beverly m. anderson, chair victoria c. manning trenace b...

School Board Services Beverly M. Anderson, Chair Victoria C. Manning Trenace B. Riggs At-Large At-Large District 1 – Centerville

Daniel D. Edwards, Vice Chair Joel A. McDonald Carolyn T. Rye District 2 – Kempsville District 3 – Rose Hall District 5 - Lynnhaven

Sharon R. Felton Ashley K. McLeod Carolyn D. Weems District 6 – Beach At-Large District 4 - Bayside

Dorothy M. Holtz Kimberly A. Melnyk Aaron C. Spence, Ed.D. At-Large District 7 – Princess Anne Superintendent

School Board Regular Meeting Agenda Tuesday, May 2, 2017

School Administration Building #6, Municipal Center 2512 George Mason Dr.

P.O. Box 6038 Virginia Beach, VA 23456

(757) 263-1000In accordance with School Board Bylaw 1-48 §G, “No person attending a meeting of the School Board, in any capacity, shall use or allow to sound any device in a manner that disrupts the conduct of business within the room in which the School Board is meeting”

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Put Students First • Seek Growth • Be Open to Change • Do Great Work Together • Value Differences

INFORMAL MEETING

1. Convene School Board Workshop (einstein.lab) .................................................... 4:00 p.m. Workshop topics not completed at this time may be conducted under Item 18 as necessary A. School Board Administrative Matters and ReportsB. Middle School TransportationC. Update on Student Discipline Task Force Recommendations

2. Closed Meeting (if needed, otherwise Item 18)3. School Board Recess ............................................................................................. 5:30 p.m.

FORMAL MEETING 4. Call to Order and Roll Call (School Board Chambers) .............................................. 6:00 p.m. 5. Moment of Silence followed by the Pledge of Allegiance6. Student, Employee and Public Awards and Recognition

A. Future Health Professionals First Place WinnersB. Educators RisingC. Pro-Start First Place Winners

7. Superintendent’s Report

5/2/2017 SB Mtg Agenda Page 1 of 59

Updated 5/3/2017

School Board Regular Meeting Agenda (continued) Tuesday, May 2, 2017



(757) 263-1000In accordance with School Board Bylaw 1-48 §G, “No person attending a meeting of the School Board, in any capacity, shall use or allow to sound any device in a manner

that disrupts the conduct of business within the room in which the School Board is meeting”

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8. Hearing of Citizens and Delegations on Agenda ItemsThe Board will hear public comment on items germane to the School Board Agenda for the meeting from citizens who have signed up to speak with the Clerk of the School Board. Citizens are encouraged to sign up by noon the day of the meeting by contacting the Clerk at 263-1016 and shall be allocated 3minutes each until 7:30 p.m., if time is available. If time does not permit all members of the public to speak before 7:30 p.m., an additional opportunity for public comment on Agenda items may be given after the Information section of the Agenda. All public comments shall meet the Board Bylaw 1-48 requirements for Decorum and Order.

9. Approval of Minutes: April 18, 2017 Regular Meeting10. Adoption of the Agenda11. Consent Agenda

A. Resolutions:1. Asian Pacific Islander Heritage Month2. School Nurse Appreciation Day3. Teacher Appreciation Week

12. ActionA. Personnel Report / Administrative AppointmentsB. Budget TransfersC. Revision to Schedule of School Board Meetings: July 2017 Retreat

13. InformationA. General Fees Schedule FY18B. Introducing the Teacher Career LatticeC. Policy Review Committee Recommendations

1. Policy 3-39 Competitive Negotiations/Awards2. Policy 3-90 Contract Execution Policy (CIP Projects)3. Policy 5-14 School Attendance Zones4. Policy 6-22 Scope and Sequence5. Policy 6-28 Drivers Education6. Policy 6-35 Title I Program7. Policy 6-36 Peer Tutorial Programs8. Policy 6-80 Summer School

14. Standing Committee Reports15. Conclusion of Formal Meeting


Updated 5/3/2017

http://www.vbschools.com/policies/1-48_byl.asp

School Board Regular Meeting Agenda (continued) Tuesday, May 2, 2017



(757) 263-1000 In accordance with School Board Bylaw 1-48 §G, “No person attending a meeting of the School Board, in any capacity, shall use or allow to sound any device in a manner

that disrupts the conduct of business within the room in which the School Board is meeting”

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16. Hearing of Citizens and Delegations on Non-Agenda Items At this time, the School Board will hear public comment on items germane to the business of the School Board that are not on the School Board’s Agenda for the meeting from citizens who sign up to speak with the Clerk of the School Board by 3:00 p.m. the day of the meeting. All public comments shall meet the School Board Bylaw 1-48 requirements for Decorum and Order.

17. Recess into Workshop (if needed) 18. Closed Meeting: Personnel Matters and Legal Matters 19. Vote on Remaining Action Items 20. Adjournment

The next regular meeting of the School Board of the City of Virginia Beach is scheduled for Tuesday, May 16, 2017


http://www.vbschools.com/policies/1-48_byl.asp

Subject: Future Health Professionals First Place Winners______________________Item Number: 6A______

Section: Student, Employee and Public Awards and Recognition Date: May 2, 2017

Senior Staff: Ms. Eileen M. Cox, Chief Media & Communications Officer, Department of Media and Communications

Prepared by: Ms. Rosemary Gladden, Public Relations Coordinator_

Presenter(s): Mrs. Beverly Anderson, Chairwoman and Dr. Aaron C. Spence, Superintendent

Recommendation:

That the School Board recognize 31 students who earned first place wins at the Future Health Professionals, formerly known as Health Occupations Students of America (HOSA), statewide leadership conference.

Background Summary:

With roots dating back to 1957, Future Health Professionals today is the largest national career and technical organization for students interested in health and medical science careers. Competitive events are held at statewide leadership conferences to recognize the competencies developed by students in health science and biomedical science class instruction; related job training; and HOSA activities. At Virginia’s statewide leadership conference, VBCPS students earned first place wins in multiple categories.

Source: Kathleen Vuono, Office of Technical and Career Education Terry Mejia and Julie Spencer, Bayside High School

Budget Impact:

None

5/2/2017 SB Mtg Agenda of 59

Subject: Educators Rising First Place Winners_______________________________Item Number: 6B______





Recommendation:

That the School Board recognize 17 Virginia Beach City Public Schools students who earned first place wins in the Educators Rising state competition.

Background Summary:

Educators Rising is a network of teachers and administrators who join for one specific reason: to support the path of high school students who are interested in the teaching profession. The network organizes state and national competitions for aspiring teachers to not only demonstrate their knowledge, skill and leadership, but also to stretch their creativity, commitment and professionalism. Virginia Beach City Public Schools students earned first place wins in nine categories.

Source: Kathleen Vuono, Office of Technical and Career Education

Budget Impact:

None


Subject: ProStart First Place Winners_____________________________________Item Number: 6C______





Recommendation:

That the School Board recognize four Virginia Beach City Public School students who won first place honors in the ProStart State Competition.

Background Summary:

ProStart is a program developed by the National Restaurant Association to foster the passion of students who are interested in the culinary industry. The organization sponsors a statewide competition to showcase students’ talents and creativity by asking them to apply what they learned in authentic environments. Tallwood High School four-member student team submitted a proposal for the next hot restaurant concept and presented it to a panel of industry judges. They also quickly solved challenges restaurant managers face on a daily basis such as clients requesting substitutions of menu items.

Source: Kathleen Vuono, Office of Technical and Career Education

Budget Impact:

None


Subject: Approval of Minutes Item Number: 9

Section: Approval of Minutes Date: May 2, 2017

Senior Staff: N/A

Prepared by: Dianne P. Alexander, School Board Clerk

Presenter(s): Dianne P. Alexander, School Board Clerk

Recommendation: That the School Board adopt the minutes from their April 18, 2017 regular School Board meeting as attached.

Background Summary:

Source: Bylaw 1-40

Budget Impact: N/A


School Board Services Beverly M. Anderson, Chair Victoria C. Manning Trenace B. Riggs At-Large At-Large District 1 – Centerville

Daniel D. Edwards, Vice Chair Joel A. McDonald Carolyn T. Rye District 2 – Kempsville District 3 – Rose Hall District 5 - Lynnhaven

Sharon R. Felton Ashley K. McLeod Carolyn D. Weems District 6 – Beach At-Large District 4 - Bayside

Dorothy M. Holtz Kimberly A. Melnyk Aaron C. Spence, Ed.D. At-Large District 7 – Princess Anne Superintendent


Regular School Board Meeting MINUTES TUESDAY, April 18, 2017

School Administration Building #6, Municipal Center 2512 George Mason Dr. Virginia Beach, VA 23456

INFORMAL MEETING

1. Convene School Board Workshop: The School Board convened in the einstein.lab at 4:32 p.m. In addition to Superintendent Spence, all School Board members were present with the exception of Ms. Melnyk who arrived during the closed meeting at 5:36 p.m.; and Ms. McLeod who was absent from the meeting due to a work-related event.

A. School Board Administrative Matters and Reports: Chairwoman Anderson reported because several School Board members have advised of conflicts on the scheduled Retreat dates of July 10 and 11, 2017, an adjustment will be brought forward at the May 2 meeting for the School Board to take action to change the Retreat/Meeting date to July 17 and 18, 2017. In reviewing the current meeting agenda, she noted a closed meeting will be held after the workshop; advised a revision to the Personnel Report was placed on the dais for approval; and announced the addition of a resolution recognizing Virginia Student Voter Registration Week to be proposed during Adoption of the Agenda for approval as part of the Consent Agenda. Other announcements included a reminder of the May 1 Virginia School Boards Association (VSBA) Tidewater Regional Forum to be held in Surry; and accolades by those who attended the Family Life Program held earlier in the day. Discussion concluded at 4:36 p.m.

B. Instructional Technology Update: Amy E. Cashwell, Ed.D., Chief Academic Officer, presented an update on instructional technology as it relates to the Transformational Learning experience for students presented at the April 2 workshop. She explained the process in determining the strategic deployment of devices based on readiness and budget to provide timely supports, the rationale for the use of the Chromebook as the


MINUTES School Board of the City of Virginia Beach Tuesday, April 18, 2017 School Administration Building# 6, Municipal Center Regular Meeting 2512 George Mason Dr., Virginia Beach, VA 23456 Page 2 of 7


preferred device, and the goals to provide seamless access and connectivity. Also reported were plans to garner information from the Transformational Learning site to design a targeted professional learning plan. Instructional Technology Specialists and students from select Anchor Schools reported on what they have been doing around student disposition for Transformational Learning, and students presented their perspective on what it’s like to work in that environment. Discussion concluded at 5:31 p.m.

