aynla by laws

8/6/2019 Aynla by Laws

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THE CONSTITUTION AND BY-LAWS

Of The

AALLLLIIAANNCCEE OOFF YYOOUUNNGG NNUURRSSEE LLEEAADDEERRSS AANNDD AADDVVOOCCAATTEESS

IINNTTEERRNNAATTIIOONNAALL ((AAYYNNLLAA))

Founded September 2009

2128 Singalong St., Malate, Metro Manila 1004

[email protected] | http://aynla-international.tk


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TABLE OF CONTENTS

The Preamble 3

I. Declaration of Principles and Statement of General Policies 3II. General Provisions 4III. The Corporate Seal, Chapter Emblems & Alliance Insignias 5IV. Membership Categories, Dues & Processes 6V. The Board of Trustees 11VI. National Executive Council 16VII. Executive Departments & The Cabinet 20VIII. Constitutional Commissions 29IX. Bicameral Congress 33X. Zonal & Regional Councils 38XI. Local Chapters 39XII. International Chapters 49XIII. Affiliate Alliance of Allied Healthcare Professionals 50XIV. Associate Alliance of Student Nurse & Healthcare Leaders 52XV. International Board of Consultants 54XVI. The Executive Director / General Manager of the Alliance 55XVII. Annual Conventions, Other Conferences and Summits 57XVIII. Official Publication 58XIX. The General Treasury & Fund Generation 60XX. Surety Bonds 60XXI. The Fiscal Year 60XXII. Revisions & Amendments 61XXIII. Effectivity 62

The Interim Board of Trustees & Authors of the Constitution & By-Laws 63


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PREAMBLE

We, the global young nurse leaders and health advocates in the service, education, research,

humanitarian aid, media & the arts and business & commerce, conscious, zealous and committed topromote and protect the health of the people worldwide, do implore the aid of the Divine Providence in

our desire to widen the scope of our professional services through leadership and management;

advancement, development and assistance to our fellow young nurse leaders and health advocates; and

having organized ourselves into a unified international Alliance to hereby ordain and promulgate the

Constitution and By Laws of the Alliance of Young Nurse Leaders and Advocates International

Incorporated.

ARTICLE IDECLARATION OF PRINCIPLES AND STATEMENT OF GENERAL POLICIES

Section 1. In establishing the overall direction of the Alliance, paramount consideration shall be the

national and international interests, integrity and betterment of the members of the Alliance.

Section 2. The constitutional rights of the members shall be upheld and preserved and efforts shall be

employed to prevent any violation of such.

Section 3. The international standards of Nursing in practice, education, research and ethics shall be

maintained by the profession and the Alliance in its total commitment in providing quality health care and

services to the global society.

Section 4. The Alliance shall provide the structure for participative decision making through

democratic consultations to all its constituents through its leaders in the local, regional, zonal, national

and international areas of jurisdiction.

Section 5. The Alliance shall strengthen intra and extra professional and multi-sectoral linkages and

cooperation in the pursuit of its vision, mission and programs of action.


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Section 6. The Alliance shall maintain a non-sectarian, non-partisan stand but shall exercise the

political will, as a collective body to strengthen the profession as a social force.

ARTICLE IIGENERAL PROVISIONS

Section 1. Official Name This organization shall be known as the ALLIANCE OF YOUNG

NURSE LEADERS AND ADVOCATES INTERNATIONAL or as may be named as AYNLA

International or AYNLA a registered organization of young professional nurse leaders and advocates

duly recognized by the Professional Regulations Commission and/or accredited by the National Youth

Commission and the Securities and Exchange Commission and or other international accrediting body.

Section 2.PurposesThe fundamental purposes of the Alliance shall be to:

1. Attain optimal level of professional standards through Holistic Nursing Leadership;2. Work for the welfare of its members both nationally and internationally and increase the

awareness of the global public on the causes of nurses and its members through

innovative approaches;

3. Assist nurses in employment and guidance in their new practice of the profession;4. Respond to the changing health needs of the global society through advocacy and

activism;

5. Conduct seminars, summits, conferences and research studies that will generate moreknowledge, discover new technologies and methodologies, and advance existing

scientific know-how in the nursing profession and in the field of youth & social

development, leadership and management;

6. Fund, support or find funding for scholarships in post-graduate education or itsequivalent in Nursing, Leadership & Management studies in the Philippines or abroad;

7. Empower young nurses, student nurses and members of the allied health care professionsthrough their active participation in activities of nation-building, youth empowerment and

global partnerships & exchanges;

8. Mobilize members internationally to continuously impact the organization making itmore sustainable and independent in all aspects especially on its finances;


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Section 4. Alliance Insignia The Alliance, aside from the Corporate Seal and the Local Chapter

Emblems, may provide other insignia that would symbolize authority or representation both during the

internal and external affairs enjoined by the Alliance.1. Alliance Flagthe official flag of the Alliance to be used only during special ceremonies

of the Alliance. The Alliance Flag bears the corporate seal placed in the center in royal

blue background. The Hoist (width): Fly (length) 2:3 or 3:5 or the same proportions as the

national flag of any country in which the Alliance flag is flown; the emblem is one half of

the hoist and is entirely centered.

2. Ceremonial Bell & Gavelto be used during annual official gatherings of the Alliancesuch as national conventions, summits or assemblies.

3.

Dry Sealto be used to imprint the notarial seals of the Alliance provided during officialcommunications, certificates and other pertinent documents.

4. Ceremonial Medalliona gold-plated insignia of AYNLA Corporate Seal to be worn bythe head of the Alliance during important ceremonies. This will be turned over during the

election of the new National President. Other ceremonial medallions may be reproduced

for the Alliance Board also to be worn only in very special occasions and on national or

international assemblies. Ceremonial Pins may be worn by AYNLA dignitaries, leaders

and officers for proper distinction.

ARTICLE IV

MEMBERSHIP CATEGORIES, DUES & PROCESSES

Section 1.Registered MemberMembership to AYNLA entails full registration by having achieved

the necessary requirements given by the Alliance Board. However, the Alliance being an interactive and

dynamic international organization in the wide expanse of the internet and the World Wide Web, has

recognized the existence ofonline members pertaining to those who become AYNLA members through

its networking sites. Moreover, online members are not official members of the Alliance and do not enjoy

the benefits and privileges offered to those registered members. For a walk-in member who is qualified

for a regular membership, he or she will be endorsed specifically to the nearest Local Chapter available.

No member shall be wandering without a Local Chapter.


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Section 2.Definition of Membership Terminologies

1. Young Nurse Leader AYNLA defines a young nurse leader to be a graduate or aregistered nurse in any country, who graduated from a Bachelor's Degree or any equivalent

course qualifying him or her for registration as a professional nurse; who has hadleadership training/s and has been in the first two (2) decades (20 years) of his/her

professional service.

2. Fellow Nurse LeaderAYNLA defines a fellow nurse leader to be a professional nurseserving or has served a leadership or management position in any field of practice and has

served more than two decades in the nursing profession with a proven track record of good

governance, leadership and positive influence to his/her colleagues and the global society in

general.

3.

Distinguished Young Nurse Leader / Nurse Leader / Leader in Healthcare / AdvocateLeaderTitles of distinction given to leaders in the nursing profession, allied healthcare or

to a certain advocacy that has made remarkable achievements or impact. This distinction is

awarded by the Alliance Board.

4. Allied Advocate LeaderAYNLA defines an allied advocate leader to be an individual,professional or not, apart from the healthcare professions, active in advocating the causes

similar to that of the Alliance.

5. Online Member Refers to the members who enjoined themselves in the socialnetworking sites of the Alliance. Such membership is not considered official but is

appropriately recognized.

Section 3.Classifications of Membership in the Alliance

1. Regular Membership is conferred upon a graduate or registered professional nurse whohas been approved of his/her intent or application as an official member and has met all

necessary standards, fees, requirements, trainings and other information hereunder enforced

by the AYNLA Constitution. The process of membership is done through the Local

Chapters and applications are approved through the Membership Affairs Committee in the

local area. Regular membership is renewable per annum.

