augusta packets/11-05-18.pdf · agenda city of augusta council meeting november 5, 2018 7:00 p.m....

AGENDA CITY OF AUGUSTA

Council Meeting November 5, 2018

7:00 P.M. “Augusta – Where the metro’s edge meets the prairie’s serenity offering the perfect blend

of opportunity and proximity for living, commerce and culture.”

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE C. PRAYER

Father John Hay, St. James

D. MINUTES

1. OCTOBER 15, 2018 CITY COUNCIL MEETING MINUTES Approval of minutes for October 15, 2018 City Council meeting. a) Council Motion/Vote

E. APPROPRIATION ORDINANCE

1. ORDINANCE(S) Consider approval of Appropriation Ordinance #10A dated 10/17/18 and

Ordinance #10B dated 10/31/18. a) Council Motion/Vote

F. VISITORS

1. Call for Other Visitors. (Visitors may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda – 5 minute limit).

G. BUSINESS

1. ENGINEERING SERVICES AGREEMENTS FOR DESIGN ENGINEERING FOR SIDEWALK/TRAIL PROJECTS

Consider approval of the engineering services agreement in the amount of $22,500 for design engineering for the Belmont to Shryock Park sidewalk/trail; Consider approval of the engineering services agreement in the amount of $30,800 from City Engineer Schwab Eaton for design engineering for the Lulu to Frisco Street Trail.

a) Staff Report b) Agreement – Belmont to Shryock Park Trail/Sidewalk

i. Council Motion/Vote c) Agreement – Lulu to Frisco Street Trail

i. Council Motion/Vote

2. CITY ENGINEER SUPPLEMENTAL FUNDING REQUEST #2 FOR THE 2017 STREET SALES TAX PROJECT Consider approval of supplemental funding request from City Engineer Schwab Eaton in the amount of $7,900 for extra work required to complete the project.

a) Staff Report b) Council Motion/Vote

3. REVIEW AND DISCUSS STAFF PROPOSALS FOR ADDITIONAL

STREET MAINTENANCE WORK UNDER THE 2017 STREET SALES TAX PROJECT PACKAGE Review and discuss proposed street maintenance mill and overlay projects to expend the roughly $36,000 in savings (based on quantities) remaining for the amended 2017 Street Sales Tax Project package.


4. BID AWARD FOR WATER AND SANITARY SEWER MAINS FOR

THE APPCON 2ND ADDITION DEVELOPMENT; RESOLUTION 2018-25 AUTHORIZING OFFERING FOR SALE OF TEMPORARY NOTES Consider approval of the low bid in the amount of $39,198.50 from Mies Construction for installation of water and sanitary sewer extensions to serve the Appcon 2nd Addition development; consider approval of Resolution 2018-25 authorizing the offering for sale of general obligation temporary notes, Series 2018-1.

a) Staff Report b) Bid Award – Mies Construction

i. Council Motion/Vote c) Offering for Sale of G.O. Temporary Notes, Series 2018-1

i. Council Motion/Vote

5. AMENDMENT TO ENGINEERING SERVICES AGREEMENT FOR WASTEWATER TREATMENT PLANT SCADA SYSTEM Consider approval of an amendment to the scope of the engineering services agreement with Aqua Tech Engineering Consultants for the WWTP SCADA system, at a not-to-exceed amount of $172,000.


6. PURCHASE OF ANIMAL CONTROL VEHICLE SLIDE-IN UNIT

Consider approval of the purchase of a slide-in unit for the new animal control truck from Jones Trailer Company in the amount of $4,897.91.


7. FEE SCHEDULE RESOLUTION NO. 2018-26 AMENDING THE

GENERAL DIVERSION FEE FOR MUNICIPAL COURT Consider approval of Fee Schedule Resolution No. 2018-26 amending the General Diversion Fee from $50.00 to $100.00 to match the current fees for D.U.I. diversions.


8. UPDATE ON CONDEMNATION PROCESS OF SINGLE-FAMILY

RESIDENTIAL STRUCTURE AND A DETACHED RESIDENTIAL GARAGE LOCATED AT 432 EAST BROADWAY AVENUE Receive an update from staff regarding the condemnation of a single-family residential structure and a detached residential garage structure located at 432 East Broadway Avenue; Table any further condemnation action until November 19, 2018.


9. ORDINANCE NO. 2140 ESTABLISHING CERTIFICATES OF

OCCUPANCY AND HABITATION WITHIN THE CITY OF AUGUSTA, KANSAS AND PROVIDE THE ENFORCEMENT THEREOF

Consider Approval of proposed Ordinance No. 2140 establishing Certificates of Occupancy and Habitation within the City of Augusta, Kansas and providing the enforcement thereof.


10. ZONING DISTRICT RECLASSIFICATION FOR PROPERTY

LOCATED AT 12249 SW HWY 54 IN THE GROWTH AREA Consider accepting the Augusta Planning Commission’s recommendation to approve Ordinance No. 2141 zoning district reclassification from CC – Central Commercial to I – Industrial for property located at 12249 SW Hwy 54 in the Growth Area.


H. MATTERS FROM/FOR COUNCIL

1. City Manager – Consider scheduling a work session for Monday, November

26th, 2018 at 6:00 p.m. to meet with representatives from EverBlue Lake Solutions to discuss eurasion water milfoil at Augusta City Lake.

2. Call for Other Matters. (Council members may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda)

I. INFORMATIONAL MEMORANDUM

J. EXECUTIVE SESSION

1. Non-Elected Personnel Matters. City Manager recommends that Council go into executive session to conduct the City Manager’s annual performance review.

K. ADJOURNMENT

CITY COUNCIL OCTOBER 15, 2018

7:00P.M.

The Council of the City of Augusta, Kansas met in regular session on October 15, 2018, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Paul Belt, Tom Leffler, Kip Richardson, Ron Reavis and David Bates. Also present: City Attorney Austin Parker, Assistant City Manager Cody Sims, Human Resource Manager Makala Navarro and City Clerk Erica Jones. Visitors present were: Susan Smith, Kate Bosserman, Eric Burris, Anthony Craft, Belinda Larsen, John Black, Connie Thurman, Mike Stump, Sierra Bond and Kevin Cowan.

Pledge of Allegiance

Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.

Minutes: Richardson made a motion to approve the minutes from the October 1, 2018 City Council meeting and October 8, 2018 work session. Crum seconded the motion. Motion carried without opposition.

Ordinance 10: Crum made a motion to approve Ordinance IOdated 10/3/2018. Belt seconded the motion. Motion carried without opposition.

Proclamations: Women In Steam Week: The Mayor read a proclamation declaring the week of October 15 as "Women

in STEAM Week" to honor women who have made inspiring contributions to science, technology, engineering, art, and mathematics to encourage our young women to make the world a better place. Miss Augusta, Sierra Bond, addressed the governing council about her platform of "Let's go full steam ahead".

National Chiropractic Health Month: The Mayor read a proclamation declaring October 2018 as National Chiropractic Health Month to promote the benefits of physical movement.

Visitors: Recognition of HR Manager, Makala Navarro, who was recently awarded the 2018 Kansas HR

Professional of the Year Award by the Society for Human Resources Management.

Business: Engineering Services Agreement for Construction Observation and Administration of the Water and

Sanitary Sewer Installation for APPCON 2nd Addition; Presentation from Kevin Cowan Regarding Special Assessment Process and Financing Mechanism for Infrastructure Improvements: Leffler made a motion to approve the engineering services agreement from 'the City Engineer for construction observation and administration of the water and sanitary sewer installation for Appcon 2nd Addition. Bates seconded the motion. Motion carried without opposition.

Presentation from Kevin Cowan, Bond Counsel for the City of Augusta, regarding the special assessment process and financing mechanism for infrastructure improvements.

Presentation of the 2017 Audited Financials: Crum made a motion to accept the City's 2017 Audited Financials. Belt seconded the motion. Motion carried without opposition.

Audit of Financial Statements for Year Ending December 31, 2018: Reavis made a motion to award,the audit of the City's financial statements for the year ending December 31, 2018 to George, Bowerman & Noel, P .A. Crum seconded the motion. Motion carried without opposition.

Memorandum of Agreement Between Cowley County Emergency Communications/Augusta Department of Public Safety: Richardson made a motion to authorize Director Sage to execute an agreement between the Augusta Department of Public Safety and the Cowley County Emergency Communications Center for the purpose of handling 9-1-1 calls in the event of technical failures or other conditions that may prevent the Augusta PSAP from answering calls. Leffler seconded the motion. Motion carried without opposition.

Bid Award for Animal Control Vehicle: Belt made a motion to award the bid for the new service truck for the Animal Control Division to the low bidder Davis-Moore Automotive Inc. in the amount of $20,215. Crum seconded the motion. Motion carried without opposition.

Bid Award for Wastewater Treatment Plant Mower: Leffler made a motion to approve the low quote from Wichita Tractor Company for a new 61" Bad Boy Outlaw XP mower in the amount of $7,702. Richardson seconded the motion. Motion carried without opposition.

Bid Award for Asphalt Roller for Streets Division: Magruder made a motion to approve the low quote from Sunbelt Rentals for a used Wacker Neuson RD 12 roller in the amount of $8,515. Belt seconded the motion. Motion carried without opposition.

Update on Condemnation Process of Single-Family Residential Structure and a Detached Residential Garage Located at 432 East Broadway: Council received an update from staff regarding the condemnation of a single-family residential structure and a detached residential garage structure located at 432 East Broadway Avenue. '

Richardson made a motion to table any further condemnation action until November 5, 2018. Leffler seconded the motion. Motion carried without opposition.

Matters From/For Council and Informational Memorandum: Shaw: Shaw stated he received information from City Engineer Mike Stump regarding the final closeout

payments for 2018 Street Sales Tax and Lake Road Projects. He stated the project costs are coming in under the contract sum by approximately $35,000. Stump stated he asked ,the contractor if there was any work remaining to be done out there, if he contractor would hold their prices at the contract amount. Shaw stated we could add work or hold back and accept the deduct and add to a project next spring. Council consensus was for staff to speak to the contractor about how long he will hold his pricing and come back with a couple project options for the governing body to consider.

Magruder: Magruder stated that several months ago the council had a discussion with Corky Cook about curb stops to be installed at the auto shop and stated it is probably time to formally request that be done. Shaw stated he followed up with Mr. Cook approximately four weeks ago and shared information with him on where he could purchase the curb stops. Shaw stated Cook indicated he was making those purchases, but Shaw will follow up with him.

City of Augusta Council Minutes October 15,2018 Page 2

Rawlings: Rawlings stated that the council received emails from Shane Scott about wanting to have the council appear at his restaurant on the 3rd Saturday of every month for a question and answer session open to the public. Rawlings stated he does not have a problem with council members doing that, other than they have to be very careful about not violating KOMA and that you cannot make promises to the public that we do not all get to vote on. Magruder inquired about the number of council members that could be present without violating KOMA. Rawlings stated four. Parker stated that the best way to comply with KOMA would be to schedule a special meeting in case a majority of the council were present.

Adjourn: At p.m., 8:42 Bates made a motion to adjourn. Belt seconded the motion. Motion carried without opposition.

City of Augusta Council Minutes October 15, 2018 Page 3

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City of Augusta

A/P Warrant Register

ORDINANCE #10A (10/17/2018) For checks after: 10/4/2018

PO Number Vendor # Claimant Name PO Description Warrant # WarrantAmt Fund FundAmt

0000167985 2005 LEON TIRE AND AUTO TIRES & BATIERIES-SAFETY 68712 $ 330.50 01-1300 $ 330.50

0000168085 0334 AMERICAN FAMILY DEDUCTION-P /R 10/17/18 68713 $ 1,840.27 37-0000 $ 1,840.27

0000168025 0471 APAC-KS, INC.-SHEARS DIVISION CONST MATERIAL-SPCC 68714 $ 3,454.05 15-4100 $ 3,454.05

0000168027 3498 ARBOR MASTERS TREE SERVICE CAP IMPROV 68715 $ 2,600.00 16-4200 $ 2,600.00

0000168026 0750 ASSOCIATED BUSINESS FORMS,INC PRI NTI NG/ A DV-SAFETY 68716 $ 158.40 01-1300 $ 158.40

0000168077 1632 AT&T MONTHLY SERV 68717 $ 266.22 01-1300 $ 183.75

24-2440 $ 82.47

0000168069 1682 AT&T LONG DISTANCE MONTHLY SERV 68718 $ 2.58 01-1300 $ 2.58

0000168068 0866 AT&T MOBILITY 68719 $ 332.10 01-1200 $ 57.54

01-1400 $ 34.32

01-1600 $ 34.32

30-5300 $ 34.32

40-6200 $ 34.32

40-6300 $ 34.32

50-7000 $ 68.64

70-7100 $ 34.32

0000168028 2176 ATWOODS DISTRIBUTING, LP BATIERIES & TIRES-PARKS 68720 $ 45.99 01-1500 $ 45.99

0000168049 0285 AUGUSTA ACE HOME CENTER VEH SUPP, EQUIP SUPP, TOOLS 68721 $ 2,998.52 01-1300 $ 101.65

01-1400 $ 281.84

01-1500 $ 205.73

01-1600 $ 284.29

01-1800 $ 21.70

01-1900 $ 118.53

15-4100 $ 721.07

20-4500 $ 228.19

30-5200 $ 3.64

30-5300 $ 193.02

40-6100 $ 14.38

40-6200 $ 119.58

40-6300 $ 102.96

41-6800 $ 63.01

50-7000 $ 538.93

0000168040 0773 AUGUSTA RENTAL EQUILEASING,EQUIP MAINT 68722 $ 215.63 01-1600 $ 28.90

15-4100 $ 165.00

30-5300 $ 21.73

0000168047 1650 B & B ELECTRIC MOTOR CO EQUIP MAINT-ELEC PROD 68723 $ 1,937.00 40-6200 $ 1,937.00

0000167992 3269 BARDAVON HEALTH INNOVATIONS PROF SERV, OTHER SERV-SAF, SPC 68724 $ 150.00 01-1300 $ 75.00

15-4100 $ 75.00

0000167996 3446 BEST-ONE OF KANSAS, INC BATIERIES & TIRES-WTR DIST 68725 $ 24.04 30-5300 $ 24.04

0000167994 0322 BRIAN'S LAWN SERVICE CAP IMPROVE-LIBRARY 68726 $ 1,570.00 16-4200 $ 1,570.00

0000167991 0015 BUTLER CO TI M ES-GAZETIE PRINTI NGI ADV-COM M DEVELOPMENT 68727 $ 146.20 01-1200 $ 146.20

0000167990 0046 BUTLER COUNTY LANDFILL LANDFILL FEES-SANITATION 68728 $ 10,800.61 20-4500 $ 10,800.61

2

0000167995 0039 BUTLER COUNTY SHERIFF PRISONER CARE-SAFETY 68729 $ 490.00 01-1300 $ 490.00

0000167993 1638 BUTLER RURAL WATER DIST #5 WTR UTILITIES, BLDGIGRNDS MAIN 68730 $ 368.25 01-1600 $ 109.75

70-7100 $ 258.50

0000168097 3157 CARD SERVICES EDUCATION, OFF SUPP, TOOLS 68731 $ 6,945.86 01-1000 $ 176.70 01-1200 $ 211.99

01-1300 $ 845.41

01-1350 $ 258.33

01-1400 $ 85.10 01-1800 $ 2.99

01-1900 $ 203.56

15-4100 $ 24.99

20-4500 $ 120.31

30-5200 $ 23.85

30-5300 $ 374.45

40-6100 $ 1,171.48

40-6200 $ 3,020.75

50-7000 $ 366.07

70-7100 $ 59.88

0000168042 2489 COW GOVERNMENT OFFICE SUPP-ELEC DIST 68732 $ 502.30 40-6300 $ 502.30

0000168006 1134 CINTAS CORPORATION #451 UNIFORM CLEANING-AlP 68733 $ 382.89 70-7100 $ 382.89

0000168087 0029 CITY -INSURANCE ACCOUNT DEDUCTION-P IR 10/17/18 68734 $ 2,056.06 37-0000 $ 2,056.06

0000168007 0651 CITY OF EL DORADO WTR UTILITY-WTR PROD 68735 $ 32,398.10 30-5200 $ 32,398.10

0000168041 0496 CONSOLIDATED ELECTRICAL DIST EQUIP MAINT-ELEC PROD 68736 $ 297.71 40-6200 $ 297.71

0000168067 0966 COX COMMUNICATIONS MONTHLY SERV 68737 $ 3,610.03 01-1000 $ 386.86

01-1100 $ 87.75

01-1200 $ 75.00

01-1300 $ 278.96

01-1400 $ 127.20

01-1500 $ 112.71

01-1600 $ 20.75

01-1700 $ 31.00

01-1900 $ 112.71

15-4100 $ 23.97

20-4500 $ 73.98

30-5100 $ 85.35

30-5200 $ 315.99

30-5300 $ 209.75

40-6100 $ 545.10

40-6200 $ 238.25

40-6300 $ 21.00

50-7000 $ 297.38

70-7100 $ 566.32

0000168009 3453 CUSTOM PLAY SYSTEMS, INC PRIDE & PROGRESS PJ 68738 $ 2,330.00 56-5610 $ 2,330.00

0000168075 3453 CUSTOM PLAY SYSTEMS, INC DOWNTOWN PLAYGROUND $ 55,154.00 56-5610 $ 55,154.00

0000168001 0101 0& S AUTO SUPPLY, INC. VEH SUPP, EQUIP SUPP,VEH MAINT 68739 $ 2,108.35 01-1400 $ 546.37

01-1500 $ 49.99

01-1600 $ 205.73

01-1900 $ 96.46 I

15-4100 $ 40.91

20-4500 $ 684.89

30-5200 $ 24.70

30-5300 $ 297.19

40-6200 $ 162.11

3

0000168072 3169 DE LAGE LANDEN EQUIP LEASING-ADMIN, CC 68740 $ 356.87 01-1000 $ 178.44 01-1100 $ 178.43

0000167998 3492 DEBORAH OSBORN UTILITY OVERPAYMENT REIMBURSE 68741 $ 60.00 40-0000 $ 60.00

0000167997 0682 DELTA DENTAL PLAN OF KANSAS DELTA DENTAL 68742 $ 6,632.75 09-3600 $ 3,791.99 15-4100 $ 161.85 20-4500 $ 270.00 30-5100 $ 59.17 30-5200 $ 228.35 30-5300 $ 107.55 40-6100 $ 653.53 40-6200 $ 346.69 40-6300 $ 437.98 50-7000 $ 467.49 70-7100 $ 108.15