2. Closed Meeting: Vice Chair Edwards made a motion, seconded by Ms. Manning, that the SchoolBoard recess into a closed meeting pursuant to the exemptions from open meetings allowed bySection 2.2-3711, Part A, Paragraphs 1, 2 and 7 of the Code of Virginia, 1950, as amended for thefollowing purposes:

A. Personnel Matters: Discussion of or consideration of interviews of prospective candidatesfor employment, assignment, appointment, promotion, performance, demotion, salaries,disciplining, or resignation of specific public officers, appointees, or employees, pursuantto Section 2.2-3711, (A) (1); namely to discuss setting a date and time for a hearing on thepetition to revoke license of a teacher;

B. Student Matters: Discussion or consideration of admission or disciplinary matters orany other matters that would involve the disclosure of information contained in ascholastic record concerning any student of any Virginia public institution of highereducation or any state school system, pursuant to Section 2.2-3711, (A) (2); namely todiscuss status of a special education case; and

C. Legal Matters: Consultation with legal counsel and briefings by staff members orconsultants pertaining to actual or probable litigation where such consultation orbriefing in an open meeting would adversely affect the negotiating or litigating postureof the Board or consultation with legal counsel employed or retained by the Boardregarding specific legal matters requiring the provision of legal advice by such counsel,pursuant to Section 2.2-3711 (A) (7); namely to discuss status of a zoning case.

The motion passed (ayes 9, nays 0; Melnyk had not yet arrived), and the School Board entered into a closed meeting at 5:34 p.m. prior to Ms. Melnyk’s arrival at 5:36 p.m. Individuals present for discussion: School Board members with the exception of Ms. McLeod who was absent from the meeting; Superintendent Spence; Marc A. Bergin, Chief of Staff; School Board’s Legal Counsel, Kamala H. Lannetti, Deputy City Attorney; and Dianne P. Alexander, Clerk of the School Board. The School Board reconvened in an open meeting at 5:46 p.m.

Certification of Closed Meeting: Vice Chair Edwards made a motion, seconded by Ms. Melnyk, that the School Board certifies that to the best of each member's knowledge, only public




business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered. The motion passed (ayes 10, nays 0).

3. School Board Recess: The School Board recessed at 5:47 p.m. to reconvene in the School BoardRoom at 6:00 p.m. for the formal meeting.

FORMAL MEETING

4. Call to Order and Roll Call: Chairwoman Anderson called the formal meeting to order at 6:00p.m. In addition to Superintendent Spence, all School Board members were present with theexception of Ms. McLeod who Chairwoman Anderson announced was absent due to a work-related event.

5. Moment of Silence followed by the Pledge of Allegiance6. Student, Employee and Public Awards and Recognition

A. VHSL State Vault Champion: The School Board recognized Kellam High School studentEmily Ware for being named Virginia High School League (VHSL) Group 6A GymnasticsVault Champion.

B. VHSL Basketball Player of the Year: Landstown High School sophomore Michael Christmaswas recognized by the School Board for being named the Group 6A Basketball Player ofthe Year by the VHSL.

C. Virtual Enterprises International First Place Winners: Students in the AdvancedTechnology Center’s Advanced Web Design class were recognized by the School Board forwinning several first place awards in the Virtual Enterprise (VE) International Mid-AtlanticRegion’s Annual Business Plan Defense and Trade Show.

D. Government Finance Officers Association Award: The School Board recognized theDepartment of Budget and Finance for receiving the Government Finance OfficersAssociation’s (GFOA) Certificate of Achievement for Excellence in Financial ReportingAward for the Comprehensive Annual Financial Report (CAFR) for the 2016 fiscal year.

7. Superintendent’s Report: Prior to presenting his report, Superintendent Spence announced alldivision comprehensive high schools, with the exception of Landstown, earned the gold level2017 National Council of Excellence Award from the Association of Student Councils (NASC) whichrecognizes student councils for their records of leadership, service and activities that improve theschool and community. It was noted although Landstown did not apply, it has received the awardthe past three years. Superintendent Spence’s report recognized April as National VolunteerMonth, marking a time to celebrate the countless hours volunteers contribute to the division insupport of the social, emotional and academic growth of students. Lawanda Johnson, a volunteer




at College Park Elementary School, was featured as the newest member of the Compass Keepers Club1, for her commitment not only to the school, but also for her commitment to engaging others.

8. Hearing of Citizens and Delegations on Agenda Items: None 9. Approval of Minutes: April 4, 2017 Regular Meeting: Ms. Riggs made a motion, seconded by Mr.

McDonald, that the School Board approve minutes from their April 4, 2017 regular meeting as presented. The motion passed (ayes 10, nays 0).

10. Adoption of the Agenda: Prior to a motion, Chairwoman Anderson announced the addition of a Resolution Recognizing Virginia High School Voter Registration Week to Consent as Item 11E. Ms. Felton then made a motion, seconded by Mr. McDonald, that the School Board adopt the agenda as adjusted. The motion passed (ayes 10, nays 0).

11. Consent Agenda: After Chairwoman Anderson’s review of items presented as part of the Consent Agenda, Ms. Melnyk made a motion, seconded by Ms. Riggs, that the School Board approve the Consent Agenda as reviewed. The motion passed (ayes 10, nays 0), and the following items were approved as part of the Consent Agenda: A. Carl D. Perkins Local Plan for Career and Technical Education budget for 2017-18 grant

funds totaling $799,399 B. Religious Exemption Case Number RE-16-18 C. Policy Review Committee Recommendations as follows:

1. Policy 3-23 Sales / Exchange / Disposal of Property related to the disposal of surplus personal property revised to allow for the sale of items through a third party service for a fair market value, and to provide for donations to an affiliated group for public purposes

2. Policy 5-7 Non-Discrimination and Non Harassment of Students as it relates to retaliation and false complaints

3. Policy 6-25 Evaluation and the Curriculum to refer to the instructional program in lieu of curriculum and to update guidelines for a division-wide evaluation of such

4. Policy 6-34 Technical and Career Education to update goals 5. Policy 6-37 Foreign Languages to replace the term foreign languages with world

languages 6. Policy 6-45 Theme-Based Academies to update department names to current

terms

1 Members of the Compass Keepers Club are students, staff or community supporters who truly represent Virginia Beach City Public Schools with dedication, determination, passion and drive




7. Policy 6-61 Instructional Materials/Selection updated to include print and media/digital materials

8. Policy 6-83 Correspondence Courses covered in other policies and recommended for repeal

9. Policy 6-86 Naval Junior Reserve Officers Training Corps (NJROTC) with minor scrivener’s changes

D. The School Board authorized the Superintendent to execute a contract with Master Contractors of Virginia, Inc. in the amount of $233,200 for Tallwood High School field hockey field improvements

E. [added during Adoption of the Agenda] Resolution Recognizing Virginia High School Voter Registration Week as follows:

RESOLUTION RECOGNIZING APRIL 23-29, 2017 AS VIRGINIA HIGH SCHOOL STUDENT VOTER REGISTRATION WEEK

WHEREAS, the mission of the Virginia Beach City Public Schools, in partnership with the entire community, is to empower every student to become a life-long learner who is a responsible, productive, and engaged citizen within the global community; and

WHEREAS, the right to vote is an important civil liberty that helps contribute to the health of the American political system as well as to the people who participate in it; and

WHEREAS, voter registration for high school students who are 18, or will turn 18 before an election, should be accessible and convenient for all students; and

WHEREAS, educators play an important role in the development of their students as productive, active citizens, and participation in the electoral process is one of the earliest introductions students can have to becoming involved citizens; and

WHEREAS, Virginia Secretaries of Administration and Education have worked with the Department of Elections and the Department of Education, as well as other interested parties, to conduct voter registration outreach to high school students across the Commonwealth; and

WHEREAS, Governor Terence R. McAuliffe’s proclamation dated March 23, 2017, recognizes April 23-29, 2017, as the second annual Virginia High School Student Registration Week in which teachers and students are encouraged to hold registration drives at their schools so that high school students throughout the Commonwealth who are qualified to register will have a convenient opportunity to do so; and

WHEREAS, nearly 2,500 qualified 17-year-olds registered to vote during the first annual Virginia High School Student Voter Registration Week, and 52,806 18-year-olds voted in the 2016 Presidential Election; and

WHEREAS, Virginians can apply to register to vote at the Department of Motor Vehicles, a voter registration drive, or their local general registrar’s office by filling out a paper application and mailing it to their local registration office, or by completing the online form on the Department of Elections’ website; and

WHEREAS, voting is a fundamental part of our democracy and ensures that everyone’s voice is heard.




NOW, THEREFORE, BE IT

RESOLVED: That the School Board of the City of Virginia Beach joins the Governor in recognizing April 23-29, 2017 as Virginia High School Student Voter Registration Week, and encourages teachers and students to hold registration drives at their schools so that high school students who are qualified to register will have a convenient opportunity to do so; and be it

FURTHER RESOLVED: That a copy of this resolution be spread across the official minutes of this Board.

12. Action Personnel Report: Vice Chair Edwards made a motion, seconded by Ms. Melnyk, that the School Board approve the appointments and accept the resignations, retirements and other employment actions as listed on the Personnel Report dated April 18, 2017 inclusive of the provided revision to page 2, and with no administrative appointments proposed by the Superintendent. The motion passed (ayes 10, nays 0).

13. Information Introducing the State School Quality Reports and VBCPS Campus Compass: Donald E. Robertson, Jr., Ph.D., Chief Strategy and Innovation Officer, provided information on the Virginia Department of Education School Quality Profiles (SQP’s), and redesigned Virginia Beach City Public Schools (VBCPS) annual school report cards now known as the Campus Compass. A review of the old Virginia Department of Education (VDOE) School Performance Report Card was provided along with the background and display of the redesign to include an overview of the state snapshot, local division snapshot, and school snapshot. Also introduced was the redesign of the VBCPS annual school report cards retitled the Campus Compass aligned more directly to the division’s strategic plan -Compass to 2020 – and with the division’s Navigational Markers that are used to monitor progress.

14. Standing Committee Reports: Ms. Weems reminded the School Board of the Southeastern Cooperative Education Program (SECEP) spring plant sale being held at the Renaissance Academy on April 21.

15. Conclusion of Formal Meeting: The formal meeting concluded at 6:32 p.m. 16. Hearing of Citizens and Delegations on Non-Agenda Items: None 17. Recess into a Workshop and/or Closed Meeting: None 18. Vote on Remaining Action Items: None




19. Adjournment: Prior to adjournment, Chairwoman Anderson acknowledged students in the audience and invited them to speak to School Board members after the meeting. There being no further business before the School Board, Chairwoman Anderson adjourned the meeting at 6:33 p.m.

Respectfully submitted:

Dianne P. Alexander, Clerk of the School Board

Approved:

Beverly M. Anderson, School Board Chair


Subject: Resolution: Asian/Pacific American Heritage Month Item Number: ___11A1_________

Section: Consent Date: May 2, 2017

Senior Staff: Rashard Wright, Chief Schools Officer

Prepared by: LaQuiche R. Parrott, Ed.D., Director of Opportunity and Achievement

Presenter(s): LaQuiche R. Parrott, Ed.D., Director of Opportunity and Achievement

Recommendation:

That the School Board approve a resolution recognizing Asian/Pacific American Heritage Month.

