board packet for june 2012

STARK COUNTY DISTRICT LIBRARY CANTON, OH

BOARD OF TRUSTEES MEETING JUNE 19, 2012

Inspiring Ideas, Enriching Lives, Creating Community

Stark County District Library Board of TrusteesAgenda

June 19, 2012Sandy Valley Branch LibraryEast Sparta, Ohio 5:00 p.m.

I. Public Comments Page

II. Board President Comments

III. Main Library FOL Comments

IV. Staff ReportsA. Interim Executive Director Karen MillerB. Fiscal Officer Russ HumerickhouseC. Sandy Valley Branch Manager Gretchen Holland

V. Consent CalendarA. Minutes of May 22, 2012 Meeting 5B. Minutes of June 8, 2012 Special Board Meeting 12C. May Financial Report 13D. May Gift Report 22E. Monthly Training Report 23F. Monthly Human Resources Report 24

VI. Building and Grounds Committee ReportA. Facilities Update 25B. Sandy Valley Lease Update

VII. Human Resources Committee ReportA. Executive Director Search Update

VIII. Finance and Audit Committee ReportA. Levy Campaign UpdateB. Commercial Insurance Policy Resolution

IX. Old BusinessA. Stark Parks East Sparta Project Update, Bob Fonte

X. New Business

XI. Adjournment

Next Meeting July 17, 2012 at the North Branch Library

Statistical Summary ‐ May 2012Stark County District Library, Ohio

May 2012Circulation

May 2012% of Total

May 2011Circulation

% Change2012‐2011

May 2012Year to Date

May 2011Year to Date

% Change2012‐2011

Main Library 58,450 22.16% 55,082 6.11% 296,955 291,733 1.79%Mobile Services 37,592 14.25% 34,168 10.02% 289,562 280,241 3.33%DeHoff Memorial 6,008 2.28% 4,996 20.26% 27,694 27,042 2.41%East Canton 7,184 2.72% 6,290 14.21% 36,136 35,695 1.24%Jackson Township 22,215 8.42% 23,971 ‐7.33% 117,950 125,639 ‐6.12%Lake Community 23,885 9.05% 23,408 2.04% 129,962 132,876 ‐2.19%Madge Youtz 7,210 2.73% 6,680 7.93% 35,705 37,700 ‐5.29%North 25,695 9.74% 26,199 ‐1.92% 139,606 136,100 2.58%Perry Sippo 19,697 7.47% 21,023 ‐6.31% 108,003 112,871 ‐4.31%Plain Community 10,154 3.85% 10,594 ‐4.15% 66,657 68,011 ‐1.99%Sandy Valley 12,478 4.73% 11,566 7.89% 68,329 65,056 5.03%ECRC 679 0.26% 1,060 ‐35.94% 4,718 4,580 3.01%Online Renewals 27,100 10.27% 33,308 ‐18.64% 134,123 141,018 ‐4.89%Downloads 5,461 2.07% 1,474 270.49% 26,998 6,767 298.97%SCDL Total 263,808 100.00% 259,819 1.54% 1,482,398 1,465,329 1.16%

Library VisitsMay 2012Visits

May 2011Visits

% Change2012‐2011

May 2012Circ per visit

May 2011Circ per visit

% Change2012‐2011

Main Library 31,920 30,830 3.53% 1.83 1.79 2.49%DeHoff Memorial 5,011 4,636 8.10% 1.20 1.08 11.24%East Canton 5,625 3,415 64.70% 1.28 1.84 ‐30.65%Jackson Township 12,008 12,013 ‐0.04% 1.85 2.00 ‐7.29%Lake Community 9,866 10,484 ‐5.90% 2.42 2.23 8.43%Madge Youtz 5,192 5,307 ‐2.16% 1.39 1.26 10.31%North 12,884 11,198 15.06% 1.99 2.34 ‐14.76%Perry Sippo 10,444 11,345 ‐7.94% 1.89 1.85 1.77%Plain Community 10,978 12,851 ‐14.57% 0.92 0.82 12.20%Sandy Valley 5,072 3,908 29.79% 2.46 2.96 ‐16.88%SCDL Total 108,998 105,984 2.84% 2.42 2.45 ‐1.27%

Self Check UseAssisted

CirculationSelf‐checkCirculation

%Self‐check

Main Library 48,308 4,300 8.17% 154,716Jackson Township 14,910 5,728 27.75% 972Lake Community 19,371 1,667 7.92%North 23,919 2,472 9.37%Perry Sippo 14,231 4,079 22.28%Plain Community 6,577 2,245 25.45%

Added this month

CirculationMonth Year to Date

Cardholders

Total Cardholders

1

Statistical Summary ‐ May 2012Stark County District Library, Ohio

Hours Open2012

Hours Open2011

Hours Open2012

Circ per hour2011

Circ per hour% Change2012‐2011

Main Library 274 267 213 206 3.40%Mobile Services 528 504 71 68 5.02%DeHoff Memorial 220 196 27 25 7.14%East Canton 220 196 33 32 1.75%Jackson Township 274 255 81 94 ‐13.75%Lake Community 266 255 90 92 ‐2.18%Madge Youtz 220 196 33 34 ‐3.84%North 266 255 97 103 ‐5.98%Perry Sippo 274 267 72 79 ‐8.70%Plain Community 307 298.5 33 35 ‐6.81%Sandy Valley 220 214 57 54 4.94%ECRC 197 200.5 3 5 ‐34.81%SCDL Total 3,266 3,104 81 84 ‐3.50%