0000168000 0199 DOWNTOWN AUGUSTA, INC OTHER SERV-ELEC ADMIN 68743 $ 3,375.00 40-6100 $ 3,375.00

0000167999 1921 DYCK ARBORETUM OF THE PLAINS OTHER COMM-SFL 68744 $ 150.00 01-1600 $ 150.00

0000168002 3276 E, EDWARDS, INC PERS SUPP-SANITATION 68745 $ 160.00 20-4500 $ 160.00

0000168082 0168 EMPRISE BANK FWTH-P/R 10/17/18 68746 $ 38,728.88 37-0000 $ 38,728.88

0000168003 1353 FAIRBANK EQUIPMENT, INC SNOW REMOVAL-SPCC 68747 $ 52.88 15-4100 $ 52.88

0000168005 2685 FAMILY FIRST LIVING UTILITY OVERPAYMENT REIMBURSE 68748 $ 156.21 40-0000 $ 156.21

0000168004 1284 FC INDUSTRIES, INC DEPT EQUIP-ANIMAL CONTROL 68749 $ 7,928.49 01-1800 $ 7,928.49

0000168066 1301 FliNTHILLS FIRE & RESCUE APPARATUS DEPT EQUIP-SAFETY 68750 $ 8,465.40 01-1300 $ 8,465.40

0000168059 0418 GALLS, LLC PERS SUPP-SAFETY 68751 $ 2,134.57 01-130q $ 2,134.57

0000168030 3429 GIBSON WATSON MARINO LLC PROF SERV-COURT 68752 $ 2,957.71 01-1350 $ 2,957.71

0000168058 0084 GRAINGER OTHER SERV-WTR PROD 68753 $ 2,109.91 30-5200 $ 2,109.91

0000168010 1395 HARBOR FREIGHT TOOLS USA, INC PERS SUPP-SFL 68754 $ 35.71 01-1600 $ 35.71

0000168092 3503 HAROLD & KAREN WHITE CONST-WW TREATMENT 68755 $ 1,509.85 49-4950 $ 1,509.85

0000168044 0087 HIZEY SERVICE & SUPPLY, INC. VEH MAl NT, TOOLS-SANIT, WTR DI 68756 $ 160.69 20-4500 $ 117.00 30-5200 $ 33.86 40-6200 $ 9.83

0000168011 3424 HOOVER MOWERS, LLC EQUIP SUPP-SFL 68757 $ 27.01 01-1600 $ 27.01

0000168086 0711 ICMA RETIREMENTTRUST-457 DEDUCTION-P /R 10/17/18 68758 $ 1,039.05 37-0000 $ 1,039.05

0000168012 3234 IN THE BAG INC UNIFORM CLEANING-SAFETY 68759 $ 118.96 01-1300 $ 118.96

0000168078 0789 ISG TECHNOLOGY, LLC COMPUTER PROG-ELEC ADMIN 68760 $ 600.00 40-6100 $ 600.00

0000168013 3212 JOHN DEERE FINANCIAL DEPT EQUIP-WTR DIST 68761 $ 32,704.77 30-5300 $ 32,704.77

0000168083 0303 KPERS KPERS-P/R 10/17/18 68762 $ 30,475.93 37-0000 $ 30,475.93

0000168096 0104 KANSAS EMPLOYMENT SECURITY FUND UNEMPLOYMENT TAX 68763 $ 5,412.34 09-3600 $ 3,036.11 15-4100 $ 111.97 20-4500 $ 469.00 30-5100 $ 49.82 30-5200 $ 183.15 30-5300 $ 174.51 40-6100 $ 331.55

4

40-6200 $ 291.52 40-6300 $ 330.24 50-7000 $ 267.93 70-7100 $ 166.54

0000168079 0074 KANSAS GAS SERVICE MONTHLY SERV 68764 $ 91.96 40-6200 $ 91.96

0000168032 0717 COMM EQUIP MAINT-ELEC DIST 68765 $ 3,042.92 40-6300 $ 3,042.92

0000168088 0813 KANSAS PAYMENT CENTER DEDUCTION-P /R 10/17/18 68766 $ 452.38 37-0000 $ 452.38

0000168098 4093 KANSAS POWER POOL ELEC PURCHASE-ELEC PROD 68767 $ 557,026.19 40-6200 $ 557,026.19

0000168048 0612 KATHY CAGLE PERS SUPP-SPCC, SANIT 68768 $ 40.00 15-4100 $ 18.00 20-4500 $ 22.00

0000168062 1647 KERRY UNREIN PAINTING & SIGN BLDG & GRNDS SUPP-SANITATION 68769 $ 85.00 20-4500 $ 85.00

0000168064 3501 KEVIN F & TANYA J AUSTIN CONST-WW TREATMENT 68770 $ 222.50 49-4950 $ 222.50

0000168061 1586 KMGA GAS SUPPLY OPERATING FUND GAS UTILITY-WW 68771 $ 2.30 50-7000 $ 2.30

0000168033 0108 KRIZ DAVIS COMPANY STRUCT & IMPROV-ELEC RESERVE 68772 $ 375.00 41-6800 $ 375.00

0000168035 0245 KS ASSOC. OF CODE ENFORCEMENT EDUCA TION-COMM DEVELOPM ENT 68773 $ 94.50 01-1200 $ 94.50

0000168036 0062 KS DEPARTMENT OF REVENUE SEPT SALES TAX 68774 $ 31,259.67 20-4500 $ 6.27 40-6100 $ 520.12 53-8500 $ 29,633.62 70-7100 $ 1,099.66

0000168037 0297 KS DEPARTMENT OF REVENUE SEPT USE TAX 68775 $ 695.84 40-6100 $ 695.84

0000168057 0065 KS DEPT HEALTH & ENVIRONMENT-LABS OTHER SERV-WTR PROD 68776 $ 1,072.00 30-5200 $ 1,072.00

0000168084 0106 KS DEPT OF REVENUE ST WTH-P /R 10/17/18 68777 $ 6,247.00 37-0000 $ 6,247.00

0000168034 0827 KS DEPT OF REVENUE-MOTOR VEHICLE 01 DRIVING RECORD FEES-SAFETY 68778 $ 3.50 01-1300 $ 3.50

0000168071 0110 LEAGUE OF KS. MUNICIPALITIES EDUCATION-ELEC ADMIN 68779 $ 200.00 40-6100 $ 200.00

0000168090 2548 LEGALSHIELD DEDUCTION-P /R 10/17/18 68780 $ 62.10 37-0000 $ 62.10

0000168029 3005 LOCKE SUPPLY CO BLDG & GRNDS MAINT-A/P 68781 $ 52.28 40-6200 $ 52.28

0000168080 0613 MADRIGAL & ASSOCIATES, INC INSURANCE 68782 $ 177.00 01-1500 $ 177.00

0000168076 2811 MERITAIN HEALTH INC HEALTH INS 68783 $ 44.456.33 39-3950 $ 44.456.33

0000168050 0148 MID-STATES ENERGY WORKS EQUIP MAINT-ELEC PROD 68784 $ 4,895.97 40-6200 $ 4,895.97

0000168024 3450 MIDWEST FOAM WORKS BLDG & GRNDS MAINT-A/P 68785 $ 2,180.00 70-7100 $ 2,180.00

0000168052 1572 MIDWEST TRUCK EQUIPMENT, INC DUMPSTERS-SANITATION 68786 $ 3,360.00 20-4500 $ 3,360.00

0000168091 3502 MR DALE H REDDING CONST-WW TREATMENT 68787 $ 1,945.92 49-4950 $ 1,945.92

0000168051 2580 MVP LOGISTICS, LLC GAS UTILITY-ELEC PROD 68788 $ 36.60 40-6200 $ 36.60

0000168065 2399 NATIONAL FLEET TESTING SERVICES INC VEH MAl NT-SAFETY 68789 $ 725.00 01-1300 $ 725.00

0000168015 3268 NATIONAL SCREENING BUREAU OTHERSERV,PROFSERV,SPCC 68790 $ 180.15 15-4100 $ 76.20 30-5100 $ 103.95

0000168060 1917 OVERHEAD DOOR COMPANY OF WICHITA BLDG & GRNDS SUPP-SANITATION 68791 $ 406.50 20-4500 $ 406.50

5

0000168016 0124 PACE ANALYTICAL PROF SERV-WW 68792 $ 384.00 50-7000 $ 384.00

0000168053 0948 PAVING MAINTENANCE SUPPLY TOOLS, EQUIP SUPP-STR 68793 $ 1,343.40 01-1400 $ 1,343.40

0000168074 3309 PAYCHEX OF NEW YORK, LLC PROFSERV 68794 $ 3,267.95 09-3600 $ 2,081.35 15-4100 $ 54.46 20-4500 $ 201.71 30-5100 $ 27.23 30-5200 $ 99.12 30-530q $ 105.65 40-6100 $ 163.63 40-6200 $ 180.81 40-6300 $ 136.15 50-7000 $ 136.15 70-7100 $ 81.69

0000168014 1090 POWERPLAN EQUIP MAINT-STR, SPCC 68795 $ 923.39 01-1400 $ 588.50 15-4100 $ 334.89

0000168046 1209 R & L TRUCK PARTS VEH EQUIP-ELEC PROD 68796 $ 50.00 40-6200 $ 50.00

0000168021 1729 RAILROAD MANAGEMENT CO III, LLC PROF SERV-WW 68797 $ 1,045.09 50-7000 $ 1,045.09

0000168020 2588 RAINBOW FIREWORKS, INC OTHER SERV-ADMIN 68798 $ 4,035.00 01-1000 $ 4,035.00

0000168023 2534 RED MUNICIPAL & INDUSTRIAL EQUIPMEI EQUIP MAINT-WW 68799 $ 443.16 50-7000 $ 443.16

0000168019 4104 REEVES PERS SUPP-SAFETY 68800 $ 27.38 01-1300 $ 27.38

0000168022 0800 ROBERTS OVERDOORS, INC BLDG & GRNDS SUPP-CEMETERY 68801 $ 112.05 01-1900 $ 112.05

0000168093 3206 RON & SABRINA NIBBELINK CONST-WWTREATMENT 68802 $ 1,262.22 49-4950 $ 1,262.22

0000168073 2731 SHRED-IT USA LLC OTHER SERV-SAFETY, WTR ADMIN 68803 $ 82.24 01-1300 $ 41.62 30-5100 $ 20.31 40-6100 $ 20.31

0000168070 2365 SIDELINE PROPERTIES II, LLC OVERPAYMENT UTILITY REIMBURSE 68804 $ 38.45 40-0000 $ 38.45

0000168017 0689 SOUTHWEST BUTLER QUARRY LLC BLDG & GRNDS MAINT-SFl 68805 $ 584.30 01-1600 $ 584.30

0000168094 0657 SOUTHWIND OIL CORP GASOLINE, DIESEL FUEL 68806 $ 5,005.71 01-1400 $ 361.68 01-1500 $ 75.32 15-4100 $ 361.65 20-4500 $ 3,821.88 30-5300 $ 127.13 50-7000 $ 258.05

0000168089 3476 SPENCER & SPENCER PA DEDUCTION-P IR 10/17/18 68807 $ 221.39 37-0000 $ 221.39

0000168018 2655 SUMMITTRUCK GROUP VEH MAINT-SPCC 68808 $ 882.00 15-4100 $ 882.00

0000168043 3497 SUNBELT RENTALS, INC EQUIP LEASING-SPCC 68809 $ 1,519.02 15-4100 $ 1,519.02

0000168038 2682 SURENCY LIFE AND HEALTH INSURANCE 68810 $ 115.44 18-4400 $ 115.44

0000168054 3439 THE POLICE & SHERIFFS PRESS, INC DEPT EQUIP-SAFETY 68811 $ 17.49 01-1300 $ 17.49

0000168031 0882 THE VICTOR L PHILLIPS CO EQUIP MAINT-SFL 68812 $ 244.20 01-160q $ 244.20

0000168039 0170 TRUCK CENTER COMPANIES VEH MAINT, SANITATION 68813 $ 183.81 20-4500 $ 183.81

0000168095 2180 U.S. BANK EQUIPMENT FINANCE EQUIP LEASING-AlP 68814 $ 148.32 70-7100 $ 148.32

0000168063 3504 US NETIING STRUCTURE & IMPROVE-SP PARKS 68815 $ 5,223.82 06-3300 $ 5,223.82

6

0000168055 0699 USA BLUE BOOK CHEMICALS-WTR PROD 68816 $ 2,288.97 30-5200 $ 2,288.97

0000168081 0116 WESTAR ENERGY MONTHLY SERV 68817 $ 1,394.27 40-6100 $ 16.87 70-7100 $ 1,377.40

0000167986 2153 WEX GASOLI N E-SAFETY 68818 $ 2,131.18 01-1300 $ 2,131.18

0000168056 0227 WICHITA TRACTOR CO DEPT EQUIP, OTHER COMM-WW 68819 $ 7,702.00 50-7000 $ 7,702.00

0000167987 1167 WICHITA WINWATER WORKS WATER REPAIR SUPP-WTR PROD 68820 $ 1,835.39 30-5300 $ 1,835.39

0000168045 2414 WINZER CORPORATION EQUIP MAINT-ELEC PROD 68821 $ 427.85 40-6200 $ 427.85

0000167988 0912 WSU CONFERENCE CENTER EDUCATION-CC 68822 $ 305.00 01-1100 $ 305.00

0000167989 3201 YMCA YMCA MEMBERSHIP FEES 68823 $ 483.43 09-3600 $ 300.06 15-4100 $ 16.67 20-4500 $ 33.34 30-5200 $ 33.34 30-5300 $ 16.67 40-6200 $ 16.67 40-6300 $ 16.67 50-7000 $ 33.34 70-7100 $ 16.67

TOTAL $ 981,985.17

OQ)~ {

A/P W~,RENT REGISTER SUMMARY BY FUND &

JO f\ tOf 17JI~)For checks after: 10/4/2018

Fund

01 01 01 01 01 01 01 01 01 01 01 01 01

02

04

05 05

06 06

08

09

12

13

15

16

17

18

20 20

23

24

30 30 30 30

33

37

39

40 40 40 40

Dept

0000 1000 1100 1200 1300 1350 1400 1500 1600 1700 1800 1900 2100

2900

3100

0000 3200

0000 3300

3500

3600

3900

2430

4100

4200

4390

4400

0000 4500

5000

2440

0000 5100 5200 5300

5500

0000

3950

0000 6100 6200 6300

Description

REVENUE ADMINISTRATION CITY CLERK INSP SAFETY COURT STREET PARK SANTA FE LAKE SWIMMING POOL ANIMAL CONTROL CEMETERY VOLUNTEER FIRE

LIBRARY

SPECIAL ALCOHOL FUND

REVENUE GUEST TAX

REVENUE SPECIAL PARKS

LIBR EMPL BENEFIT

EMPLOYEE BENEFIT

STREET SALES TAX

CID APPROPRIATION

SPECIAL CITY/COUNTY

CAPITAL IMPROVEMENTS

E-COMM/API LOANS

EMPLOYEE INSURANCE

REVENUE REFUSE

SANITATION BOND/INT

EMERG COMM (2012)

REVENUE WATER ADMINISTRATION WATER PRODUCTION WATER DISTRIBUTION

WTR BONDS P & I

Dept-Amt

$4,777.00 $571.18 $585.23

$16,131.35 $3,216.04 $3,368.41

$666.74 $1,724.96

$31.00 $7,953.18

$643.31

$5,223.82

$9,209.51

$8,094.58

$4,170.00

$115.44

$21,044.49

$82.47

$345.83 $38,814.98 $36,226.17

REVENUE $81,123.06

EMP HEALTH INSURANCE

REVENUE ELECTRIC ADMINISTRAT ELECTRIC PRODUCTION ELECTRIC DISTRIBUTIO

$44,456.33

$254.66 $8,307.81

$569,236.09 $4,624.54

DEPT

Fund Total

$39,668.40

$5,223.82

$9,209.51

$8,094.58

$4,170.00

$115.44

$21,044.49

$82.47

$75,386.98

$81,123.06

$44,456.33

Fund

41

45

47

48

49

50 50

52

53

56

57

58

60

63

70

71

73

74

80

84

89

Dept

6800

4380

4940

4850

4950

7000 7050

6400

8500

5610

5710

5810

7500

6310

7100

0000

7350

7400

8050

8400

8920

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 10/4/2018

Description Dept-Amt

ELEC RESERVE $438.01

2002 ELECTRIC P&I

WASTEWTR RESERVE

SEWER CBBG PROJECT

WASTEWTR TREATMENT $4,940.49

WASTEWATER $12,010.53 WASTEWTR COLLECTION

CORP LEVEE

SALES TAX $29,633.62

2016 PRIDE&PROGRESS $57,484.00

SFL CAPTL IMPROV

COMPREHENSIVE PLAN

BOND & INTEREST

WEBSITE DESIGN PJ

AUGUSTA AIRPORT $6,480.34

REVENUE

PUBLIC WKS BLDG PJ

DAM/SPILLWAY PROJECT

SOUTH OHIO STREET

FAA LAND ACQUISITION

GARVIN PARK REMODEL

Total:

Fund Total

$582,423.10

$438.01

$4,940.49

$12,010.53

$29,633.62

$57,484.00

$6,480.34

$981,985.17

Page lof4

commercialcardW

Amount

$-11,295.78

,130' P $132.96 -01-100 0 ./ '1 '/

----------------------------------------------------------------------

$59.88 -

---------------$2-,3-65-.0-0 _ L( O-lo ~ 00 - ~ d. 5lb

------------------------------S2-4-.99-- 15- L{, 00- t.4 3' ~ ----------------------~----------------------------------------------

$219.99- 4- 0-& ~ OQ- 4- ,~stp ------------------------~------------------------------------------------

$89.82 -

------------------------------$-12-0.-31-- 8 0 - c..( 5 OC - t.J 3 I S ----------------------------------~-------------------------------------

521.50 -

$253.93 -

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09127118 09128/18 AMZN Mktp US*MT99KOM22 Amzn.comlbillWA $10.69 - 40-~ ~OO-4 d.-c; to MCC: 5942 MERCHANT ZIP: 98109

SALES TAX: $ 0.00 TAX INCLUDED: 2

CUSTOMER CODE: 112-1035811-90586

09127/18 09/30118 MENARDS WICHITA EAST KS WICHITA KS $29.33 _ 4 0 - to ? 0 c:J - lJ d- S l..o MCC: 5200 MERCHANT ZIP: 67226


CUSTOMER CODE: verbal

BILL WEBSTER

TOTAL $3.166.05 ! \

09/10/18 09/12118 SEARS HHO INC 9881 WICHITA KS $246.18 - 0 \- 13 c::>o- c.(u S MCC: 5311 MERCHANT ZIP: 67226


CUSTOMER CODE: SAFETYDEPARTMENT

09/11/18 09112118 S CENTRAL MENTAL HEALTH 316-7755491 KS $250.00 - dJ I, ,3 00- t..t Qt.1 0

MCC: 8099 MERCHANT ZIP: 67010


CUSTOMER CODE: 410091118220001 ~ 09112/18 09/14/18 OFFICE DEPOT #435 800-463-3768 OK ~ '("-'~ $8.40 '0 \ - I 300- C/ '3 0' - 3 7· L/ 7

MCC: 5965 MERCHANT ZIP: 73134 ~~~~ ,-'60- 4 30 t - 4;>.5 J SALES TAX: $ 0.00 TAX INCLUDED: 2 01- :::>

09/12118 09/14/18 OFFICEMAXlOFFICEDEPT#6874800-463-3768 KS $71.58



$300.00 - 0 I .. \ 300_t.1d. \ 0 09/20/18 09/21/18 PAYPAL *LAWRENCEKAN 402-935-7733 CA



COLLEEN BECKLEY

TOTAL- " $876.16

09/03/18 09104/18 WVWV.1AND1.COM 877-461-2631 PA 521.57 _ Ll'O-u, I 00- \..4 ~ loS MCC: 4816 MERCHANT ZIP: 19087


CUSTOMER CODE: K19804489/09-0287

09/12118 09/13/18 PETTAGS4LESS 760-523-1236 CA $2.99 - (0}-I ~<OQ- t.{"?:3-S



ERICA JONES

TOTAL J $24.56

09113/18 09/14/18 CAPITAL PLAZA HOTEL TO TOPEKA KS $129.83 - 0 \- 1;)00- LJ-d\ 0 MCC: 7011 MERCHANT ZIP: 66612

LODGING CHECK-IN DATE: 09/11/18


CUSTOMER CODE: 00000000000000000 _0)-1.;200 - 401.-\0

09/14118 09/16/18 COUNTRY INN AND SUITES SALINA KS $82.16



SALES TAX: $ 0.00 TAX INCLUDED: 0 o 1_\QOC- Lf "3d.) 09/19/18 09/19118 ULiNE ·SHIP SUPPLIES 800-295-5510 WI $203.56-



CUSTOMER CODE: CODY

CODY SIMS

TOTAL • $415.55 $11.76 _ D \- \ "3 ()O'- c.t ~ \..0 S

09/18/18 09/19/18 KANSAS TURNPIKE AUTHORIT 316-682-4537 KS

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09/29/18 09/30/18 MARRIOTT OVERLAND PARK OVERLAND PARKKS $215.82 OI-13S0- Ll;).1 0 MCC: 3509 MERCHANT ZIP: 66210



CUSTOMER CODE: 00000000000000000

BOB SAGE

TOTAL } $227.58 -0-9/0-6-/1-8---09-'0-71-18---D-U-N-KIN #355705 Q35 AND-O-VE-R-K-S---------------S3-2-.5-2 _ 4 () - v \ \) G ~ t\ 37S

09/06/18 09/07/18

09/17/18 09/18118

MCC: 5814 MERCHANT ZIP:

COSTCO WHSE #1200 WICHITA KS $8.59 _ q 0 - LP ( <) \). t...1 3.3S MCC: 5300 MERCHANT ZIP: 67207


WlCHITASHRM 316·617·9258 KS


$30.00 -

SALES TAX: $ 0.00 TAX INCLUDED: 0 ~-:-:--------------------------S-13-.74 _ 'l\-IOO~- "'\ ~ \ 'C) 09/21/18 09/21/18 PLAYA AZULA WICHITA WICHITA KS ~ '\../. -----------------~~~~----------------------~~


SALES TAX: $ 0.00 TAX INCLUDED:

MAKALA NAVARRO

TOTAL S84.85 -0-9/-06-/1-8---0-9/-0-7/-18---A-M-A-ZON.COM·MT3SLOOC-0-A-M-Z-NA-M-Z-N-.C-O-M-/B-I-LL-W-A----------S-15-3-.2-4 _ SD- 700 0- ~ 3 '5


SALES TAX: $12.00 TAX INCLUDED: 1

CUSTOMER CODE: 1955

DOORKING INC 310.645.0023 CA $37.95 _ 5 (). '70 () C ~ 4 ~ 0 } -----------------------------------------------------------~~ 09/08/18 09/09/18



WAL.MART #0346 AUGUSTA KS $130.20 _ 5 0 . '7 0 () 0 - '-I "3 0 I 09/10/18 09/11/18 --------------------------------------------------------------MCC: 5411 MERCHANT ZIP: 67010

SALES TAX: $10.20 TAX INCLUDED: 1

CUSTOMER CODE: 0910180346

09/10/18 09/11/18 AQUIONICS INC 859·3410710 KY $35.36 -



50 '1000- 4.;\5 ? _0_~_1~_1_8 ___ 0_9_/1_3/_18 ___ A_M_Z_N_M_~~p_U_S_·~~T_6_C_J9_4_K_1_Amz_n_.~_~_bi_IIW_'A ___________ ~~ __ -----$~9-.3-2 - .



CUSTOMER CODE: 1955

ERIC BURRIS

_________ T_O_TA_L __ S_3_66_.0_7________________ (JO- 430/ 09/11/18 09/1~18 USPS PO 1905830591 AUGUSTA KS $16.60 ~ 30 - '5 a


SALES TAX: S 0.00 TAX INCLUDED: 2

CUSTOMER CODE: None S -0-9/-18-/1-8---0-9-/1-9/-18----U-SP-S-P-O-1-9-05-8-30-5-9-1 A-U-G-U-S-T-A-K-S----------------------S-7-.2-5 - 3'0 - 5 ';)0 ~ - y ~ (.1


SALES TAX: S 0.00 TAX INCLUDED: 2

CUSTOMER CODE: None

BRANDON GREEN

TOTAL

U-TURN RENTALS 3168384444 KS S152.27 - 3 0-5 :3 00 * L/ d. d l/ $23.85

09/14/18 09/16/18 ---------------------------------------------------------MCC: 7394 MERCHANT ZIP: 67219

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CUSTOMER CODE: PO 257878150086

U-TURN RENTALS 3168384444 KS $222.18 _ 30-S '300- t./ do ;;t '-I --------------------------~~~~----------------------~==~ 09/20/18 09/21/18



CUSTOMER CODE: PO 263059235109

09/28/18 09/30/18 WM SUPERCENTER #3492 WICHITA KS $85.10 - 01- I t..f Eo- <-I 3 3'5 ----------------------------------------------------------------------MCC: 5411 MERCHANT ZIP: 67207


ANTHONY CRAFT

TOTAL' '\ $459.55

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1

City of Augusta

A/P Warrant Register

ORDINANCE #10B (10/31/2018) For checks after: 10/18/2018

PO Number Vendor # Claimant Name PO Description Warrant 1# WarrantAmt Fund Fund Amt

0000168104 3507 JERRY AND/OR CAROL UNREIN DUMPSTER BUY BACK-SANITATION 68824 $ 200.00 20-4500 $ 200.00

0000168122 0778 ACE CONSTRUCTION CORP PUBLIC WORKS BLDG 68825 $ 2,352.56 56-5610 $ 2,352.56

0000168106 2197 ALKOTA OF KANSAS EQUIP SUPP-SANITATION 68826 $ 274.17 20-4500 $ 274.17

0000168152 0334 AMERICAN FAMILY DEDUCTION-P/R 10/31/18 68827 $ 1,816.03 37-0000 $ 1,816.03

0000168193 0471 APAC-KS, INC.-SHEARS DIVISION CONST MATERIAL-SPCC 68828 $ 1,829.14 15-4100 $ 1,829.14 . 0000168102 2369 ASCENT AVIATION GROUP, INC GASOLI N E-A/P 68829 $ 46.00 70-7100 $ 46.00

0000168166 2369 ASCENT AVIATION GROUP, INC GASOLINE-A/P 68829 $ 40,572.58 70-7100 $ 40,572.58

0000168148 0750 ASSOCIATED BUSINESS FORMS,INC PRINT & ADV-WTR ADMIN, ELEC AD 68830 $ 146.84 30-5100 $ 73.42 40-6100 $ 73.42

0000168165 1632 AT&T MONTHLY SERV 68831 $ 147.12 70-7100 $ 147.12

I

0000168138 0866 AT&T MOBILITY 68832 $ 235.01 01-1300 $ 235.01

0000168107 0671 AUGUSTA FAMILY PRACTICE PROF SERV-SAFETY 68833 $ 100.00 01-1300 $ 100.00

0000168176 2034 AUGUSTA PROGRESS INC API/E-COMMUNITY LOAN PMTS 68834 $ 2,684.79 17-4390 $ 2,684.79

0000168121 0019 AUGUSTA PUBLIC LIBRARY APPROPRIATION-L1 BRARY 68835 $ 5,777.77 02-2900 $ 4,402.32

08-3500 $ 1,375.45

0000168110 0773 AUGUSTA RENTAL BLDG & GRNDS MAINT-SFL 68836 $ 433.33 01-1600 $ 433.33

0000168123 0024 AUGUSTA SAW & MOWER EQUIP MAl NT, EQUIP SUPP 68837 $ 472.12 01-1500 $ 33.40 01-1900 $ 74.78 40-6200 $ 86.05 40-6300 $ 57.90 50-7000 $ 219.99

0000168124 1825 BNSF RAILWAY COMPANY OTHER SERV-WW 68838 $ 1,092.73 50-7000 $ 1,092.73

0000168125 0209 BRENNTAG SOUTHWEST INC CHEMICALS-WTR PROD 68839 $ 13,292.30 30-5200 $ 13,292.30

0000168126 0036 BU RURAL ELEC COOP ASS'N, INC MONTHLY SERVICE 68840 $ 675.11 01-1600 $ 613.21 30-5300 $ 61.90

0000168114 0310 CAMI R. BAKER, P.A. PROF SERV-COURT 68841 $ 1,000.00 01-1350 $ 1,000.00

0000168182 2489 COW GOVERNMENT OFFICE SUPP-WTR DIST 68842 $ 59.09 30-5300 $ 59.09

0000168155 0029 CITY -INSURANCE ACCOUNT DEDUCTION-P/R 10/31/18 68843 $ 2,056.06 37-0000 $ 2,056.06

0000168145 2677 CODY SIMS EDUCA TlON-COMM DEVELOPM ENT 68844 $ 190.66 01-1200 $ 190.66

0000168144 0496 CONSOLIDATED ELECTRICAL DIST EQUIP MAINT-ELEC PROD 68845 $ 330.48 40-6200 $ 330.48

0000168181 0903 CORNEJO & SONS LLC-CONCRETE MATERI CONST-WTR DIST 68846 $ 465.50 30-5300 $ 465.50

0000168099 1756 CORNEJO & SONS, LLC CONST MATERIAL-SPCC 68847 $ 607.66 15-4100 $ 607.66

0000168171 1719 CORRECT CARE SOLUTIONS,LLC PRISONER CARE-SAFETY 68848 $ 18.00 01-1300 $ 18.00 .

2

0000168186 9323 DAVIS, MANLEY & LANE, LLC PROF SERV-COURT 68849 $ 200.00 01-1350 $ 200.00

0000168139 2104 DIAMOND DRUGS, INC PRISONER CARE-SAFETY 68850 $ 10.61 01-1300 $ 10.61

0000168127 3189 DIGITAL OFFICE SYSTEMS EQUIP LEASING-ADMIN 68851 $ 143.07 01-1000 $ 143.07

0000168185 0301 DPC ENTERPRISES, LP. CHEMICALS-WTR PROD 68852 $ 1,374.00 30-5200 $ 1,374.00

0000168150 0168 EM PRISE BANK FWITH-P/R 10/31/18 68853 $ 38,140.20 37-0000 $ 38,140.20

0000168180 3511 ERIC BIRK EDUCATION-ADMIN 68854 $ 92.10 01-1000 $ 92.10

0000168100 1350 ERICA JONES EDUCATION-ELEC ADM I N 68855 $ 226.34 40-6100 $ 226.34

0000168168 0418 GALLS, LLC PERS SUPP-SAFETY 68856 $ 2,638.16 01-1300 $ 2,638.16

0000168147 1264 GILMORE & BELL PROF SERV-ELEC ADMIN 68857 $ 600.00 40-6100 $ 600.00

0000168143 0302 HAWKS INTER-STATE BLDG&GRNDS MAINT, SUPP 68858 $ 178.52 01-1000 $ 101.76 40-6200 $ 76.76

0000168153 0711 ICMA RETIREMENTTRUST-457 DEDUCTION-P/R 10/31/18 68859 $ 2,915.81 37-0000 $ 2,915.81

0000168174 0907 INTERSTATE ALL BATTERY CENTER EQUIP MAINT-SAFETY 68860 $ 180.75 01-1300 $ 180.75

0000168141 0789 ISG TECHNOLOGY, LLC COMP PROG-SAFETY, ELEC ADMIN 68861 $ 1,662.50 01-1200 $ 787.50 01-1300 $ 87.50 40-6100 $ 262.50 50-7000 $ 525.00