2. Life or Fellow Membership is conferred upon a regular member who has been active inthe Alliance and has served various leadership positions in the local, regional, national or


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international strata. A regular member may file for Fellowship Status after serving the

profession for more than two decades or has been active in the Alliance for more than a

decade of service. The Alliance shall then evaluate the application with all necessary

documents along with the endorsements from the Local Chapter where he/she belongs andafter paying the necessary fees stipulated for Fellowship Status. Endorsement from the

Local Chapter does not mean approval. Final approval and granting of the Fellowship

Status will be given by the Board of Trustees and shall be conferred during the National

Convention of AYNLA Leaders.

3. Affiliate Membership is conferred upon graduates or registered professionals of LicensedPractical / Vocational Nursing, Caregiving, Resident Care Assistant, Nursing Assistant,

Midwifery, and other Allied Health Care Professions recognized and approved by theAlliance Board and who have satisfactorily complied all necessary documents, application

and fees of the Affiliate Alliance of Allied Healthcare Professionals (AAAHP). The

Affiliate Alliance of Allied Healthcare Professionals shall be the governing body of all

Affiliate Members. Allied Advocate Leaders also are supervised by the AAAHP. Affiliate

membership is renewable per annum.

4. Associate Membership is conferred upon a student nurse or a student of allied healthcaresciences concurrently studying in a College, School or Institute of Nursing in a recognized

College, School or University who have satisfactorily complied all necessary documents,

application and fees of the Associate Alliance of Student Nurse & Healthcare Leaders

(AASNHL). The Associate Alliance of Student Nurse & Healthcare Leaders shall be the

governing body of all Associate Members. Associate membership is renewable per annum.

5. International Membership is conferred upon a registered, graduate or student nurse andother allied healthcare professions who is a resident of a member country outside the

Philippines. International members share the same amount of benefits as a Regular member

receives and also has the right to vote and be voted upon in their respective country

counterparts. International membership is renewable per annum.


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6. Honorary Membership / Honorary Institution is conferred upon a person or institutionwho or which does not qualify under Article IV, Sections 3.1., 3.3. & 3.4. but has rendered

distinguished service or support to the Alliance in the attainment of its goals. The Alliance

Board (Board of Trustees) shall approve and confer the title during the NationalConvention of AYNLA Leaders. Honorary Membership differs from the Fellowship Status

granted by the Alliance Board in terms of payment of fees. The Honorary Member is

waived of any assessment or fees from the Alliance.

Section 3. Vicinity of Registration of Membership Any individual must seek membership in a

Local Chapter where his/her office or residence is located the nearest. However, a member may opt to

register in a Chapter different from his/her area of residence of work as long as he/she may maintain

being active in the Chapter. The Local Chapter may refer members who wish to be relocated or beendorsed to a nearer Chapter. For online memberships, the Online Secretariatshall endorse members to

appropriate Local Chapters. In no case can an individual be a member of more than one chapter.

1. Regular Members belong to a Local Chapter located via geographical jurisdiction identifiedand approved by the Department of Internal Affairs & Chapter Management.

2. Associate Members belong to a Local Chapter located in their campuses or schools.3. Affiliate Members belong to a Local Chapter that is located via geographical jurisdiction

identified and approved by the AAAHP.

4. International Members may register online over the World Wide Web in a registrationstructure made specifically for members who are geographically distant.

Section 4.Membership Fee / Annual DuesEvery member, be it regular, affiliate or associate shall

remit annual membership fee/s as determined by the Alliance Board of Trustees. Fellow Members shall

pay the approved fee stipulated by the Board only upon their admission to the Fellowship. Honorary

Members are waived of any annual fees. The membership fee shall cover one fiscal year. Membership

Fee/s approved by the Alliance Board of Trustees must be stipulated and circulated to all Local Chapters

belonging to the Alliance through newsletters, circulars, online posts, SMS message blasting, official

gazette, magazine or journal or through any other reliable information pathways.

Section 5. Suspension & Termination of Membership - Membership to the Alliance may be

suspended and/or terminated on the following grounds:


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1. Non-payment of annual membership fees consistently for three (3) fiscal years;2. Consistent inactivity or grave misconduct of a member, threatening the integrity of the

Alliance; and

3.

Any violation of the Alliance of Young Nurse Leaders & Advocates InternationalConstitution & By-Laws concurrent to suspension and termination of membership.

4. Suspension and or termination of membership shall be determined by the Local Chapterand subject to approval from the Alliance Board of Trustees. The process for such must be:

1st OffenseVerbal Reprimand 2nd OffenseWritten Incident Report 3rd OffenseSuspension Order of Membership 4th OffenseExtension of Suspension Order 5th OffenseTermination of Membership

Section 6. Reinstatement of MembershipReinstatement shall be approved by the Alliance Board

of Trustees as per recommendation of the Local Chapter and the Regional Council. If such is approved by

the Board, a written notice shall be made and coordinated to the Local Chapter concerned that the

membership of who was suspended or terminated be lifted or reinstated.

Section 7. Rights, Duties and Obligations of Regular, Affiliate, Associate, International & Fellow

Members: Every registered member of the Alliance has the right to:

1. Present any suggestion that will benefit the National Alliance, that such suggestion is inwriting, signed by the maker, endorsed by the chapter and submitted to the Alliance

Board;

2. Voted and be voted upon to any office;3. Inspect at any time during office hours, the books and papers of the Alliance for a lawful

and definite purpose;

4. Be heard of his/her viewpoint/stand, and defend himself/herself before removal ordismissal from office or the Alliance, and the right to appeal to such;

5. Seek protection or assistance on matters affecting him/her in the practice of the profession;6. Transfer to another chapter if not contrary to the provision of the Alliance of Young Nurse

Leaders & Advocates International Constitution & By-Laws;


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7. Enjoy limited opportunities, trainings and special treaties, partnerships and assistanceoffered by the Alliance.

Section 8. Rights of Honorary Members Honorary members shall have the rights, duties andobligations as provided in Article IV, Section 7 except the right to vote and to be voted for any elective

position.

ARTICLE V

ALLIANCE BOARD OF TRUSTEES

Section 1. Corporate Authority & Organizational Power The corporate power of the Alliance

shall be vested on the Board of Trustees (BOT) or known as the Alliance Board which shall be the highestgoverning body of the National Alliance and its Constituent Alliances.

Section 2.Composition of the Board of Trustees The Board of Trustees shall be composed nine

(9), all of whom have served former and varying leadership positions preferably from the AYNLA

Congress or the National Executive Council, from the different Constituent Alliances (National, Affiliate

& Associate) as shall be decided and elected during the Annual National Elections. International

counterparts have their separate Board of Trustees to govern their chapters. However, constant and

regular communication and deliberation shall be done from the different International Boards to ensure

that AYNLAs programs will not be deviated and shall be properly aligned to all its Member Countries.

Section 3. Qualifications of an AYNLA Trustee:

a. A bona fide Filipino citizen;b. Currently licensed to practice nursing profession in the Philippines and its equivalent

country members;

c. Proven leadership ability and track record of good governance;d. Preferably Masters degree holder or with Master's Units;e. Three (3) consecutive fiscal years of active membership in the region and local chapter

which he/she represents and may have held various positions prior to nomination;

f. Endorsed by the Regional Council where he/she belongs;


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Section 7.Duties of the National Corporate Officers:

1. The Chairman of the Board of Trustees shall;

Provide direction in the governance of the Alliance; Initiate the formulation of plans, policies, regulations and strategies; Initiate ABOT in decision/policy making relevant to investments, debt, loans and other

financial concerns;

Identify the agenda for the Alliance Board of Trustees meeting/s; Approve the Annual Theme to be followed by the Alliance and its Constituencies; Call and preside over the official meetings of the Board of Trustees; and May also be elected as the National President of the Alliance.

2. The Vice Chairman of the Board shall assist the Chairman in determining and carryingout operations of the Alliance Board and shall further:

act as the Chairman of the Board and preside all Board Meetings, Regular or SpecialSessions in the absence of the Chairman;

Assists in the formulation of plans, policies, regulation and strategies; and Represent the Chairman of the Board whenever necessary; and May also be elected as the Executive Vice President of the Alliance.

3. The Corporate Secretary shall: Submit to Securities and Exchange Commission names and addresses of officers within

thirty (30) days after election;

Report to Securities and Exchange Commission resignation and cessation of officers; Guarantee the accuracy and completeness of records of minutes of meetings; Cause the submission of books (membership and Book of Minutes) as required by the

Securities and Exchange Commission;

Record the highlights of the Board of Trustees meeting; and during the GeneralAssembly;

Keep and store all necessary documents such as permits, treaties, records and the like tothe National Executive Office and allow only permitted and authorized persons to access

and retrieve such data;


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Coordinates with the National Chancellors of the Constituent Alliances for Boardmeetings and special assemblies; and

He or she may be elected as the SecretaryGeneral of the Alliance.