2012 2011 % of Change 2012 2011 % of ChangeAdult Programs 84 67 25.37% 445 306 45.42%Teen Programs 91 159 ‐42.77% 565 538 5.02%Children's Programs 493 477 3.35% 3,003 2,952 1.73%Total Programs 668 703 ‐4.98% 4,013 3,796 5.72%

Adult Attendance 1,728 1,094 57.95% 8,882 6,658 33.40%Teen Attendance 2,497 5,844 ‐57.27% 12,909 15,864 ‐18.63%Children's Attendance 14,231 14,844 ‐4.13% 68,564 63,339 8.25%Total Attendance 18,456 21,782 ‐15.27% 90,355 85,861 5.23%

2012 2011 % of Change 2012 2011 % of ChangeTotal Computer Use 23,647 30,260 ‐21.85% 121,600 148,362 ‐18.04%

SearchOhio Borrowed 2,315 2,034 13.82% 11,993 9,808 22.28%SearchOhio Loaned 3,106 3,770 ‐17.61% 16,808 20,633 ‐18.54%

ILL Borrowed 157 233 ‐32.62% 819 1,123 ‐27.07%ILL Loaned 659 705 ‐6.52% 3,812 3,823 ‐0.29%

Volunteer hours 153.95 155.5 ‐1.00% 643 846 ‐23.96%

ProgrammingMonth Year‐to‐Date

Misc.Month Year‐to‐Date

2

Statistical Overview ‐ May 2012Stark County District Library, Ohio

200000

250000

300000

350000

400000

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May

Circulation

Year to Date1,465,329 20111,482,398 2012

May259,819 2011263,808 2012

1.54 %

140000

Library Visits

20000

25000

30000

35000


Computer Use

Year to Date148,362 2011121,600 2012

May30,260 201123,647 2012

‐21.85 %

80000

100000

120000


Year to Date531,564 2011548,011 2012

May105,984 2011108,998 2012

2.84 %

24 Month Trend Graph June 2010 ‐May 2011 June 2011 ‐May 2012

600

900

1200

1500

1800


New Cardholders

Year to Date3,254 20114,429 2012

May703 2011972 2012

38.26%

3

Statistical Overview ‐ May 2012Stark County District Library, Ohio

Website Visits ‐ Total

100

600

1100


Programs

Year to Date3,796 20114,013 2012

May703 2011668 2012

‐4.98 %

2000

12000

22000

32000


Program Attendance

Year to Date85,861 201190,355 2012

May21,782 201118,456 2012

‐15.27 %

30000

35000

40000

45000

50000


Year to Date199,202 2011220,947 2012

May38,266 201143,114 2012

12.67 %

24 Month Trend Graph June 2010 ‐May 2011 June 2011 ‐May 2012

4

Board Minutes – May 22, 2012

Page 1 of 7

Stark County District Library

Board of Trustees

Minutes

May 22, 2012

The Board of Trustees of the Stark County District Library met in regular session on Tuesday,

May 22, 2012 at the Main Library. In attendance were Board members Steven Pittman, Susan

Rodgers, Bert Nero, Edmond Mack, and Shawn O’Brien. Also in attendance were library

employees Interim Executive Director Karen E. Miller and Fiscal Officer Russ Humerickhouse.

Absent were Board members Beth Borda and John Mroczkowski.

The meeting was called to order at 5:00 p.m. by Board President Steven Pittman.

Guests included several library employees.

PUBLIC COMMENTS

Kathy Wetmore attended the meeting on behalf of the bargaining unit employees,

expressing approval of the resolution under the Finance and Audit Committee portion of

the agenda.

BOARD PRESIDENT COMMENTS

Board President Steven Pittman added an item under the Finance and Audit Committee

Report on the agenda.

He welcomed new board member Edmond Mack who introduced himself to everyone.

INTERIM EXECUTIVE DIRECTOR’S REPORT

Interim Executive Director Karen Miller reported on the status of SB 321, the OLC

Omnibus Legislation.

She also gave a brief summary of the changes in SB343 for OPERS reform.

FISCAL OFFICER’S REPORT

Fiscal Officer Russell Humerickhouse reported on another change to SB321, raising the

bidding threshold to $50,000.00.

The audit is going smoothly and should be completed soon.

YOUTH SERVICES COORDINATOR

Youth Services Coordinator Ann Wetmore reported on the Summer Reading Program

that will kick off the week of June 11th

.

Ms. Wetmore explained the theme this year which is Dream Big! READ.

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Page 2 of 7

The library has partnered with the Pro Football Hall of Fame this year for a Summer

Reading Program and the Hall of Fame is providing several different incentives for

participants.