0000168149 0303 KPERS KPERS-P/R 10/31/18 68862 $ 30,889.01 37-0000 $ 30,889.01

0000168177 8092 KANSAS CENTER FOR ENTREPRENEURSHIF E-COMMUNITY LOAN PMTS 68863 $ 5,498.96 17-4390 $ 5,498.96

0000168167 0074 KANSAS GAS SERVICE MONTHLY SERV 68864 $ 777.43 01-1400 $ 247.06

01-1500 $ 32.63 01-1800 $ 198.13 40-6200 $ 119.44 40-6300 $ 180.17

0000168156 0813 KANSAS PAYMENT CENTER DEDUCTION-P/R 10/31/18 68865 $ 452.38 37-0000 $ 452.38

0000168118 1784 KDHE-BUREAU OF WATER MEMBERSHIPS & DUES-WTR PROD 68866 $ 45.00 30-5200 $ 45.00

0000168129 3510 KEITH QUEEN EDUCATION-ELEC DIST 68867 $ 68.99 40-6300 $ 68.99

0000168128 3508 KIP RICHARDSON EDUCATION-ADM I N 68868 $ 80.68 01-1000 $ 80.68

I

0000168151 0106 KS DEPT OF REVENUE ST WTH-P/R 10/31/18 68869 $ 6,236.00 37-0000 $ 6,236.00

0000168120 2804 LEASE FINANCE PARTNERS EQUIP LEASING-SAFETY 68870 $ 300.27 01-1300 $ 300.27

0000168158 2548 LEGALSHIELD DEDUCTION-P/R 10/31/18 68871 $ 62.10 37-0000 $ 62.10

0000168192 0511 LOWE'S COMPANIES, INC BLDG & GRNDS MAINT-PARKS 68872 $ 166.90 01-1500 $ 166.90

0000168172 0763 MAIER ENTERPRISES BLDG & GRNDS MAINT-PARKS 68873 $ 750.00 01-1500 $ 750.00

0000168194 2884 MAKALA NAVARRO EDUCATION-ADMIN 68874 $ 305.63 01-1000 $ 305.63

0000168111 1718 MARTIN MARlEnA MATERIALS CONST MATERIAL-SPCC 68875 $ 160.77 15-4100 $ 160.77

0000168184 0157 MAYER SPECIALTY SERVICES LLC PUBLIC WORKS BLDG PJ 68876 $ 390.00 56-5610 $ 390.00

0000168160 1956 MCKAY'S HEATING & COOLING INC B;DG & GRNDS MAINT-A/P 68877 $ 584.77 70-7100 $ 584.77

3

0000168188 1206 MCPHERSON CONCRETE, INC SEWER REPAIR SUPP-WW RESERVE 68878 $ 880.00 49-4950 $ 880.00

0000168169 2811 MERITAIN HEALTH INC HEALTH INS 68879 $ 32,472.27 39-3950 $ 32,472.27

0000168112 2276 MSD ENVIRONMENTAL SERVICES, INC CHEMICALS-WW 68880 $ 4,634.61 50-7000 $ 4,634.61

0000168103 3428 NATIONAL AIR TRANSPORTATION ASSC PRI NTI NGI A DV-A/P 68881 $ 274.00 70-7100 $ 274.00

0000168183 1891 NATIONAL SIGN COMPANY INC OTHER COMM-STR 68882 $ 165.20 01-1400 $ 165.20

0000168116 1917 OVERHEAD DOOR COMPANY OF WICHITA BLDG & GRNDS SUPP-SANITATION 68883 $ 398.30 20-4500 $ 398.30

0000168190 0164 PARKS MOTOR, INC CHEMICALS-WW 68884 $ 19.25 50-7000 $ 19.25

0000168117 3505 PK SAFETY SUPPLY PERS SUPP-SANITATION 68885 $ 332.93 20-4500 $ 332.93

0000168175 2783 POSTALOCITY.COM PROF SERV-WTR ADMIN, ELEC ADMI 68886 $ 6,000.00 30-5100 $ 3,000.00 40-6100 $ 3,000.00

0000168191 1090 POWERPLAN EQUIP MAINT-SPCC 68887 $ 72.22 15-4100 $ 72.22

0000168159 1985 PROPANE CENTRAL, LLC NATURAL GAS-AlP 68888 $ 885.92 70-7100 $ 885.92

0000168101 2687 QTPOD POSTAGE-AlP 68889 $ 12.40 70-7100 $ 12.40

0000168130 0850 QUILL CORPORATION OFFICE SUPP-CC, COMM DEVE, PKS 68890 $ 224.58 01-1100 $ 14.38 01-1200 $ 21.57 01-1500 $ 7.19 01-1700 $ 7.19 01-1900 $ 7.19 20-4500 $ 14.38 30-5100 $ 22.42 30-5200 $ 14.38 30-5300 $ 14.38 40-6100 $ 22.42 40-6200 $ 28.75 50-7000 $ 28.76 70-7100 $ 21.57

0000168154 2671 RELIANCE STANDARD LIFE INS CO DEDUCTION-P/R 10/31/18 68891 $ 449.77 37-0000 $ 449.77

0000168135 3509 RICK NASH EDUCATION-ELEC DIST 68892 $ 63.92 40-6300 $ 63.92

0000168164 2520 RON BOLAND EQUIP SUPP-PARKS 68893 $ 904.35 01-1500 $ 904.35

0000168161 3287 ROWLAND CUSTOM LAWN CARE OTHER SERV-COMM DEVELOPMENT 68894 $ 275.00 01-1200 $ 275.00

0000168178 3443 SAK CONSTRUCTION, LLC CONST-SEWER CBBG PJ, WW RES 68895 $ 114,736.99 48-4850 $ 34,931.40

0000168179 3443 SAK CONSTRUCTION, lLC CONST-SEWER CDBG PJ, WW $ 20,850.75 48-4850 $ 7,923.28

0000168178 3443 SAK CONSTRUCTION, LlC CONST-SEWER CBBG PJ, WW RES $ 114,736.99 49-4950 $ 79,805.59

0000168179 3443 SAK CONSTRUCTION, lLC CONST-SEWER CDBG PJ, WW $ 20,850.75 49-4950 $ 12,927.47

0000168146 2785 SCHWAB EATON, PA CONST, ENGINEERING FEES-PJ'S 68896 $ 20,452.00 12-3900 $ 4,525.00 49-4950 $ 4,662.00 56-5610 $ 11,265.00

0000168140 2854 SHAWNEE MISSION FORD, INC DEPT EQUIP-SAFETY 68897 $ 44,160.00 01-1300 $ 44,160.00

0000168119 0657 SOUTHWIND Oil CORP GASOLINE, DIESEL FUEL 68898 $ 4,475.01 01-1200 $ 116.43 01-1400 $ 174.96 01-1500 $ 509.66 01-1900 $ 309.28

4

15-4100 $ 174.97 20-4500 $ 1,098.50 30-5100 $ 102.66 30-5200 $ 71.10 30-5300 $ 554.91 40-6100 $ 102.67 50-7000 $ 1,259.87

0000168157 3476 SPENCER & SPENCER PA DEDUCTION-P/R 10/31/18 68899 $ 225.05 37-0000 $ 225.05

0000168136 0195 STANION WHOLESALE ELEC CO STRUCT & IMPROVE-ELEC RESERVE 68900 $ 818.89 41-6800 $ 818.89

0000168105 2681 SUPERIOR VISION VISION INSURANCE 68901 $ 1,461.23 09-3600 $ 784.16 15-4100 $ 38.16 20-4500 $ 98.49 30-5100 $ 19.08 30-5200 $ 45.55 30-5300 $ 64.63 40-6100 $ 114.48 40-6200 $ 83.71 40-6300 $ 102.79 50-7000 $ 76.32 70-7100 $ 33.86

0000168173 1200 SUSAN B ALLEN MEMORIAL HOSPITAL PRISONER CARE-SAFETY 68902 $ 30.05 01-1300 $ 30.05 I

0000168113 3471 TIRE DEALER'S WAREHOUSE TIRES & BATTERIES-PARKS, SANIT 68903 $ 497.33 01-1500 $ 32.15 20-4500 $ 465.18

0000168162 2180 U.S. BANK EQUIPMENT FINANCE OTHER SERV-COMM DEVELOPMENT 68904 $ 183.16 01-1200 $ 183.16

0000168115 3292 UliNE INC PERS SUPP-SANITATION 68905 $ 685.30 20-4500 $ 685.30

0000168131 0222 UNIFIRST CORPORATION PERS SUPP, BLDG & GRNDS MAINT 68906 $ 1,267.91 01-1000 $ 53.13 40-620Q $ 699.96 40-6300 $ 514.82

0000168142 0699 USA BLUE BOOK EQUIP SUPP-WTR DIST 68907 $ 584.55 30-5300 $ 584.55

0000168137 1127 VERIZON WIRELESS MONTHLY SERVICE 68908 $ 320.08 01-1300 $ 320.08

0000168187 4107 W. WALTER CRAIG, ATTORNEY AT LAW PROF SERV-COURT 68909 $ 800.00 01-1350 $ 800.00

0000168108 0224 WALMART COMMUNITY/GECRB VEH MAINT, EQUIP SUPP, 68910 $ 331.72 01-1000 S 33.35 01-1300 S 10.97 01-1500 $ 113.26 01-1800 $ 4.58 30-5200 $ 92.08 50-7000 $ 17.66 70-7100 $ 59.82

0000168109 3224 WATCHGUARD VIDEO OFFICE EQUIP & MAINT-SAFETY 68911 $ 21.00 01-1300 $ 21.00

0000168170 0116 WESTAR ENERGY MONTHLY SERV 68912 $ 2,579.80 01-1600 $ 294.36 30-5200 $ 2,285.44

0000168163 1259 WICHITA FENCE CO, INC BLDG & GRNDS MAINT-PARKS 68913 $ 126.68 01-1500 $ 126.68

0000168132 1842 WICHITA STATE UNIVERSITY EDUCATION-ElEC ADMIN 68914 $ 1,250.00 40-6100 $ 1,250.00

0000168189 1167 WICHITA WINWATER WORKS WTR REPAIR SUPP-WTR DIST 68915 S 43.38 30-5300 $ 43.38

0000168133 3371 WILLIAMS SERVICE INC EQUP MAINT-ELEC PROD 68916 $ 114.70 40-6200 $ 114.70

0000168134 3201 YMCA YMCA MEMBERSHIP 68917 S 733.48 09-3600 $ 483.43 15-4100 $ 16.67

5

20-4500 $ 50.01 30-5200 $ 50.01 30-5300 $ 16.67 40-6200 $ 33.34 40-6300 $ 16.67 50-7000 $ 50.01 70-7100 $ 16.67

TOTAL $ 436,819.78

01 01 01 01 01 01 01 01 01 01 01 01 01

02

04

05 05

06 06

08

09

12

13

15

16

17

18

20 20

23

24

30 30 30 30

33

37

39

40 40 40 40

0000 1000 1100 1200 1300 1350 1400 1500 1600 1700 1800 1900 2100

2900

3100

0000 3200

0000 3300

3500

3600

3900

2430

4100

4200

4390

4400

0000 4500

5000

2440

0000 5100 5200 5300

5500

0000

3950

0000 6100 6200 6300

REVENUE ADMINISTRATION CITY CLERK INSP SAFETY COURT STREET PARK SANTA FE LAKE SWIMMING POOL ANIMAL CONTROL CEMETERY VOLUNTEER FIRE

LIBRARY

SPECIAL ALCOHOL FUND

REVENUE GUEST TAX

REVENUE SPECIAL PARKS

LIBR EMPL BENEFIT

EMPLOYEE BENEFIT

STREET SALES TAX

CID APPROPRIATION

SPECIAL CITY/COUNTY

CAPITAL IMPROVEMENTS

E-COMM/API LOANS

EMPLOYEE INSURANCE

REVENUE

$809.72 $14.38

$1,574.32 $48,112.40

$2,000.00 $587.22

$2,676.22 $1,340.90

$7.19 $202.71 $391.25

$4,402.32

$1,375.45

$1,267.59

$4,525.00

$2,899.59

$8,183.75

REFUSE $3,617.26

SANITATION BOND/INT

EMERG COMM (2012)

REVENUE WATER ADMINISTRATION WATER PRODUCTION WATER DISTRIBUTION

WTR BONDS P & I

REVENUE

EMP HEALTH INSURANCE

REVENUE ELECTRIC ADMINISTRAT ELECTRIC PRODUCTION ELECTRIC DISTRIBUTIO

$3,217.58 $17,269.86

$1,865.01

$83,242.41

$32,472.27

$5,651.83 $1,573.19 $1,005.26

Fund Total

$57,716.31

$4,402.32

$1,375.45

$1,267.59

$4,525.00

$2,899.59

$8,183.75

$3,617.26

$22,352.45

$83,242.41

$32,472.27

Fund

41

45

47

48

49

50 50

52

53

56

57

58

60

63

70

71

73

74

80

84

89

Dept

6800

4380

4940

4850

4950

7000 7050

6400

8500

5610

5710

5810

7500

6310

71.00

0000

7350

7400

8050

8400

8920

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 10/18/2018

Description Dept-Amt

ELEC RESERVE $818.89

2002 ELECTRIC P&I

WASTEWTR RESERVE

SEWER CBBG PROJECT $42,854.68

WASTEWATER TREATMENT $98,275.06

WASTEWATER $7,924.20 WASTEWTR COLLECTION

CORP LEVEE

SALES TAX

2016 PRIDE&PROGRESS $14,007.56

SFL CAPTL IMPROV

COMPREHENSIVE PLAN

BOND & INTEREST

WEBSITE DESIGN PJ

AUGUSTA AIRPORT $42,654.71

REVENUE

PUBLIC WKS BLDG PJ

DAM/SPILLWAY PROJECT

SOUTH OHIO STREET

FAA LAND ACQUISITION

GARVIN PARK REMODEL

Total:

Fund Total

$8,230.28

$818.89

$42,854.68

$98,275.06

$7,924.20

$14,007.56

$42,654.71

$436,819.78

ITEM NO. G1

1

Meeting Date: November 5, 2018

Department: Public Works

Submitted By: Josh Shaw, City Manager

Prepared By: Josh Shaw, City Manager

Agenda Title: Engineering Services Agreements for Design Engineering for Sidewalk/Trail Projects

RECOMMENDED ACTION:

b(i) Approval of engineering services agreement in the amount of $22,500 for design engineering services for the Belmont to Shryock Park sidewalk/trail project.

c(i) Approval of engineering services agreement in the amount of $30,800 for design

engineering services for the Lulu St. to Frisco St. trail connection.

BACKGROUND: Attached for the Council’s review and consideration are two separate engineering services agreements for different trail/sidewalk extension projects. During multiple work sessions related to the Pride & Progress sales tax initiative, Council considered a variety of quality of life projects. During the most recent Pride & Progress planning sessions, Council identified two trail projects and established a goal for construction in 2019. In order to get a jumpstart on construction early in 2019, staff recommends that the City Council engage the city engineer now to complete the design process. ANALYSIS: Trail projects identified for funding by the City Council were as follows:

1. Belmont to Shryock Sidewalk/Trail – This project would consist of connecting the existing sidewalk along Belmont street on the south side of the road (currently terminates on USD 402 property) to the intersection at Belmont and Ohio. On the northwest corner of the intersection, staff and the city engineer propose construction of a new 8’ wide pedestrian trail that goes north and connects to existing walking trail in Shryock Park. The precise routing is shown in the North Ohio Corridor Concept study provided by Schwab Eaton earlier this summer. Once this trail is complete, pedestrians will be able to walk from Old HWY 54/400/Custer to Garvin Park on one continuous loop.

CITY OF AUGUSTA CITY COUNCIL AGENDA REPORT

ITEM NO. G1

2

2. Lulu to Frisco Street Trail – This project would consist of connecting the existing

sidewalks at Walmart on Lulu St. to the newly installed sidewalks on Frisco Street (located along abandoned railroad right-of-way and passing through downtown and Frisco Plaza). Staff is currently working with architect Bill Morris on designs for the Veteran’s memorial and park extension behind Community National Bank that will be incorporated along this route. These concepts will be reviewed by park board and city council and shared with the city engineer to incorporate in their engineering design. Staff intends to apply for a matching grant from Sunflower Foundation in early 2019; having engineering design completed would greatly enhance the grant application and expedite construction schedule next year. Once this trail is complete, pedestrians will be able to walk from Walmart to Garvin Park/David St. entrance to Stone Lake Estates on a single continuous loop.

FISCAL IMPACT/FUNDING SOURCE:

$53,300 will be paid out of Pride & Progress Fund 56.

Department Head Approval Date: City Manager Approval Date: 11/1/2018 City Attorney Approval Date: Attachments (list in packet assembly order):

1. Engineering Services Agreement - Belmont 2. Engineering Services Agreement – Lulu to Frisco

Belmont Trail

Lulu to Frisco

Trail

l~ll§ Schwab !4~ Eaton October 31, 2018

Mr. Josh Shaw, City Manager City of Augusta 113 East 6th Avenue Augusta, KS 67010

Re: Pedestrian Path - Belmont to Ohio St to Shryock Park. Engineering Design Services

Dear Mr. Shaw:

We are pleased to provide this proposa l to the City for engineering design services related to the proposed Pedestrian Path, along Belmont to Ohio St and connect into Shryock Park trail. The City has identified and prioritized their designated area for the proposed trail improvements.

It is our understanding that the City is wanting to extend the pedestrian path from the existing walk along Belmont, east of Leigh St., up to and along Ohio st. and connect to the existing trai l in Shryock Park. Our Consulting Services are based on the information obtained from meetings with City Staff.

The project wi ll generally consist of new concrete path, new ADA ramps at intersections and necessa ry signage and markings. Drainage analysis, evaluation and design, site clearing, restoration and erosion contro l are some of the other incidental items requ ired to complete the project .

Schwab Eaton proposes to provide the engineering design services required to prepare and submit the construction documents to the City for bidding as outlined below:

Scope of Services

Part A - Survey Services

1. Schwab Eaton will perform a topographic survey of the area described as delineated per the drawing provided. A search will be conducted for property corners but if none are found road right of way locations will be assumed. No boundary survey wi ll be performed. Horizontal control will be on Kansas State Plane horizontal coordinate system and NAVD 1988 for vertical datum.

2. Shooting the location of any structures, concrete pads, and parking lots on the subject property. Plus, all other above ground features on the property.

3. Shooting all underground utilities as marked by one-call locate.

4. Easements found by searching Butler County GIS website will be shown.

Civil Engineers Land Surveyors Landscape Architects

_~"" __ ~_-_ - __ H"' ••• ___ ~ " .. ______ • ___ • _______ ~. ___ ~ _. ______________ ~ _____ _

8615 W rrallcr, Slllle 2 • Wlchlld, KanSllS 67212 • p 3167224472 • f 316 722 4479 Schwab-Eaton.com

Part B Plan Development and Design Services

1. Perform cursory review of existing site conditions with survey.

2. Develop Field Check plans showing preliminary location of proposed improvements, including new trail, signage and other incidental improvements, based on previous input from City staff.

3. Notify utility companies regarding proposed improvements and request clearances, as needed.

4. Estimate construction quantities and prepare preliminary opinion of probable cost.

5. Submit Field Check plans to City for review.

6. Meet with the City for an on-site field check review, as needed.

7. Refine plans based on field check review.

8. Finalize plans, quantities and specifications and submit to the City for bidding and construction purposes.

Part C - Additional Services

1. Preparation of additional documentation, surveying, lega l documents, design, or plan development that may be requested beyond the original scope of the project.

