bo a meeting 19th jan

AIESEC in Ethiopia

Board of Advisors Mee6ng January 19th 2012

AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia

•  Role and President of BoA •  AIESEC in Ethiopia: history, vision, achievements [15 min] •  Legal Status and Governance [10 min] •  Financial Report and Budget 2012 [15 min] •  Membership and University Real6ons -‐ AAU & Unity

[Leadership pipeline] [10 min] •  Our Programs: Outgoing Exchange, GCDP, GIP [15 min] •  Corporate Events [10min] •  Interna6onal Opportunity for posi6oning: AFROXLDS [10

min]

Agenda


Role and President BoA

BoA has the role of advising the Na6onal team on the direc6on and strategy adopted to achieve its goals, as well as, widening its posi6oning in the external environment. to give inputs for strategic decisions (planning process, goal-‐seYng); to give feedback to ac6vi6es and financial reports; to provide networking opportuni6es (contacts and events); to strengthen AIESEC brand in the external environment PRESIDENT: Saba Kahsay


2008: Start up of ac6vi6es thanks to the coopera6on between AIESEC Italy and KPMG Italy, the support of gtz and various AIESEC Alumni from AIESEC Interna6onal Network in Ethiopia 2008 – 2011: Various recrui6ng and and events have been run from 2008 to 2011 when AIESEC was ac6ng informally, recognized by the network as Official Extension of AIESEC Investment of AIESEC in Italy: 2008-‐2009: 10.000 € -‐ results achieved: 1 incoming intern 2009-‐2010: 7.000 € -‐ results achieved: 1 outgoing intern 2010-‐2011: 2.000 € -‐ result achieved: 1 outgoing intern, 3 incoming interns swITch March 2011: AIESEC in Ethiopia has been registered as Ethiopian Society under the Ministry of Jus6ce, Agency of chari6es and society. June 2011: Member Commihee in the country composed of 5 interna6onals with minimum 2 years of AIESEC Experience to support the development of the organiza6on By Interna6onal Compendium of AIESEC the Interna6onal Plenary is vo6ng an authoma6c disbanding mo6on for an Official Extension which does not fulfill membership criteria aier 3 years of ac6vi6es [for Ethiopia has been proposed since IPM Mexico Feb 2011]

Historical Background


AIESEC in Ethiopia is an independent and sustainable en6ty offering to young people a unique leadership development experience and

bringing interna;onal exposure to the country.

AIESEC in Ethiopia is a vibrant and viral organiza;on focusing on relevant issues for the society giving an interna;onal integrated

experience to its members and striving for stakeholders sa;sfac;on to achieve a posi6ve impact.

AIESEC in Ethiopia 100%

Our Vision


Na;onal Focus Area

MEMBERSHIP EMPOWERMENT

PROJECT DEVELOPMENT

FINANCIAL SUSTAINABILITY

Reward and recogni6on campaigns Storytelling Recrui6ng Educa6on Cycle

Countries coopera6ons Y2B E+L ini6a6ve Experience Health project Educa6on project

Budge6ng Accountancy Legali6es Governance Repor6ng System


Organiza;onal Goal

Q3+Q4 plan

Q3+Q4 achieved

GIP incoming

8 6

GIP outgoing

2 0

GCDP incoming

20 4

GCDP outgoing

5 1

TMP 25 23

TLP 7 7

Organiza;onal Goals Achievement Q3 & Q4

GAPS: -‐ Q3 spent to understand the reality fo the country -‐  Lack of posi6oning of AIESEC in

Ethiopia -‐  Misconcep6on of Ethiopia abroad -‐  Law salary for GIP Incoming -‐  Wrong expecta6ons of students

enrolled in Exchange program


Organiza;onal Goal

Q1+Q2 Available plan

Q1+Q2 Matched plan

Q1+Q2 Realized Plan

Current state

GIP incoming

14 + 16 26+18 19 + 16 = 35 1 matched

GIP outgoing

39 + 37 3 + 19 6 + 5 = 11 2 matched

GCDP incoming

42 + 66 26 + 40 25 + 0 = 25 8 realized; 5 matched

GCDP outgoing

2 8+ 8 18+11 2 + 4 = 6 3 matched

TMP / 65

TLP / 20

Organiza;onal Goals PLANNED Q1 & Q2


•  AIESEC Ethiopia has been officially legalized as an Ethiopian Society by Ministry of Jus6ce under the Agency for Chari6es and Socie6es on March 29th, 2011.