4. The Treasurer-in-Trust shall manage all the financial accounts of the Alliance and shallfurther:

Be accountable of all financial, monetary and properties of the Alliance; Cause to deposit funds and valuable effects in the name of and to the credit of the

Alliance in the bank/s and trust companies designated and approved by the Board;

Allocates, budgets and disburses funds in accordance with prescribed rules andregulations of the Alliance;

Co-sign checks together with the National President; Cause the preparation or pre-approval of the annual budget of the Alliance from theDepartment of Budget Management & Finance and submit the same to the National

President;

Manage and develop the Alliance's financial programs; Ensure the implementation of the decision of the Board on financial concerns; Conduct program review and analysis for release of funds; Sign vouchers before the disbursement of funds; Ensure accurate and complete recording and reporting financial accounts; Submit a financial statement with comparative figures and supporting documents during

the bi-annual meeting of the Alliance Board of Trustees and its presentation during the

Annual General Assembly; and

May be elected as the Department Secretary on Budget Management and Finance.

5.The Corporate Auditor shall be the internal auditor of the Alliance and shall further: Cause the preparation of the Book of Accounts; Manage and develops the Alliance's Internal Auditing System; Inspect and examine the Book of Accounts of the Alliance; Coordinates and contacts the External Auditor/s to cross-examine the Alliance's Book of

Accounts; and


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Coordinates with the Department of Budget Management & Finance in fiscalizing theAlliance's funds and liquidation reports.

Section 8. Board of Trustees (BOT) Meeting/s The Board of Trustees shall hold its regularmeetings twice (2) per annum on such date, time and place as the Board designates. Special Board

meetings maybe called by the Chairman or upon written request of at least five (5) from the rest of the

Board members. For regular meetings, notice shall include the written agenda and the minutes of the

previous meeting. For special meetings, notice shall be served five (5) days prior to the date. Notice of the

Meeting (NOM) shall include the written agenda and may be in formal writing or through electronic mail

(e-mail) and through SMS or any means of information pathways.

Section 9.QuorumA majority of the members plus one, of the Board of Trustees shall constitute aquorum to transact business and approve or create decisions for the Alliance. At such a meeting that a

quorum is not met and the decision for a certain matter demands approval from the Board, the present

Trustee/s may motion to approve.

Section 10.Vacancy among the Board

1. Whenever there is a vacancy among the Board of Trustees, the vacancy shall be filled bythe next rank among candidates in the last elections upon approval by the Board. In the

event that there is no next in rank, the Board shall appoint an officer from the National

Executive Council or the Congress who shall serve until a Trustee is duly elected in the

next regular elections. The appointed Trustee shall serve only the unexpired term,

whenever a vacancy arises from removal or expiration of term, it shall be filled up by the

members.

2. Whenever a vacancy exists among the Officer of the Association except the President, theBoard of Trustees shall elect or appoint the replacement.

Section 11. The Interim Boardthere shall be founding officers of this Alliance hereinafter termed

as the Interim Board which shall also serve as the recognized first and founding members of the

Alliance Board. The Interim Board shall comprise o f one (1) Founding Chairman and eight (8)

members of whom shall also elect among them the founding Corporate Secretary, Treasurer-in-Trust

and Corporate Auditor. The Interim Board shall serve for two (2) fiscal years from the time the


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Alliance has been legally operated and registered. Upon expiration of their terms, they may run for

election into office and all inherent laws applicable to a member of the Alliance Board, as stated in

this Constitution & By-Laws, shall be deemed effective. The Founding Chairman, shall automatically

be bestowed the title, Chairman Emeritus, right after the expiration of his founding term.

Section 12.InsuranceAll members of the Board of Trustees shall be entitled to insurance during the

period of incumbency. The insurance policy shall be determined and approved by the Board of Trustees.

Section 13. HonorariaAll officers, National Corporate & Executive, the Board of Trustees and the

League of Governors shall receive honoraria commensurate to the amount of which shall be decided and

approved by the Alliance Board.

Section 14. Travel and Representation Allowances Any member of the Board of Trustees

designated as Official Representative/s shall be entitled to travel and representation expenses in

accordance with existing policies, approved by the Board. Liquidation Reports are required for

submission after dispersal of such allowance and may be reported two (2) weeks, and a maximum of four

(4) weeks after its consumption.

ARTICLE VI

NATIONAL EXECUTIVE COUNCIL

Section 1.National Executive Council There shall be a National Executive Council composed of

the National President, Executive Vice President, two (2) Vice Presidents, Secretary-General and the

Department Secretaries or the Cabinet whose duties and responsibilities shall be consistent with the

execution of plans, policies strategies and projects of the National Corporate Officers of the Board of

Trustees. This Office shall be headed by the National President.

Section 2. Qualifications of the National Executive Council Officers the National Executive

Council Officers shall preferably been a member of the League of Governors or from the Council of

Mayors or has served in the Cabinet for at least one (1) fiscal year and has proven leadership and

management skills; has been of good standing to his/her peers and colleagues in the Alliance and in the


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Alliance itself; and is an active member and has served various leadership positions in the Alliance prior

to filing of his or her candidacy.

Section 3.Duties of the National Executive Officers1. National Presidentthe National President shall be the Chief Executive Officer of the Alliance

and shall be responsible for the total organizational administration of the Alliance and shall:

Implement plans, policies and programs approved by the Board of Trustees; Monitor/ensure proper implementation of the Constitution & By-Laws; Exercise general supervision over the affairs of the Alliance; Appoint, remove or suspend for justifiable cause any appointive officer and employees subjectto the approval of the Board of Trustees;

Sign as persona authorized by the Board, all documents, contracts and other pertinentdocuments of the Alliance;

Recommend the budget submitted by the Department of Budget Management & Finance of theAlliance to the Board of Trustees;

Act as official representative and spoke person of the Alliance; Call and preside during the Annual General Assembly (AGA) and other official administrativemeetings of the Alliance;

Act as a Chairman to the National Executive Council; Coordinates with the Executive Vice President and the Vice Presidents all major transactions,programs and projects implemented by the Alliance;

Oversees grants, activities and projects that generates external funds for the organization andensures its proper implementation;

Delegates to appointed officers/committees, necessary tasks to aid in the implementation ofprograms of the Alliance;

Monitor and evaluate the programs and projects of the Alliance; and Perform all other duties inherent to his/her office and as required of him or her by the Board.

2. Executive Vice President shall be the Chief Operating Officer and shall assist the NationalPresident in determining and carrying out the internal thrusts, external management &

representation of the Alliance and shall further;

Coordinate activities of the different Departments / Cabinet and Standing Committees;


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Monitor and evaluate the internal programs and projects of the Alliance; Acts as the Co-Chairman of the Commission on Arbitration and ensures all concerns

pertaining to the Alliances members, officers and Board members;

Initiates the Disciplinary Tribunal to litigate and investigate certain officer of the Alliancecharged with any administrative violation;

Represent the National President in all official functions as delegated or in the absence of thelatter;

Act as Chairman of the National Steering Committee of the Annual Convention of NurseLeaders & Advocates;

Recommend policy direction in terms of external extension and linkage management; Initiate external projects, programs and activities based on the program thrusts of the

Alliance; Regularly coordinates with the different nursing specialty organizations and creates linkagesand partnerships with them to ensure active participation and involvement of the organization

in its goals to enhance the nursing profession for newly practicing Filipino nurses; and

Coordinate and links projects and or programs to different government, non-government andfunding agencies, social mobilization groups, advocacy organizations and other specialty

organizations.