2. Assistance with any bidding and construction related services (we currently assume that the City wi ll be handling these services) .

Fee

1. Schwab Eaton proposes to perform the services set forth under Scope of Services - Part A & B for lump sum fees as follow:

Base Service: $22,500.00

2. Schwab Eaton proposes to perform the services set forth under Scope of Services - Part C on a mutually agreed to basis to be negotiated following completion of the Basic Services or at the time the services are requested

We appreciate the opportunity to provide this proposal to the City of Augusta . If this proposal is acceptable, please sign below; return one origina l to Schwab Eaton, and retain the second original for your files.

Sincerely,

Schwab Eaton, P.A.

Charles D. May, Jr., P.E. Vice President

Accepted By: __________ _ _

City of Augusta

Title

Date

_I~ Schwab !,j~ Eaton October 31, 2018


Re : Pedestrian Trial - Lulu St. to Frisco St. Engineering Design Services

Dear Mr. Shaw:

We are pleased to provide this proposal to the City for engineering design services related to the proposed Pedestrian Trail, from Lulu St. to Frisco St. The City has identified and prioritized their designated area for the proposed t rail improvements.

It is our understanding that the City is wa nting to extend the pedestrian trail from the existing walk at Lulu St., along the old railroad path to Frisco St. and connect to the existing walk . Our Consulting Services are based on the inform ation obtained from meetings with City Staff.

The project wi ll generally consist of new concrete trail, necessary signage and markings and limited trail amenities - such as benches & trash receptacles (per City). Site clearing, restoration and erosion cont rol are some of the other incidental items required to complete t he project.

Schwab Eaton proposes to provide the engineering design services required to prepare and submit the construction documents to the City for bidding as outlined below:

Scope of Services

Part A - Survey Services

1. Schwab Eaton will perform a topographic survey of the area described as delineated per the drawing provided. A search will be conducted for property corners but if none are found road right of way locations wi ll be assumed. No boundary survey will be performed. Horizontal control wi ll be on Kansas State Plane horizontal coordinate system and NAVD 1988 for vert ical datum.

2. Shooting the location of any structures, concrete pads, and parking lots on the subject property. Plus, all other above ground features on the property .

3. Shooting all underground utilities as marked by one-ca ll locate.

4. Easements found by searching Butler County GIS website will be shown.


-- -- .. -~----. --- _._-- ---- . ~ - - . -.--.---~ ---- -I

8615 W. FrdLlcr, SU ite 2 • Wichita. Kansas 67212 . 316.7224472 . f 316 722 4479 Schwab-Eaton.com

Part B - Plan Development and Design Services

l. Perform cursory review of existing site conditions with survey.

2. Develop Fie ld Check plans showing preliminary location of proposed improvements, including new trail , signage and other incidental improvements, based on previous input from City staff.

3. Notify utility companies regarding proposed improvements and request clearances, as needed.

4 . Estimate construction quantities and prepare preliminary opinion of probable cost.

5. Submit Field Check plans to City for review.

6. Meet with the City for an on-site field check review, as needed .

7. Refine plans ba sed on field check review.

8. Fina lize plans, quantities and specifications and submit to the City for bidding and construction purposes.

Part C - Additional Services

l. Preparation of additiona l documentation, surveying, lega l documents, design, or plan development t hat may be requested beyond the original scope of the project.

2. Assistance with any bidding and construction related services (we currently assume that the City will be handling these services) .

Fee

l. Schwab Eaton proposes to perform the services set forth under Scope of Se rvices - Part A & B for lump sum fees as follow:

Base Service: $30,800.00

2. Schwab Eaton proposes to perform the services set forth under Scope of Services - Part C on a mutually agreed to basis to be negotiated following completion of the Basic Services or at the time the services are requested

We appreciate the opportunity to provide this proposal to the City of Augusta . If t his proposal is acceptab le, please sign below; return one original to Schwab Eaton, and retain t he second origina l for your files.

Sincerely,

Schwab Eaton, P.A.

Vice President

Accepted By: ____________ _

City of Augusta

Title

Date

ITEM NO. G2

1





Agenda Title: City Engineer Supplemental Funding Request #2 for the 2017 Street Sales Tax Project

RECOMMENDED ACTION: Consider approval of supplemental funding request from City Engineer Schwab Eaton in the amount of $7,900 for extra work required to complete the project.

BACKGROUND: The City Council previously approved Supplemental Funding Request #1 (attached for your review) for the 2017 Street Sales Tax Project at the May 7, 2018 meeting in the amount of $18,100 for construction observation and management services. Pursuant to the “fee” section on p. 2 of the agreement:

“this fee is based on a part-time observation, equivalent to an average of 5 hours per day and 60 Calendar days to complete the work…Any significant deviation from this schedule or the scope of work will require an adjustment to the anticipated maximum fee.”

Attached for the Council’s review and consideration is Supplemental Funding Request #2 from the City Engineer requesting an additional $7,900 based on significant deviations for the original scope of work. Staff can confirm that the additional work was performed as described and that the onsite time for observation was greater than initially anticipated. FISCAL IMPACT/FUNDING SOURCE:

$7,900 will be paid out of Street Sales Tax Fund 12 line item 12-39-4223 Engineering Fee.


1. Supplemental Funding Request #2 2. Supplemental Funding Request #1


'11~ Schwab ~~ Eaton October 22, 2018


Re: Request for Supplemental #2 - Significant Deviation 2017 Street Sales Tax Project

Dear Mr. Shaw:

We are submitting this Request for Supplemental #2 - Significant Deviation, based upon the extra work required to complete this project.

Supplemental #2 - Significant Deviation

This supplemental is an addition to the original Request for Supplemental Agreement {Part D - Supplemental Services (Original Contract)) for this project. Per the original Request, 'Any significant deviation from this schedule or the scope of work will require an adjustment to the anticipated maximum fee'. Listed below are the significant deviations that has occurred on this project:

Fee

1. Multiple crews on site performing different tasks at different times of work day.

2. Contractor requesting additional inspection availability when site conditions changed.

3. Delay in delivery of material to the site. This came in the form of plant break-down, truck availability and material not delivered to specifications.

4. Measuring and verification of quantity changes with contractor's personnel and supervisors. Quantity verification meetings were usually in the P.M. for accommodation of schedules.

5. Per Original Supplemental, SE anticipated part-time observation, equivalent to an average of 5 hours per day on site. Due to the above items, SE was on site closer to an average of 7 hours per day.

Reimburse the Engineer as follows:


. "

8615 W. FraZIer. SUite 2 • Wichita . Kansas 67212 • p 316.7224472 • f 316 722.4479 I Schwab-Eaton_com

For the services set forth in Supplemental #2 - Significant Deviation, the fee for these services will be a lump sum amount of $7,900.00. This fee is based on the amount of extra time we have invested in this project. In addition, time has been included for general contract administration to close-out project. Any significant deviation from this schedu le or the scope of work will require an adjustment to the anticipated maximum fee (if the City adds additional work from the date of this Supplemental #2).

Payment of all fees set forth above shall be made within 30 days of the date of the receipt of proper billing.

We appreciate the opportunity to be the City Engineer for the City of Augusta . Please contact us if you have any questions. Please sign below; return one original to Schwab Eaton and retain the second original for your

file. Thank you.

Sincerely,

Schwab Eaton, P.A.

Charles D. May, Jr., P.E. Vice President

Accepted By: __ -:-________ _

City of Augusta

Title

Date

l~,~ Schwab :!f~ Eaton

April 27, 2018

Mr. Josh Shaw, City Manager

City of Augusta 113 East 6th Avenue Augusta, KS 67010

Re: Request for Supplemental Agreement Part D - Supplemental Services (Original Contract) 2017 Street Sales Tax Project

Dear Mr. Shaw:

We are submitting this Request for Supplementa l Agreement based upon previous conversation about Construction Observation and Management Assistance on the above-mentioned project . Per our original contract for the 2017 Street Sales Tax Project, Part 0 - Supplemental Services, included Construction Observation. Reimbursement to the Engineer (SE) under the original contract for this item is to be paid on a mutually agreed amount at the time such services may be requested. listed below is our scope of services with our 'not to exceed' amount for this contract.

Scope of Services

Supplemental Services - Construction Observation and Management

The Engineer will perform Construction Observation and Management services as authorized by the City during the construction phase of the project. By performing these services, the Engineer sha ll not have authority or responsibility to supervise, direct, or control Contractor's work or have the authority or responsibility for safety precautions and programs incident to Contractor's work or for any failure of Contractor to comply with laws, regulations, rules, ord inances, codes or orders applicable to Contractor furnishing and performing the work. Specific services to be performed by Engineer are as follows:

1. Interpret construction contract drawings when requested by the City or Contractor. 1f authorized by the Contractor, Engineer may interpret construction contract drawings and specifications upon requests by subcontractors or suppliers.

2. Provide part-time, on-site observation during construction to verify that t he contractor's work is progressing in general conformance with the design criteria. Such on-site observation shall consist of one part-time representative of Schwab-Eaton. The representative will be available on a regular basis to observe the progress of the work and at appropriate interva ls to observe major items of construction.


8615 W FraIler. SU ite 2 • Wichita. Kansas 67212 • P 316 722 4472 • f 316 722 4479 Schwab-Eaton.com

Fee

3. Provide a log of construction activities and report to the City any items of work that do not conform to the contract documents.

4. Review construction testing results for general conformance with the contract documents.

5. Review monthly estimates of completed construction as a basis for interim progress payments to the Contractor.

6. Conduct a final inspection ofthe project.

Reimburse the Engineer as follows:

For the services set forth in Supplemental Services · Construction Observation and Management, the fee for these services will be on an hourly rate plus expenses basis with an anticipated maximum of $18,100.00. This fee is based on a part-time observation, equivalent to an average of 5 hours per day and 60 Calendar days to complete the work. In addition, time has been included for general contract administration. Any significant deviation from this schedu le or the scope of work will requ ire an adj ustment to the anticipated maximum fee.

Payment of all fees set forth above sha ll be made within 30 days of the date of the receipt of proper billing.

We appreciate the opportunity to be the City Engineer for the City of Augusta. Please contact us if you have any questions. Please sign below; return one original to Schwab Eaton and retain the second origina l for your file. Thank you.

Sincerely,

Accepted BY~~~~ City of August

Schwab Eaton, P.A.

Vice President

josh

Highlight

josh

Highlight

josh

Highlight

ITEM NO. G3

1





Agenda Title: Review and Discuss Staff Proposals for Additional Street Maintenance Work under the 2017 Street Sales Project Package

RECOMMENDED ACTION: Review and discuss proposed street maintenance mill and overlay projects to expend the roughly $36,000 in funding (based on quantities) remaining for the amended 2017 Street Sales Tax Project package.

BACKGROUND: The current contract price for the 2017 Street Sales Tax Package is $890,613.85. After verifying quantities on the project, there is roughly $36,000 remaining that can be utilized for additional street work. At the October 19th meeting, Council directed staff to reach out to APAC and develop recommendations for potential projects for consideration at the November 5th meeting. A decision needs to be made on what streets to repair at this regular meeting if APAC is to complete the work before the weather turns too cold; they will not hold pricing steady beyond November. ANALYSIS: Staff reviewed street conditions in a variety of locations throughout town and developed a list for the Council’s consideration.

Staff recommends that Council consider funding repairs to Kelly Avenue east of Ohio Street. Kelly Avenue has previously been discussed and identified by the Street Sales Tax Committee as a priority. It experienced irregular wear and tear from major construction activities on South Ohio Street. This roadway is a major arterial in a commercial zone, serves as a snow route, and services a comparatively large volume of vehicle traffic.

Dearborn experienced a higher level of wear and tear than normal during the extended construction period for the South Ohio Street project. Residents who inquired with City Hall about potholes and maintenance needs were instructed that the City would review conditions once South Ohio construction was over. Staff is not recommending Dearborn


ITEM NO. G3

2

at this time as we are considering utilizing this stretch of roadway to test out a microseal treatment as part of our routine street maintenance activities.

Roads in Knebler Addition (i.e. Taylor, Flanagan) are in failed condition in need of full depth reconstruction in many areas. The cost to perform this work far exceeds what is left on the contract so is not recommended at this time.

Bob Phillipi from APAC suggested State Street from the roundabout to Walnut as a potential project. It is a self-contained area with low traffic volumes that would be easy to work around for construction. This section of roadway is also the entrance (first impression) to our downtown from the south. Staff is not recommending this project because of the low traffic volume/impact.

The road around Garvin Park was considered but the needs are much greater than the financial resources available and there are no real logical starting and stopping points in terms of breaking it down into sections.

Location Length Width SQYDS Cost at $8.00

per SY Cost with mob fee

PACKAGE 1 State (Roundabout to Walnut) 563 38 2377.1 $19,016.89 $22,016.893rd (Roundabout to Walnut) 138 28 429.3 $3,434.67 $6,434.67

TOTALS 2806.4 $22,451.56 $25,451.56PACKAGE 2 Kelly (Hooper to Spencer) 448 28 1393.8 $11,150.22 $14,150.22Kelly (Spencer to Golf) 283 28 880.4 $7,043.56 $10,043.56Kelly (Golf to Starkey) 328 28 1020.4 $8,163.56 $11,163.56Kelly (Starkey to Johnson) 176 28 547.6 $4,380.44 $7,380.44Kelly (Johnson to Ohio) 432 28 1344.0 $10,752.00 $13,752.00

TOTALS 5186.2 $41,489.78 $44,489.78

PACKAGE 3 Dearborn (12th to Wiley) 208 26 600.9 $4,807.11 $7,807.11Dearborn (Wiley to Summit) 304 26 878.2 $7,025.78 $10,025.78Dearborn (Summit to 14th) 200 26 577.8 $4,622.22 $7,622.22

TOTALS 2056.9 $16,455.11 $19,455.11

PACKAGE 4 Taylor (Ohio Entrance to Flanagan) 1476 26 4264.0 $54,366.00 $57,366.00Flanagan (David to Taylor) 1475 26 4261.1 $54,329.17 $57,329.17

TOTALS 8525.1 $108,695.17 $111,695.17 FISCAL IMPACT/FUNDING SOURCE:

Just over $36,000 remains in the original contract with APAC. Several of these projects can be completed within that established budget, but you will want to select a grouping in a single location rather than spreading them all over town because of mobilization costs. Over $520,000 in temporary note proceeds still remains to be spent, but Council’s current plan is to apply those

ITEM NO. G3

3

resources to the North Ohio Corridor. Council has flexibility to do an additional change order to exceed the original contract if you so choose (i.e. $44,489 for the Kelly projects, which will likely require a small change order of $8,000-$9,000 based on current estimated quantities.


1. Pay Application #3 showing remaining balance 2. Internal Staff Memo – Street Foreman recommendations

Roundabout Package #1

ITEM NO. G3

4

Kelly Package #2

Dearborn Package #3

ITEM NO. G3

5

Knebler Package #4

Staff Memorandum

To: City Manager, Josh Shaw

From: Streets Foreman, Anthony Craft

Re: Proposed Street Improvements

East Kelly St from 200 Ft East of the Ohio to approximately 100 ft. East of Hooper.- This road, according to KDOT count Map, carries 1600 cars per day. This road looks to be in the best shape for a mill and overlay. The surface is breaking down and there has been many complaints about pothole in this area. On the surface there does not look to be a considerable amount of patching that will need to take place, however after milling this could change.

Dearborn from 12th to 14 is also in need. This road has taken a beating since being used for the detour for south Ohio. Many other sections of Dearborn have been done in the past and this area still needs to be taken care of. However, this section looks like it may need substantial base work and I am unsure on the actual thickness or what the base is made of. Additionally this was not on the list provided by the contractor as a good fit for a mill and overlay, but according to Kdot traffic Count Map Dearborn sees 1740 cars per day.

State ST south of the roundabout and 3rd from Walnut to State – this area would also make a good project and would provide a finished/update look for the south end of our streetscape project downtown. According to KDoT count map this area could see as many as 955 cars per day.

The entire Knebler Addition is in need of work. However, I would not recommend doing this project with these funds that are available. The street department is planning to start on patching and repair in this area for the next asphalt season and will be looking to crack seal this area as well. If the street department does this work first it could cut a substantial amount of cost when this addition is selected in the future.

Garvin Park Road – I would not recommend Garvin park road for these funds or for this road to be done in the manor that Apac is suggesting. The first curve that turns south before the spillway will need some attention before the city decides to put an asphalt cap in it. The base is soft and moves considerably when driven on. If this were to receive a new cap of asphalt without the base work it would not take long before it was breaking up again. On the exit side of Garvin park road there are many trees that will need to be dealt with in some fashion. The root system has grown in under the roadway and is pushing it up in many areas. Additionally since there are no ditches in the area and plenty of shade provided by the evergreens what rain water falls on the ground has plenty of time to saturate the base, making it soft and unable to stand up to the traffic loads.

