work session - ccsdnm.orgccsdnm.org/images/schoolboard/2014boardminutes/may... · 5/15/2014 ·...
TRANSCRIPT
CENTRAL CONSOLIDATED SCHOOL DISTRICT 22 Administration Complex
Po Box 1199 Shiprock NM 87420 US Hwy 64 Old High School Rd
Business Office 505-598-5834598-9684 bull Fax 598-6626 Personnel 505-598-1018368-4963 bull Fax 598-1019 Administration 505-368-4984 bull Fax 505-368-5232
WORK SESSION
Shiprock Board Room Shiprock New Mexico May 152014 - 630 pm
MINUTES
School Board Members Administrators
Lupita White President Don Levinski Superintendent Matthew Tso Vice-President Dr Rebecca Benedict Dir of Secondary Education Christina Aspaas Secretary Phil Kasper Director of Elementary Education Hoskie Benally Jr Member Dr Andrea Tasan Director of Finance Randy Manning Member Dr Colleen Bowman Director of Operations
Dr Wynora Bekis Director of MulticulturalBilingual Dr George Schumpelt Director of Human Resources
I ROUTINE MATTERS
A Board President Lupita White called the meeting to order at 635 pm
II STUDENT STAFF AND COMMUNITY RECOGNITION
A Rick Edwards Shiprock High School Principals recognized the Shiprock High School Band
B Rick Edwards Chester Atcitty Shiprock High School Boys Basketball Head Coach and Larenson Henderson Shiprock High School Girls Basketball Head Coach recognized the Shiprock High School Boys and Girls Basketball Teams
C Adam Archibeque Newcomb High School Athletic Director recognized the Newcomb High School Volleyball team
D Shawna Becenti Kirtland Central High School Principal and John Zecca Kirtland Central High School Boys Basketball Head Coach recognized the Kirtland Central High School Boy and Girls Basketball teams
E Pandora Mike Assistant Superintendent of Curriculum Instruction and Staff Development presented Certificates of Appreciation to recognize each individual and organization partners who supported the students schools and many duties and responsibilities in the learning process
F Pandora Mike also introduced the Exceptional Programs Coordinator Cliff Tompson and Indian Education Title III Coordinator Dave Goldtooth
Work Session 2 May 152014
III COMMENTS FROM THE AUDIENCE
No comments
IV REPORTS
A Adam Archibeque Newcomb High School Athletic Director presented the Newcomb High School Athletic Department Donation from the Basketball tournament sponsored by the Peshlakai Family
B Dr Rebecca Benedict Director of Secondary Education presented the NMPED Graduation Requirements Waiver Request for Kirtland Central High School
C Cliff Tompson Exceptional Program Coordinator presented the updated Special Education Policies and Procedures The state has not release the policies and procedures and will be out until the end of the month still changes are being made The first reading will be given on the Work Session and second reading at the Regular School Board meeting in June 2014
D Cliff Tompson also presented the IDEA-B Application for 2014-15 Ten core values that define EDSP next two values that subscribe the foundation for decision making CCSD EDSP Demographics Medicaid Part B Application and Moving ahead in 2014-15
E The 2014-15 Title I Consolidated Application will be reported at the June s Work Session
F The 2014-15 Title II Consolidated Application will be reported at the June s Work Session
G Kristy Stock Curriculum and Instruction Supervisor presented the 2014-15 Elementary Arts Renewal Application The grants serve 3000 students at 9 different schools goals and student learning outcome professional development allocation this year is $55069048 additional art teacher will be needed 3 arts teachers and 5 music teachers $18000 help support instructional supplies instructional resources student supplies and student travel the $550000 will go to salaries and benefits Matthew Tso pOinted out that the numbers of students in incorrect for Naschitti Elementary School The correction will be made for Naschitti Elementary School and Mesa Elementary School per Kristy Stock
H Dr Wynora Bekis Director of MulticulturalBilingual presented the 2014-15 Title VII Application The application has been submitted electronically in the amount of $1 028534 and student count of 5638 the IEC approved the application The Title III State Application was not included on the agenda and would like to include on the Tuesday May 20 Regular School Board agenda as a report and approval Dr Bekis also introduced Dave Goldtooth as Title III Indian Education Coordinator
I Dr Wynora Bekis also presented the 2014-15 State Bilingual Application The application is ongoing to date met with school principals and the principals are working on the applications The State Bilingual Application will be resubmitted as a report and approval on Tuesday May 20 Regular School Board meeting
