Meeting Minutes 11/15/17 1

BOARD MEETING MINUTES

WEDNESDAY NOVEMBER 15, 2017 4:00 P.M.

COEUR D’ALENE PUBLIC LIBRARY COMMUNITY ROOM

1. CALL TO ORDER

Chairman Hoskins called the ignite cda board meeting to order at 4:00 p.m.

ignite cda board members present: Jordan, Widmyer, Hoskins, Chapkis, Armon,

Goodlander, English, Metts.

ignite cda staff present: Berns ignite cda legal counsel present: Quade

2. PLEDGE OF ALLEGIANCE

Motion by Commissioner Armon, seconded by Commissioner Chapkis, to

remove agenda item 7(B) “301 Lakeside Avenue Property: Plumbing Re-

Alignment Proposal” from the meeting agenda. Motion carried.

3. PUBLIC COMMENT

No public comment was provided.

4. APPROVAL OF MINUTES

▪ October 18, 2017 Board Meeting Minutes

Motion by Commissioner Widmyer, seconded by Commissioner

Goodlander, to approve the October 18, 2017 board meeting minutes.

Motion carried.

5. PUBLIC HEARING: SALE OF N. PARK DRIVE LOTS

Chairman Hoskins called the public hearing to order at 4:05. Ex. Director

Berns shared a brief summary of the N. Park Drive Lots initiative, indicating

that the board on October 18, 2017 set a minimum bid for the 10 lots sold as

individual lots at the lot prices listed in the appraisal which total $2,101,000.

Depictions of the 10 lots on N. Park Drive, as well as the appraisal summary,

are shown below.

Meeting Minutes 11/15/17 2

Memorial Park Overview Graphic (above) / Lot Layout (below)

Meeting Minutes 11/15/17 3

Chairman Hoskins closed the public hearing at 4:15.

Motion by Commissioner Widmyer, seconded by Commissioner

Goodlander, authorizing Ex. Director Berns to publish the N. Park

Drive Lots auction packet soliciting sealed bids for the 10 lots sold as

individual lots at the lot prices listed in the appraisal which total

$2,101,000, with sealed bids to be opened at the February 21, 2018 ignite

cda board meeting. Motion carried.

6. REPORTS

▪ Finance – Commissioner Armon

Lake & River District Monthly Financials

Lake & River District Payables

Commissioner Armon reviewed and discussed the October Lake and River

District financial statements, and the October / November account payables

sheet, with the board.

Motion by Commissioner Goodlander, seconded by Commissioner

English, to approve the October financial statements and the October

/ November accounts payables for the Lake & River Districts as

presented. Motion carried.

Meeting Minutes 11/15/17 4

▪ Parking – Commissioner Jordan

Commissioner Jordan (who serves as the ignite cda representative on the

City’s Parking Commission) shared that the Parking Commission is looking

into other possible locations in the downtown area for bike corrals.

7. EXECUTIVE DIRECTOR’S REPORT

Recusal: Commissioner Metts recused herself from participating in any discussion /

decision re. this agenda item because a family member is affiliated with one of the

engineering firms who submitted an SOQ.

Engineering Services Request for Qualifications (RFQ): Adhoc Committee

Four Submittals of Qualifications (SOQs) were received per the RFQ process.

Adhoc Committee members Hoskins, Garcia and Chapkis reviewed and

discussed the four (4) Engineering SOQs received from the following firms:

• Welch-Comer Engineers

• TO Engineers

• HMH Engineering

• JUB Engineers

Committee members utilized the following evaluation criteria, as outlined in the

Request for Qualifications (RFQ) document, to rank the top three (3) engineering

firms:

• Firm History and Capability to Perform the Project: 20%

• Relevant Project Experience: 20%

• Qualifications of Project Team: 30%

• Familiarity with the Area and Work Scope: 10%

• Project Approach: 20%

The adhoc committee recommended to the full board the following ranking of

the top three (3) engineering firms:

1) Welch-Comer Engineers

2) JUB Engineers

3) TO Engineers

Motion by Commissioner Widmyer, seconded by Commissioner

Goodlander, to approve the adhoc committee’s recommended ranking of

the three engineering firms as presented. Motion carried.

Meeting Minutes 11/15/17 5

Initiative Updates:

➢ Memorial Park & N. Park Drive Subdivision

Phil Boyd (Welch-Comer Engineers) shared the following project updates with

the board:

Mr. Boyd shared that the subdivision entitlement process is moving forward.

City Council will consider the requested zone change at the November 21

council meeting, and if approved, will consider a zone change ordinance at the

December 5 council meeting.

Meeting Minutes 11/15/17 6

➢ Seltice Way Road Revitalization

Ex. Director Berns shared that the project is proceeding well and that efforts are

underway to complete paving of the north lanes prior to the fall closure of the

asphalt plants; paving continues to be weather dependent. Shortly after paving

efforts end, installation of the necessary pavement markings will occur that will

allow for shifting traffic to the northern lanes. The timing of the pavement

markings is very sensitive to temperature and moisture. If weather allows, the

contractor will continue paving driveway approaches on the northern side of the

Seltice Way roadway area.

➢ Railroad Right of Way Surplus Property Sale

Ex. Director Berns shared that the Agency is working with Active West on the

Purchase and Sale Agreement (PSA) for the right of way property, focusing on

addressing pertinent due diligence issues associated with the sale.

➢ Ignite @ Riverstone (formerly referred to as the Tilford Lane initiative):

Project due diligence efforts are underway by Welch-Comer Engineers to

determine the viability of the proposed land exchange between the Agency and

the City of CDA.

8. BOARD COMMISSIONER COMMENTS:

Commissioner Widmyer shared that the north Government Way road widening

initiative will occur in 2018. The City bid the project last spring and the bid

came in at $800,000 over the engineer’s cost estimate. The City re-bid the

project recently and the City awarded the contract for an amount that came in at

$300,000 under the engineer’s cost estimate.

9. PUBLIC COMMENT:

No public comment was received.

Meeting Minutes 11/15/17 7

10. EXECUTIVE SESSION – Idaho Code Section 74-206

Subsection (1) (c): to acquire an interest in real property which is not owned by a

public agency

Motion by Commissioner Armon, seconded by Commissioner Chapkis, to

convene an Executive Session, as provided by Idaho Code Section 74-206:

Subsection (1)(c): to acquire an interest in real property which is not

owned by a public agency.

Roll Call:

Goodlander Yes Widmyer Yes Garcia Absent

Metts Yes Jordan Yes Hoskins Yes

Armon Yes English Yes Chapkis Yes

Motion carried.

The ignite cda board entered Executive Session at 4:50 p.m. Those present

were the ignite cda Board of Commissioners, legal counsel Quade, and Ex.

Director Berns. Deliberations were conducted regarding acquiring an interest

in real property which is not owned by a public agency. No action was taken

in Executive Session and the ignite cda board returned to regular session at

5:30 p.m.

11. ADJOURN

Motion by Commissioner Goodlander, seconded by Commissioner

English, to adjourn. Motion carried.

The ignite cda board meeting adjourned at 5:31 p.m. Minutes prepared and

submitted by Ex. Director Berns.