ITEM NO. G4

1


Department: Community Development

Submitted by: Cody Sims, Assistant City Manager

Prepared by: Cody Sims, Assistant City Manager

Agenda Title: Bid Award for Water and Sanitary Sewer Extensions for the Appcon 2nd Addition Development; Resolution 2018-25; Resolution 2018-25 Authorizing Offering for Sales of Temporary Notes

RECOMMENDED ACTION:

b(i) Approval of the low bid submitted by Mies Construction, Inc. in the amount of $39,198.50 for the extension of water and sanitary sewer infrastructure for commercial development at Appcon 2nd Addition.

c(i) Approval of Resolution No. 2018-25 authorizing the offering for sale of general

obligation temporary notes, Series 2018-1. BACKGROUND: On July 16, 2018 the Augusta City Council voted in favor of approving Resolution No. 2018-18 and Resolution No. 2018-19, authorizing the construction of water and sanitary sewer improvements in support of new commercial development on Lot 1 and Lot 2 of Appcon 2nd Addition. The petitions were prepared on behalf of the developer by Baughman & Company, who designed the water and sanitary sewer improvements. The project was advertised for bid on October 15, 2018; the bid opening was held on Thursday, October 25, 2018 at Augusta City Hall. At the October 15, 2018 regular meeting, the city’s bond counsel, Kevin Cowan, advised that the next step in the process after bid award would be to approve a sales resolution authorizing the offering for sale of general obligation temporary notes. These notes will ultimately provide the financing to pay the up-front cost for the project. Currently, the draft resolution still contains the original $60,000 estimate. This number can be adjusted based on the awarded bid. ANALYSIS: Four bids were submitted for the water and sanitary sewer improvements for the commercial development at Appcon 2nd Addition. The results of the bid opening are shown in the table below; the complete bid tab is attached for your reference.


ITEM NO. G4

2

Alans’s Excavating Ewertz Excavating McCullough Excavating Mies Construction Water $11,080.00 $12,610.00 $19,720.00 $12,776.50 Sewer $29,950.00 $28,227.20 $34,052.00 $26,422.00 Total $41,030.00 $40,837.00 $53,772.00 $39,198.50 The low bid was submitted by Mies Construction, Inc. in the amount of $39,198.50, which is lower than the Engineer’s Estimate for the project of $42,612.00 (Water: $13,040.00; Sanitary Sewer: $29,572.00). The sanitary sewer portion of the project will construct 312 linear feet of pipe with two manholes. The segment of sewer will start at the existing manhole located at the southwest corner of the Scooter’s property and will terminate at a manhole in the southeast corner of the Wendy’s property. This sanitary sewer improvement will also service additional commercial development on Lot 2 of Appcon 2nd Addition after the developer has finalized negotiations and that project commences. The water portion of the project will construct 174 linear feet of water pipe that will extend parallel to 7th Avenue along the north property line of Lot 1 and Lot 2 of Appcon 2nd Addition. The extension will branch off of the water main that was constructed under 7th Avenue when Scooter’s Coffee was constructed. The date of substantial completion is November 23, 2018. If substantial completion is not reached by that date, liquidated damages in the amount of $1,000 for each calendar day the work remains incomplete may be assessed to the contractor. Temporary Note Resolution: Attached for the Council’s review and consideration is draft Resolution No. 2018-25 authorizing the offering for sale of temporary notes, Series 2018-1, to finance the water and sewer line improvements. This initiates the special assessment financing process. Bond counsel will prepare the formal note resolution for approval by the City Council at the November 19, 2018 meeting. This documentation will then be presented to the Attorney General’s office for approval. The closing on the temporary note issue will occur in early December, at which point, the proceeds will be used to pay the contractor for the project. FISCAL IMPACT/FUNDING SOURCE: The proposed infrastructure improvements will be financed by temporary notes issued by the City, pledging the full faith and credit of the City. The property owner will pay these costs back as special assessments over a 15-year period.

Department Head Approval Date: 11-02-2018 City Manager Approval Date: 11-02-2018 Attachments (list in packet assembly order):

1. Bid Tab and Engineer’s Estimate 2. Construction Agreement 3. Notice of Award/Notice to Proceed 4. Resolution 2018-15

Appcon 2nd Addition Augusta, Kansas Sanitary Sewer & Water Distribution System Improvements October 25, 2018

Engineer's Estimate

Bid Item Quanlty Unit Unit Price Amount

SS Pipe 8" 312 L.F. $30.00 $9,360.00

Air Testing 312 L.F. $3.50 $1,092.00 Pipe Stub, 4" 1 Ea . $500.00 $500.00 MH, Standard SS (4') 2 Ea. $2,750.00 $5,500.00 Fill, Sand (Flushed and Vibrated 312 L.F. $10.00 $3,120.00 Site Clearinq 1 L.S. $5,000.00 $5,000.00 Site Restoration 1 L.S. $5,000.00 $5,000.00

TOTAL: $29,572.00

WL Pipe 6" 174 L.F. $20.00 $3,480.00 Valve Assembly, Blowoff 2" 1 Ea. $750.00 $750.00 Tapping Saddle, 8"x6" 1 Ea. $3,000.00 $3,000.00 Tapping Valve & Valve Box, 6" 1 Ea. $300.00 $300.00 BMP, Si lt Fence 130 Ea. $2.00 $260.00 Seeding 1 L.S. $750.00 $750.00 Site Clearing 1 L.S . $2,000.00 $2,000.00 Site Restoration 1 L.S. $2,500.00 $2,500.00

TOTAL: $13,040.00

TOTAL BASE BID $42,612.00

Baughman Co., PA Company or Firm Name

By

htr. cl' rc......,..,,.c~1 Title

Alan's Excavating

Unit Price Amount

$30.00 $9,360.00 $5.00 $1,560.00

$750.00 $750.00 $5,000.00 $10,000.00

$10.00 $3,120.00 $2,750.00 $2,750.00 $2,410.00 $2,410.00

$29,950.00

$20.00 $3,480.00 $600.00 $600.00 $600.00 $600.00

$2,000.00 $2,000.00 $5.00 $650.00

$1,500.00 $1,500.00 $1,000.00 $1,000.00 $1,250.00 $1,250.00

$11,080.00

$41,030.00

Ewertz Excavating McCullough Excavating Mies Construction

Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount

$40.00 $12,480.00 $42.00 $13,104.00 $39.00 $12,168.00

$2.10 $655.20 $1.00 $312.00 $2.25 $702.00 $100.00 $100.00 $600.00 $600.00 $510.00 $510.00

$3,000.00 $6,000.00 $4,400.00 $8,800.00 $4,000.00 $8,000.00 $16.00 $4,992.00 $28.00 $8,736.00 $16.00 $4,992.00

$1,500.00 $1,500.00 $1,250.00 $1,250.00 $25.00 $25.00 $2,500.00 $2,500.00 $1,250.00 $1,250.00 $25.00 $25.00

$28,227.20 $34,052.00 $26,422.00

$35.00 $6,090.00 $65.00 $11,310.00 $57.00 $9,918.00 $1,500.00 $1,500.00 $1,100.00 $1 ,100.00 $1,000.00 $1,000.00

$950.00 $950.00 $1.00 $1.00 $1,800.00 $1,800.00 $3,500.00 $3,500.00 $1,750.00 $1,750.00

$4 .00 $520.00 $2.00 $260.00 $0.25 $32.50 $500.00 $500.00 $100.00 $100.00 $25.00 $25.00

$2,200.00 $2,200.00 $1,250.00 $1,250.00 $25.00 $25.00 $500.00 . $1,250.00 $1,250.00 $25.00 $25.00

$12,610.00 $19,720.00 $12,776.50

$40,837.20 $53,772.00 $39,198.50

CONSTRUCTION AGREEMENT

THIS AGREEMENT (the "Agreement") made and entered into this __ day of ____ , 2018, by and between THE CITY OF AUGUSTA, KANSAS, a municipal corporation (hereinafter the "City")' and Mies Construction, Inc. 1919 Southwest Blvd" Wichita. KS 67213

(hereinafter the "Contractor").

, whose principal office is at

NOW, THEREFORE, for the consideration, covenants and mutual promises hereafter stated, the parties hereto agree as follows:

SECTION 1. Contract Documents. The "Contract Documents" consist of the Agreement and the documents listed in Section 12 of the Agreement (the "Contract Documents"). The documents listed in Section 12 are hereby incorporated by reference herein and are made a part of the Agreement as though they are fully set forth herein.

SECTION 2. Work. The Contractor shall furnish all work as specified or indicated in the Contract Documents. The work to be furnished is generally described as follows:

SECTION 3. The Work. The Work shall be done in accordance with the Contract Documents and under the direct supervision of the Engineer, and the Engineer's decision as to the material used in the Work and the method of the Work shall be final and conclusive. In addition, the Contractor shall execute the Work described in the Contract Documents as necessary to produce the results intended by the Contract Documents or reasonably inferable by the Contract to produce the results intended by the Contract Documents.

SECTION 4. Contract Time. (a) The Work under this Agreement shall be substantially completed to the satisfaction of the Engineer on or before November 23, 2018.

(b) Liquidated Damages. Liquidated Damages for failure to substantially complete the Work in the time period set in this section will be assessed at the amount and in accordance with the Standard Specifications that are referenced in Section 12 herein.

SECTION 5. Contract Sum. (a) The City shall pay to the Contractor for completion of the Work per unit for quantity in not-to-exceed amounts as set forth in the following chart:

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1

1

1

1

1

BASE BID

SANITARY SEWER IMPROVEMENTS

1 SS Pipe 8" 312 LF 39.00 12168.00

2 Air Testing 312 LF 1

2.25 1 702.00

3 Pipe Stub, 4" 1 ~ 510.00 510.00

4 MH, Standard SS (4') 2 Ea 4000.00 8000.00

5 Fill, Sand (Flushed and Vibrated) 312 LF 16.00 4992.00

6 Site Clearing 1 LS 25.00 25.00

7 Site Restoration 1 LS 25.00 25.00

TOTAL SANITARY SEWER IMPROVEMENTS $ __ -,=,26""""42""2,,,,.0~0~ _________ _

WATER LINE IMPROVEMENTS

1 II WL Pipe 06" "'~".oo 9918.00

2 1 Valve Assembly, Blowoff 2" 1 1000.00 1000.00

3 II Tapping Saddle, 8"x6" 1 1.00 1.00

4 Tapping Valve & Valve Box, 6" 1 Ea 1750.00 1750.00

5 BMP, Silt Fence 1 130~ 0.25 32.50

6 Seeding 1

1@] 25.00 25.00

7 Site Clearing 1

1@] 25.00 25.00

8 II Site Restoration 1 LS 25.00 25.00

TOTAL WATER LINE IMPROVEMENTS $. ___ ~12~.7~7~6~.5~0~ __________________ _

TOTAL BASE BID (SANITARY SEWER IMPROVEMENTS AND WATER LINE IMPROVEMENTS

COMBI NED) $. ___ 3",9<.L' 1""9<-"S,,,. 5""0'---__________________ _

(b) Payment. The Contractor shall be entitled to payments of ninety-five percent (95%) of its progress estimated every thirty (30) days during the prosecution of the Work, subject to the Engineer's approval and certification by the City as to progress and completion of the Work. The five percent (5%) retain age, if undisputed, shall be returned no later than the thirtieth (30th ) day following substantial completion; however, if any subcontractor is still performing work, the City may withhold that portion of the retainage attributable to such subcontract until not later than thirty (30) days after such work is completed.

SECTION 6. Maintenance of Improvements. The Contractor shall maintain the completed Work for a period of two (2) years from the date of final completion as

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determined by the Engineer without cost or expense to the City. Such maintenance of the Work shall be done in compliance with the plans and specifications.

SECTION 7. Bond. Before commencement of the Work, the Contractor shall furnish the following bonds:

(a) A Performance and Maintenance Bond that guarantees the completion of the Work and guarantees maintenance of the Work following Final Completion for a two (2) year period in the amount of Thirty Nine Thousand One Hundred Ninety Eight ____ Dollars and Fifty Cents ($39,198.50 ), conditioned on the

satisfactory completion of the Work and completion of guaranteed maintenance of the Work.

(b) A Statutory Bond to the State of Kansas in the amount of Thirty Nine Thousand One Hundred Ninety Eight Dollars and Fifty Cents ($39,198.50 ), conditioned upon the payment of all material and labor bills incurred in the making of the Work.

(c) The Performance and Maintenance Bond and the Statutory Bond shall comply with requirements set forth in the Standard Specifications.

SECTION 8. Arbitration. Notwithstanding anything to the contrary in the Contract Documents, the City shall not be subject to arbitration and any clause relating to arbitration contained in the Contract Documents herein between the parties shall be null and void and either party shall have the right to litigate any dispute in a court of law.

SECTION 9. Assignment. The Contractor, acting herein by and through its authorized agent, hereby conveys, sells, assigns, and transfers to the City all right, title and interest in and to all causes of action it may now or hereafter acquire under the anti-trust laws of the United States and the State of Kansas, relating to the particular product, products or services purchased or acquired by the City pursuant to this Agreement.

SECTION 10, Deferment or Cancellation of Agreement. The Agreement may be deferred or cancelled by the City in accordance with the Standard Specifications.

SECTION 11. Contractor Representations. (a) The Contractor has familiarized itself with the nature and extent of the Contract Documents, the Work, the site, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, performance, or furnishing of the Work.

(b) The Contractor has studied carefully all physical conditions which are identified on the Plans.

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(c) The Contractor has the responsibility to satisfy himself as to any explorations, subsurface tests, reports, or investigations of the subsurface or physical conditions at or contiguous to the site as otherwise may affect the cost, progress, performance or furnishing of the Work as the Contractor considers necessary for the performance or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents.

(d) The Contractor has given the Engineer written notice of all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by the Engineer is acceptable to the Contractor.

SECTION 12. Contract Documents. The Contract Documents which comprise the entire Agreement between the City and the Contractor concerning the Work consist of the following:

(a) this Agreement; (b) Construction Plans; (c) Proposal Form; (d) Performance & Maintenance Bond; (e) Statutory Bond; (f) The City of Wichita Standard Specifications for Construction of City Projects,

1998 Edition (the "Standard Specifications"), a copy of which is on file with the City Clerk's office of the City, Standard Special Provisions to the City of Wichita Standard Specifications (1998) last revised June 30, 2016; provided that, for purposes of this Agreement, references to "Wichita" in the Standard Specifications & Standard Special Provisions shall be replaced with "Augusta" and references to addresses in the Standard Specifications that refer to a City of Wichita address shall be replaced with "113 East 6th Avenue, Augusta, KS 67010."

(g) Supplementary Specifications

SECTION 13. Governing law. The Contract and Contract Documents shall be governed by the laws of the State of Kansas.

SECTION 14. Miscellaneous Provisions. (a) If there is a conflict, the terms and conditions in the Standard Specifications shall prevail over terms and conditions of the Agreement.

(b) No aSSignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically

CA-4

stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

(c) The City and the Contract each bind itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives with respect to all covenants, agreements and obligations contained in the Contract Documents.

(d) Where reference is made in this Agreement to a provIsion of the General Conditions or another Contract Document, the reference refers to that provision as amended or supplemented by other provisions of the Contract Documents.

(e) The City's representative is:

Cody Sims, Assistant City Manager City of Augusta, Kansas 113 East 6th Avenue Augusta, KS 67010

(f) The Contractor's representative is:

(g) Neither the City's nor the Contractor's representative shall be changed without ten (10) days written notice to the other party.

IN WITNESS WHEREOF, THIS AGREEMENT is entered into as of the day and year first written above and is executed in at least three (3) original copies, of which one (1) is to be delivered to the Contractor, one (1) to the Engineer for use in the administration of this Agreement, and one (1) to the City.

ATIEST: CITY OF AUGUSTA, KANSAS

City Clerk Mayor

ATIEST (Contractor):

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Name: ____________________ _ Name: __________________ ___

Agent: ___________________ _ Title: __________ ___

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NOTICE OF AWARD

To: Mies Construction, Inc.

1919 Southwest Blvd.

Wichita, KS 67213

Project Description: "Appcon 2nd Addition Sanitary Sewer & Water Line Improvements, Augusta, KS"

The Owner has considered the Proposal submitted by you for the above described work in response to its Notice to Contractor dated October 15, 2018 and Instructions to Bidders.

You are hereby notified that your Proposal has been accepted for items in the amount of Thirty Nine Thousand One Hundred Ninety Eight and 50/100 Dollars

($ 39,198.50 ).

You are required by the Instructions to Bidders to execute the Contract Agreement and furnish the required Contract Bond and Payment Bond within ten (10) calendar days from the date of this Notice to you. You are also responsible for furnishing certifications and/or sample test reports for all materials, as required by the specifications, prior to their incorporation into the project within ten (10) calendar days from the date of this Notice to you.

If you fail to execute said Contract Agreement and to furnish said Bonds within ten (10) days from the date of this Notice, said Owner will be entitled to consider all your rights arising out of the Owner's acceptance of your Proposal as abandoned and as a forfeiture of you Bid Security. The Owner will be entitled to such other rights as may be granted by law.

Owner. You are required to return an acknowledged copy of this NOTICE OF AWARD to the

Dated this ____ day of ______ , 2018

NA-1

CITY OF AUGUSTA, KANSAS Owner

By _______________________ _

Title _____________ _

NOTICE TO PROCEED

To: Mies Construction, Inc. Date:

Project: Appcon 2nd Addition Sanitary Sewer & Water Line Improvements, Augusta, KS

You are hereby notified to commence work in accordance with the Contract Agreement dated _ _______ -', 2018, and you are to complete the work on or before November 30, 2018.

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged

by ____________________________ _

this the _______________ day

of __________________________ ,2018

By ____________________________ _

Title ________________ _

NTP-1

CITY OF AUGUSTA, KANSAS Owner

By _______________________ ___

Title _______________________ _

600879.20167\SALEDOCS

Gilmore & Bell, P.C. 10/31/2018

RESOLUTION NO. ______

A RESOLUTION AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION TEMPORARY NOTES, SERIES 2018-1, OF THE CITY OF AUGUSTA, KANSAS.