CONSENT CALENDAR

Minutes of the April 24, 2012 Regular Meeting were presented to the Board.

Financial Report for April 2012 was presented to the Board.

Resolution 2012-33

April 2012 Gift Report

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library

Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION

Genealogy Customers 111.00 Restricted: Genealogy Department

Canton Women’s Club 50.00 Restricted: Honorarium for Program by

Linda Dahl

Monthly Total $161.00

Year To Date Total $2,265.70

MONTHLY TRAINING REPORT

Name: Kathleen Lamantia 4/12/12

Conference: Connexion Enhancements Webinar Webinar

Total $0.00 OCLC

Name: Stephanie Houck 4/12-14/12

Conference: History & Genealogy: Finding Clues to Ancestral Lives Cleveland, OH

Total $524.93 Ohio Genealogical Society

Name: Suzette Burlingame 4/15-19/12

Conference: Innovative Users Group Annual Conference Chicago, IL

Total $1,804.00 Innovative Users Group

Name: Linda Smik 4/17/12

Conference: 2012 Lead the Change Ohio Columbus, OH

Total $169.61 Library Journal

Name: Brett Neff, Kathy Kibler & Patty Marsh 4/18/12

Conference: OLC Legislative Day Columbus, OH

Total $170.74 Ohio Library Council

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Page 3 of 7

Name: Karen Miller 4/22-24/12

Conference: ALA Legislative Day Washington DC

Total $879.91 ALA

Name: Rose Marie Green 4/26/12

Conference: What a Workshop! Literature, Librarians, & Learning Kent, OH

Total $43.59 OELMA East/NE

Name: Suzette Burlingame & Kathy Lamantia 4/27/12

Conference: NOTSL Spring Meeting "RDA" Parma, OH

Total $119.88 NOTSL

Name: Julie Hoffman 4/25/12

Conference: The New Resume Rules: Debunking Common Myths Webinar

Total $0.00 Learning Express

Name: Karen Miller & Jean McFarren 5/1/12

Conference: Ballot Issues Columbus, OH

Total $183.60 OLC

Name: Julie Hoffman 5/3/12

Conference: Step Up to a WOW Presentation! Stow, OH

Total $143.16 NEO-RLS

Name: Suzette Burlingame 5/3/12

Conference: Grow Your Own Support Network Webinar

Total $0.00 OhioNet

Name: John Schuette 5/10/12

Conference:

Safety Council Luncheon Topic: Drilling Deep on

Environmental, Health & Safety Issues in the Oilfield Canton, OH

Total Season Pass Stark County Safety Council

Name: Ann Wetmore 5/18/12

Conference: Ohio Metro Youth Services Coordinators Meeting Youngstown, OH

Total $54.56

Public Lib of Youngstown/Mahoning

Cty

Name: Dee Rondinella 5/30/12

Conference: Drupal Basics: What Drupal Can Do for Your Library Webinar

Total $55.00 ALA TechSource

Name: Kaitlin Stephens 6/14/12

Conference: WordPress Basics: What WordPress Can Do for Your Library Webinar

Total $49.50 ALA TechSource

Name: Various Library Employees July 2012 through June 2013

Conference: Stark County Safety Council Season Pass Canton, OH

Total $160.00 Stark County Safety Council

May $4,358.48

MONTHLY HUMAN RESOURCES REPORT

APPOINTMENTS

05/14/12 Melissa Gastin, Shelver, Circulation Services – Main, part time, 30 hours biweekly.

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Page 4 of 7

DEPARTMENT/AGENCY/STATUS CHANGES

04/01/12 Linda Hegal, from Copy Cataloger to Catalog Specialist, Technical Services – Main,

80 hours biweekly.

04/01/12 Whitney Long, from Original Cataloger to Catalog Specialist, Technical Services –

Main, 80 hours biweekly.

04/23/12 Amy Baltzly, Library Assistant, Circulation Services – Main, resumption in regular

hours from 56 hours to 80 hours biweekly.

04/30/12 Cheryl Pandrea, Library Associate, Plain Community Branch, resumption in regular

hours from 64 hours to 80 hours biweekly.

05/07/12 Jeffrey Kennedy, from Driver, Mobile Services – Main to Skilled Maintenance,

Maintenance – Main, part time to full time, 13 hours biweekly to 80 hours biweekly.

06/04/12 Debra Weisel, from Driver to Substitute Driver, Mobile Services- Main, part time,

13 hours biweekly to hours as worked.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

04/12/12 Mike Barni, Manager, Human Resources, Main, full time.

04/24/12 Dawn Brunkalla, Substitute, Jackson Township Branch.

05/09/12 Kenton Oliver, Executive Director, full time.

Motion by Shawn O’Brien to approve the consent calendar, Bert Nero seconded the motion; all

voting yes.

BUILDING AND GROUNDS COMMITTEE REPORT

Patty Marsh reported that the Outreach van has been repaired and is back on the road.

Ms. Marsh said the 2009 Bookmobile has ongoing issues, and believes a separate

meeting should be scheduled with the Building and Grounds Committee for a discussion

on this matter.