Background Summary:

In 1978, a joint congressional resolution established Asian/Pacific American Heritage Week. The first 10 days of

May were chosen to coincide with two important milestones in Asian/Pacific American history: the arrival in the

United States of the first Japanese immigrants (May 7, 1843) and contributions of Chinese workers to the building

of the transcontinental railroad, completed May 10, 1869. On October 5, 1978, President Jimmy Carter signed the

Joint Resolution designating the annual celebration. Twelve years later, President George H. W. Bush signed an

extension making the week-long celebration into a month-long celebration. In 1992, Congress expanded the

observation to a month-long celebration.

During the month of May, the cultural traditions of Americans whose ancestry, native languages, and the unique

experiences of more than 56 ethnic groups who speak more than 100 languages are honored.

This year’s theme is “Unite Our Voices by Speaking Together”. The theme this year provides a single focus for all

Asian American Pacific Islanders to unite by speaking together. With this theme, we can improve representation by

communicating the benefits and importance of diversity. It encourages the various communities to join together to

overcome misconceptions and stereotypes about the vibrant and diverse Asian American Pacific Islander’s community.

The Asian American Pacific Islander’s experience varies greatly and all groups must join together to communicate

individual experiences.

In a Nation that derives so much of its strength from cultures and races, Asian American Pacific Islanders are a

thriving force in our country and our community.

The recognition of diversity promotes unity in our school division as well as supports the School Board’s strategic

plan.

In our desire to encourage unity in the Virginia Beach City Public Schools, we hereby recognize this important event

which will take place the month of May 2017.

Source:

Public Law 102-42

Budget Impact:

None


RESOLUTION FOR ASIAN/PACIFIC AMERICAN HERITAGE MONTH

May 2017

WHEREAS, one of our nation’s greatest strengths is its vast diversity which enables Americans

to see the world from many viewpoints; and

WHEREAS, Asian and Pacific Islander Americans are an integral part of our country’s great

mosaic of races, ethnicities, and religious groups; and

WHEREAS, it is imperative for the good of our nation that schools continue to build awareness

and understanding of the contributions made by Asian & Pacific Islander Americans; and

WHEREAS, through the study of these contributions, all students may find role models whose

participation, commitment, and achievement embody the American spirit and ideals; and

WHEREAS, the School Board of the City of Virginia Beach recognizes the importance of

multicultural diversity education within our school division.


RESOLVED: That the School Board of the City of Virginia Beach officially recognizes the

month of May as Asian/Pacific American Heritage Month; and be it

FURTHER RESOLVED: That the School Board of the City of Virginia Beach encourages all

citizens to support and participate in the various school activities during Asian/Pacific American

Heritage Month with theme of “Unite Our Voices by Speaking Together”; and be it

FINALLY RESOLVED: That a copy of this resolution be spread across the official minutes of

this Board.

Adopted by the School Board of the City of Virginia Beach this 2nd day of May 2017.

Beverly M. Anderson, School Board Chair

SEAL

Attest _________________________________

Aaron C. Spence, Superintendent

Dianne P. Alexander, Clerk of the Board


Subject: Proclamation for School Nurse, Appreciation Day, May 10, 2017 Item Number: 11A2


Senior Staff: Rashard Wright, Chief Schools Officer

Prepared by: Mary S. Shaw, Coordinator of Health Services, VBCPS

Presenter(s): Mary S. Shaw, Coordinator of Health Services, VBCPS

Recommendation: That the School Board approve the attached resolution designating May 10, 2017 as School Nurse Appreciation Day in Virginia Beach in collaboration with the National Association of School Nurses’ day of recognition.

Background Summary: Historically, the National Association of School Nurses celebrates annually a day of appreciation for school nurses. Wednesday, May 10, 2017, marks the day of celebration. Additionally, the School Board each year has issued a proclamation of recognition of school nurses.

Source: National Association of School Nurses, Scarborough, ME Virginia Association of School Nurses, Richmond, VA Virginia Beach School Nurse Association, Virginia Beach, VA Virginia Department of Education, Richmond, VA

Budget Impact: None


SCHOOL NURSE APPRECIATION RESOLUTION

WHEREAS, school nurses are individuals in the forefront who work with families, teachers, and administrators to ensure students of Virginia Beach City Public Schools have the safest and healthiest possible environment in which to learn; and WHEREAS, good health is essential to the learning process and student achievement; and WHEREAS, the goal of every professional school nurse is to help each student reach or maintain an optimum level of wellness; and WHEREAS, school nurses provide direct nursing care, provide health screenings and follow-ups, provide health-related programs within the school system, provide health counseling and act as resources to teachers on health education issues; and WHEREAS, school nurses serve the children of Virginia Beach schools with dedication, working diligently to make health a priority for children during their regular school day. NOW, THEREFORE, BE IT RESOLVED: That the School Board of the City of Virginia Beach designates May 10, 2017, as School Nurse Appreciation Day in Virginia Beach; and be it FURTHER RESOLVED: That a copy of this resolution be spread across the official minutes of this Board.

Adopted by the School Board of the City of Virginia Beach this 2nd day of May 2017 Beverly M. Anderson, School Board Chair SEAL ATTEST: Aaron C. Spence, Superintendent Dianne P. Alexander, Clerk of the Board


Subject: Teacher Appreciation Week Item Number: 11A3


Senior Staff: Amy E. Cashwell, Ed.D., Chief Academic Officer, Department of Teaching and Learning

Prepared by: Amy E. Cashwell, Ed.D., Chief Academic Officer, Department of Teaching and Learning

Presenter(s): Amy E. Cashwell, Ed.D., Chief Academic Officer, Department of Teaching and Learning

Recommendation: That the School Board of the City of Virginia Beach adopt a resolution in observance of May 1-5, 2017 as Teacher Appreciation Week. Background Summary: Since 1984, the National PTA has designated one week in May as a time to honor the men and women who lend their passion and skills to educating our children. Events at the local, state and national levels celebrate the outstanding contributions teachers make.

Source: PTA.org

Budget Impact: None


Teacher Appreciation Week Resolution May 1-5, 2017

WHEREAS, research shows that classroom teachers have significant impact on student achievement and success; and

WHEREAS, teacher’s efforts in planning, teaching and assessing directly impacts student growth; and

WHEREAS, teachers work in collaboration with school administrators to engage families and the community to create challenging, authentic learning opportunities for children; and

WHEREAS, the School board appreciates the hard work and time teachers dedicate to support student achievement both in and outside of the classroom; and

WHEREAS, this dedication contributes to a strong, positive school culture; and

WHEREAS, the school division has partnered with our parents and community members to express our appreciation for teachers through the “We Are VB Schools: Great Dreams need Great Teachers” campaign; and

WHEREAS, the division uses this campaign to highlight the work of our extraordinary instructional staff throughout the entire school year, but especially during Teacher Appreciation Week.


RESOLVED: That the School Board of the City of Virginia Beach officially recognizes May 1-5, 2017 as Teacher Appreciation Week; and be it

FURTHER RESOLVED: That the School Board of the City of Virginia Beach encourages all community members to support and participate in activities designed to recognize teachers for their tireless work as educational leaders; and be it

FURTHER RESOLVED: That a copy of this resolution be spread across the official minutes of this Board; and be it FURTHER RESOLVED: That a copy of this resolution be distributed to each school in the division to be posted in a prominent location. Adopted by the School Board of the City of Virginia Beach this 2nd day of May, 2017 Beverly M. Anderson, School Board Chair S E A L Aaron C. Spence, Ed.D., Superintendent Attest: Dianne P. Alexander, Clerk of the Board


Subject: Personnel Report Item Number: 12A

Section: Action Date: May 2, 2017

Senior Staff: Mr. John A. Mirra, Chief Human Resources Officer, Department of Human Resources

Prepared by: John A. Mirra

Presenter(s): Aaron C. Spence, Ed.D., Superintendent

Recommendation:

That the Superintendent recommends the approval of the appointments and the acceptance of the resignations,

retirements and other employment actions as listed on the May 2, 2017, personnel report.

Background Summary:

List of appointments, resignations and retirements for all personnel.

Source:

School Board Policy #4-11, Appointment

Budget Impact:

Appropriate funding and allocations


May 2, 2017

SCHOOL/DEPARTMENT

COOKE4/6/2017 Christa J. Watts Special Education Assistant, .5KEMPSVILLE4/7/2017 Melanie R. DeJesus School Nurse

KEMPSVILLE4/20/2017 David B. Springstead, Sr. Security Assistant4/20/2017 Lee E. Stephens Security Assistant

4/19/2017 Analea A. Fletcher Bus Assistant, 6 hours4/19/2017 Shalina M. Davis Bus Driver, 5 hours4/19/2017 Terri E. Ballinger Bus Assistant, 6 hours4/19/2017 Thomas E. Amann Bus Driver, 5 hours

BAYSIDE4/21/2017 Donald P. RushGLENWOOD4/28/2017 Debra L. SmithJOHN B. DEY4/19/2017 Orette L. GrantNORTH LANDING4/28/2017 Cindy A. KensyTHOROUGHGOOD4/24/2017 John SemlerWINDSOR WOODS6/22/2017 Crystal RendonWOODSTOCK4/21/2017 Darryl Roberts Jr.

GREAT NECK3/30/2017 Alexander C. Spain Custodian I, 10 month, night (family)4/21/2017 Kevin M. Stockton Custodian I, 10 month, night (relocation)LANDSTOWN5/15/2017 Lovey Owens Custodian I, 10 month, night (personal reasons)

VIRGINIA BEACH CITY PUBLIC SCHOOLSPERSONNEL REPORT MAY 2017

ASSIGNED TO THE UNIFIED SALARY SCALE

2016-2017

POSITION

APPOINTMENTS - MIDDLE SCHOOL

APPOINTMENTS - HIGH SCHOOL

APPOINTMENTS - MISCELLANEOUS

RESIGNATIONS - ELEMENTARY SCHOOL

RESIGNATIONS - MIDDLE SCHOOL

APPOINTMENTS - ELEMENTARY SCHOOL

NONE

OFFICE OF TRANSPORTATION SERVICES

Custodian I, 10 month (personal reasons)

Custodian III Head Day (career enhancement opportunity)

Security Assistant (career enhancement opportunity)

Cafeteria Assistant, 6 hours (career enhancement opportunity)

Technology Support Technician (relocation)

School Office Associate II, 10 month (transfer of spouse)

Custodian II, Head Night (career enhancement opportunity)

Page 1 of 6

SCHOOL/DEPARTMENT POSITION

LYNNHAVEN4/4/2017 Carleton Batty Jr.6/2/2017 Dawn M. Phillips Bookkeeper (transfer of spouse)

COX5/15/2017 Alexandria N. CooperFIRST COLONIAL4/7/2017 Monte M. Moss

4/21/2017 Juanisha S. EvansLANDSTOWN4/7/2017 Narcisa Busante4/28/2017 Samuel L. Perez