WHEREAS, the City of Augusta, Kansas (the “Issuer”), has previously authorized certain internal improvements described as follows (collectively, the “Improvements”):

Project Description – Appcon 2nd Addition

Res. No. Authority (K.S.A.) Estimated Amount

Sanitary Sewer Improvements 2018-18 12-6a01 et seq. $42,000 Water Distribution System Improvements 2018-19 12-6a01 et seq. 18,000 Total: $60,000 WHEREAS, the Issuer is authorized by law to issue general obligation bonds to pay costs of the Improvements; and WHEREAS, it is necessary for the Issuer to provide cash funds (from time to time) to meet its obligations incurred in constructing the Improvements prior to the completion thereof and the issuance of the Issuer's general obligation bonds, and it is desirable and in the interest of the Issuer that such funds be raised by the issuance of temporary notes of the Issuer; and WHEREAS, none of such general obligation bonds previously authorized have been issued and the Issuer proposes to issue its temporary notes to pay costs of the Improvements; and WHEREAS, the Issuer desires to proceed with the sale of the temporary notes and related activities; and WHEREAS, the Issuer desires to authorize the Mayor, City Manager, Clerk and Gilmore & Bell, P.C., Wichita, Kansas, the Issuer’s bond counsel (“Bond Counsel”), to proceed with all preliminary action necessary to sell the temporary notes. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF AUGUSTA, KANSAS, AS FOLLOWS: Section 1. The Issuer is hereby authorized to proceed with the sale of its General Obligation Temporary Notes, Series 2018-1, in the estimated principal amount of $60,000 (the “Notes”), such Notes to be purchased by the Issuer as an investment of idle funds. The sale of the Notes shall be accomplished in consultation with the Mayor, City Manager, Clerk and Bond Counsel. The confirmation of the sale of the Notes shall be subject to the adoption of a resolution by the Governing Body authorizing the issuance of the Notes and the execution of various documents necessary to deliver the Notes.

600879.20167\SALEDOCS

2

Section 3. The Mayor, City Manager, Clerk and the other officers and representatives of the Issuer, and Bond Counsel are hereby authorized and directed to take such other action as may be necessary to carry out the sale of the Notes. Section 4. This Resolution shall be in full force and effect from and after its adoption.

[BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK]

600879.20167\SALEDOCS

(Signature Page to Resolution)

ADOPTED by the governing body on November 5, 2018. (SEAL) Mayor ATTEST: Clerk

ITEM NO. G5

1





Agenda Title: Amendment to Engineering Services Agreement with Aqua Tech Engineering Consultants for Wastewater Treatment Plant (WWTP) SCADA System

RECOMMENDED ACTION: Consider approval of an amendment to the scope of the engineering services agreement with Aqua Tech Engineering Consultants for the WWTP SCADA system, at a not-to-exceed amount of $172,000. BACKGROUND: Staff has been working with Aqua Tech engineering since 2015 to plan for the installation of a new SCADA system to integrate all of the equipment improvements at the WWTP and the eight lift stations spread out across town. At the September 18, 2017 regular meeting, the City Council approved an agreement with Aqua Tech Engineering for design engineering, bidding, construction engineering, and construction observation services related to installation of the SCADA system. This project was initially scheduled to bid in late summer/early fall 2018, but Aqua Tech encountered challenges in the marketplace that would have significantly limited the bidder pool. The bid notice was delayed and reposted in October 2018. Aqua Tech now expects to receive 3-4 competitive bids. The bid opening is scheduled for November 15th with bid award recommendations to be presented to the City Council at the November 19th regular meeting. ANALYSIS: Over the course of the past 6-months, conversations with Aqua Tech have evolved regarding the most efficient and cost effective manner to secure a new SCADA system within the established budget. The new plan requires additional services to be performed by Aqua Tech Engineering that are outside the scope of the original agreement. In short, Aqua Tech will simplify the bidding process for outside contractors by performing the programming themselves and having the City direct-purchase the equipment to be installed. The contractor will essentially handle the electrical wiring and physical installation of instrument panels and equipment. Given that our engineering plans call for the reuse of as much of the existing SCADA system as possible, utilizing Aqua Tech for the programming will save a lot of complexity for bidders by


ITEM NO. G5

2

allowing them to focus on the installation of new hardware and equipment. In short, portions of the programming services that would have been bid out to contractors will be performed by Aqua Tech and their programmers instead. This does not increase the cost of the project and is actually expected to save about $50,000 based on conversations with contractors leading up to the formal bid announcement. Direct purchasing the equipment by the City allows each piece to be competitively quoted to identify the best pricing and also to eliminate installer markups. Aqua Tech and their partner programming firm will be able to continue to serve the city on an ongoing basis for trouble shooting and maintenance on the system as explained in the attached memorandum. Willis Wilson from Aqua Tech Engineering Consultants will be present at the Council meeting to help explain the technical components of this amendment and the overall strategic approach to the project. FISCAL IMPACT/FUNDING SOURCE:

$950,000 is provided in the 2018 Budget in the Wastewater Reserve Fund 47-4940-4420 for this project. Compensation for the original engineering services agreement was $83,000; approval of the amendment will modify the scope of services and increase the compensation by $172,000. This will leave $695,000 in resources for the purchase and installation of all of the component pieces of equipment.


1. Aqua Tech Engineering Consultants Memorandum 2. Engineering Services Agreement Amendment

J:\Accounting\Contracts\Augusta, Kansas\Wastewater & Sewer\WWTP SCADA\Shaw & Burris Memo - Amend Description Item 4 11-2-18.docx

Page 1

AQUA TECH ENGINEERING CONSULTANTS

MEMORANDUM

Date: November 2, 2018

To: Josh Shaw, City Manager

Eric Burris, Wastewater Division Manager

From: Willis Wilson

Re: City of Augusta, Kansas

Wastewater Treatment Plant SCADA System

Project Approach and Engineering Compensation

Aqua Tech Project No. 17-22-03-02

The purpose of this memo is to present a change to the overall project approach for the SCADA project

for the wastewater treatment plant, and to explain the basis for amending our engineering agreement to

include added services as related thereto.

The amendment would increase our services in the following four areas of the project:

1. Field installation of new computer, monitor, SCADA panel components and implementing

software upgrades

2. Instrument Panels

3. City direct purchase of all instruments

4. Programming and testing

The desire to modify the approach for each of these items became apparent during our design process as

we evaluated the capability of the existing SCADA system and its components. These components

include replacing the existing computer system, upgrading the central SCADA panel, upgrading SCADA

related software, along with providing field instruments and panels for collection of data that the SCADA

system will use for control, for scheduling preventative maintenance or for historical record keeping

purposes. Added programming will also be necessary to supplement the existing SCADA programming.

As we entered the design phase of the project, it was assumed that the existing SCADA system would be

totally obsolete and non-functioning to the extent that a new system would be required that would include

all new programming and added field devices. The original project budget was estimated on this basis.

However, during our design we determined that the existing SCADA system has many features and

components that can continue to be used with updating of software items, added programming to

supplement the existing programming, replacement of some SCADA devices, a new computer system and

addition of some field instruments. We also felt that the project budget would be seeing pressure under

the original approach as the details of the design progressed and to account for inflation from 2015 when

the original budget was estimated.

The value of maximizing the use of the existing SCADA system components and part of its programming

lies in not replacing the components in their entirety and using the existing panels and cabling to the

greatest extent possible. With that said, this cost savings can best be realized by increasing our effort

such that we can directly affect the item and not expend added effort in explaining in a bidding document


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how to modify the system. This will also help the contractor to better schedule their work and in

minimizing communication with them during the shop drawing review process.

As it stands right now, we estimate that the project can be completed for the original budget amount of

$983,000, which includes engineering. We will know better how this looks after we receive bids for the

installation contract on November 15th.

The following explains how the approach to each of above four areas as listed above will be and what we

propose to provide as added services:

1. Field installation of new computer, monitor, SCADA panel components and implementing

software upgrades – We will field install or implement these items, with them directly purchased

by the City. We estimate the cost for the items to be $38,000 and our proposed cost for

installation and implementation to be $2,000. We will present the final purchasing prices that

make up the $38,000 along with other detailed information for the items and upgrades to the City

at their November 19th Council meeting.

2. Instrument Panels – We will prepare the panel drawings for each of the 11 panels, as opposed to

having these drawings prepared by the panel company and then reviewed and checked by us.

These include three new panels at the wastewater treatment plant and one at each of the 8 lift

stations. In some cases, some of these new panels are required for the system to meet updated

National Fire Protection Association explosion proof requirements. With us preparing the panel

drawings, we can be assured that the panel components will be exactly as we require and that the

wiring will be labeled as we intend. This will help in the installation process as this information

will directly correlate with our electrical drawings as to where to “land” the field wiring. It will

also help in the field testing aspect as the systems are put on line, which will also result in more

efficient trouble shooting later. The pricing for the panels will be done by solicitation under the

competitive bidding process with bids taken for the complete panel package in late January 2019.

One contract will be awarded to a single panel manufacturer for all 11 panels. Our proposed cost

for the added engineering for this item is $17,000.

3. City direct purchase of all instruments – We are obtaining firm quotations for all field instruments

that will be installed by the contractor. These include the following main devices:

a. Oxygen/temperature analyzers

b. Continuous level measurement devices – ultra sonic and radar

c. Sludge interface continuous level measurement – ultra sonic

d. Flow measurement – magnetic flow meters

e. Pressure measurement – wastewater and hydraulic

Some of the items will be sole-source as there are not equivalent competitive products available.

These include the oxygen/ temperature analyzers by Hach Company and a portion of the flow

meters by Toshiba, depending on the installation configuration (only Toshiba makes a meter that

can be used in restricted piping layout configurations).

The City’s direct purchase of the other items will be done on a competition basis between

equivalent products and manufacturers.

The City direct purchasing these items will assure that each device will meet our specifications

without going through the installation contractor.


Page 3

We are obtaining firm quotations for all of the devices for presentation to the City at their

November 19th Council meeting. We estimate the total of the purchase for all items combined to

be $121,700. Again, the purchasing would be from various instrument providers.

Our proposed cost for the added engineering for this item is $8,000.

Programming and testing – The programming will be done with an update to the Wonderware

software, which is what the plant SCADA system currently uses. This item will also include

design of the screens that will include the existing screens with modification and new screens for

systems that have been added since the original SCADA system was placed into service (e.g.

Sludge Day Tank, Belt Filter Press, Sludge Conveyors, Bar Screen, Wash Press at the Bar Screen,

Flow Meters on the Effluent Pumps and on the RAS pumps, backup liquid level measurement for

the Effluent Wetwell and for the RAS Wetwell, Flow Meters where added at the lift stations and

liquid levels at the lift stations except for the High School lift station). Using us to provide the

programming and testing will provide the most benefit to the City as we will be able to

concentrate our effort into the actual end product as opposed to describing to the bidders how

portions of the existing system are to remain and be modified. This approach will also place us in

the position to take care of future warranty items, troubleshooting, and related

modifications. This should provide the best future service to the City since we are “in town” and

have immediate access to the programmers, who are in Park City and Tulsa. We anticipate that

most trouble shooting calls can be handled remotely through us.

Our proposed cost for the added engineering for this item is $145,000.

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AMENDMENT NO. 1

TO

AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES

The Agreement dated September 19, 2017 that has been entered into by and between the City of Augusta,

Kansas, a municipal corporation (hereinafter “City”), and Aqua Tech Engineering Consultants, Chartered,

(hereinafter referred to as “Consultant”) as related to the SCADA System for the City’s Wastewater

Treatment Plant and lift stations is amended as follows:

1. Page 1, second paragraph – Change seven lift stations to eight lift stations.

2. Page 1, paragraph 1.B – Change the total compensation not to exceed amount from $83,000 to

$255,000.

3. Exhibit A, page 2, paragraph A1.03 – Add Items 7 through 10 as follows:

7. Field installation of new computer, monitor, SCADA panel components and

implementing software upgrades – Consultant will field install or implement these items,

with them directly purchased by the City. Consultant estimates the cost for the items to

be directly purchased by the City to be $38,000 and the estimated Engineering not to

exceed cost for installation and implementation to be $2,000. Consultant will present the

final purchasing prices that make up the $38,000 along with other detailed information

for the items and upgrades to the City at their November 19th Council meeting.

8. Instrument Panels – Consultant will prepare the panel drawings for each of the 11 panels

for the Project. The pricing for the panels will be done by solicitation under the

competitive bidding process with bids taken for the complete panel package in late

January 2019. One contract will be awarded to a single panel manufacturer for all 11

panels. Consultant estimates the cost for the City’s direct purchase of these items to be

$110,000. Consultants proposed not to exceed cost for the added engineering for this

item is $8,000.

9. City’s direct purchase of major instruments – Consultant will obtain firm quotations for

the major field instruments that will be installed by the contractor. These include, but are

not limited to, oxygen/temperature analyzers, continuous level measurement devices

(ultra sonic and radar), sludge interface continuous level measurement (ultra sonic), flow

measurement (magnetic flow meters) and pressure measurement (wastewater and

hydraulic). City will make purchases from various vendors. Consultant estimates the cost

for the City’s direct purchase of these items to be $122,000. Consultants proposed not to

exceed cost for the added engineering for this item is $17,000.

10. Programming and testing – Consultant will provide all SCADA programming and testing

of the programming. The programming will be done with an update to the Wonderware

software, which is what the plant SCADA system currently uses. This item will also

include design of the computer monitor screens that will include the existing screens with

modification and new screens for systems that have been added since the original

SCADA system was placed into service (e.g. Sludge Day Tank, Belt Filter Press, Sludge

Conveyors, Bar Screen, Wash Press at the Bar Screen, Flow Meters on the Effluent

Pumps and on the RAS pumps, backup liquid level measurement for the Effluent

Wetwell and for the RAS Wetwell, Flow Meters where added at the lift stations and

liquid levels at the lift stations except for the High School lift station). Engineer’s

Augusta office will continue to be the point of contact with the City for resolution of any

of 4

future service or trouble shooting that are required. Consultant’s proposed not to exceed

cost for this item is $145,000. The City will not incur any other cost related to this item.

4. Exhibit A, page 2, paragraph A1.03.B – Delete in its entirety and replace with the following: The

number of prime contracts for Work designed or specified by Engineer is one, plus Engineer’s

assistance as set forth above for the City’s direct purchase of various items.

5. Exhibit A, page 3, paragraph A1.04.3 – Add the following to the end of item 3: “… contractors

and vendors.”

6. Attachment No. 1 to Exhibit A, page 4, add paragraph 15 for the plant items and paragraph 5 for

the lift station items as follows: Design of SCADA instruments, panels, wiring and other aspects

will be in accordance with the current version of the National Electric Code, including

compliance with classified areas (explosion proof requirements) as in effect at the time of the

execution of this Amendment No. 1.

(The remainder of this page is blank)

of 4

IN WITNESS WHEREOF, the parties hereto have set their hands to this Amendment No. 1 to Agreement dated September 19, 2017 that has been entered into by and between City and Consultant as related to the SCADA System for the City’s Wastewater Treatment Plant and lift stations. The effective date of this Amendment will be the date of execution, when the Amendment is signed by both parties.

CITY: CONSULTANT:

Mike L. Rawlings Willis J. Wilson Mayor President City of Augusta, Kansas Aqua Tech Engineering Consultants, Chartered

ATTEST:

Erica Jones City Clerk City of Augusta, Kansas

ACKNOWLEDGEMENTS

STATE OF KANSAS )

) ss:

COUNTY OF BUTLER )

BE IT KNOWN BY ALL PERSONS that on this _____ day of ____________, 2018, before me, a Notary Public, came Willis J. Wilson, who is known to me to be the President of Aqua Tech Engineering Consultants, Chartered and whom personally acknowledged execution of the foregoing Agreement on behalf of the same.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year last above written.

___________________________

NOTARY PUBLIC

My Appointment Expires: _______________

of 4

STATE OF KANSAS )

) ss:

COUNTY OF BUTLER )

BE IT KNOWN BY ALL PERSONS that on this _____ day of ____________, 2018, before me, a Notary Public, came Mike L. Rawlings, who is known to me to be the Mayor of the City of Augusta, Kansas and who personally acknowledged execution of the foregoing Agreement on behalf of the same, and Erica Jones, who is known to me to be the City Clerk of the City of Augusta, Kansas and who personally acknowledged attesting the signature of Mayor Mike L. Rawlings.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year last above written.