3. Vice Presidents for Northern & Southern Philippines are the two strategic AreaAdministrative Officers whose main tasks are:

Coordinate activities of the different Departments / Cabinet and Standing Committees to thedifferent Regional Councils of their jurisdiction;

Monitor and evaluate the internal and external programs and projects of the RegionalCouncils and the Chapters belonging to them;

Oversee the operations of the Regional Councils under direct their supervision:1. Northern PhilippinesNCR and Luzon Regional Councils & Local Chapters2. Southern PhilippinesVisayas and Mindanao Regional Councils & Local Chapters

Represents the National President to the immediate needs of the Regional Councils or standas his or her representative during speaking engagements;

Regularly visit the different regions and chapters under his or her jurisdiction;


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Ensures that national programmes of the Alliance be implemented and evaluated well in theregions and chapters under their supervision;

Ensure that AYNLA Regional Councils and Local Chapters belonging to them is always pro-active, increasing and thrusting forward; Act as head of the Disciplinary Team for Regional Councils and Local Chapters with low orpoor performance and increase their adherence to perform better; and

Recommends any member or officer from their areas of jurisdiction for any scholarshipgrants, study tours, application for working staff and other pertinent programs of the Alliance.

4. Secretary-General shall be Chief Administrative Officer responsible for all legal and pertinentdocuments of the national office and shall keep all transactions and communications of the

national office and present it to the Board upon review; and furthermore shall: Report to Board of Trustees any resignation and cessation of officers; Guarantee the accuracy and completeness of records of the minutes of meetings; Cause the submission of books (membership and Book of Minutes) as required by the Board

of Trustees;

Record the highlights of the National Executive Councils meeting/ and during the Board ofTrustees Meetings;

Keep and store all necessary documents such as permits, treaties, records and the like to theNational Executive Office and allow only permitted and authorized persons to access and

retrieve such data;

Oversees functions of the Executive Department Secretaries and ensures their performanceare within the specified boundaries of their departments;

Act as the National President in the absence of the Executive Vice President and the VicePresidents;

Ensures the timely update of the Membership Book; Creates links and address book for all the Alliances leaders and important contacts; Reviews and recommends to the National President all the reports of the Department

Secretaries; and

Act as the Deputy Spokesperson of the Alliance.


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Section 4. Term of Office All National Executive Officers, including the Cabinet and the

Commissions have a term of two (2) fiscal years. After their terms, they shall be replaced by their

successors. All National Executive Officers, including the Cabinet and the Commissions are eligible to

only have a maximum of three (3) terms or equivalent to six (6) fiscal years.

Section 5. Honorarium of Officers All officers, National Corporate & Executive, the Board of

Trustees and the League of Governors shall receive honoraria commensurate to the amount of which shall

be decided and approved by the Alliance Board.

Section 6.Travel and Representation AllowancesAny National Executive Officer designated as

Official Representative/s shall be entitled to travel and representation expenses in accordance with

existing policies, approved by the Board. Liquidation Reports are required for submission after dispersalof such allowance and may be reported two (2) weeks, and a maximum of four (4) weeks after its

consumption.

Section 7.Turn Over of Responsibilities The outgoing National Executive Council officers shall

endorse in writing all accomplished and pending business transactions to the incoming set of officers; and

shall inform and explain to them such nature and process of transactions done and pending for that fiscal

year. Endorsements of responsibilities will be done a week after the proclamation of winners in the

Annual National Elections, a month prior to the opening of the next fiscal year.

Section 8.SuccessionIn the event that the National President is absent or unable to perform his/her

duties, the Executive Vice President shall take over. In the event of resignation, disability or death of the

National President and the Executive Vice President, any of the two Vice Presidents shall act as the

National President for the unexpired term.

ARTICLE VII

EXECUTIVE DEPARTMENT & THE CABINET

Section 1.OrganizationThe Alliance shall have eight (8) National Departments namely: Advance

Practice, Education & Research; Budget Management & Finance; Internal Affairs & Chapter

Management; International Relations & Global Affairs; Community Development & Humanitarian


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Operations; Special Programmes & Marketing; Publications & Media Relations; and Advocacy Support

Political Affairs.

Section 2. CompositionAll departments shall be composed of a Department Secretary who shallreport to the Secretary-General for planning and determining the programs in support of the Alliances

vision, mission, goals and objectives.

Section 3. Administrative Support There shall be paid administrative personnel responsible in

carrying out the activities of the different National Departments.

Section 4.The National DepartmentsThe departments shall have the following functions:

1.

Department of Advance Practice, Education & Research (DAPER)The following Standing Committees are under this department:

Committee on Continuing Professional Education Ensure that AYNLAs seminars and post-graduate courses be certified and duly

accredited;

Create monthly roster of topics for the next set of trainings or seminars; Provide competent speakers and facilitators; Create evaluation tools to be used to assess and evaluate all continuing education

programs;

Submit proposed seminars or post-graduate courses to the Professional RegulationsCommission or other equivalent government agency in the member country for

accreditation of programs;

Contribute to the Alliance journal and publish related articles; and Comply with the post-event reportorial necessary for documentation and other

requirements.

Committee on Nursing Research Initiate, motivate and participate in research projects/studies related to nursing &

healthcare;

Source out and or initiate local or international funding for research of young leadersin nursing education, service and administration and healthcare in general;


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Disseminate result of findings conclusion, recommendations for the improvement ofthe profession;

Receive, keep and preserve records of research projects conducted by young leaders inhealthcare; Give due recognition to members who have conducted research studies in nursing andthe healthcare sciences; and

Identify strategies for the utilization of research finding as appropriate.

The AYNLA Academy A special facility for young leaders who would be enrolled in

AYNLAs leadership programs and post-graduate courses. The AYNLA Academy shall

become a training facility for young leaders in nursing & healthcare who would like to get

additional training on people management, resource mobilization, developmental studies,international peace studies and many other courses with international standards. Guidelines

for establishing the Academy shall be made by a special committee or task force to be

appointed by the Alliance Board.

2. Department Budget Management & Finance (DBMF)The following Standing Committees are under this department:

Committee on National Treasury & Finance Be accountable of all financial, monetary and properties of the Alliance; Cause to deposit funds and valuable effects in the name of and to the credit of the

Alliance in the bank/s and trust companies designated and approved by the Board; and

Ensure the implementation of the decision of the Board on financial concerns. Inspect and examine the Book of Accounts of the Association; Conduct program review and analysis for release of funds; Ensure accurate and complete recording and reporting financial accounts; Create a monitoring task force on control of expenditures; and Submit a financial statement with comparative figures and supporting documents

during the bi-annual meeting of the Board of Governors and the Annual General

Membership Assembly.


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Committee on Budget Management Allocates, budgets and disburses funds in accordance with prescribed rules and

regulations of the Alliance; Co-sign checks together with the President; Sign vouchers before the disbursement of funds; Cause the preparation of the annual budget of the Alliance and submit the same to the

National President;

Create a Budget Management Framework and process of disbursements of funds; Submit a Budget Report to the Alliance Board.

3.Department of Internal Affairs & Chapter Management (DIACM)The following Standing Committees are under this department:

Committee on Chapter Accreditation Create accreditation guidelines to be the basis for accreditation; Form a Chapter Accreditation Team that would inspect the progress of the applying

chapter and do the necessary evaluations;

Continuously evaluate the progress of all Local Chapters, within the country andabroad and ensure that all chapters follow the mandate of the Alliance and properly

implement the Alliances rules and regulations and code of ethics;

Recommend chapters for Autonomous Status and grant the same if qualified; Endorses to the Board of Trustees any chapter with low performance or adherence to

the Alliances goals, mission and objectives and recommends for sanctions or even

termination of the Local Chapter; and

Oversees functions and operations of international chapters. B. Committee on Chapter Affairs

Serves as the Grievance Committee of the Alliance; Communicates with the different local chapters and assess their needs; Recommends actions to be taken or implemented to enhance chapter compliance; Initiates cultural exchanges to different chapters globally; Observes and recommends organizational holidays and events to be observed; and Create programs to increase membership retention.


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Committee Awards & Recognition Initiate the creation of the Point System to be followed by all the local chapters; Religiously implements the establishment of the Point System to rank and evaluate the

chapter compliance in the goals, mission, objectives and national programs of theAlliance;

Screen nominees for the Ten Outstanding Young Nurse Leaders & Advocates(TOYNLA) and the Ten Outstanding Student Nurses (TOSN);

Screen chapter and individual nominees for the AYNLA Lamp Awards; Award competent and active partner organizations for the AYNLA Service Partner

Award (SPA);

Screen and award Fellow Members for Distinguished Fellow Nurse Leader Awards;or Distinguished Young Nurse Leader / Nurse Leader / Advocate Leader Awards.