4/7/2017 Jerard ElliottTALLWOOD6/30/2017 Josefa C. Vermeulen

5/5/2017 Wesley G. Jones

4/21/2017 John J. Davis Carpentry Craftsman III (death)

5/12/2017 Stephanie S. Walters

3/31/2017 Kanesha Forbes3/31/2017 Lafayette C. Green3/31/2017 Whitney Etheridge Bus Driver, 6 hours (personal reasons)4/6/2017 Lester L. Aker Fleet Technician III (personal reasons)4/21/2017 Michele D. Cartagena Bus Driver, 5 hours (career

enhancement opportunity)

BAYSIDE 6/30/2017 Joyce M. Wolfe School Administrative Associate ICHRISTOPHER FARMS6/16/2017 Donna A. Schirmer Cafeteria Assistant, 6.5 hours6/22/2017 Brenda L. Nicolosi School Office Associate IICOLLEGE PARK 6/19/2017 Joan L. Johnson Special Education Assistant6/19/2017 Marilyn S. Stanko Special Education AssistantHOLLAND6/30/2017 James Rogers Custodian III, Head DayINDIAN LAKES6/30/2017 Vincent X. Holley Custodian II, Head NightKEMPSVILLE3/31/2017 Moira L. Askew Special Education AssistantSALEM6/19/2017 Cheryl J. Brofft Physical Education Assistant

Opportunity Inc. STEM Grant Specialist (career ehancement opportunity)

Bus Assistant, 5 hours (personal reasons)Bus Driver, 8 hours (career enhancement opportunity)

Custodian I, 10 month, night (personal reasons)Technology Support Technician (personal reasons)

Special Education Assistant (career enhancement opportunity)

School Office Associate II, 12 month (health)

Substitute Office Associate (career enhancement opportunity)

Custodian I, 10 month, night (personal reasons)

Special Education Assistant (continuing education)

Custodian I, 10 month, night (personal reasons)

Special Education Assistant (career enhancement opportunity)

RETIREMENTS - ELEMENTARY SCHOOL

RESIGNATIONS - MISCELLANEOUS

RESIGNATIONS - HIGH SCHOOL

GREEN RUN COLLEGIATE

OFFICE OF TECHNICAL AND CAREER EDUCATION

DEPARTMENT OF HUMAN RESOURCES

RENAISSANCE ACADEMY


OFFICE OF SCHOOL PLANT SERVICES

Page 2 of 6

SCHOOL/DEPARTMENT POSITION

PLAZA6/16/2017 Natividad C. Candelario Cafeteria Assistant, 5 hours

KEMPSVILLE6/22/2017 Annie M. Lewis Custodian I, 10 month

6/30/2017 Joyce A. Cason School Social Worker

6/16/2017 Irene E. Pacansky Bus Driver, 6.5 hours6/16/2017 Martha G. Baart Bus Driver, 5.5 hours

RETIREMENTS - MISCELLANEOUS

RETIREMENTS - MIDDLE SCHOOL

RETIREMENTS - HIGH SCHOOL

OFFICE OF STUDENT SUPPORT SERVICES

NONE


OTHER EMPLOYMENT ACTIONS

Page 3 of 6

SCHOOL SUBJECT COLLEGE

PREVIOUS SCHOOL DISTRICT

BIRDNECK4/17/2017 Dawn E. Charles Special Education

(personal reasons)6/19/2017 John S. Presto Music (personal reasons)

6/19/2017 Renee M. GreenLANDSTOWN6/19/2017 Alicia K. McGlone Grade 1 (relocation)NEW CASTLE6/19/2017 Danielle L. Vivonetto Grade 3 (family)PEMBROKE6/19/2017 Aften R. Wrobel Grade 4 (relocation)

6/19/2017 Edward Griggs Special Education (personal reasons)

SHELTON PARK4/30/2017 Liesl M. Rockenbaugh

BAYSIDE6/19/2017 Emma B. Osbourne Special Education

(personal reasons)GREAT NECK6/19/2017 Natalie Edwards Grade 8 (relocation)LARKSPUR6/19/2017 Stephen F. Carozza Grade 6 (relocation)OLD DONATION5/1/2017 April J. Jubeck Grade 2 (relocation)

May 2, 2017

RESIGNATIONS - MIDDLE SCHOOL






RESIGNATIONS - ELEMENTARY SCHOOL

Special Education (personal reasons)

ASSIGNED TO THE INSTRUCTIONAL SALARY SCALE

2016-2017

KEMPSVILLE MEADOWS

ROSEMONT FOREST

NONE

NONE

NONE

NONE

Pre-Kindergarten (personal reasons)

Page 4 of 6

SCHOOL SUBJECT COLLEGE

PREVIOUS SCHOOL DISTRICT

COX6/23/2017 Joseph M. Neidrick School Counselor (relocation)FIRST COLONIAL4/28/2017 Susan G. Callahan

KEMPSVILLE6/19/2017 Jeffery C. Smith Math (personal reasons)KELLAM6/19/2017 Gayle Cline English (health)

6/19/2017 Christine Blank

6/19/2017 Debra C. Gaskin Grade 5CREEDS6/19/2017 Joyce A. Hardin Grade 3GREEN RUN6/19/2017 Margaret H. Harold Grade 2PEMBROKE MEADOWS6/19/2017 Liama M. Dean Music-VocalTHOROUGHGOOD6/19/2017 Joan S. Tyson Grade 5

KEMPSVILLE6/19/2017 Kelly A. Hackett Grade 6LYNNHAVEN6/19/2017 David R. Denny Grade 8 6/19/2017 Janice A. Jester Library Media Specialist

COX6/19/2017 Bernard Belan Social Studies6/19/2017 Peggy L. McLeish Special EducationGREEN RUN6/19/2017 Christina L. Payne Math6/19/2017 Cynthia Smith Business EducationPRINCESS ANNE6/19/2017 Lori A. Waugh French6/19/2017 Rosalie S. Steinberg Special EducationTALLWOOD6/19/2017 Cecilia L. Salyer Spanish

6/19/2017 Maryann W. Keally

RESIGNATIONS - MISCELLANEOUS

RESIGNATIONS - HIGH SCHOOL

RETIREMENTS - MISCELLANEOUS

RETIREMENTS - MIDDLE SCHOOL

RETIREMENTS - HIGH SCHOOL

RETIREMENTS - ELEMENTARY SCHOOL

Speech Language Pathologist (relocation)

NONE

CHRISTOPHER FARMS

OFFICE OF PROGRAMS FOR EXCEPTIONAL CHILDREN

OTHER EMPLOYMENT ACTIONS

OFFICE OF PROGRAMS FOR EXCEPTIONAL CHILDRENSpeech Language Pathologist

Health and Physical Education (personal reasons)

Page 5 of 6

May 2, 2017

SCHOOL/DEPARTMENT

7/1/2017 Deborah U. Price Principal

5/3/2017 Sharon M. Hulehan Coordinator of Accounting



ADMINISTRATIVE APPOINTMENTS

2016-2017

POSITION

NONE




PLAZA

DEPARTMENT OF BUDGET AND FINANCE

NONE

Subject: Budget Transfers _________________Item Number: 12B_________


Senior Staff: Farrell E. Hanzaker, Chief Financial Officer

Prepared by: Farrell E. Hanzaker, Chief Financial Officer

Presenter(s): Farrell E. Hanzaker, Chief Financial Officer

Recommendation:

The administration recommends approval of the budget transfers within the FY 2016/17 Operating Budget.

Background Summary: The FY 2016/17 budget was appropriated by City Council to the School Board in Lump Sum Appropriations; therefore, prior approval of these budget transfers by the City Council is not required.

Budget transfers that exceed the dollar threshold of the Superintendent of $250,000 must be approved by the School Board.

The attached budget transfers are:

• To transfer funds to comply with State regulations and local school board policy

• To cover personnel and other costs related to the special education programs

• To cover increase costs associated with adjustments for bus driver compensation

• To cover various budget unit code expenses to ensure year-end cost projections

• To cover Federal E-Rate matching funds

Source: Virginia Code Sections 22.1-115 and 22.1-89, Board Policy 3-10, and Board Regulations 3-10.1.

Budget Impact: A total of $4,916,502 transfers FROM and $4,916,502 transfers TO. Net = Zero


Subject: Revision to Schedule of School Board Meetings: July 2017 Retreat Item Number: 12C


Senior Staff: N/A

Prepared by: School Board Chair

Presenter(s): School Board Chair

Recommendation: That the School Board approve an adjustment to the schedule of meetings for the period ending June 30, 2018 approved January 10, 2017 to change the July meeting and retreat to July 17-18, 2017.

• Informal meetings generally convene at 4 p.m. subject to the volume of business to be transacted • School Board Recess at 5:30 p.m. • Formal Meeting Called to Order at 6:00 p.m.

Affirm Balance of SY2016-17 Schedule of Meetings Approved January 5, 2016 Proposed SY2017-18 Schedule of Meetings

January 10 & 24 2017 January 30 & 31 School Board Annual Retreat

July 1117 & 18 Retreat/Abridged Regular Meeting 10 & 11 (if needed)

February 7 & 21 February 14* & 28* August 1 & 15 March 7 & 21 September 6 (Wed) & 19 9/5 = 1st day of school April 4 & 18 4/10-14 Spring Break October 3 & 17 May 2 & 16 November 8 (Wed) & 21 11/7 = Election Day June 6 & 20 December 5 & 19 January 9 & 23 (2nd & 4th Tues) 2018 February 6 & 20 February 13* & 27* March 6 & 20 April 10 & 24 (2nd & 4th Tues) 4/2-6 = Spring Break May 8 & 22 (2nd & 4th Tues) June 5 & 19 * Budget/CIP Workshop * Budget/CIP Workshop

Background Summary: Every attempt is made to comply with Bylaw 1-38 prescribing regular meetings of the School Board to generally be held on the first and third Tuesday of each month. Some variations may be needed due to scheduled holidays and significant events.

Source:

Budget Impact:


Subject: General Fees Schedule FY 2017/18 Item Number: 13A

Section: Information ________Date: May 2, 2017____

Senior Staff: Farrell Hanzaker, Chief Financial Officer

Prepared by: Farrell Hanzaker, Chief Financial Officer

Presenter(s): Farrell Hanzaker, Chief Financial Officer

Recommendation:

That the School Board approve the proposed FY 2017/18 General Fees Schedule including the rates for student fees for optional/ancillary services or activities, student meal prices, and tuition rates for nonresident students. Background Summary: FY 2017/18 Student Fees School divisions may charge student fees approved by their local school boards pursuant to the provisions of 8 VAC 20-720-80 Student Fees and Charges. The attached fee schedule lists the current and recommended rates for student fees that are subject to school board approval. Fee adjustments or new fees for the 2017-18 school year are shown in red. • Student Meal Prices: The increase in student paid lunch price is to comply with the Hunger-Free Kids Act’s required

adjustments to the weighted average price for paid lunches. Pursuant to provisions in federal legislation effective July 1, 2011, school divisions are required to increase the price of paid meals until the paid meal price plus the federal reimbursement for a paid meal is equal to the federal reimbursement for a free meal. Paid Lunch meal price increase is the only meal price increase recommended for FY 2017/18.