J Dr Wynora Bekis presented the K-12 Dine Language Curriculum report K-12 Student Population ELLs population of 1332 students Bilingual Multicultural Programming Success Stories to continue Next Steps are Summer School Professional Development for Dine Curriculum and
Work Session 3 May 15 2014
Standards Summer Dine Language Camp K-4 at EBS Coordinate and include the Bilingual Professional Development Plan for SY 14-15 Recruit and solidify plans for Immersion School Implementation of System for Bilingual Education Programming and continue with involvement at school level and communicate more to parents on the Immersion Program
K James Lowe Compliance and Assessment Coordinator presented a power point presentation for High School Placement and College Readiness Outcome Prediction Capabilities with ACT Predictions Study Testing Ranges and Testing vs Non-Testing
L Margene Purcella Food Service Supervisor presented the Community Eligibility Provisions New Mexico Department of Education Child Nutrition Programs AgreementSchedule A for Central Consolidated School District Program Year 2014 Identified Student Percentage and LEA and School Level Eligibility
(Christina Aspaas left the meeting at 848 pm)
M Dr Colleen Bowman Director of Operations Dennis Fieldsted Buildings and Construction Coordinator and Sheba Joe Maintenance Supervisor presented the Propane Bid Award Recommendation Dr Bowman introduced Sheba Joe as the Maintenance Supervisor Ms Joe presented the PropanelButane Bid Tabulation for Surburban Propane and Arrowhead Propane Inc Bid Opening on May 1 2014 and three people reviewed the bid The official recommendation for the Board to award the contract to Arrowhead Propane Inc for SY 2014-15 Arrowhead Propane Inc met the requirements for the district and a local service provider
N The Four Corners Materials Agreement will be reported at the Regular School Board meeting on May 20
O Dr Andrea Tasan Director of Finance presented the two Permanent Cash Transfer The first Cash Transfer Request to clear negative balance in capital outlay fund reimbursement was posted to the state flow-through account for Pre-K classrooms at Nizhoni while expenditures were posted to the special capital outlay account The second Cash Transfer Request to clear small balances from grants that should have been closed out in the past $051 from Stabilization ARRA $097 from NM Arts Division and $2526 for Coordinated Approach to Child Health
P Dr Andrea Tasan presented the Payment of Bills Working on payments to be paid out and also working with Schools and Departments to work on open purchase orders to close out before the end of the school year ends
Q Dr Andrea Tasan presented the Budget Adjustments and Journal Entries
R Dr Andrea Tasan mentioned that there is no Items Over $60000 for this month
S Dr Andrea Tasan presented the Monthly Fiscal Report Dr Tasan called PED Transportation Bureau and asked that the last $962000 for the school buses was not received and NMPED Financial system identified that it has been paid therefore payment was posted The expenditures are being monitoring in all the accounts and functions for negatives or positives in each function Dr Tasan also presented a PowerPoint presentation on the Finance Department Update Current Activities and Summer AgendaActions Randy Manning returned the $4550 to cover the motel room that was questionedor the trip to New Orleans LA on April 2 2014 and would like a receipt
Work Session 4 May 152014
V DISCUSSION
A Items for the May 202014 Regular School Board Meeting
~ No items
VI ADJOURNMENT
Motion by Matthew Tso second by Randy Manning to adjourn the Work Session meeting at 927 pm Motion carried 4-0
Respectfully Submitted
oard Secretary
Work Session 2 May 152014
III COMMENTS FROM THE AUDIENCE
No comments
IV REPORTS
A Adam Archibeque Newcomb High School Athletic Director presented the Newcomb High School Athletic Department Donation from the Basketball tournament sponsored by the Peshlakai Family
B Dr Rebecca Benedict Director of Secondary Education presented the NMPED Graduation Requirements Waiver Request for Kirtland Central High School
C Cliff Tompson Exceptional Program Coordinator presented the updated Special Education Policies and Procedures The state has not release the policies and procedures and will be out until the end of the month still changes are being made The first reading will be given on the Work Session and second reading at the Regular School Board meeting in June 2014