4. Department of Community Development & Humanitarian Operations (DCDHO)The following Standing Committees are under this department:

Committee on Community Extension & Development Initiate long-term community development projects for the Alliance; Participate actively in the projects, programs and activities of the Alliance that is

related to the growth and development of communities;

Establish linkages with other associations and agencies which deal with communitydevelopment; and

Assess, evaluate and adopt a depressed community that will be a beneficiary of thecommunity programs of the Alliance.

Committee on Humanitarian & Disaster Relief Operations Initiate a Quick Response Team (QRT) for disaster relief operations; Scout potential donors of materials or goods to be donated to disaster-stricken areas

or for possible donation to very poor communities or healthcare facilities that lack

supplies; and

Partner with other humanitarian organizations both nationally and internationally fora more effective humanitarian aid programs.


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5. Department of Special Programmes & Marketing (DSPM)The following Standing Committees are under this department:

Committee on Performing Arts

Initiate creation of a special group of nurse performers ranging from differentperforming arts such as singing, dancing, acting, and the like;

Organize the AYNLA Media & Performing Arts Group (AMPAC) to become theforefront performers for all AYNLA special programs and events;

Coordinate with Committee on Events Management & Marketing for bookingschedules of AMPAC Talents;

Recommend avenues and programs for training, workshops and enhancements of thetalents of AMPAC Talents; and

Propose events for proper exposure of the AMPAC Talents and help find appropriatefunding for such events.

Committee on Events Management & Marketing Initiate programs to generate, facilitate and sustain funding to the Alliance; Innovate means of fund generation through entrepreneurship and partner with

credible agencies to ensure completion of programs;

Create events to properly expose the talents of the AMPAC Talents and ensureincome generation through different activities during the event;

Manage all events and special programs of the Alliance; Manage the AYNLA Discount Network (ADN) and ensure partner shops and

establishments give appropriate discounts;

Ensure that the Alliance has provided all stated benefits of an ADN Partner Shop orestablishment;

Coordinate with the Alliances approved company for the production of the AYNLAMerchandise;

Market and sell the Alliances special line of merchandise and keep track of itsdevelopments;

Submit Sales Report to the Department quarterly; Plot the annual marketing plan of the Alliance and report to the Department for

presentation; and

Document all marketing events and special programs.


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6. Department of International Relations & Global Affairs (DIRGA)The following Standing Committees are under this department:

Committee on International Relations Initiate the creation of international envoys or representatives for diplomatic talks to

different international organizations;

Ensure constant communication and exchanges to different international nursing,volunteer, peacekeeping, youth development and leadership organizations;

Propose programs for international cultural or educational exchanges; Scout for research, study, and other program grants and international funding for

AYNLAs community development and other applicable programs; and

Encourage participation of the international chapters and other communities ororganization during AYNLAs International Conventions or Summits.

Special Committee for the United Nations & Other International Organizations Coordinate and communicate properly with the UN Agencies and their

representatives in the country;

Communicate properly with other international organizations in nursing andhealthcare, youth development, humanitarian operations and related organizations;

Ensure that the Alliance has aligned its programs for the achievement of internationalprograms and standards of practice;

Collaborate with the United Nations in implementing its programs in all membercountries;

Avail of IEC materials such as magazines, gazettes, pamphlets and the like from theUnited Nations, its agencies and other international organizations for AYNLAs

campaign purposes and program dissemination; and

Submit timely reports to the United Nations and other international partnerorganizations of the developments of AYNLAs programs done in the member

country.

7. Department of Publications & Media Relations (DPMR)

The following Standing Committees are under this department:

Committee on Publications


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Initiate creation of a Board of Editors for the official publication of the Alliance; Create an official journal, gazette or magazine to serve as the official publication/s of

the Alliance and its Constituencies to be published quarterly or bi-annually;

Select and appoint qualified contributors, editorial staff and editors after carefulselection and screening processes;

Ensure that all Local Chapters have their special correspondent or contributor; Select contributors and editors from Constituent Alliances and international chapters; Manage generation of income for the publication through marketing and

advertisements;

Draft advertisement proposal and contract for prospect advertisers; Create an online publication that is regularly updated;

Deliver all publication materials to Local Chapters on time; and Create all materials related to publicity of the Alliance such as brochures, pamphletsand flyers.

Committee on Media Relations Create Documentation Team responsible to document all events and programs of the

Alliance;

Create media presentations of previous programs or events of the Alliance throughmix media and innovative approaches;

Ensure media presentations are regularly shown in the Alliances website/s and othersocial networking sites;

Ensure that all press releases and related articles about the Alliance and its programsare published in local dailies, national newspaper or be featured in magazines and

other publications; and

Become the media technical team during events and programs of the Alliance.

8. Department of Advocacy Support & Political Affairs (DASPA)

Update critical advocacies related to healthcare and to the Alliance; Mobilize members to other young advocates to participate in the different advocacies of

the Alliance;

Create programs to support the advocacies and amplify awareness;


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Coordinate with different government, non-government, volunteer, faith-based, youth,political and international organizations for the realizations of the advocacies and its

projects;

Cause to dialogue with government agencies to create collaboration and partnership; Raise concerns if these advocacies have failed to be delivered;

Coordinate with the different Departments to ensure that these advocacies be ofnationwide and international concerns;

Release official statements coming from the Alliance on issues directly concerning healthand nursing; and

Lobby changes and amendments in the Constitution and cause to suggest formation of theConstitutional Commission & Constituent Assembly.

Section 5.Qualifications of the Department SecretaryThe Secretary of the Department shall

have the following qualifications:

1. Current license to practice nursing in the Philippines or its equivalent member country;2. Be a bona fide registered member of the Alliance;3. Proven leadership ability and track record of good governance;4. Preferably with experience as Committee chairperson/member in his/her Local Chapter;5. Endorsement coming from the Regional Council where he or she belongs is an additional

factor; and

6. Committed to serve and available enough to hold the position.

Section 6. Terms of Office of the Department Secretary The appointed Department Secretary

shall have a term of office of at least two (2) years.

Section 7.Ex-officio MemberThe Secretary General shall be an ex-officio member of the different

National Departments.

Section 8. Implementing Rules and Regulations Each National Department shall have the

responsibility to formulate its own rules and regulations subject to the approval of the Alliance Board.


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ARTICLE VIII

CONSTITUTIONAL COMMISSIONS

Section 1.ConceptionThere shall be autonomous commissions created by the Constitution namely:Commission on Elections, Commission on Appointment, Commission on Arbitration, Commission on

Audit and a special commission called Commission on Constitution.

Section 2.Commission on Elections (COMELEC)

1. CompositionThe COMELEC shall be composed of five (5) commissioners who shallelect a Chairman among themselves.

2.

Term of Office The Commissioners shall be elected during the annual nationalelections and shall not run or hold any elective office during their period of incumbency.

The Commissioners terms are concurrent with the elected national officers.

3. Powers, Duties and FunctionsThe Commission on Elections shall have the exclusivepowers to enforce and administer all provisions, rules, regulations and policies relative to

the conduct of the election. Their duties shall be to:

a. Promulgate and enforce in consultation with the Board of Trustees the rules andregulations governing the nomination of a candidate and conduct of national and

local elections;

b. Proclaim the winners of the elections;c. Receive, investigate and act on complaints under the oath relative to elections;d. Appoint canvassers who shall assist in the counting of votes;e. Ensure compliance to the Election Code by the National COMELEC.

4. Vacancy in the event of any vacancy, except by removal or expiration of term, thecandidate who obtained the next highest vote during the last election shall serve the

unexpired term. In the absence thereof, The Board of Trustees shall select the

replacement from among the recommendations from the Local COMELEC.


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5. Honorariumthe Commissioner shall receive honoraria the amount commensurate andapproved by the Board of Trustees.

6.

Local Chapter COMELECEvery Local Chapter shall elect the members of the LocalChapter COMELEC to conduct their respective local elections. At most will be three (3)

commissioners.

7. Annual BudgetThe National Commission on Election shall prepare an annual budgetfor its operation for incorporation in the annual budget, subject to the recommending

approval of the Department of Budget Management & Finance and approved by the

National President.

8. The Electoral Procedure8.1. Date of Elections The election of the Board of Trustees and other National

Officials shall be held during the Annual National Elections with the date, time and vicinities to

be prepared by the National COMELEC. The COMELEC shall then choose two (2) days that will

be allocated for the voting of all constituents of the Alliance. Election of Local Chapter Officers

shall be held two (2) months prior to the National Elections and shall be done in their respective

localities chosen by their Local COMELEC while the National Elections of top officials shall be

done one (1) month prior to the end of the fiscal year.