The Sandy Valley Branch’s lease will be coming up for renewal and a few items will

need to be addressed including flexibility.

Ms. Marsh discussed the Main Lighting Resolution with the Board. Shawn O’Brien

explained programs being offered by AEP such as rebates and future savings. He said it

will only be available until the end of this year. The matter was tabled until estimated

savings and rebates were clarified.

HUMAN RESOURCES COMMITTEE REPORT

Associate Director Suzette Burlingame reported on the current status of the Executive

Director Search.

8


Page 5 of 7

FINANCE AND AUDIT COMMITTEE REPORT

Mr. Humerickhouse reported to the Board the status of the Levy Campaign.

He introduced to the Board the Interim Executive Director Bond Resolution.

Resolution 2012-34

Interim Executive Director Bond Resolution

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark

County District Library that the bond for the Interim Executive Director is fixed at $100,000.00

which is surety payable to the Board of Trustees, and that the Interim Executive Director be

authorized and directed to provide bond satisfaction to the Board of Trustees until such time as

an Executive Director is hired.

Motion by Susan Rodgers to approve the bond for the Interim Executive Director, Shawn

O’Brien seconded the motion; all voting yes.

Mr. Humerickhouse introduced the resolution for the Appropriation of Funds Received

for Special Revenue Fund 216 – Stark Community Foundation.

Resolution 2012-35

Appropriation of Funds Received for Special Revenue Fund 216 – Stark Community

Foundation


Board of Trustees, that funds received in the amount of $1,944.00 for Special Revenue Fund 216

be appropriated for Stark Community Foundation SummerTime Kids Program – Summer

Reading Program for 2012.

Motion by Susan Rodgers to appropriate $1,944.00 for Special Revenue Fund 216 for the 2012

Summer Reading Program, Bert Nero seconded the motion; all voting yes.

Mr. Humerickhouse introduced the 2012 Retro Pay for Bargaining Unit Employees

Resolution.

Resolution 2012-36

2012 Retro Pay for Bargaining Unit Employees

WHEREAS, the Stark County District Library Board of Trustees approves payroll and benefits

changes by Board resolution, and

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Page 6 of 7

WHEREAS, acknowledging that the chronology of the wage increases for non-bargaining unit

employees and bargaining unit employees have not been the same in the past, and

WHEREAS, notwithstanding the Stark County District Library Board of Trustees Resolution

2012-25 Ratification of Bargaining Agreement of April 24, 2012 ratifying the collective

bargaining agreement which states in Article XXI, Section 3 (A) that wage adjustments for

bargaining unit employees will be effective beginning with the first pay period on or after April

1, 2012, which would be an effective date of April 9, 2012, and

WHEREAS, the Stark County District Library Board of Trustees with a good faith gesture that

is non-precedential for the future and based on unique circumstances approves this resolution;


Board of Trustees that by roll call vote approves this resolution to change the retro pay period for

the bargaining unit employees from April 9, 2012 to March 26, 2012.

Motion by Shawn O’Brien to approve the retro pay period for the bargaining unit employees,

Bert Nero seconded the motion: roll call as follows: Susan Rodgers – yes, Edmond Mack – yes,

Bert Nero – yes, Shawn O’Brien – yes, Steven Pittman - yes

NEW BUSINESS

Information Technology Manager Bryan Harris introduced to the Board the PC

Replacement Resolution.

Resolution 2012-37

PC Replacement Resolution


Board of Trustees, that the Interim Executive Director or her designee be authorized to purchase

public personal computers from Intech for the total sum of $126,680.00.

Motion by Shawn O’Brien to authorize the purchase of computers from Intech in the amount of

$126,680.00, Bert Nero seconded the motion; all voting yes.

Development Manager Jean Duncan McFarren gave an update on the SCDL Foundation

and approval of grants.

A Library Services and Technology Act (LSTA) grant was received and will be used for

literacy stations.

An Ezra Jack Keats Foundation mini-grant was received and will be used for dream

gardens with teens.

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Page 7 of 7

A Summertime Kid’s Grant from the Stark Community Foundation was received and will

be used for the DeHoff Summer Reading Program.

ADJOURNMENT

Motion by Shawn O’Brien to adjourn the meeting at 5:55 p.m.

NEXT BOARD MEETING

The next regular board meeting is scheduled for June 19, 2012 at the Sandy Valley

Branch Library.

11

Stark County District Library Board of Trustee

Special Board Meeting

Minutes

Friday, June 08, 2012

The Board of Trustees of the Stark County District Library met in special session on Friday, June

8, 2012 at the Main Library. In attendance were board members, Steven Pittman, Susan

Rodgers, John Mroczkowski, Bert Nero, Edmond Mack, and Shawn O’Brien. Also in attendance

was Interim Executive Director Karen Miller.

Absent was Beth Borda.

Guests included five library employees.

The meeting was called to order at 8:00a.m. by Board President Steven Pittman.

Patty Marsh introduced the Main Library Lighting Replacement Resolution to convert to more

energy efficient lighting that will result in savings on energy costs.