FY 2017/18 Nonresident Student Tuition Fees School Board Policy 3-22 Tuition Fees requires the Superintendent to recommend to the School Board “the tuition fees to be charged nonresident students based on the per capita cost of operations for the preceding session on the elementary level and the secondary level.” Subsequently, per Policy 3-22, “the School Board shall then fix and determine the amount of tuition fees to be charged.”

The attached fee schedule includes the proposed tuition fees for school year 2017-18 as based on the per capita cost of operations for the preceding session on the elementary and secondary levels. The School Board adopted the fiscal year 2016/17 fee schedule with no increase to nonresident VBCPS employees’ tuition rates at any level.

The numbers of students for whom tuition has been collected for various reasons during the current school year FY 2016/17 are as follows:

• Nonresident VBCPS Employees: The children of nonresident VBCPS employees may attend VBCPS schools on a tuition

basis provided classroom space is available. Twenty-nine (29) employees are paying tuition for 30 nonresident students (20 K-5, & 10 secondary).

• Other Nonresidents: There are 12 nonresident students whose parents are paying tuition for various reasons (i.e., custody issues, housing matters, address verification, interstate placement, etc.).

• F-1 International Students: Two (2) students have attended or are attending VBCPS high schools this year on F-1 visas. For reference, School Board Regulation 5-10.3 International Students (in compliance with the “Illegal Immigration Reform and Immigrant Responsibility Act of 1996”) requires students attending public schools on F-1 visas to reimburse public secondary schools for the full, unsubsidized per capita cost of education.


Source: − 8 VAC 20-720-80 Student Fees and Charges − Code of Virginia § 22.1-5 Regulations concerning admission of certain persons to schools; tuition charges − School Board Policy 3-22 Tuition Fees − School Board Policy 5-69 Fees/Materials/Deposits/Reimbursements − School Board Regulation 5-10.1 Admission Requirements: General − School Board Regulation 5-10.3 International Students

Budget Impact: Revenues from General Fees typically cover the costs. A total of $182,269.72 for FY 2016/17.


2016-17 General Fees Schedule & Proposed FY 2017-18 General Fees Schedule

1

Fee/Assessment Approved 2016-17 Rate(s) Proposed 2017-18 Rate(s) Student Meal Prices Paid Lunch - Elementary/Secondary $2.75 $2.85 Reduced Lunch - Elementary/Secondary $0.40 $0.40 Paid Breakfast - Elementary/Secondary $1.40 $1.40 Reduced Breakfast - Elem./Secondary $0.30 $0.30 A la Carte Items - Student As needed—will not exceed 4% on any items As needed—will not exceed 4% on any items Summer School Tuition Level I - Summer School (full cost lunch)

Middle School = $140.00 High School, semester = $200.00

High School, year = $300.00



Level II - Summer School (reduced cost lunch)





Level III - Summer School (free lunch)

Middle School = No charge High School, semester = $40.00


Middle School = No charge High School, semester = $40.00


Online Courses (Summer School) $300.00 (full cost meals)

$150.00 (reduced cost meals) $75.00 (free meals)

$300.00 (full cost meals) $150.00 (reduced cost meals)

$75.00 (free meals) Driver’s Education, Behind the Wheel (Summer School) $299.00 $299.00 Driver's Education, Classroom Theory (Summer School) $109.00 $109.00 Band Summer Enrichment Program $110.00 $110.00 Strings Summer Enrichment Program $100.00 $100.00 Algebra Prep Program (Summer School) $140.00 $140.00 Getting to Know Pre-Algebra (Summer School) $140.00 $140.00 Evening Credit Program Tuition (Renaissance Academy)

Evening Credit Program Tuition $300.00 per session (up to 3 one-credit courses)

$200.00 per session (up to 6 one-half credit courses) $150.00 per credit recovery course

$300.00 per session (up to 3 one-credit courses) $200.00 per session (up to 6 one-half credit courses)

$150.00 per credit recovery course

Evening Credit Program Tuition - Reduced Lunch







2

Fee/Assessment Approved 2016-17 Rate(s) Proposed 2017-18 Rate(s)

Evening Credit Program Tuition - Free Lunch





Driver’s Education Program Fees Behind the Wheel (School Year) $219.00 $219.00 Behind the Wheel (Summer School) $299.00 $299.00 Classroom Theory (Summer School) $109.00 $109.00 Student Transcript Fees Current Students - Transcript Requests $2.00 (only if mailed) $2.00 (only if mailed) Former Students - Transcript Requests $5.00 $5.00 Student Parking Fees General Parking Fees $45.00 $45.00 ATC and Vo-Tech Parking Fee ($10.00 discount at home school) $10.00 $10.00

Parking Fines $25.00 $25.00 Course Fees (Materials and Other Fees) Adult Learning Center - Adult Basic Education Courses Registration Fee - VB Residents $30.00 $30.00

Tuition - Nonresidents Day Class - $40 per month Evening Class - $30 per month

Day Class - $40 per month Evening Class - $30 per month

Placement Evaluation Fee $5.00 per person $5.00 per person Adult Learning Center - Community Education Courses Tuition, texts, and materials $23.00 - $2,399.00 $23.00 - $2,399.00 Nonresident surcharge $12.00 per course $12.00 per course Processing fee (for transfers/withdrawals) $15.00 $15.00 Adult Student Licensed Practical Nursing (LPN) Program $6,002.00 $5,978 Adult Learning Center - English for Speakers of Other Languages (ESOL) Registration Fee - VB Residents $50.00 $50.00 Tuition - Nonresidents $100.00 $100.00 ESOL Textbooks $22.00 - $64.00 $22.00 - $64.00 Advanced Technology Center Courses Engineering Technology

$15.00

$15.00



3

Fee/Assessment Approved 2016-17 Rate(s) Proposed 2017-18 Rate(s) Digital Design $20.00 $20.00 TCE Career Pathway Summer Enrichment Camps (new for FY 2016/17 $125.00 $125.00

Business and Information Technology Courses Computer Courses $4.00-$10.00 $4.00-$10.00 Family & Consumer Sciences

Intro to Culinary Arts I (HS) $10.00 - $12.00 per semester

$15.00 - $25.00 Year long

Intro to Culinary Arts II (HS) $10.00 - $20.00 $15.00 - $25.00 Year long

Intro to Hospitality & Catering (HS) $10.00 - $20.00 $15.00 - $25.00 Year long Resource Management & Independent Living (HS) $10.00 $10.00 Parenting & Child Development (HS) $3.00 - $5.00 $3.00 - $5.00 Child Care Occupations (HS) $3.00 - $5.00 $3.00 - $5.00 Introduction to Design I (HS) $20.00 $20.00 Introduction to Design II (HS) $20.00 $20.00 Teen Living 6, 7, 8 (MS) $12.00 - $20.00 $12.00 - $20.00 Substance Abuse Intervention Program (SAIP) SAIP Drug Assessment Requirement $125.00-$205.00

(depends on student's individual insurance coverage)

Technology Education Courses Photo Com/Graphics $10.00 - $15.00 $10.00 - $15.00 Electronics $10.00 - $12.00 $10.00 - $12.00 Construction Production $10.00 - $15.00 $10.00 - $15.00 Engines, Power &Transportation $10.00 - $15.00 $10.00 - $15.00 CAD Technical Drawing $5.00 $5.00 Technology Education 6, 7, 8 (MS) $5.00-$15.00 $5.00-$15.00 Technical and Career Education Courses Practical Nursing I and II (LPN High School) $862.00 $897.00



4

Fee/Assessment Approved 2016-17 Rate(s) Proposed 2017-18 Rate(s) Cosmetology (tool kits) $223.00 $253.00 Electronics I (lab pack fee) $20.00 $20.00 Electronics II (lab pack fee) $30.00 $30.00 Post-grad Program Completer Fee $250.00 per semester $250.00 per semester Dental Assisting I & II Liability Insurance Fee $18.00 $18.50 Middle and High School Summer Programs Summer Camps/Programs Beginning Summer Band & Orchestra (MS Guide Only) $110.00 $110.00 Intermediate Summer Band & Orchestra (MS Guide Only) $110.00 $110.00



5

Fee/Assessment Approved 2016-17 Rate(s)

Proposed 2017-18 Rate(s)

Advanced Technology Center Summer Camp (MS and HS Guides)

Career Pathway Summer Enrichment Camps $125.00

$125.00 Cyber Security Summer Camp (ATC) $125.00 $125.00 Nonresident Student Tuition

VBCPS Employees: Half-Day Kindergarten (ADM eligible, no transportation) $1,800 $2,250

VBCPS Employees: Elementary Level (ADM eligible, no transportation) $3,600 $4,500 VBCPS Employees: Secondary Level (ADM eligible, no transportation) $4,400 $5,300

Other: Elementary Level (ADM eligible, no transportation) $4,400

$4,500 Other: Secondary Level (ADM eligible, no transportation) $5,300

$5,300 F-1 Student Tuition (Unsubsidized, Not ADM eligible) $12,400 $12,400


Subject: Introducing the Teacher Career Lattice Item Number: 13B

Section: Information Date: May 2, 2017

Senior Staff: Dr. Donald E. Robertson, Jr., Chief Strategy and Innovation Officer

Prepared by: Janene K. Gorham, Director, Teacher Learning and Leadership Dr. Donald E. Robertson, Jr., Chief Strategy and Innovation Officer Department of Planning, Innovation, and Accountability Presenter(s): Janene K. Gorham

Recommendation: That the School Board review information regarding the Teacher Career Lattice.

Background Summary: The teacher career lattice supports Goal 4 of the Compass to 2020 and is a recommendation in the Superintendent’s Post Entry Plan. The teacher career lattice is intended to clearly and transparently represent the multiple pathways available for continued professional growth and advancement, as well as support the development of a working environment in which teachers feel motivated, satisfied and valued as vital contributors to Virginia Beach City Public Schools.

Source:

Budget Impact: None


Subject: Policy Review Committee Recommendations Item Number: 13C1-8

Section: Information Date: May 2, 2017

Senior Staff: Marc A. Bergin, Ed.D., Chief of Staff

Prepared by: Kamala Lannetti, Deputy City Attorney; John Sutton, III, Coordinator, Policy and Constituent Services

Presenter(s): Kamala Lannetti, Deputy City Attorney

Recommendation:

That the School Board receive for information the Policy Review Committee recommendations regarding review, amendment and/ repeal of certain policies as reviewed by the committee at their April 20, 2017 meeting.