8.2. Mode of VotingElection shall be by secret ballot and shall be done in personal

casting of votes in voting precincts.

8.3. Filing of Candidacy Any qualified candidate shall file his/her certificate of

candidacy to the COMELEC not later than ninety (90) days prior to annual elections. Certificates

of Candidacy shall be prepared by the Commission.

8.4. Publication of Official List of CandidatesThe COMELEC shall provide to all

Local Chapters a circular on the official list of candidates prior to the election date.

8.5. BallotsAll ballots shall be secured at the AYNLA National Coordinating Centre

for three (3) months from the date of election after which they shall be disposed if no protests are

filed.

8.6. Electoral CodeThere shall be an Electoral Code that governs the conduct of the

elections which shall be promulgate by the COMELEC and approved by the Alliance Board.


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8.7. Proclamation The winners of the national election shall be proclaimed by the

National COMELEC not later than fifteen (15) days from the Annual National Elections.

Section 3. Commission on Appointments (COMAPP)

1. CompositionThe COMAPP shall be composed of five (5) commissioners who shallelect a Chairman among themselves.

2. Term of OfficeThe Commissioners shall be appointed by the Alliance Board throughthe recommendations of the Congress. The Commissioners may hold local or national

positions prior and during his or her appointment. The Commissioners terms are

concurrent with the elected national officers.

3. Powers, Duties and Functions The Commission on Appointments shall have thepowers to enforce and administer all provisions, rules, regulations and policies relative to

the conduct of appointment of any official. Their duties shall be to:

3.1.Screen all applying for appointment to a certain position in the national level;3.2.Verifies and approves all appointees of the National President;3.3.Present all nominees for appointments to the National President;3.4.Approves all local appointees made by the Local Chapters;3.5.Release certifications of appointments to officials appointed to office, both local

and national; and

3.6.Record and document roster of appointed officials in the local and national level.

9. Vacancyin the event of any vacancy, removal or expiration of term, and in the absencethereof, The Board of Trustees shall select the replacement from among the

recommendations from the Local COMAPP officers.

10.Honorariumthe Commissioner shall receive honoraria the amount commensurate andapproved by the Board of Trustees.


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11.Local Chapter COMAPPthe Local Chapter Mayor shall appoint officers to form theLocal COMAPP, at most three commissioners.

Section 4. Commission on Arbitration (COMARB)

1. Composition The COMARB shall be composed of five (5) commissioners who shall

elect a Chairman among themselves. This Commission shall act as the judicial arm of the

entire Alliance and shall be in-charge of all interpersonal, inter-chapter and other disputes

that may arise thereto. The composition of the Commission shall be; one with legal

background or the Alliances Legal Consultant, one with guidance and counseling

background, one with management background, one member of the Congress, and either one

of the Executive Council Officers of the Alliance.

2. Term of OfficeThe Commissioners shall be appointed by the Alliance Board throughthe recommendations of the Congress. The Commissioners may hold local or national

positions prior and during his or her appointment. The Commissioners terms are concurrent

with the elected national officers.

3. Powers, Duties and FunctionsThe Commission on Arbitration shall have the powersto enforce and administer all provisions, rules, regulations and policies relative to the conduct

to arbiter issues, concerns and disputes. Their duties shall be to:

3.1.Conduct investigations on conflicts, issues, problems, concerns related to theAlliance;

3.2.Create fact-finding team to investigate conflicts, issues and concerns;3.3.Seek legal advice to the Alliances Legal Consultants to properly administer

sensitive cases;

3.4.Summon persons, officers, members of important documents during courthearings; and

3.5.Submit findings and recommendations to resolve conflict and or problems to theBoard of Trustees.


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12.Vacancyin the event of any vacancy, removal or expiration of term, and in the absencethereof, The Board of Trustees shall select the replacement from among the

recommendations from the Local COMARB officers.

13.Honorariumthe Commissioner shall receive honoraria the amount commensurate andapproved by the Board of Trustees.

14.Local Chapter COMARBthe Local Chapter Mayor shall appoint officers to form theLocal COMAPP, at most three commissioners.

ARTICLE IX

THE BICAMERAL CONGRESS

Section 1.Structure of the Congress The Bicameral Congress is the main administrative and

legislative body of the Alliance where local leaders converge to discuss important programs within the

Alliance System. The Congress is divided into two: the Upper House also known as the League of

Governors and the Lower House also known as the Council of Mayors. Another part of the Congress is

the Adjunct House composed of the Representative Area Governors of the Affiliate and Associate

Alliances. In other member countries, the structure of the Congress may be different and they may adopt

other terminologies in the composition of their Congress.

Section 2.The Upper House / League of Governors The League of Governors will be composed

of different regional and zonal governors and shall be elected into position by the general electorate

during the Annual National & Local Elections. The Annual National & Local Elections happen every two

(2) fiscal years.

1. Nature of the League of GovernorsThe League is composed of all the Regional Governors(Regions IXII, CAR & ARMM) and Zonal Governors (NCR Zone I VI). Special zoning is

done in the National Capital Region due to its vastness in population. Other special zoning may

be done by recommendations from the Congress to be passed to the Alliance Board. Zoning and

Regionalizing may be done differently in member countries with different terminologies and

geographic jurisdictions.


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2. Qualifications of a Governor2.1. A bona fide Filipino citizen (applicable in the Philippines only);2.2.

Currently licensed to practice nursing profession in the Philippines or its equivalent inmember countries;

2.3. Proven leadership ability and track record of good governance;2.4. Preferably Masters degree holderor with units;2.5. Has served various leadership positions in the Alliance and other organizations;2.6. Endorsed by the Accredited Local Chapter where he/she belongs;2.7. Available enough to hold such position and accessible to members of his/her Accredited

Local Chapter.

3. Term of OfficeThe League of Governors shall have a term of office two (2) fiscal years beingelected from the region or zone. Thereafter, elections after two years shall be held to replace the

governors whose terms have expired. Governors are allowed two (2) re-elections or a maximum

of 6 years.

4. Functions and PowersThe League of Governors shall govern the regions they are assigned forthe attainment of the national goals and objectives of the Alliance. As such it has the power to:

4.1. Adopt and implement policies, plans, strategies and projects of the Alliance as deemednecessary;

4.2. Decide for and in behalf of the Alliance on issues and concerns in the regional level;4.3. Cause to change and promulgate rules and regulations as the need arises consistent with the

Constitution & By-Laws;

4.4. Adjudicate and impose appropriate sanctions after due process to Regional Councils,officers and or members for non-compliance or grave misconduct;

4.5. Supervise the functions of the Regional / Zonal Councils and all its operations;4.6. Report to the League all the development arising from different regions;4.7. Regularly implements Governors Visits in all governors and ensure that this be followed

properly;

4.8. Create and promulgate development and updates to their respective regions/zones throughthe conduct of Regional Conventions.


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5. Vacancy among the League5.1. Whenever there is a vacancy among the League of Governors, the vacancy shall be filled

by the next rank among candidates in the last elections upon approval by the Board ofTrustees. In the event that there is no next in rank, the Board shall appoint a Governor

coming from the region where the vacancy occurred who shall serve until a Governor is

duly elected in the next regular elections. The appointed Governor shall serve only the

unexpired term, whenever a vacancy arises from removal or expiration of term, it shall be

filled up by the members or previous officers from the Local Chapters.

5.2. Whenever a vacancy exists among the Officer of the Alliance except the President, theBoard of Governors shall elect the replacement.

6. Honorarium All governors from the League shall receive honoraria commensurate to theamount of which shall be decided and approved by the Board.

7. Travel and Representation Allowances Any member of the League designated as OfficialRepresentative/s shall be entitled to travel and representation expenses in accordance with

existing policies, approved by the Board. Liquidation Reports are required for submission after

dispersal of such allowance and may be reported one (1) week, and a maximum of four (4) weeks

after its consumption.

8. Quarterly and Annual GovernorsReportsAll members of the League of Governors shallsubmit written reports quarterly and annually inclusion of unfinished businesses to the Chairman

of the League and to the Board of Trustees.