D Cliff Tompson also presented the IDEA-B Application for 2014-15 Ten core values that define EDSP next two values that subscribe the foundation for decision making CCSD EDSP Demographics Medicaid Part B Application and Moving ahead in 2014-15
E The 2014-15 Title I Consolidated Application will be reported at the June s Work Session
F The 2014-15 Title II Consolidated Application will be reported at the June s Work Session
G Kristy Stock Curriculum and Instruction Supervisor presented the 2014-15 Elementary Arts Renewal Application The grants serve 3000 students at 9 different schools goals and student learning outcome professional development allocation this year is $55069048 additional art teacher will be needed 3 arts teachers and 5 music teachers $18000 help support instructional supplies instructional resources student supplies and student travel the $550000 will go to salaries and benefits Matthew Tso pOinted out that the numbers of students in incorrect for Naschitti Elementary School The correction will be made for Naschitti Elementary School and Mesa Elementary School per Kristy Stock
H Dr Wynora Bekis Director of MulticulturalBilingual presented the 2014-15 Title VII Application The application has been submitted electronically in the amount of $1 028534 and student count of 5638 the IEC approved the application The Title III State Application was not included on the agenda and would like to include on the Tuesday May 20 Regular School Board agenda as a report and approval Dr Bekis also introduced Dave Goldtooth as Title III Indian Education Coordinator
I Dr Wynora Bekis also presented the 2014-15 State Bilingual Application The application is ongoing to date met with school principals and the principals are working on the applications The State Bilingual Application will be resubmitted as a report and approval on Tuesday May 20 Regular School Board meeting
J Dr Wynora Bekis presented the K-12 Dine Language Curriculum report K-12 Student Population ELLs population of 1332 students Bilingual Multicultural Programming Success Stories to continue Next Steps are Summer School Professional Development for Dine Curriculum and
Work Session 3 May 15 2014
Standards Summer Dine Language Camp K-4 at EBS Coordinate and include the Bilingual Professional Development Plan for SY 14-15 Recruit and solidify plans for Immersion School Implementation of System for Bilingual Education Programming and continue with involvement at school level and communicate more to parents on the Immersion Program
K James Lowe Compliance and Assessment Coordinator presented a power point presentation for High School Placement and College Readiness Outcome Prediction Capabilities with ACT Predictions Study Testing Ranges and Testing vs Non-Testing
L Margene Purcella Food Service Supervisor presented the Community Eligibility Provisions New Mexico Department of Education Child Nutrition Programs AgreementSchedule A for Central Consolidated School District Program Year 2014 Identified Student Percentage and LEA and School Level Eligibility
(Christina Aspaas left the meeting at 848 pm)
M Dr Colleen Bowman Director of Operations Dennis Fieldsted Buildings and Construction Coordinator and Sheba Joe Maintenance Supervisor presented the Propane Bid Award Recommendation Dr Bowman introduced Sheba Joe as the Maintenance Supervisor Ms Joe presented the PropanelButane Bid Tabulation for Surburban Propane and Arrowhead Propane Inc Bid Opening on May 1 2014 and three people reviewed the bid The official recommendation for the Board to award the contract to Arrowhead Propane Inc for SY 2014-15 Arrowhead Propane Inc met the requirements for the district and a local service provider
N The Four Corners Materials Agreement will be reported at the Regular School Board meeting on May 20
O Dr Andrea Tasan Director of Finance presented the two Permanent Cash Transfer The first Cash Transfer Request to clear negative balance in capital outlay fund reimbursement was posted to the state flow-through account for Pre-K classrooms at Nizhoni while expenditures were posted to the special capital outlay account The second Cash Transfer Request to clear small balances from grants that should have been closed out in the past $051 from Stabilization ARRA $097 from NM Arts Division and $2526 for Coordinated Approach to Child Health
P Dr Andrea Tasan presented the Payment of Bills Working on payments to be paid out and also working with Schools and Departments to work on open purchase orders to close out before the end of the school year ends
Q Dr Andrea Tasan presented the Budget Adjustments and Journal Entries
R Dr Andrea Tasan mentioned that there is no Items Over $60000 for this month