Resolution 2012-38

Main Library Lighting Replacement

NOW, THEREFORE, BE IT RESOLVED by the Stark County District Library Board of

Trustees that the Interim Executive Director or her designee be authorized to hire Abbott Electric

to complete the Main Library lighting replacement

Motion by Shawn O’Brien to authorize Abbott Electric to complete the Main Library lighting

replacement, as per quote; John Mroczkowski seconded the motion; all voting yes.

ADJOURNMENT

Motion by Susan Rodgers to adjourn the special meeting at 8:05 a.m.; Bert Nero seconded the

motion; all voting yes.

12

STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR MAY 2012

MAY REVENUES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC STARK COMMUNITY IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE

FOUNDATION FOUNDATION MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST

TAXES (PLF) $787,356.68 $787,356.68TAXES PROP. (LEVY) 2,560.79 2,560.79TAXES (REIMB. P.P.) 0.00 0.00GRANTS 4,999.00 4,999.00PATRON FINES & FEES 19,132.30 19,132.30INVESTMENT INCOME 78.60 55.14 133.74SERVICE FEES 2.00 2.00DONATIONS 939.05 1,944.00 2,883.05MISC. REV. & REIMB. 0.00 0.00OTHER 5,316.37 5,316.37SUB-TOTAL 820,384.79 0.00 1,944.00 0.00 0.00 0.00 55.14 0.00 0.00 0.00 822,383.93TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $820,384.79 $0.00 $1,944.00 $0.00 $0.00 $0.00 $55.14 $0.00 $0.00 $0.00 $822,383.93

MAY EXPENSES

DESCRIPTION FUND 101 FUND 209 FUND 216 FUND 224 FUND 229 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PNC STARK COMMUNITY PERRY BRANCH SCDL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE

FOUNDATION FOUNDATION RECOVERY FOUNDATION IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST

PAYROLL/BENEFITS $684,445.71 $684,445.71SUPPLIES 21,151.93 3,352.00 24,503.93PURCH. SERVICES 144,957.68 144,957.68LIBRARY MATERIALS 151,528.25 38.89 43.76 151,610.90CAPITAL OUTLAY 47,963.00 5,129.00 1,499.99 54,591.99OTHER EXPENSES 7,711.88 7,711.88TOTAL $1,057,758.45 $3,352.00 $0.00 $38.89 $5,129.00 $0.00 $0.00 $0.00 $1,499.99 $43.76 $1,067,822.09

ENCUMBRANCES $1,317,078.48 $10,426.15 $1,944.00 $202.75 $0.00 $950.00 $0.00 $0.00 $0.00 $41.09 $1,330,642.47

DISTRIBUTED TO BOARD OF TRUSTEES ON 6/19/12

REVEXPM12.XLS

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STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/12 THRU 12/31/12 2012 REVENUE PER

AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL CERTIFICATE ESTIMATED

1000 Taxes (PLF) $538,205.88 $629,527.50 $363,965.39 $480,665.07 $787,356.68 $2,799,720.52 $6,283,639.00 44.56%1200 Taxes Property (Levy) 0.00 1,700,948.29 130,808.39 301,131.88 2,560.79 2,135,449.35 4,748,889.00 44.97%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 0.00 281,392.00 0.00%2000 Grants 0.00 0.00 0.00 0.00 4,999.00 4,999.00 120,000.00 4.17%3000 Patron Fines & Fees 18,286.41 22,757.00 22,080.64 20,964.76 19,132.30 103,221.11 235,000.00 43.92%4000 Investment Income 103.11 104.16 811.52 140.31 133.74 1,292.84 5,865.00 22.04%5000 Service Fees 26.48 40.24 3,764.86 3.00 2.00 3,836.58 55,500.00 6.91%6000 Donations 447.00 515.10 1,142.60 161.00 2,883.05 5,148.75 69,288.00 7.43%

8100-8700 Misc. Rev. & Reimb. 0.00 2,024.99 776.19 0.00 0.00 2,801.18 25,000.00 11.20%8900 Other 4,359.34 4,466.17 4,822.78 5,420.03 5,316.37 24,384.69 35,000.00 69.67%

TOTAL $561,428.22 $2,360,383.45 $528,172.37 $808,486.05 $822,383.93 $0.00 $5,080,854.02 $11,859,573.00 42.84%

EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE YTD TOTAL1000 Payroll/Benefits $642,775.47 $694,207.07 $894,288.38 $688,376.61 $684,445.71 $3,604,093.242000 Supplies 10,189.22 16,410.34 20,002.55 12,348.93 24,503.93 83,454.973000 Purch.Services 123,833.14 130,760.56 172,430.53 134,741.16 144,957.68 706,723.074000 Library Materials 55,875.05 83,077.48 136,312.20 69,195.99 151,610.90 496,071.625000 Capital Outlay 3,073.42 11,771.00 2,966.80 45,141.52 54,591.99 117,544.73

7-8000 Other Expenses 4,380.64 312.69 4,861.49 1,358.92 7,711.88 18,625.62TOTAL $840,126.94 $936,539.14 $1,230,861.95 $951,163.13 $1,067,822.09 $0.00 5,026,513.25