Background Summary:

1. Policy 3-39 Competitive Negotiations/Awards 2. Policy 3-90 Contract Execution Policy (CIP Projects) 3. Policy 5-14 School Attendance Zones 4. Policy 6-22 Scope and Sequence 5. Policy 6-28 Drivers Education 6. Policy 6-35 Title I Program 7. Policy 6-36 Peer Tutorial Programs 8. Policy 6-80 Summer School

Source:

Code of Virginia, 1950, as amended, §22.1-253.12:7 School Board Policies. Policy Review Committee Meeting of April 20, 2017

Budget Impact:

None


School Board of the City of Virginia Beach Policy 3-39

BUSINESS AND NONINSTRUCTIONAL OPERATIONS

Competitive Negotiations/Awards: Procurement of Professional Architectural and Engineering Services A. Generally It shall be the policy of the School Board of the City of Virginia Beach to announce projects, select consultants and negotiate agreements for architectural and engineering services on the basis of demonstrated competence and qualification for services required and at fair and reasonable fees in conformity with the Virginia Public Procurement Act. B. Definition Architectural or engineering services are those professional consulting services associated with research, development, design and construction, alteration, or repair of real property, as well as incidental services that members of these professions and those in their employ may logically or justifiably perform including, but not limited to, studies, investigations, surveys, evaluations, consultations, planning, programming, conceptual designs, plans and specifications, cost estimates, inspections, and other related services. C. RegistrationAnnouncement of projects Architects and engineers are encouraged to submit statements of current qualifications and performance data for registration and reference purposes. The federal government standard form 254 and standard form 255 may be included in this data. These statements will be kept on file by the school board in the Office of Facilities Planning and ConstructionServices and used as a basis for preliminary selection. The Sschool Bboard may announce projects which require architectural or engineering services to qualified firms on file with the Sschool Bboard by publicizing descriptions periodically in applicable media resources or other appropriate meansnewspapers, by posting announcements of projects on a bulletin board, or any other methods to publicize the need for consulting services. Factors to be considered for selection purposes shall be communicated in the project announcement. D. Administrative Review: Expressions of Interest After expressions of interest are received, Aa review shall be conducted by staff designated by the Executive Director of Facilities Services of all firms responding to determine those firms best qualified for the services desired shall be conducted by the appropriate staff designated by the Executive Director of Facilities Services Planning and Construction as the Superintendent's designee. A minimum of three firms shall be selected for interview from among those responding or on file. The firms selected to be interviewed shall be submitted to the superintendent for approval by the Director of Facilities Planning and Construction. E. Composition of Interview Committee for Selection Purposes The interview, for selection purposes, shall be performed by school staff employees to include five (5) individuals. The staff employees shall consist of the Ssuperintendent's designee who will not be a member of the Office of Facilities Services, the Executive Director of Facilities Services Planning and Construction, the Staff Architect and two individuals designated by the Executive Director of Facilities ServicesPlanning and Construction.


F. Factors to be considered. Factors to be considered for selection purposes are as follows: 1. The expressed desire of the firm to perform the services. 2. Professional qualifications of the staff or design team to be assigned to this project. 3. The extent of specialized experience of the firm in the type of work required. 4. The capacity of the firm to accomplish the work in the required time. 5. The degree of familiarity of the firm and the particular project requirements. 6. Past performance of the firm on similar projects in general and school board projects in particular. 7. Experience and qualification of any consultants to be used by the architect and engineer. 8. Current work volume that will effectaffect the ability to complete the work in the required time frame. 9. Evidence of cost control effectiveness. 10. Familiarity with sustainability practices. GF. Negotiations Negotiations of the agreement shall be initiated with the number-one ranked firm only, and shall be conducted by the Ssuperintendent or his designee and support staff, when appropriate. Should satisfactory terms fail to be reached, negotiations with that firm shall be terminated and initiated with a second, then subsequent ranked firms, until a satisfactory agreement is reached. Negotiations shall be based on a definitive scope of work and period of performance with attendant manpower, material, and service estimates. Established fee schedules or curves shall be used for comparative purposes only, and not as a basis of justification of any proposed fee. HG. Award After an agreement has been negotiated, and upon approval of the division Ssuperintendent or designee, the selected firm shall be recommended to the School Board of the City of Virginia Beach for final approval. The recommendation shall include summary interview and performance evaluation results. Architectural and engineering agreements shall be executed by the division Ssuperintendent or a designee. IH. Performance Evaluation Upon completion of the project, an evaluation of the performance of the architectural and engineering firm may be placed on file to indicate excellence or deficiencies in the service rendered. This information shall be maintained on file for reference purposes in future project awards. Further, it shall be open for review by the subject firm who may tender any observance felt to be appropriate as a matter of record in such files. JI. Exclusions


The foregoing procedures do not apply to: 1. Contracts involving estimated fees of less than $30,000. 2. Contracts of an emergency nature. KJ. Definitions and Procedures for Exclusions A definition of "emergency"; procedures to be followed in the case of an emergency; procedures to be followed for small purchases of professional services (under $30,000) and procedures to be followed for "sole source" purchases are found in Sschool Bboard Ppolicy 3-32 and the Virginia Public Procurement Act. Legal Reference: See legal references to school board policy 3-38. Code of VirginiaA. § 2.2-4303 G. and H. , as amended. Methods of procurement. Virginia Public Procurement Act. Adopted by School Board: January 21, 1992 Amended by School Board: February 16, 1993 Amended by School Board: November 16, 1993 Amended by School Board: August 16, 1994 Amended by School Board: February 19, 2002 Amended by School Board: May 28, 2002

Amended by School Board:



BUSINESS AND NONINSTRUCTIONAL OPERATIONS

Contract Execution Policy fFor Capital Improvement Program (CIP) Projects

A. Generally

This Policy establishes a uniform procedure for the review, approval and execution of School Board contracts and contract change orders for Capital Improvement Program (CIP) Projects by officers and employees of the School Board. As used herein, the phrase "School Board contract" means any contract or agreement to which the School Board or School DivisionAdministration is a named party, or to which any authorized school officer or employee enters into on behalf of the School Board or School DivisionAdministration. For execution of contracts which do not involve CIP projects refer to School Board Policy 3-89 "General Contract Execution Policy."

B. Applicability

This Policy shall be applicable only to School Board construction or architectural/engineering (A/E) contracts for CIP projects entered into with any person. For purposes of this Policy, "person" shall be deemed to include any individual, or any corporation, partnership, firm, organization or other group or association of persons acting as a unit. Notwithstanding the above, this Policy shall not be applicable to: 1a) routine contracts of employment budgeted by the School Board and authorized by the Chief Human Resources Officer; 2b) contracts entered into by the Superintendent, with the approval of the School Board Chairman, in response to an emergency provided that the contract does not exceed $300,000, and further provided that the Superintendent documents, in writing, that an emergency exists and that delay in executing the contract will be detrimental to the interests of the School Division; or 3c) contracts covered by School Board Policy 3-89, General Contract Execution Policy.

C. Contract Review and Approval

1. Content

Every contract shall be reviewed by the Executive Director of the Office of Facilities Services Planning & Construction (Director, FSPC) or his/her duly authorized designee. Every contract shall also be signed (or initialed) "approved as to content" by such individual or his/her designee. When an individual signs (or initials) a contract "approved as to content," the individual is representing that he or she: ai) has read the contract;, bii) agrees with the terms and conditions contained therein; : and iiic) is satisfied that the terms and conditions of the contract accurately reflect the agreement that was reached between the parties thereto.


http://www.vbschools.com/policies/3-89_p.asp



2. Fiscal Note

Every contract shall have a fiscal note attached thereto in a form prescribed by the Office of Business Services. The fiscal note, which must be prepared by the Office of the Office of Facilities Services Planning & Construction, shall provide an estimate of the "total cost to complete" the project, including the contract base cost, and shall compare the "total cost to complete" to the project budget. A copy of the fiscal note shall be provided to the Office of Business Services at the time the contract is prepared. If the contract does not involve the expenditure of funds, the Executive Director, Faclities Services PC or his/her authorized designee, shall indicate "N/A" (not applicable) on the fiscal note and sign or initialshall place his/her signature or initials adjacent thereto.

3. Availability of Funds

Every contract exceeding $30,000 shall be signed or initialed "approved as to availability of funds" by the Director of the Office of Business Services or his/her duly authorized designee. Every contract of $30,000 or less shall be initialed "approved as to availability of funds" by the individual in charge of the department, office or other agency from which the contract originated. If it is determined by the Office of Business Services that there are insufficient funds available to approve the contract, the contract shall be referred back to the Office of the Office of Facilities Services Planning & Construction for a determination as to whether the Office of Facilities Services Planning & Construction desires to request a transfer of the necessary funds for the contract to be approved and executed. If the office decides to request such a transfer, the request shall be forwarded to the Office of Budget Development for appropriate action.

4. Legal Sufficiency

A/E contracts exceeding $30,000 and construction contracts exceeding $50,000 shall be forwarded to legal counsel for review as to legal sufficiency once they have: ai) been "approved as to content;"; bii) had the required fiscal note placed thereon; and c iii) been "approved as to availability of funds."

When legal counsel signs (or initials) a contract as being "legally sufficient," legal counselhe or she is only certifying that the contract complies with all applicable laws, policies and regulations, contains all necessary contractual provisions, and is legally enforceable. Legal counsel is not indicating his/her approval of the contents of the contract or the purposes for which the contract is being entered into.

5. School Board Approval

Prior to contract execution, all A/E proposals exceeding $50,000 and construction bids exceeding $100,000 shall be submitted to the School Board for approval. The following information shall be included with the School Board Agenda item:


a. A/E Proposals

The name of the A/E firm selected, the name of the project, the proposed contract amount and the design budget.

b. Construction Bids

The name of the lowest responsive and responsible bidder, the name of the project along with a description, the proposed contract amount, the construction budget and a summary of the bid results.

D. Contract Execution

Once a contract has gone through the above-stated review and approval process, it shall be forwarded to the Superintendent for final execution:

1. The Superintendent or his/her duly authorized designee shall execute all contracts on behalf of the School Board. In that regard, the Superintendent may delegate in writing the authority to execute contracts on a "contract-by-contract" basis or may establish a written list of the types of contracts that specific designees shall have the authority to execute on an ongoing basis until such time as the delegation is amended or revoked.

2. Notwithstanding any provision herein to the contrary, the Superintendent or his/her designee is not authorized to execute any contract which contains a clause, paragraph or provision ("Provision") designed to "indemnify" or "hold harmless" the provider of goods or services for liability due to negligence or an intentional act of the provider in the performance of the contract. If a contract contains such a Provision, and the service provider will not agree to remove the Provision from the contract, the Superintendent, his/her designee or the purchasing agent shall forward the contract to legal counsel for final resolution.

3. Notwithstanding any provision herein to the contrary, the Superintendent or his/her designee is not authorized to execute any contract which contains a clause, paragraph, or provision ("Provision") agreeing or authorizing either party to submit any dispute arising from the contract or the performance thereof to any alternative dispute resolution procedure, including, but not limited to, arbitration and mediation. If a contract contains such a Provision, and the service provider will not agree to remove the Provision from the contract, the Superintendent, his/her designee or the purchasing agent shall forward the contract to legal counsel for final resolution.