•  VAT Due to our legal status we have a TIN number which allows us to receive incomes and sustain expenses issuing receipt but we don’t need to pay VAT on that. AIESEC in Ethiopia TIN Number: 0016906467

•  Bank Account: Having this legal status we have been allowed to open our Bank Account under the name of AIESEC Ethiopia on Awash Bank, Bole branch. Our Independent Bank Account refers to the Number: 01322056043200

•  Brand Registra;on: Brand has been registered under the Edi6ng Agency of the Government According to Ar6cle 75 of the proclama6on 2009: “No Chari6es or Socie6es shall use any symbol without having registered it by the Agency”. As a consequence of this ar6cle, is NOT possible for AIESEC in Ethiopia to transfer the Brand in the IP S6tching Licensing. •  Local CommiPees and ac;vi;es in Universi;es: Both AIESEC in Addis Ababa University and AIESEC in Unity

University are currently allowed to run ac6vi6es and officially recognized and supported by the Ins6tu6on.

Internship program legali;es: •  GCDP is allowed for interns arriving in the country with Business Visa as far as they are geYng reimboursement/

work allowance from NGOs, or other ins6tu6ons or organiza6ons, not from AIESEC [refer to the ar6cle 91 of the proclama6on]

•  GIP is allowed for interns arriving in the country with Business Visa and once here is up to the company to issue paper for the government to register the intern in the labour agency.

•  all Interna6onal MC and CEED, the legaliza;on process needs to pass through the University support in asking to government agency to issue labour permit.

Legal Status


Governance Structure


costs TOTAL COSTS 153.559 Birr

PROGRAM COSTS [70%]

Ethiopia Ambassadorship 16.500 Birr

swITch 20.150 Birr

Interna6onal posi6oning country

18.779 Birr

Interna6onal experience sharing

19. 725 Birr

Career opportunity Events [+ injus6fied costs]

24.771 Birr 20.000 Birr

Administra6ve (30%) House

33.634 Birr (30.000) Birr

Financial Report 2011

incomes TOTAL INCOMES 178.389 Birr

Ethiopia Ambassadorship GCDP 7.984 Birr

Professional Experience Abroad 23.395 Birr

Global internship program incoming 9.560 Birr

swITch Project 93. 100 Birr

Career opportunity Events 42. 350 Birr

Membership contribu6on bank

1900 Birr 100 Birr

AUDITING must be done by Feb 2012 *we s6ll miss some explana6on of costs from previous managing team for 20.000 Birr

Surplus: 24.830 Birr


Budget 2012 – Q1 & Q2 costs TOTAL COSTS 429.500 Birr

PROGRAM COSTS [70%]

Ethiopia Ambassadorship – AFRO: 10 delegates fee OGX [10 Eps sposored]

34.000Birr 85.000 Birr

Educa6on Project: OGX [5 Eps] ICX [12 Eps]

25.500 Birr 30.000 Birr

Experience Health 20.000 Birr

Interna6onal experience sharing

20.000 Birr

Career opportunity Events Global Village

100.000 Birr 10.000 Birr

Na6onal Conferences 50.000 Birr

Administra6ve (30%) House

40.000 Birr 15.000 Birr

incomes TOTAL INCOMES 776.158 Birr

Ethiopia Ambassadorship GCDP 37.264 Birr

Professional Experience Abroad 54.264 Birr

Global internship program incoming 117.280 Birr 267.000 Birr

Educa6on project Experience Health

34.000 Birr 20.000 Birr

Career opportunity Events 42. 350 Birr

Membership contribu6on 4.000 Birr

Administra6ve Partnership 200.000 Birr

*surplus: 347. 658 Birr should be invested in Q3 to sponsor other Eps to go abroad