PRIOR YEAR ENCUMBRANCES PAID IN 2012 (514,298.65)TOTAL CURRENT Y-T-D EXPENSES FOR 2012 $4,512,214.60

DISTRIBUTED TO THE BOARD OF TRUSTEES 6/19/12

REVEXP2012.XLS

14

STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 5/31/12

2012 YTD 2012 YTD 2012 YTD % OF EXPENSE ACCOUNT 2012 YTD YEAR 2011 YEAR 2011 CAPITAL, CURRENT YEAR GENERAL FUND 2012 GENERAL

ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2012 AT 5/31/2012 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2012

1000 Payroll/Benefits $3,604,093.24 $183,324.44 $6.52 $0.00 $3,420,768.80 $8,734,870.00 39.16%2000 Supplies 83,454.97 8,614.21 5,928.51 3,462.85 71,377.91 247,630.00 28.82%3000 Purch.Services 706,723.07 174,444.19 32,692.08 0.00 532,278.88 1,854,782.00 28.70%4000 Library Materials 496,071.62 95,695.25 18,107.97 2,163.08 398,213.29 1,450,000.00 27.46%5000 Capital Outlay 117,544.73 50,528.56 3,332.17 6,628.99 60,387.18 243,776.00 24.77%

7-8000 Other Expenses 18,625.62 1,692.00 12.00 0.00 16,933.62 148,529.00 11.40%

TOTAL $5,026,513.25 $514,298.65 $60,079.25 $12,254.92 $4,499,959.68 $12,679,587.00 35.49%

012BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 6/19/12

15

STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 5/31/12

401 450 209 212 216 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PNC BLDG. & STARK EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D

PROJECTS IMPROV. FDN. RENOV. COMM. FDN. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL

BAL. AT JAN.1, 2012 $1,445,264.47 $15,160.00 $13,789.00 $500.00 $0.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,591,899.91

2012 REVENUE: 196.85 0.00 0.00 0.00 1,944.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 414.59 0.00 257.29 2,812.73

TRANSFERS FROM GEN. FUND:

BOARD OF TRUSTEES

RESOLUTION 12-

2012 EXPENDITURES:

0.00 0.00 (3,362.85) 0.00 0.00 0.00 0.00 0.00 0.00 (4,045.87) 0.00 (7,210.00) (458.74) (1,499.99) (874.79) (17,452.24)

2012 BOARD OF TRUSTEES

APPROPRIATION 12-

BAL. AT MAY 31, 2012 $1,445,461.32 $15,160.00 $10,426.15 $500.00 $1,944.00 $211.82 $283.14 $4,000.00 $2,190.36 $65,642.09 $210.77 $13,189.86 $12,070.58 $4,420.76 $1,549.55 $1,577,260.40

ENCUMBR. AT 5/31/12 $0.00 $950.00 $10,426.15 $0.00 $1,944.00 $0.00 $0.00 $0.00 $0.00 $202.75 $0.00 $0.00 $0.00 $0.00 $41.09 $13,563.99

CAPTRST12.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 6/19/12

16

STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT MAY 31, 2012

BALANCE @ 4/30/12 BALANCE @ 5/31/12 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $1,395,882.64 $941,264.43 ($454,618.21)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 81,436.74 85,342.36 3,905.62

INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .07% @ 5/31/12 ) 850,018.74 850,073.88 55.14HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 5/31/12 ) 1,298,899.12 1,486,327.34 187,428.22

PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,626,932.24 3,363,703.01 (263,229.23)OUTSTANDING CHECKS (265,382.43) (247,591.36) 17,791.07CASH BALANCE $3,361,549.81 $3,116,111.65 ($245,438.16)

CSHALL12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 6/19/12

17

STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2012

DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT

MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/23/12 $411.38 $7.01 ($6.12) $412.27

5/11/12 45.71 45.710.000.000.00

Stark 2/8/12 2,278.29 2,278.292/17/12 1,098,990.00 1,098,990.002/24/12 599,680.00 599,680.003/2/12 130,390.00 130,390.004/6/12 290,804.73 (27,319.06) (1,526.50) (86.18) 261,872.99

4/13/12 2,607.36 (295.60) 2,311.765/22/12 2,511.36 2,511.36

0.000.000.000.000.000.000.000.000.000.000.000.00

Carroll/Brown Twp. 4/11/12 56.97 52.14 (2.98) 106.135/10/12 3.63 3.63

0.000.000.00

Summit 4/6/12 0.69 7,609.99 (127.26) (23.99) 7,459.435/25/12 0.09 0.09

0.000.000.000.00

Y-T-D at 5/31/12 $2,120,333.77 $2,607.36 $2,327.72 $2,511.36 $7,617.00 $52.14 ($27,748.04) ($26.97) ($1,526.50) ($86.18) $2,106,061.66

Levy Taxes Received 2012 $2,135,449.35Collection and Election Expenses 2012 ($29,387.69)

Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/12 thru 12/31/12 $2,106,061.66Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44

Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)

Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45

Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)

Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66

RETAXBO12.XLS Distributed to Board of Trustees 6/19/1218

STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 5/31/12

SPECIAL 2011GENERAL REVENUE CAPITAL PERMANENT PERMANENT YEAR-TO-DATE YEAR-TO-DATE

FUND FUNDS PROJECTS IMPROVEMENT FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2012 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $20,202.53 $3,061,770.88 $2,520,801.80REVENUE

1000 Taxes (PLF) 2,799,720.52 2,799,720.52 2,995,689.471200 Taxes Property (Levy) 2,135,449.35 2,135,449.35 2,402,478.851200 Taxes (Reimb. P. P.) 0.00 0.00 0.002000 Grants 4,999.00 4,999.00 0.003000 Patron Fines & Fees 103,221.11 103,221.11 101,857.304000 Investment Income 424.11 196.85 671.88 1,292.84 1,908.485000 Service Fees 3,836.58 3,836.58 6,665.426000 Donations 3,204.75 1,944.00 5,148.75 27,558.36

8100-8700 Misc. Rev. & Reimb. 2,801.18 2,801.18 7,921.568900 Other 24,384.69 24,384.69 19,368.06

TOTAL REVENUE Y-T-D 5,078,041.29 1,944.00 196.85 0.00 671.88 5,080,854.02 5,563,447.50

EXPENDITURES1000 Payroll/Benefits 3,604,093.24 3,604,093.24 3,493,914.092000 Supplies 79,992.12 3,462.85 83,454.97 96,477.933000 Purch.Services 706,723.07 706,723.07 524,948.304000 Library Materials 490,692.22 4,045.87 1,333.53 496,071.62 421,736.325000 Capital Outlay 108,934.74 7,110.00 1,499.99 117,544.73 21,150.12

7-8000 Other Expenses 18,625.62 18,625.62 8,964.76TOTAL EXPENDITURES Y-T-D 5,009,061.01 14,618.72 0.00 0.00 2,833.52 5,026,513.25 4,567,191.52

TRANSFERS (NET) 0.00 0.00 0.00 0.00 0.00 0.00

FISCAL OFFICER BALANCE AT MAY 31, 2012 $1,538,851.25 $98,598.19 $1,445,461.32 $15,160.00 $18,040.89 $3,116,111.65 $3,517,057.78OUTSTANDING CHECKS 247,591.36 247,591.36TOTAL ACCOUNTED FOR AT 5/31/12 $1,786,442.61 $98,598.19 $1,445,461.32 $15,160.00 $18,040.89 $3,363,703.01

PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 941,264.43KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 85,342.36STAR OHIO-INVESTMENT ACCOUNT 850,073.88HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,486,327.34TOTAL ACCOUNTED FOR AT 5/31/12 $3,363,703.01

BOTCTRE12.XLS DISTRIBUTED TO BOARD OF TRUSTEES 6/19/12

19

COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.68% $545,451.13 8.68%10 February $594,054.37 9.45% $1,139,505.50 18.13%10 March $369,543.05 5.88% $1,509,048.55 24.02%10 April $450,514.20 7.17% $1,959,562.75 31.19%10 May $727,260.47 11.57% $2,686,823.22 42.76%10 June $527,301.95 8.39% $3,214,125.17 51.15%10 July $585,107.11 9.31% $3,799,232.28 60.46%10 August $464,426.35 7.39% $4,263,658.63 67.85%10 September $482,965.48 7.69% $4,746,624.11 75.54%10 October $575,230.54 9.15% $5,321,854.65 84.69%10 November $531,813.90 8.46% $5,853,668.55 93.16%10 December $490,665.62 7.81% $6,344,334.17 100.97%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 9.17% $576,215.48 9.17%11 February $672,511.85 10.70% $1,248,727.33 19.87%11 March $392,483.22 6.25% $1,641,210.55 26.12%11 April $515,540.12 8.20% $2,156,750.67 34.32%11 May $838,938.80 13.35% $2,995,689.47 47.67%11 June $589,070.17 9.37% $3,584,759.64 57.05%11 July $704,018.28 11.20% $4,288,777.92 68.25%11 August $435,358.04 6.93% $4,724,135.96 75.18%11 September $453,067.04 7.21% $5,177,203.00 82.39%11 October $541,200.78 8.61% $5,718,403.78 91.00%11 November $499,728.19 7.95% $6,218,131.97 98.96%11 December $460,422.40 7.33% $6,678,554.37 106.28%

COUNTY CERTIFIED ESTIMATED FOR 2012 $6,283,639.00MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %12 January $538,205.88 8.57% $538,205.88 8.57%12 February $629,527.50 10.02% $1,167,733.38 18.58%12 March $363,965.39 5.79% $1,531,698.77 24.38%12 April $480,665.07 7.65% $2,012,363.84 32.03%12 May $787,356.68 12.53% $2,799,720.52 44.56%12 June $0.00 0.00% $0.00 0.00%12 July $0.00 0.00% $0.00 0.00%12 August $0.00 0.00% $0.00 0.00%12 September $0.00 0.00% $0.00 0.00%12 October $0.00 0.00% $0.00 0.00%12 November $0.00 0.00% $0.00 0.00%12 December $0.00 0.00% $0.00 0.00%

PLF2012.XLS

20

2012 REVENUE AND EXPENDITURES

55%

42%

2% 1%

Revenue

Taxes (PLF)

Taxes Property (Levy)

Taxes (Reimb. P. P.)