9. Turn Over of Responsibilities The outgoing Governor shall endorse in writing allaccomplished and pending business transaction to the incoming Board; and shall inform and

explain to them such nature and process of transactions done and pending for that fiscal year.

Section 10.The Lower House / Council of Mayors - The Council of Mayors will be composed of

different Local Chapter Mayors and shall be elected into position by the general electorate during the

Annual Local Elections. The Annual National & Local Elections happen every two (2) fiscal years.


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1. Nature of the Council of MayorsThe Council shall be composed of different Mayors comingfrom the different local chapters. Local chapters are approved into creation by the Alliance

Board after careful recommendation of the Department of Internal Affairs & ChapterManagement, Committee on Chapter Accreditation.

3. Qualifications of a Mayor3.1. A bona fide Filipino citizen (applicable in the Philippines only);3.2. Currently licensed to practice nursing profession in the Philippines or its equivalent in

member countries or a graduate of a degree in nursing;

3.3. Proven leadership ability and track record of good governance;3.4.

Has served various lower leadership positions in the Alliance and other organizations;

3.5. Available enough to hold such position and accessible to members of his/her LocalChapter.

3. Term of OfficeThe Local Chapter Mayor shall have a term of office two (2) fiscal years beingelected from the region or zone. Thereafter, elections after two years shall be held to replace the

mayors whose terms have expired. Mayors are allowed two (2) re-elections or a maximum of 6

years.

4. Functions and Powers The Council of Mayors shall govern the local chapters for theattainment of the national goals and objectives of the Alliance. As such it has the power to:

4.1. Adopt and implement policies, plans, strategies and projects of the Alliance as deemednecessary;

4.2. Decide for and in behalf of the Alliance on issues and concerns in the local level;4.3. Cause to change and promulgate rules and regulations as the need arises consistent with the

Constitution & By-Laws;

4.4. Adjudicate and impose appropriate sanctions after due process to Accredited Local Chapterofficers and or members for non-compliance or grave misconduct;

4.5. Supervise the harmonious relationship of different Local Chapters;4.6. Cause to sign Sister Chapter Agreements within the Council to ensure goodwill

relationships of local chapters sharing common interests;


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4.7. Create programs to be done simultaneously in different local chapters once or twice a fiscalyear or coordinate a program where other chapters may participate; and

4.8. Create and promulgate development and updates to their respective local chapter throughthe conduct of Local Conferences.

5. Vacancy among the Council5.1. Whenever there is a vacancy among the Council of Mayors, the vacancy shall be filled by

the Vice Mayors in their respective local chapters upon approval by the Board of Trustees.

In the event that there is no next in rank, the Board shall appoint a Mayor coming from his

or her Local Chapter where the vacancy occurred who shall serve until a Mayor is duly

elected in the next local elections. The appointed Mayor shall serve only the unexpired

term, whenever a vacancy arises from removal or expiration of term, it shall be filled up bythe members or previous officers from the Local Chapters.

5.2. Whenever a vacancy exists among the Officer of the Alliance except the President, theBoard of Governors shall elect the replacement.

6. HonorariumAll mayors from the League shall receive honoraria commensurate to the amountof which shall be decided and approved by the Board coming from the Chapter Fund of their

respective chapters.

7. Travel and Representation Allowances Any member of the Council designated as OfficialRepresentative/s shall be entitled to travel and representation expenses from their Chapter Funds

in accordance with existing policies, approved by the Board. Liquidation Reports are required for

submission after dispersal of such allowance and may be reported one (1) week, and a maximum

of four (4) weeks after its consumption.

8. Monthly MayorsReportsAll members of the Council of Mayors shall submit written reportsmonthly inclusion of unfinished businesses to the Chairman of the Council.


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9. Turn Over of Responsibilities The outgoing Mayor shall endorse in writing all accomplishedand pending business transaction to the incoming Board; and shall inform and explain to them

such nature and process of transactions done and pending for that fiscal year.

ARTICLE X

ZONAL & REGIONAL COUNCILS

Section 1. Composition A Zonal / Regional Council are composed of the different Accredited

Local Chapters (ALC) within a specified geographical jurisdiction. Zonal Councils are the councils found

within the National Capital Region (NCR), Regional Councils on the other hand are the councils found in

the Philippine regions. In member countries, the composition of Regional Councils may be different.

Section 2. Divisions The Alliance shall divide its constituents in the following administrative

divisions in the National Capital Region:

1. Zone IManila & Pasay2. Zone IICaloocan (North & South), Valenzuela, Navotas & Malabon3. Zone IIIQuezon City & Marikina4. Zone IVSan Juan, Mandaluyong & Pasig5. Zone VMakati, Pateros & Taguig6.

Zone VILas Pinas, Muntinlupa & Paranaque

And in the regions, the divisions shall be the following: CAR, Region I-XIII, and ARMM. In

totality, the entire Alliance is composed of 6 Zonal Councils and 15 Regional Councils 21

Councils in the Philippines.

Section 3. Regional Conventions The Regional Councils update themselves and coordinates with

the different local chapters under their jurisprudence through Regional Conventions done annually with

the date and time to be determined by the Regional Council. The venue of such convention shall be within

the area of the region.

Section 4.Regional Council AssemblyThe Regional Council shall assemble themselves and meetregularly every quarterly in a time, date and venue agreed by the members of the council.


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ARTICLE XI

THE LOCAL CHAPTERS

Section 1. The Local ChaptersThere shall be local chapters as maybe determined by the AllianceBoard of Trustees based upon the geographical and other factors prevailing in the area.

Section 2. Governing BodyEach local chapter shall be governed by elected Local Chapter Officers

composed of one (1) Chapter Mayor, one (1) Vice Mayor, one (1) Chapter Secretary and eight (8)

Councilors. The Chapter Mayor may appoint officials necessary to properly govern the Chapter or

appoint committee chairmen for its operations during the chapter projects.

1. Mayor the Chapter Mayor shall be the Chief Executive Officer of the Local Chapter andshall be responsible for the total organizational administration of his or her Local Chapter and

shall:

Implement plans, policies and programs approved by the Board of Trustees; Monitor/ensure proper implementation of the Constitution & By-Laws; Exercise general supervision over the affairs of the Chapter; Appoint, remove or suspend for justifiable cause any appointive officer subject to the

approval of the Regional Council;

Sign as persona authorized by the Alliance, all documents, contracts and other pertinentdocuments related to the Chapter;

Approve the budget submitted by the Committee on Budget & Finance; Act as official representative and spoke person of the Chapter; Call and preside all regular, special and other official administrative meetings of the

Alliance;

Coordinates with the Vice Mayor and Councilors all major transactions, programs andprojects implemented by the Chapter;

Oversees grants, activities and projects that generates external funds for the chapter andensures its proper implementation;

Delegates to appointed officers/committees, necessary tasks to aid in the implementationof programs of the Alliance and the Chapter;

Monitor and evaluate the programs and projects of the Alliance and the Chapter; and


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Perform all other duties inherent to his/her office and as required of him or her by theBoard.

2. Vice-Mayor - shall be the Chief Operating Officer and shall assist the Chapter Mayor indetermining and carrying out the internal thrusts, external management & representation of the

Chapter and shall further;

Coordinate activities of the different Councilors & Committees; Monitor and evaluate the internal programs and projects of the Chapter; Acts as the Co-Chairman of the Commission on Arbitration and ensures all concerns

pertaining to the Chapters members & officers;

Initiates the Disciplinary Tribunal to litigate and investigate certain officer of the Chaptercharged with any administrative violation; Represent the Chapter Mayor in all official functions as delegated or in the absence ofthe latter;

Recommend policy direction in terms of external extension and linkage management; Initiate external projects, programs and activities based on the program thrusts of the

Chapter;

Regularly coordinates with the different nursing specialty organizations local chaptersand creates linkages and partnerships with them to ensure active participation and

involvement of the organization in its goals to enhance the nursing profession for newly

practicing Filipino nurses; and

Coordinate and links projects and or programs to different government, non-governmentand funding agencies, social mobilization groups, advocacy organizations and other

specialty organizations.