Upon advice and approval of the School Board's legal counsel, the Executive Director, Office of Facilities Services PC may agree to submit any contractual dispute to nonbinding alternative dispute resolution procedures, including, but not limited to arbitration and mediation.


E. Contract Change Order Review and Approval

1. Content

Every contract change order shall be reviewed by the Executive Director, Office of Facilities ServicesPC or his/her duly authorized designee. Every change order shall also be signed (or initialed) "approved as to content" by such individual or his/her designee. When an individual signs (or initials) a change order "approved as to content," the individual is representing that he or she: ai) has read the change order; bii) agrees with the terms and conditions contained therein; and ciii) is satisfied that the terms and conditions of the change order accurately reflect the agreement that was reached between the parties thereto.

However, any proposed contract change order on a fixed-price contract for an amount more than twenty-five percent of the contract amount or $50,000, whichever is greatergreater, requires advance written approval by the School Board. Contract change orders may not exceed the appropriated funds for the project.

2. Fiscal Note

Every contract change order shall have a fiscal note attached thereto in a form prescribed by the Office of Business Services. The fiscal note, which must be prepared by the Office of the Office of Facilities Services Planning & Construction, shall provide the cost of the change order and the revised contract amount and shall compare the revised contract amount to the project budget. A copy of the fiscal note shall be provided to the Office of Business Services at the time the contract change order is prepared.

3. Availability of Funds

Every contract change order shall be signed or initialed "approved as to availability of funds" by the Director of the Office of Business Services or his/her duly authorized designee.

If it is determined by the Office of Business Services that there are insufficient funds available to approve the change order, the change order shall be referred back to the Office of the Office of Facilities Services Planning & Construction for a determination as to whether or not the Office of Facilities ServicesPlanning & Construction desires to request a transfer of the necessary funds for the change order to be approved and executed. If the Office of the Office of Facilities Services Planning & Construction decides to request such a transfer, the request shall be forwarded to the Office of Budget Development for appropriate action.

4. Contract Change Order Execution


Every contract change order shall be executed by either the Chief Operations Officer, Division ServicesExecutive Director of the Office of Facilities Services or, if unavailable, then by the Chief Operations Officer or the Chief Financial Officer.

F. Compliance with School Board Policies and Regulations

The provisions of this Policy supplement, but do not supersede, other applicable School Board policies and regulations. Therefore, any contract or contract change order that is negotiated, awarded and executed pursuant to this Policy shall comply with any other applicable policies and regulations.

G. Failure to Follow Contract Execution Policy

Any individual purporting to execute contracts who executes a contract or change order on behalf of the School Board without the requisite School Board authority in accordance with this Ppolicy may be held personally liable for any or all of the obligations imposed on the School Board by such contract or change order.

Editor’s Note: See School Board Policy 3-39 Competitive Negotiations/Awards: Procurement of

Professional Architectural and Engineering Services and School Board Policy 3-89 General Contract Execution Policy.

Legal Reference:

Virginia Constitution Article VIII, § 7 School Board.

Code of Virginia § 2.2-4303(G), as amended. Methods of procurement.

Code of Virginia § 22.1-28, as amended. Supervision of schools in each division vested in school board.

Code of Virginia § 22 1-70, as amended. Powers and duties of superintendent generally.

Code of Virginia § 22 1-71, as amended. School board constitutes body corporate; corporate powers.

Code of Virginia § 22 1-79, as amended. Powers and duties.

Code of Virginia § 22 1-89, as amended. Management of funds.

Code of Virginia § 22 1-91, as amended. Limitation on expenditures; penalty.

Adopted by School Board: April 21, 1998 Amended by School Board: February 19, 2002 Amended by School Board: September 16, 2014





http://www.vbschools.com/policies/5-14_p.asp School Board of the City of Virginia Beach

Policy 5-14

STUDENTS

School Attendance AreasZones

A. Generally

Upon the recommendation of the Superintendent, the School Board shall designate school attendance areaszones.

The School Board recognizes that only through effective long-range planning for enrollment can the School Division be adequately prepared to meet the needs of its current and future student population. In order to assure such planning, the School Board establishes procedures which require annual review and recommendations from thea Building Utilization Committee regarding enrollment trends and their impact on School Ddivision facilities and which will assure adequate opportunity for community reaction prior to any redistricting decision by the School Board.

B. Projections

The School Division Ddemographer, under the supervision of the Superintendent, shall:

1. Produce by November 1December 15 of each year, annual updates on the 65-year enrollment projections for the School Division which take into consideration the following:

a. Figures from the latest school census;

b.a. School registration figures;

c.b. Review of forthcoming changes in planning and zoning;

d.c. Review of current and planned community land development and housing projects; and

e.d. Latest available birth data.

2. Coordinate enrollment data, facilities planning, transportation impact and formation of recommendations for review by the Superintendent and the School Board.

C. Process

1. Building Utilization Committee

The Superintendent shall create a Building Utilization Committee, (hereinafter “BUC”) with no more than seven (7) members. The School Division Demographer shall chair theis BUCCommittee. In addition to the Demographer the BUCis Committee shall include a representative from School Leadership, and two or three representatives of the School Board. The Council of Civic Organizations and the PTA Council shall also be invited to name one


member each to serve as members of the BUCuilding Utilization Ccommittee.

2. Review of Projections

Between November 1 and March 15 of each year, the BUCBuilding Utilization Committee, chaired by the Demographer, shall analyze the updated 65-year enrollment projections to determine the impact, if any, of changes in enrollment projections on optimal building utilization and report to the School Board any recommendations. The BUCuilding Utilization Committee shall propose consider a plan for redistricting when building utilization at any school building differs from the optimum building utilization level by exceeding the level by ten (10) percent or by falling below the level by ten (10) percent.

3. Formulation of Redistricting Recommendations

The BUCCommittee will receive, at the onset of its discussions, a proposed redistricting plan developed by the Demographer, which may include a recommendation for no action, to provide a basis from which to move forward in making recommendations. The BUCCommittee shall consider the proposed plan in light of the factors set forth below. While each of the factors must be considered and discussed, it may be impractical to reconcile each factor in the recommendations which will ultimately be presented to the School Board.

a. a. Optimal utilization of space:

1. b. 1) The desire to keep areas commonly known as subdivisions or neighborhoods together;

2. c. 2) The need to develop long term solutions that support limiting redistricting of individual students to one time at each level (i.e. once at elementary, once at middle and once at high school), except in cases of student change in residence;

3. d. 3) Construction considerations (documented new subdivision construction and scheduled school renovation/construction projects);

4. e. 4) The desire to reduce or eliminate the number of middle and high schools with divided feeder patterns if at all possible;

5. f. 5) Transportation considerations (non-transportation zones, hazards, redirection of the number of students riding a bus and reducing the length of bus rides);

6. g. 6) The costs associated with the various options considered;

7. h. 7) The impact of enrollment changes upon course h offerings/subject offerings, equipment needs, building modifications, etc.; and


8. i. 8) The desire is to redistrict as few schools and students as possible.

The BUCCommittee's recommendations will be incorporated into the final redistricting plan prepared by the School Division Demographer.

4.3. Community Input

Before the BUCCommittee's proposed redistricting plan is presented to the School Board for information, the School Division Demographer shall present the proposed plan to the community at one or more community meetings in each area affected by the proposed plan (e.g. a possible single boundary change affecting three schools could be handled by one meeting), where members of the community will have an opportunity to review the plan, to comment on its merit and make suggestions for its improvement.

The BUCuilding Utilization Committee shall consider public comment prior to presentation of the proposed redistricting plan to the School Board.

D. School Board Action

The BUCuilding Utilization Committee shall prepare a final report no later than March 15 of each year. The final report will include the redistricting plan developed by the BUCCommittee, outlining the advantages and disadvantages of the plan. The report will be presented by the chair, or designee, of the BUCCommittee to the School Board for information at a meeting no later than the second School Board meeting in March.

Prior to taking action on the BUCCommittee’s proposed redistricting plan, the School Board must hold a public hearing not less than ten days after reasonable notice to the public in a newspaper of general circulation if the redistricting of school boundaries affects fifteen percent or more of the pupils in the average daily membership in the affected school. Such public hearing may be held on the same day as the School Board meeting at which action on the plan is taken as long as the hearing is held before action is taken.

E. Definitions

1. Optimum Building Utilization: the division-wide building utilization, considering optimum capacity, adjusted at the site level, for the average two-year historical growth or decline in membership from September 30 to March 31.

2. Building Utilization: the actual percentage use of optimum program capacity, factoring in the number of inaccessible first seats by grade level.

3. Optimum Capacity: 90% of the program capacity of the school building reported, used for planning purposes due to fluctuations in class sizes throughout the school year.

3.4. Program Capacity: the maximum capacity of the school building for a particular school year and particular student population, taking into account the number of first seats in the building (without counting portables currently on site) updated annually.


4.5. First seat: an instructional space within the physical plant of the a school building in which students receive core and primary instruction. Self-contained special education classrooms are also considered to be first seats.

F. Attendance Area Zone CriteriaExceptions

The Superintendent shall ensure that students attend the schools that serve the attendance zone of their home residence as established by the School Board. The Superintendent shall develop proceduresa mechanism to verify that students attend their assigned actual attendance areaszones for students. A student needing an exception to attendance zones in order to attend a school may request an out-of-zone transfers. Criteria for out-zone transfers may be found under School Board Regulation 5-14.1. Additionally, the Superintendent or designee shall ensure that no school which exceeds its optimum building utilization by ten or more percent receives out-of-zone students unless approved by the Superintendent or his/her designee under established regulations.

1. 1. The Superintendent shall ensure that students attend the schools that serve their attendance area as established by the School Board, except An individual student may apply for an out-of-zone transfers in the instance where; (a1) redistricting decisions affect an individual student more than one time at a school level (i.e. at the elementary school level at the middle school level or at the high school level);, or except (b2) in cases of a student change in residence. Additionally, the Superintendent or designee shall ensure that no school which exceeds its optimum building utilization by ten or more percent receives out-of-zone students unless approved by the Superintendent or his/her designee under established regulations. The Superintendent shall develop a mechanism to verify actual attendance areas for students.

2. Children of School Board employees will be allowed to attend the school to which such parent or guardian reports or is their primary assignment pending approval of the school principal and such enrollment will be exempt from the school’s optimum building utilization by ten (10) percent or more requirement. Employees who live out of the City of Virginia Beach will be required to pay tuition according to the provisions set forth in School Board Regulation 5-10.1.

3. A student may be transferred out-of-zone when the student’s presence in the school poses a significant disruption to the educational environment or to the safety of students or staff at the school. Upon recommendation of the Director of Student Leadership, the Department of School LeadershipAssistant Superintendent may review the student’s placement and make a decision to transfer the student to another school or an alternative educational setting. Transportation to the designated out-of-zone school may be provided. The adult student or the minor student’s parent/legal guardians may appeal the Department of School Leadership’s Assistant Superintendent’s decision to the Superintendent within five (5) calendar days of notification. The Superintendent or designee will review the matter and make a final, written, unappealable decision. Any such placement will be for the current school year. Such transfers are exempt from the optimum building utilization level as stated in section F-1 of this Policy.