Grants

Patron Fines & Fees

Investment Income

Service Fees

Donations

Misc. Rev. & Reimb.

Other

72%

2%

14%

10%

2%

Expenditures

Payroll/Benefits

Supplies

Purch.Services

Library Materials

Capital Outlay

Other Expenses

21

Resolution 2012-

May Gift Report

NOW, BE IT HEREBY RESOLVED by the Stark County District Library Board of

Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR AMOUNT DESIGNATION Genealogy Customers 203.05 Restricted: Genealogy Department

Jackson Township Lions 500.00 Restricted: Jackson Branch - Large Print Books, Low

Vision Audio Materials

Stark Community Foundation 1,944.00 Restricted: SummerTime Kids Grant

Paul J. Wackerly 121.00 Unrestricted donation

Anthony & Rima Maghes 50.00 Restricted: Memory of Ned A. Khoury

Estate of Ned A. Khoury 40.00 Restricted: Memory of Ned A. Khoury

Canton College Club 25.00 Unrestricted donation

MONTHLY TOTAL $2,883.05

YEAR TO DATE TOTAL $5,148.75

22

Stark County District Library Staff Training Report June 19, 2012

Name: Dorothea Richards 5/11/12Conference: SearchOhio Meeting Xenia, OHTotal $118.77 Greene County Public Library

Name: Debra Pfendler 5/7/12 - 5/12/12Conference: National Genealogy Society 2012 Family History Conference Cincinnati, OHTotal $1,279.21 National Genealogical Society

Name: Russ Humerickhouse 5/18/12Conference: OLFOA 2012 Spring Conference St Marys, OhioTotal $232.01 Ohio Library Fiscal Officers' Association

Name: Russ Humerickhouse & Michele Monnette 5/29/12Conference: GFOA Membership DuesTotal $130.00 GFOA

Name: Kathy Kibler 6/13/12Conference: Ebook on EBSCOHost WebinarTotal $0.00 EBSCOHost

Name: Bill Muzzy 6/14/12

Conference:Safety Council Luncheon Topic: Keep Your Eyes Open!

Ohio BWC Special Investigations Department Canton, OHTotal Season Pass Stark County Safety Council

Name: Bill Muzzy 6/20/12Conference: Special Group Rating Safety Training Program Canton, OHTotal $20.55 Stark County Safety Council

Name: Jean McFarren 6/28/12Conference: Securing Major Gifts Canton, OHTotal $15.00 Assoc. for Fundraising Professionals

Name:Conference:Total

June $1,795.54

23

Stark County District Library Monthly H R Report Distributed to the Board of Trustees

June 19, 2012

APPOINTMENTS

06/11/12 Dawn Clark, Substitute, Jackson Township Branch, hours as worked. 06/11/12 Jacqueline Holmes, Substitute, DeHoff Memorial Branch, hours as worked.

DEPARTMENT/AGENCY/STATUS CHANGES

05/21/12 Robert Schreffler, IT Technician, IT – Main, full time to part time, 80 hours biweekly to

24 hours biweekly. 06/04/12 Krista (Easterly) Ware, from Substitute, Youth Services - Main to Library Associate,

Jackson Township Branch, from hours as worked to 48 hours biweekly.

RESIGNATIONS/RETIREMENTS/TERMINATIONS

06/07/12 Bonita Carl, Library Specialist, Genealogy Services – Main, part time, resignation. 06/29/12 Marva Collins, Administration Secretary, Administration – Main, full time, retirement.

RECLASSIFICATION/MLIS DEGREE

08/15/11 Nicole Yoder, from Library Assistant to Librarian, Youth Services - Main, full time,

80 hours biweekly.

24

STARK COUNTY DISTRICT LIBRARY

FACILITIES UPDATE

June 19, 2012

MAIN LIBRARY

Status:

We are moving some of the FOL sale book shelves will be moved to be closer to their store. This

should allow us more freedom to move the New Books shelves and experiment with their placement

in the next few weeks. Also this will give the lobby a more inviting feel and might draw more people

into the FOL book store.

DEHOFF BRANCH

The thermostats have been changed at DeHoff due to temperature control problems. This should

even out the temperatures in the building and make it more pleasant for customers and staff.

MADGE YOUTZ

The Mahoning Road Corridor Project work is due to start soon. The first plan for the branch lot has

been altered slightly due to visibility. The library sign will not be moved nor will there a decorative

fence because the sign would not be visible from both directions. There will be some decorative

plantings around the base of the sign and on the walkway.

SANDY VALLEY

There will be roadwork on Route 800 at some point during the summer which will affect traffic to the

branch.

We are still negotiating a lease for the Sandy Valley building.

25

board packet for june 2012

Documents

special board meeting

oh board of trustees

adjournmentnext meeting

financial report

gift report

audit committee reporta

grounds committee reporta

monthly training report