S Dr Andrea Tasan presented the Monthly Fiscal Report Dr Tasan called PED Transportation Bureau and asked that the last $962000 for the school buses was not received and NMPED Financial system identified that it has been paid therefore payment was posted The expenditures are being monitoring in all the accounts and functions for negatives or positives in each function Dr Tasan also presented a PowerPoint presentation on the Finance Department Update Current Activities and Summer AgendaActions Randy Manning returned the $4550 to cover the motel room that was questionedor the trip to New Orleans LA on April 2 2014 and would like a receipt
Work Session 4 May 152014
V DISCUSSION
A Items for the May 202014 Regular School Board Meeting
~ No items
VI ADJOURNMENT
Motion by Matthew Tso second by Randy Manning to adjourn the Work Session meeting at 927 pm Motion carried 4-0
Respectfully Submitted
oard Secretary
Work Session 3 May 15 2014
Standards Summer Dine Language Camp K-4 at EBS Coordinate and include the Bilingual Professional Development Plan for SY 14-15 Recruit and solidify plans for Immersion School Implementation of System for Bilingual Education Programming and continue with involvement at school level and communicate more to parents on the Immersion Program
K James Lowe Compliance and Assessment Coordinator presented a power point presentation for High School Placement and College Readiness Outcome Prediction Capabilities with ACT Predictions Study Testing Ranges and Testing vs Non-Testing
L Margene Purcella Food Service Supervisor presented the Community Eligibility Provisions New Mexico Department of Education Child Nutrition Programs AgreementSchedule A for Central Consolidated School District Program Year 2014 Identified Student Percentage and LEA and School Level Eligibility
(Christina Aspaas left the meeting at 848 pm)
M Dr Colleen Bowman Director of Operations Dennis Fieldsted Buildings and Construction Coordinator and Sheba Joe Maintenance Supervisor presented the Propane Bid Award Recommendation Dr Bowman introduced Sheba Joe as the Maintenance Supervisor Ms Joe presented the PropanelButane Bid Tabulation for Surburban Propane and Arrowhead Propane Inc Bid Opening on May 1 2014 and three people reviewed the bid The official recommendation for the Board to award the contract to Arrowhead Propane Inc for SY 2014-15 Arrowhead Propane Inc met the requirements for the district and a local service provider
N The Four Corners Materials Agreement will be reported at the Regular School Board meeting on May 20
O Dr Andrea Tasan Director of Finance presented the two Permanent Cash Transfer The first Cash Transfer Request to clear negative balance in capital outlay fund reimbursement was posted to the state flow-through account for Pre-K classrooms at Nizhoni while expenditures were posted to the special capital outlay account The second Cash Transfer Request to clear small balances from grants that should have been closed out in the past $051 from Stabilization ARRA $097 from NM Arts Division and $2526 for Coordinated Approach to Child Health
P Dr Andrea Tasan presented the Payment of Bills Working on payments to be paid out and also working with Schools and Departments to work on open purchase orders to close out before the end of the school year ends
Q Dr Andrea Tasan presented the Budget Adjustments and Journal Entries
R Dr Andrea Tasan mentioned that there is no Items Over $60000 for this month
S Dr Andrea Tasan presented the Monthly Fiscal Report Dr Tasan called PED Transportation Bureau and asked that the last $962000 for the school buses was not received and NMPED Financial system identified that it has been paid therefore payment was posted The expenditures are being monitoring in all the accounts and functions for negatives or positives in each function Dr Tasan also presented a PowerPoint presentation on the Finance Department Update Current Activities and Summer AgendaActions Randy Manning returned the $4550 to cover the motel room that was questionedor the trip to New Orleans LA on April 2 2014 and would like a receipt
Work Session 4 May 152014
V DISCUSSION
A Items for the May 202014 Regular School Board Meeting
~ No items
VI ADJOURNMENT
Motion by Matthew Tso second by Randy Manning to adjourn the Work Session meeting at 927 pm Motion carried 4-0
Respectfully Submitted
oard Secretary
Work Session 4 May 152014
V DISCUSSION
A Items for the May 202014 Regular School Board Meeting
~ No items
VI ADJOURNMENT
Motion by Matthew Tso second by Randy Manning to adjourn the Work Session meeting at 927 pm Motion carried 4-0
Respectfully Submitted
oard Secretary