb for Vice President. Mike Bultena seconded the motion. Motion carries 12 yes, 0 no.

9. Consent Agenda for Reorganization a. Clerk Mary A. James b. Treasurer Christine Mangels c. Attorney Wayne Tate d. Depository Grant Co. Bank, Ulysses, KS e. Official Publication Ulysses News f. KPERS Representative Christine Mangels g. Freedom of Information Officer Marcy Fierstein h. Fees to Compile and Copy Records $20 an hour to compile

10 cents per page i. Privacy Officer for Christine Mangels Health Care Plan j. Board Member Hearing Officer Jeff Rollins k. Credit Card Limits and Uses Christine Mangels

l. Resolution for the Annual Waiver of Requirements of Generally Accepted Accounting Principles – continue

m. Designated Meeting Time and Place July – June the meal will be at 6:30 P.M. with the meeting immediately following. The board meeting will be the third Thursday of the month, with the exception of March, which will be the fourth Thursday of the month. The designated meeting place will be at High Plains Educational Cooperative central office in the conference room.

n. Mileage Rate Mileage rate will change to 54 cents per mile to follow the state mileage rate.

o. Designation of Director HIPPA Security Officer Eric Erven moved to approve the consent agenda for reorganization as presented in the packet. Christie Webb seconded the motion. Motion carries 12 yes, 0 no. 10. Transfer of Funds Ron Smith moved to approve the year end transfer of funds. Jean Johnson seconded the motion. Motion carries 12 yes, 0 no. 11. Staff Jean Johnson moved to accept the resignation of Kayla Beachy, IR teacher at Deerfield High School, with liquidated damages of $800. Mike Bultena seconded the motion. Motion carries 12 yes, 0 no. Eric Erven moved to offer a contract to Lisa Schultz, IR teacher at Hugoton High School, Ron Smith seconded. Motion carries 12 yes, 0 no. Christie Webb moved to renew the cleaning services contract with Blanca Ibarra for the 17-18 school year. Jean Johnson seconded the motion. Motion carries 12 yes, 0 no. Ross Kuttler moved to approve the contract with Craig Home Health for the 17-18 school year for nursing services. Christie Webb seconded the motion. Motion carries 12 yes, 0 no.

12. Assistant Direction Position Ross Kuttler moved to offer Kim Cruz a 2 year contract as Assistant Director. Mike Bultena seconded the motion. Motion carries 12 yes, 0 no. 13. Leadership Cadre Ron Smith moved to allow Marcy Fierstein to develop a Leadership Cadre to provide leadership experience and activities. Eric Erven seconded the motion. Motion carries 12 yes, 0 no. 14. Review and Approval of Handbooks Christie Webb moved to approve changes to the Certified Personnel, Paraeducator Handbook, and Evaluation Process handbooks for the 2017-18 school year as presented. Ron Smith seconded the motion. Motion carried 12 yes, 0 no. 15. Staff Development a. August Inservice Shelly shared the plans for August 8th All Staff inservice. Agendas were on the table. Board Members and Superintendents are invited to attend.

b. New Teacher Academy Marcy shared the topics for our new teacher and mentor academies Aug. 3rd and 4th. c. Mandt Training Shelly shared information from the Mandt training that was held this month. The Mandt Recertification was held on July 11th, Basic and Intermediate training was held July 17th & 18th at HPEC.

d. KSDE Summer Institute Marcy and Selly shared with the board information from the June 17th and 18th Summer Institute that was held in Topeka. 16. Administrative Team Report a. Optum Experience Reward Marcy shared with the board that HPEC has qualified for an Experience Reward in the amount of $17, 304.00. b. Service Coverage of Intinerant Staff Marcy shared the service areas for HPEC intinerant staff for the 2017-18 school year. This information will be posted on our web site.

c. High Plains Educational Cooperative Focus Areas for 2017-18 Marcy shared with the board the new administrative goals for the 2017-18 school year. This information was on the table. d. State Performance Plan Indicator 13 All of HPEC member districts were found to be 100% compliant with Indicator 13, which is Secondary Transition with an IEP goal.

e. State Performance Plan HPEC has received notice that the state performance plan has been designated as “meets Requirements” for federal compliance. f. Leadership Conference The administrative team will be attending the 2017 Annual Leadership Conference, which will be held in Wichita on July 25th -27th . 17. Other No additional topics were presented. 18. Adjourn Ron Smith moved to adjourn the meeting at 7:30 P.M. Eric Erven seconded the motion. Motion carries 12 yes, 0 no. ________________________________________ President, Board of Directors