Registra6on of AIESEC in Addis Ababa University as Student Club MoU signed with EiABC and AAiT to insert AIESEC Global Internship Program in their offers AIESEC responsible of developing interna6onal rela6ons office for EiABC What would we need: Endorsement from AAU to support our external posi6oning Office space

University Rela;ons – Addis Ababa University [EiABC, AAiT, AAU]


University Rela;ons – UNITY University

Registra6on of AIESEC in Addis Ababa University as Student Club MoU signed with EiABC and AAiT to insert AIESEC Global Internship Program in their offers What would we need: Endorsement from Unity University to support our external posi6oning, and to access Midroc Group Office Space


AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia AIESEC in Ethiopia 100% -‐ Engage and Develop every young person in Ethiopia

Recrui6ng Based on Job Descrip6on – Headhun6ng specific profiles TEAM Based Recrui6ng: •  Each experience is defined by a team purpose, aligned with The AIESEC

Way, and driven by the individual. •  Each par6cipant is responsible for the delivery of AIESEC 2015. •  Each experience is delivered by co-‐crea;ng a collabora;ve learning

environment. •  An experience is physical, virtual or both and taken in any part of the

world.

OUR PROGRAMS: Team Member & Team Leader Program


1) Offer Volunteering Experiences for Social Science Students to: -‐  Ahend training on specific social issues from March to June -‐  Go abroad aier exams period in summer break to partecipate/manage projects in

NGOs 6 weeks How to cost cut?

2) Ethiopia Ambassadorship Project: Ethiopian students to go abroad to posi6on their country

What Country to target? Whom to ask support from ins6tu6ons? 3) Technical Intership abroad for EiABC and AAiT

How to cost cut on trips?

Outgoing Exchange Products packaging -‐ GCDP


•  Addis without Borders – Educa;on Project •  Experience Health – Medical Project •  E+L – Entrepreneurship + Leadership: Entrepreneurship trainings Business Compe66on on social Business plan Current Parnters: ALTIS [access to investment fund + MBA scholarship]

•  What other parnters could we get? •  How to make them long las6ng and sustainable? •  Could we Scale them up in other regions?

Global Community Development Program


8° February AAiT Youth to Non Corporate – May To create the mindset of volunteering in youth during their university career as a way to get prac6cal experience and have a posi6ve impact in the society. To enlarge the Non-‐Corporate Network of AIESEC in Ethiopia Global Vilage Career Fair NGO Fair Global Community Development Program ogx Fair Gala Dinner parnter, ins6tu6ons

Events


AFROXLDS is a premier regional conference opportunity for the 20 countries where AIESEC is present in Africa. For 6 days more than 200 representa;ves of these countries are mee6ng in one city to discuss country coopera;ons, regional projects, get trained on Leadership and meet na6onal and interna6onal companies partnering with our organiza6on. AFROXLDS is the best opportunity for a country to showcase to the network its poten;al to grow and its capability to role model for the network

DDL to Bid: 6° February 2012 Dates: 6 days in April 2013

What do we need to BID? 1) 2 proposed Site for 200 to 250 delegates with maximum delegate fee 30 € per night 2) Leher of Endorsement from Board of Advisors 3) Proposed Sites for Special Events: Opening, Global Village, Gala Dinner, Y2B 4) Info on Visa requirements to enter the country

Interna;onal Posi;oning Opportunity: AFROXLDS Bid


THANKS Next Mee6ng: 13 April?

AIESEC in Ethiopia 100% -‐ it’s kind of fun to do the impossible

bo a meeting 19th jan

Documents

legal status aiesec

aiesec brand

aiesec italy

posi6oning of aiesec

vision aiesec

years of aiesec experience

aiesec interna6onal

president of boa aiesec