3. Chapter Secretary shall be Chief Administrative Officer responsible for all legal and

pertinent documents of the Local Chapter and shall keep all transactions and communications of

the national office and present it to the Chapter Officers upon review; and furthermore shall:

Report to Chapter Officers any resignation and cessation of officers; Guarantee the accuracy and completeness of records of the minutes of meetings; Cause the submission of books (membership and Book of Minutes) as required by the

Alliance;


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Record the highlights of the Local Chapters meetings; Keep and store all necessary documents such as permits, treaties, records and the like to

the Chapter Office / Headquarters and allow only permitted and authorized persons to

access and retrieve such data; Oversees functions of the Councilors and ensures their performance are within thespecified boundaries of their committees;

Act as the Mayor in the absence of the Vice Mayor and the Mayor; Ensures the timely update of the Membership Book; Creates links and address book for all the Chapters leaders and important contacts; Reviews and recommends to the Mayor all the reports of the Councilors and the

committees; and

Act as the Deputy Spokesperson of the Chapter.

4. Councilor for Budget & Finance is the Chairman of the Committee on Budget & Finance

and shall oversee all financial programs and activities of the Chapter, furthermore he or she shall:

Be accountable of all financial, monetary and properties of the Chapter; Cause to deposit funds and valuable effects in the name of and to the credit of the Local

Chapter in the bank/s and trust companies designated and approved by the Chapter

Officer;

Cause to deposit the national share of the membership dues to the designated bank/s ofthe National Office;

Ensure the implementation of the decision of the Chapter Officer on financial concerns; Inspect and examine the Book of Accounts of the Chapter; Conduct program review and analysis for release of funds; Ensure accurate and complete recording and reporting financial accounts; Allocates, budgets and disburses funds in accordance with prescribed rules and

regulations of the Alliance;

Co-sign checks together with the Chapter Mayor; Sign vouchers before the disbursement of funds; Cause the preparation of the annual budget of the Chapter and submit the same to the

Chapter Mayor;

Create a Budget Management Framework and process of disbursements of funds; and


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Submit a Budget Report and financial statements with comparative figures andsupporting documents during the monthly meetings of the Local Chapter.

5. Councilor for Membership Affairs is the Chairman of the Committee on MembershipAffairs and serves as the Grievance Committee of the Chapter;

Recommends actions to be taken or implemented to enhance chapter compliance toNational Programs;

Initiates recommends qualifies members for cultural exchanges to different chaptersglobally;

Observes organizational holidays and events and implements it in the chapter level; Create programs to increase membership retention;

Religiously implements the establishment of the Point System to rank and evaluate thechapter compliance in the goals, mission, objectives and national programs of the

Alliance;

Sends nominees for the Ten Outstanding Young Nurse Leaders & Advocates (TOYNLA)and the Ten Outstanding Student Nurses (TOSN);

Sends individual nominees and applies its chapter for the AYNLA Lamp Awards; Award competent and active local partner organizations for the AYNLA Service Partner

Award (SPA) in the Chapter Level;

6. Councilor for Community Extension is the Chairman of the Committee on Community

Extension Services and shall:

Initiate long-term community development projects in the locality for the Chapter; Encourage members to participate actively in the projects, programs and activities of the

Chapter and the Alliance that is related to the growth and development of communities;

Establish linkages with other associations and agencies which deal with communitydevelopment;

Assess, evaluate and adopt a depressed community that will be a beneficiary of thecommunity programs of the Alliance.

Initiate a Local Quick Response Team (Local QRT) for disaster relief operations; Scout potential donors of materials or goods to be donated to disaster-stricken areas or for

possible donation to very poor communities or healthcare facilities that lack supplies; and


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Partner with other humanitarian organizations both nationally and internationally for amore effective humanitarian aid programs.

7. Councilor for Continuing Education & Research is the Chairman of the Committee onAdvance Practice, Education & Research and shall:

Create monthly roster of topics for the next set of trainings or seminars in the chapterlevel;

Provide competent speakers and facilitators; Apply standard evaluation tools used to assess and evaluate all continuing education

programs from DAPER;

Contribute to the Alliance journal and publish related articles;

Comply with the post-event reportorial necessary for documentation and otherrequirements;

Initiate, motivate and participate in research projects/studies related to nursing &healthcare;

Source out and or initiate local or international funding for research of young leaders innursing education, service & administration and healthcare in general;

Disseminate result of findings conclusion, recommendations for the improvement of theprofession;

Receive, keep and preserve records of research projects conducted by young leaders inhealthcare;

Give due recognition to members who have conducted research studies in nursing and thehealthcare sciences within their locality; and

Identify strategies for the utilization of research finding as appropriate.

8. Councilor for Advocacy & Political Affairs is the Chairman of the Committee on

Advocacy Support & Political Affairs and shall:

Update critical advocacies related to healthcare and to the Chapter and the Alliance; Mobilize members to other young advocates to participate in the different advocacies of

the Chapter and the Alliance in general;

Create programs to support the advocacies and amplify awareness;


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Coordinate with different government, non-government, volunteer, faith-based, youth,political and international organizations for the realizations of the advocacies and its

projects;

Cause to dialogue with government agencies to create collaboration and partnership; Raise concerns if these advocacies have failed to be delivered; and

Coordinate with the different Committees to ensure that these advocacies be ofnationwide and international concerns.

9. Councilor for Special Programmes & Marketing is the Chairman of the Committee on

Special Programmes & Marketing and shall:

Initiate creation of a special group of nurse performers ranging from different performingarts such as singing, dancing, acting, and the like in the Chapter Level; Organize the AYNLA Media & Performing Arts Group (AMPAC) in the Chapter level tobecome the forefront performers for all AYNLA special programs and events;

Recommend avenues and programs for training, workshops and enhancements of thetalents of AMPAC Talents;

Initiate programs to generate, facilitate and sustain funding to the Chapter; Innovate means of fund generation through entrepreneurship and partner with credible

agencies to ensure completion of programs;

Manage all events and special programs of the Alliance; Manage the AYNLA Discount Network (ADN) in the Chapter level and ensure partner

shops and establishments give appropriate discounts;

Comply with the metrics of the sales of AYNLA merchandise; Submit Sales Report to the Chapter Officers monthly; Document all marketing events and special programs.

10. Councilor for Publications/Media Relations is the Chairman of the Committee on

Publications & Media Relations and shall:

Select and appoint qualified contributors, editorial staff and editors after careful selectionand screening processes and submit such to the National Editorial Board;

Ensure that the Chapter has its special correspondent or contributor to the NationalContributors Pool;


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Help manage generation of income for the publication through marketing andadvertisements;

Contribute to the online publication to be regularly updated;

Deliver all publication materials to Local Chapter members on time; Distribute all materials related to publicity of the Chapter and the Alliance such asbrochures, pamphlets and flyers;

Create Documentation Team responsible to document all events and programs of theAlliance;

Create media presentations of previous programs or events of the Chapter through mixmedia and innovative approaches;

Ensure media presentations are regularly shown in the Alliances website/s and othersocial networking sites; Ensure that all press releases and related articles about the chapter and its programs arepublished in local dailies or be featured in magazines and other publications; and

Become the media technical team during events and programs of the Chapter.

11. Councilor for International Relationsis the Chairman of the Committee on International

Relations & Global Affairs, and shall:

Ensure constant communication with the DIRGA to ensure constant exchanges ofcommunication to different international nursing, volunteer, peacekeeping, youth

development and leadership organizations;

Screens and recommends participants for international cultural or educational exchanges; Encourage collaboration with the international chapters and other communities or

organization and create joint programs or projects.

Section 3. Chapter Adoption of Standard Constitution & By-Laws Local Chapters must adopt

the standard Constitution and By-Laws of the Alliance of Young Nurse Leaders & Advocates

International Inc. prior to the start of their operations in the locality. The Local Chapter shall release an

Acknowledgement Form for Chapter SCBL Adoption which specifies the date, time, venue and persons

responsible for the chapter adoption.


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Section 4. Chapter Accreditation Committee There shall be a Committee on Chapter

Accreditation supervised by the Department of Internal Affairs & Chapter Management which shall

accredit local chapters based on set criteria created, approved and mandated by the Alliance Board of

Trustees.

Section 5. Chapter Accreditation ProcessThere shall be a standardized process for those chapters

who would want to operate an AYNLA Local Chapter (LC) in their locality such as:

1. Formation of 10-15 chartering members;2. Sending a letter or notice of intent to operate and recognize a chapter in the locality;3. National Office shall send a response to recognize a chapter in the locality and shall

appoint an interim Chapter Mayor to serve as the figurehead and the focal

aynla by laws

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