G. Last Year Options

Upon the establishment of new attendance zones by the School Board, rising fifth, eighth and twelfth graders shall be permitted to continue in their previously assigned


http://www.vbschools.com/policies/5-10_1r.asp


schools if they provide their own transportation to that school, and such enrollment will be exempt from the school’s Optimum Building Utilization requirement by ten (10) percent or more.

Editor’s Note For established regulations see School Board Regulation 5-14.1: Criteria for Out-of-

Zone/School Attendance Areas and School Board Regulation 5-10.1: Admission Requirements: General

(See Virginia Beach City Public Schools website at www.vbschools.com)

Legal Reference:

Code of Virginia, §22.1-79, as amended. Powers and Duties.

Code of Virginia, §22.1-3.3, as amended. Transfer of students under certain circumstances.

Adopted by School Board: October 21, 1969 Amended by School Board: October 15, 1974 Amended by School Board: August 21, 1990 Amended by School Board: July 16, 1991 Amended by School Board: June 15, 1993 (Effective August 14, 1993) Amended by School Board: October 20, 1998 Amended by School Board: August 17, 1999 Amended by School Board: June 5, 2001 Amended by School Board: August 6, 2002 Amended by School Board: November 19, 2002 Amended by School Board: September 16, 2003 Amended by School Board: September 21, 2010 Scrivener's Amendments: November 7, 2012 Scrivener’s Amendments: January 24, 2014






INSTRUCTION

Scope and Sequence

The Superintendent shall ensure that all curricular programs in the School Ddivision, as described in curriculum guides and course outlines, shall conform to or go beyond the standards established by the Virginia General Assembly of Virginia and the Virginia Board of Education. as cited in the legal references to this policy.

Legal References :

Code of Virginia., § 22.1-253.13:1, as amended, Standard 1. Instructional programs supporting the Standards of Learning and other educational objectives.

Code of Virginia., § 22.1-208.01, as amended, Character education required.

Adopted by School Board: July 13, 1993 (Effective August 14, 1993) Amended by School Board: August 2, 2000 Amended by School Board: June 6, 2006




INSTRUCTION

Driver Education

Driver education will be made available to all eligible students according to the Code of Virginiaprovisions of Virginia law and Virginia Board of Education regulations.

Students under age eighteen (18) will not receive a driver's license unless they meet the coniditiions set forth in applicable law and regulation. provisions of § 46.2-334 of the Code of Virginia as cited in the legal reference to this policy.

The School Board may establish fees for the behind-the-wheel phase of the instructional program.

Legal Reference:

Code of Virginia § 22.1-205, as amended. Driver education programs.

Code of Virginia § 46.2-334, as amended. Conditions and requirements for licensure of persons under 18. ; requests for cancellation of minor's driver's license; temporary driver's licenses; Board of Education approved programs; home-schooled students; fee.

Virginia Board of Education Regulations Governing Driver Education 8 VAC 20-340, et seq., as amended. Regulations Governing Driver Education Adopted by School Board: July 13, 1993 (Effective August 14, 1993) Amended by School Board: June 6, 2006 Scrivener’s Amendments: February 16, 2011




INSTRUCTION

Title I Program

A. Generally In Title I schools, supplemental instruction shall be offered to students demonstrating the greatest academic need as determined by multiple criteria.

B. Title I - Equivalency/Comparability To assure that state and local services are provided in Title I schools at least equivalent to such services in non-Title I schools, these policies will be observed by in the Sschool Ddivision.

1. Salary Scales The division-wide salary scales will be applicable to all staff whether assigned to Title I or non-Title I schools.

2. Assignment of Teachers, Administrators and Auxiliary Personnel Assignment of teachers, administrators and auxiliary personnel will be made in such a way to assure that the numbers of students per staff person in Title I schools shall be equivalent to the average number of students per staff person in relevant comparison schools (i.e., non-Title I or other Title I schools). Any variance greater than the 10% allowed in equivalency computation will result in appropriate action to achieve the allowable ratio.

3. Curriculum Materials and Instructional Supplies Curriculum materials and instructional supplies will be provided to schools with the same grade spans on a per pupil cost factor to assure that all studentschildren have access to the same level of state and local resources regardless of whether they attend a Title I or non-Title I school.

C. Title I - Parental Involvement 1. Parents/legal guardians of the studentschildren being served by Title I shall have the opportunity to participate in the planning, design and implementation of the project. The goals of parental/legal guardian involvement include the following:

C.

1. a.To establish and maintain activities that will increase the educational opportunities of studentschildren at home and at school;.


2. b. To increase home school cooperation;.

3. c.To provide school personnel with parental opinions and viewpoints that will lead to a better understanding of the needs of the children and more relevant program planning;.

4. d. To develop parental interest through a program of in services and information dissemination;.

5. e. To keep parents/legal guardians informed of their studentchild's progress in the Title I programs;.and

6. f. To provide an annual evaluation of the content and effectiveness of the parental involvement policy.

2. Parents/legal guardians of Title I Sstudents will be provided with information about the following components of the program. All materials will be sent home in readable format and in a native language if possible. Information will include:

7. a. Notification of the studentchild's selection; .

8. b. Instructional goals for the studentchild;.

9. c. Progress of the child;.

10. d. Strategies, materials, and training for providing help at home to work with the student child to improve the studentchild’s achievement;.

11. e. Opportunities for volunteer assistance to teachers/studentschildren;.

12. f. Curriculum measurements for academic achievement, special activities, parental f. involvement procedures and other information that is helpful to parents/legal guardians; .

13. g. VirginiaState Standards of Learning which can be accessed through the school division website at www.vbschools.com.;

14. h. Notification of meetings and other activities that encourage parental involvement. (See Sschool Ddivision website at www.vbschools.com);

15. i. Assistance to parents/legal guardians in understanding assessments and how to monitor their studentchild’s progress.

16. j. Materials and training to help parents/legal guardians work with their studentschildren;.

17. k. Efforts to educate all stakeholders in the value of good home-school communication;.

18. l. Coordination of parental involvement programs with other fFederally funded programs.

3. Parents/legal guardians of Title I students may be provided with the following:


http://www.vbschools.com/

19. a.. Opportunities for involvement in the development of Parent Involvement Training;.

20. b.Literacy training for parents/legal guardians;.and

21. c. Meetings at various times to accommodate an array of schedules.

Legal References:

Code of Virginia., § 22.1 253.13:1, as amended, Standard 1. Instructional programs supporting the Standards of Learning and other educational objectives.

Virginia Board of Education Regulations 8VAC20-131 et seq., as amended. Regulations Establishing Standards for Accrediting Public Schools in Virginia., 8 VAC 20-131- et seq., as amended.

No Child Left Behind Act of 2001, Section 1118 Parental Involvement.

Virginia Beach City Public Schools Website: www.vbschools.com/No Child Left Behind/Standard of Learning/Community Involvement.

Adopted by School Board: July 13, 1993 (Effective August 14, 1993) Amended by School Board: September 2, 2003 Amended by School Board: June 6, 2006




INSTRUCTION

Peer Tutorial Programs

The school board encourages the development of peer tutorial programs within the individual schools.

The principal of each school will be responsible for the general administration and supervision of the peer tutorial program.

Adopted by School Board: July 13, 1993 (Effective August 14, 1993)

Repealed by School Board:



INSTRUCTION

Summer School

A. Generally

Summer school programs may be operated under the direction of the Superintendent. Summer schools shall be designed to: enrich the education of students; who so desire, ;to provide remediation to students in areas of need;, and to permit students to earn credits needed for graduation or promotion.

The Ssummer Sschool program shall be equal in quality to that offered during the regular school term. A standard credit for students taking a summer school courses for the first time shall be based upon a minimum of 140 clock hours of instruction. Credit for students repeating a course shall be based upon a minimum of 70 clock hours of instruction. A verified credit for summer school courses shall be based upon a minimum of 70 clock hours for those repeating a course or 140 clock hours of instruction for first time course takers, and the achievement by the student of a passing score on the end-of-course Standards of Learning test for that course.

Virginia Board of Education requirements for an accredited summer school shall be met.

B. Fees

Summer school programs shall be financed by fees as determined by the School Board.

Legal References:

Code of Virginia., § 22.1-211, as amended., Operation of vacation schools and summer camps by school boards.

Code of Virginia., § 22.1-253.13:1, as amended., Standard 1. Instructional programs supporting the Standards of Learning and other educational objectives.

Code of Virginia., § 22.1-254.01, as amended., Certain students required to attend summer school or after-school sessions.

Virginia Board of Education Regulations. Summer School. 8VAC20-131-120, as amended.

Virginia Board of Education Regulations., Establishing Standards for Accrediting Public Schools in Virginia, 8 VAC 20-131-10 et. seq., as amended.

Adopted by School Board: August 16, 1983 Amended by School Board: August 21, 1990 Amended by School Board: July 16, 1991 Amended by School Board: July 13, 1993 (Effective August 14, 1993) Amended by School Board: October 6, 1998


Amended by School Board: June 6, 2006 Amended by School Board: February 19, 2008



Subject: Closed Session Item Number: 18

Section: Closed Meeting Date: May 2, 2017

Senior Staff: N/A

Prepared by: Ms. Kamala Hallgren Lannetti, Deputy City Attorney

Presenter(s): Mr. Daniel D. Edwards, School Board Vice Chair

Recommendation:

MOTION: That the Board adopt a motion to recess into a closed meeting pursuant to the exemptions from open meetings allowed by Section 2.2-3711, Part A, Paragraphs 1 & 7 of the Code of Virginia, 1950, as amended, for

A. Personnel Matters: Discussion of or consideration of interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees, pursuant to Section 2.2-3711, (A) (1); namely to

1. hold a hearing on the Petition to Revoke Collegiate Professional Teaching License for a former teacher; and

2. to make a determination on the Petition to Revoke Collegiate Professional Teaching License for a former teacher.

B. Legal Matters: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the Board or consultation with legal counsel employed or retained by the Board regarding specific legal matters requiring the provision of legal advice by such counsel, pursuant to Section 2.2-3711 (A) (7); namely to discuss procedures for a hearing on Petition to Revoke Collegiate Professional Teaching License for a former teacher.

RECONVENE IN OPEN SESSION:

CERTIFICATION:

WHEREAS, the School Board of the City of Virginia Beach has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3712 (D) of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia law.

NOW, THEREFORE, BE IT RESOLVED that the School Board of the City of Virginia Beach hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

ACTION AS NEEDED:

Background Summary:

Appropriate requests have been made for a closed meeting.

Source:

Bylaw 1-37 and Code of Virginia, Section 2.2-3711

Budget Impact:

N/A


beverly m. anderson, chair victoria c. manning trenace b...

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