___________________________

NOTARY PUBLIC

My Appointment Expires: ____________

ITEM NO. G6

1


Department: Public Safety

Submitted By: Bob Sage, Public Safety Director

Prepared By: Bob Sage, Public Safety Director

Agenda Title: Purchase of Animal Control Vehicle Slide-In Unit

RECOMMENDED ACTION: Approval of the purchase of a slide-in unit for the new animal control truck from the company providing the lowest quote, Jones Trailer Company, in the amount of $4,897.91 BACKGROUND: The Council previously discussed and agreed with the idea of replacing the slide-in unit for the animal control truck. The Council approved the purchase of a new 2019 Dodge Ram 1500 Classic ST Quad Cab in the amount of $20,215 at the regular meeting on October 15th. After approval of the vehicle purchase, staff researched slide-in cage units that would fit the bed of the new vehicle. Delivery for the new slide-in unit could take 14-15 weeks, so staff recommends that Council proceed with ordering the new equipment so that it arrives around the same as the new truck. I researched and solicited quotes from three different companies, which appear to be the main manufacturers of these types of units. ANALYSIS: The quoted prices for compatible slide-in units are shown in the list below: American Aluminum: $12,750.00 Deerskin MFG Inc.: $6,542.00 Jones Trailer Company: $4,897.91 Prices include estimated shipping. Deerskin MFG would not provide a specific quote and only submitted a price list. Jones Trailer Company is the manufacturer of the unit we currently use. It has held up well over its life and we have no reservations purchasing from them again. FISCAL IMPACT/FUNDING SOURCE:

Animal Control Fund 1-18 line item 4401 Vehicles (p. 113 of 2018 Budget document) has $25,000 allocated for the vehicle purchase. The combined price for truck and slide in unit is $25,112.91, which only slightly exceeds the amount designated in the equipment line item. The General Fund overall will be able to absorb the cost; the animal control fund budget is currently


ITEM NO. G6

2

tracking at 40% of budget YTD with only three months left in the year. Any revenues obtained from the auction of the slide in unit on Purple Wave will be applied back to the General Fund.

Department Head Approval Date: 10/29/2018 City Manager Approval Date: 11/1/2018 City Attorney Approval Date: Attachments (list in packet assembly order):

1. Slide In Unit Quotes

JONES TRAILER COMPANY WOODSON, TEXAS

800-336-0360 GSA CONTRACT # GS-07F-5854P

Cage Code 3P5U2

PROPOSAL SUBMITTED TO; DATE: October 24, 2018 NAME Augusta KS Animal Control ADDRESS Attn: Bob Sage

Augusta,KS

WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FORi One Jones Trailer Co. 4 Stall Slide-In Animal Control Unit With Storage To Fit a 2019 Dodge 1500 Short Bed 6.5' Bed. All Aluminum Construction, Full Length Aluminum Door Hinges, Locking "T" Handle Door Latches, Aluminum, Heavy Duty Adjustable Door Vents, Pop-Up Roof Vents to Aid Ventilation, Rear Stalls Have Inner Safety Bar Doors, Storage Area Has Interior Lights, Carpet Floor & Equipment Hooks, All Compartments Have a Self Contained Aluminum Floor, Easy Wash Out Design, Does Not Use Truck Bed as Pmt of The Cages, Uncompromising Jones Trailer Co. Quality.

Price: SIACU-3 Full Size, short bed, 4 Stall with storage Options: SIACU OPT-7 Interior Lights, ea., 4 @ 31.55 ea.

Total:

Completion Date Will Be 14 to 15 Weeks ARO

(() . ;2/..-1 - I 8""

$ 4,292.58 126.20

$ 4,418.78

We hereby propose to furnish materials and labor in accordance with the above specifications for the sum of -----$ 4,418.78

AUTHORIZED SIGNATURE PRICES OUOTED ARE GOOD FOR 60 DAYS FROM THE ABOVE DATE

ACCEPTANCE OF PROPOSAL The above prices and specifications are satisfactory and are hereby accepted. You are authorized to do the work

specified.

Signature Date

ACCMPS

DEERSKIN MFG. INC. 4078 WEST HWY 199

SPRINGTOWN, TX 76082 PH: 800-880·6089 FX: 817'523·&685 www.DeerskinAnimaIControl.com

Effective 0&.01.2018

-ALL eM UNITS COME EQUIPPED WITH LED INTERIOR LIGHTING, SWINGING PARTITION DIVIDERS AND EXHAUST FAN -ALL SI UNITS COME EQUIPPED WITH LED INTERIOR LIGHTING AND EXHAUST FAN

iu-:2'-(-(cr

J ~;I'/'~J

1-800-277-0869 Bid Proposal

3882 S. Byron Butler Pkwy. Date Estimate # Perry, FL. 32348

AMERICAN ALUMINUM 10112/2018 20235

ACCESSORIES, INC.

Name I Address Ship To

Augusta Department of Public Safety Augusta Department of Public Safety Attn: Accounts Payable Attn: Chief Bob Sage 1721 Croo St. 2100 N Ohio Augusta, KS 67010 Augusta, KS 67010

316-775-4500 exl 126

P.O. No. Terms Quote Expires Rep FOB Vehicle

Quote Net 30 llil I12018 TP Origin 2019 Dodge p/tl

Item Description Qty Rate Total

i\C _4 Comp Slide .. Slide-In Animal Control, 4 Compartment with storage I ll,380.00 11.380.00 compartment in the front. Powder coated WI-IITE.

Includes: protected fans, protected LED interior lighting, drain in each animal compartment, heavy duty non toxic rubber liners, powder coated white, top rail, all lockable compartments, all locks keyed the same, catch pole hole in each door, aluminum continuous piano hinge on all doors.

BED SIZE:

Freight Shipping quote valid for 7 days. Shipping charges are 1 1,370.00 1,370.00 subject to change, Is tile ship to address residential? No Is the ship to government delivery? Yes Does the ship to location have ,a fork lift to unload or a loading dock? Yes What are the receiving hours? *"'''''''P4ease Specity**** Does the driver have to go_tluough a gate? Yes Does an appointment need.to be made before items can be delivered? No Answering yes to any of these may result in a higher shipping cost

Thank you for your business! I look forward to working with you! Tammy Total USD 12.750.00

llwnk You For Your InqUiry

ITEM NO. G7

1


Department: Public Safety – Municipal Court

Submitted By: Justen Phelps, City Prosecutor


Agenda Title: Fee Schedule Resolution No. 2018-26 Amending the General Diversion Fee for Municipal Court

RECOMMENDED ACTION: Consider approval of Fee Schedule Resolution No. 2018-26 amending the General Diversion Fee from $50.00 to $100.00 to match the current fees for D.U.I. diversions. BACKGROUND: In the context of municipal court, a “diversion” is a type of plea agreement or contract to comply with certain conditions in order for charges against you to be dismissed. City Prosecutor Justen Phelps recently contacted staff with a recommendation to adopt a uniform fee for all diversions by modifying the General Diversion Fee established in the fee schedule resolution from $50 to $100. This $100 would then apply to all diversions consistently (including DUIs) moving forward. This singular fee creates more uniformity and consistency in the diversion process and is more in line with costs in other area municipal courts. ANALYSIS: When Prosecutor Phelps took over the position, three separate diversion forms were in use (they are referred to as No Insurance, DUI, and non-DUI diversion forms), none of which were targeted at typical misdemeanor offenses such as drug possession, theft or battery. Phelps consolidated those forms and simplified them so that one form can be used in every type of case, traffic or misdemeanor (see attached). By simplifying and standardizing the process and making the fees and fines more uniform staff expects to see the following benefits: 1) Defendants and defense attorneys will be able to quickly review the information on the city’s website and engage the process early by submitting applications before or at their initial court appearances; 2) Defendants and defense attorneys will also be better prepared for what we expect from the process (such as costs), which will minimize continuances and delays or time spent waiting through the court docket only to find out the defendant is not yet financially ready to proceed with the diversion; and 3) Prosecutor time in court spent on completing the diversion forms will be reduced (this is an unnecessarily time consuming process with the current forms) because the


ITEM NO. G7

2

forms are easier to fill out and the new formal process should allow for them to be completed in advance of court; and 4) fines will be more consistent from case-to-case and they will be better tailored to the severity level of the offense (so we are not seeing speeding tickets costs as much or more than theft/battery diversions).

FISCAL IMPACT/FUNDING SOURCE:

Municipal court revenues from fines and fees are recorded to the General Fund line item 3490 Fines & Fees (p. 92 of the 2018 Budget document). The proposed diversion fee change and anticipated efficiencies from the form adjustments are expected to generate or save the city several thousand dollars per year.

Prosecutor Approval Date: 10/19/2018 City Manager Approval Date: 11/1/2018 City Attorney Approval Date: Attachments (list in packet assembly order):

1. Consolidated Diversion Form 2. Sample Diversion Agreement 3. Proposed Fee Schedule Resolution No. 2018-26

2100 North Ohio Augusta, Kansas 67010-2150 Phone: (316)775-4500 ext. 105 Fax: (316)775-4565

[email protected]

AUGUSTA MUNICIPAL COURT

DIVERSION INFORMATION PACKET

You are currently charged with an offense in the Augusta Municipal Court. You may be eligible for diversion. Diversion is an agreement between you and the City that gives you the opportunity to avoid a conviction in exchange for compliance with certain requirements. If you successfully complete the diversion program, then the charge(s) against you will be dismissed with prejudice. The City Prosecutor has the sole discretion whether to grant or deny diversion to any person and may deny an application even if it is a first offense. If you would like to be considered for diversion, please complete the following items and be ready to proceed at your next court date:

1. □ Complete a Diversion Application. Please complete our Diversion Application and bring it with you to your next court date. Failure to provide accurate and truthful information in your Diversion Application may result in the denial of your application for diversion, or revocation of your diversion once in place.

2. □ FOR DUI / DRUGS / PARAPHERNALIA / ALCOHOL OFFENSES: Obtain a Drug/Alcohol Evaluation. Offenses involving drugs and/or alcohol will require a Drug/Alcohol Evaluation to be considered for diversion. Below is the list of court approved programs from whom you may select to obtain a Drug/Alcohol Evaluation. For DUI offenders, a list of additional agencies that may perform evaluations is available online or at the court clerks’ window. The City Prosecutor reserves the right to require a Drug/Alcohol Evaluation even in cases where no drug or alcohol violation is charged.

List of Court Approved Programs:

Name Address Phone Number Contact Person

3. □ Be prepared to pay. The final total costs for diversion will be as determined by the City Prosecutor. However, YOU MUST BRING WITH YOU THE FOLLOWING INITIAL PAYMENT in order to sign your diversion and begin the program:

DUI: $500 DRUGS / PARA: $250 OTHER OFFENSE: $250

BATTERY: $250 DV BATTERY: $350 OBSTRUCT: $200

THEFT/CRIM DAM: $250 MIP: $150

If you are charged with more than one of the above offenses listed, use the highest fee.


[email protected]


City of Augusta Diversion Application (Please Print Legibly)

Last Name First Name Middle Initial

Street Address City State Zip Code

Email Address

Cell / Home Phone Work Phone

Date of Birth Social Security Number

Driver’s License Number State of Issuance Highest level of education

Defense Attorney (If any) Phone Number

Citation Number Date Received

Name of Spouse (if any)

Name, age and relationship to you of Dependents (if any) List addresses for all your prior residences over the past three years:

Street Address City State Zip Code

Street Address City State Zip Code Current Employment:

Employer Address

Job Title Employed Since Current Salary


[email protected]


Please list all prior Juvenile and Adult incidents, arrests, convictions, diversions and/or juvenile adjudications including any offenses expunged, plea bargained or dismissed. ALL CRIMINAL HISTORY MUST BE INCLUDED. Failure to provide accurate criminal history information on this application may result in the denial of your diversion application or the revocation of your diversion. Charge(s) Date of Offense(s) Court (Location) Disposition

Charge(s) Date of Offense(s) Court (Location) Disposition

Charge(s) Date of Offense(s) Court (Location) Disposition

Charge(s) Date of Offense(s) Court (Location) Disposition 1. Do you have any relevant medical history or diagnoses related to the incident or affecting your ability

to complete the City of Augusta diversion program? □ Yes □ No If yes, please explain: ____________________________________________________________ 2. Are you currently receiving any psychiatric or psychological treatment or counseling, or do you have

any mental health diagnoses requiring medication or treatment? □ Yes □ No If yes, please explain: ____________________________________________________________ 3. Please state the circumstances which led to the offense with which you are charged and why you

believe you should be considered for diversion: ___________________________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

I have completely read the above application. I declare (or verify, certify or state) under penalty of perjury that the information in this application is true, complete and correct to the best of my knowledge. Signature of Defendant Date Completed


[email protected]


The City Prosecutor has established the following diversion policies and guidelines for the City of Augusta Municipal Court. If you are eligible, your application will be considered for entrance into the diversion program. Submitting the application does not guarantee that diversion will be approved. You must apply within 30 days of your initial court appearance.

ELIGIBILITY Diversions will be considered for the following non-exclusive list of offenses:

• Driving under the Influence (DUI) • Minor In Possession or Consumption of Alcohol (MIP) • Battery/Domestic Battery • Theft • Criminal Damage to Property • Obstruction/Interference with Law Enforcement • Possession of Drugs or Paraphernalia

The City Prosecutor will make the final determination for diversion based on all relevant information as set forth in K.S.A. 12-4415(a). You are NOT eligible if:

• You are charged with an alcohol related offense and: o 1) You previously participated in diversion of an alcohol related offense; o 2) you previously were convicted of or pleaded nolo contendere to an alcohol related

offense; or o 3) your present incident involved a motor vehicle accident or collision resulting in

personal injury or death. • You are charged with a driving related offense and you have a CDL. • For any offenses other than DUI, you have been convicted of a felony or misdemeanor offense,

or participated in a diversion or deferred judgment program for any felony or misdemeanor offense, within the five (5) years prior to the date of the present offense.

• You have any new felony or misdemeanor arrests or charges filed against you after the date of the offense(s) for which you are currently charged.

PROCEDURE

Within 30 days of your initial court appearance, submit the completed Diversion Application. Once the application has been received it will be reviewed by the City Prosecutor. You will receive notification by mail whether your diversion application has been accepted or not. If applying for diversion, you are responsible for continuing your case until the final determination is made. Continuances can be made by contacting the Augusta Municipal Court at (316) 775-4500 x 105. If you are approved for diversion, you will need to appear in court to go over the diversion conditions, finalize the agreement, and make the initial payment set forth in the application. Payment may be made in the form of cash, personal check, money order or cashier’s check payable to Augusta Municipal Court or online through nCourt.

https://www.ncourt.com/x-press/x-onlinepayments.aspx?juris=D5618D0B-2C6F-4371-911C-21F3E1F2C56D

IN THE MUNICIPAL COURT OF AUGUSTA, BUTLER COUNTY, KANSAS

1

AGREEMENT FOR PRE-TRIAL DIVERSION

________________________________________________ ________________________ Defendant’s Full Name Case Number _________________________________ ______________ ______ ____________ Street Address City State Zip Code ___________________ ________________ _______ _______ Phone Number Date of Birth Sex Race ______________________________ ______________ __________________ Driver’s License Number State of Issuance Date Citation Issued You have been charged with committing the following offense(s) against the laws of the City of Augusta, Kansas, within the corporate limits of Augusta, Kansas:

Charge Section Date of Offense

1) _____________________________________________________________

2) _____________________________________________________________

3) _____________________________________________________________

4) _____________________________________________________________

5) _____________________________________________________________

6) _____________________________________________________________

Upon your having accepted responsibility for such act or acts and after investigation of the offense and your background, it appears that the interest of the City of Augusta, Kansas, your own interest, and the interest of justice will be best served by granting diversion from prosecution: Therefore, on the authority of the City Prosecutor of the City of Augusta, Kansas, prosecution in the Municipal Court of Augusta, Kansas on the above reference offense(s) shall be deferred for a period of six (6) or twelve (12) months from the date of this agreement, provided you abide by the conditions and the requirements of the program set forth below. Upon completion of this period of time, if our records reflect that you have complied with all the conditions of this agreement, no prosecution for the above listed offense(s) will be instituted in Municipal Court and the complaint pending thereon will be dismissed with prejudice. Stipulation of Facts. The Defendant agrees and stipulates to the entire contents of the reports of the Augusta Department of Public Safety for the investigation of the events that gave rise to the charge(s) filed against the Defendant in this case, and that taken as a whole, these facts are


2

sufficient to establish that Defendant is guilty beyond reasonable doubt of the offense(s) charged. If Defendant fails to fulfill the terms of this diversion agreement and the criminal proceedings on the complaint are resumed, they shall be conducted on the record of this Stipulation of Facts, and the Court may find Defendant guilty of the offense(s) charged based solely on the contents of the reports stipulated to. CONDITIONS OF PRE-TRIAL DIVERSION:

(1) Defendant shall pay to the Clerk of the Municipal Court of the City of Augusta the following fees as required by the State law and the City of Augusta:

Fines* $

Court Costs $ 70.00

Additional Fees (KBI Lab Fee, Continuances) $

Attorney Fees (if applicable) $

Restitution (if applicable) $

Diversion Fee $ 100.00

TOTAL COSTS $ *For DUI cases, $250.00 of the fine will be applied to the State Community Corrections Supervision Fee

(Recommended fine schedule: DUI: $750.00; Drugs/Para: $250.00; Battery: $300.00; DV Battery: $500.00; Obstruct: $200.00; Theft/Crim Damage to Prop: $250.00; MIP: $100.00)

After Defendant’s initial payment on the date this agreement is entered into, the remaining balance is to be paid during the diversion period. Defendant to pay a minimum of $50.00/month. (2) Defendant shall not violate any federal, state or local law. Defendant is required to

report to the City of Augusta Municipal Court Clerk any contact with law enforcement within 48 hours of the contact.

(3) Defendant must report to the City of Augusta Municipal Court Clerk any change in

address or phone number within five (5) days of any change. (4) Additional Diversion Conditions:

Alcohol/Drug Evaluation and/or Mental Health Evaluation and Follow Recommendations

No contact with Victim(s); Witness(es)

Do not possess or use alcohol, illegal drugs, prescription drugs without valid prescription

Write Letter of Apology to Victim (submit through Court Clerk)

_________________________________________________________________________


3

Defendant is required to fully comply with each and every one of these conditions to successfully complete this diversion. Failure to fully comply will constitute grounds for termination of this agreement by the City Prosecutor of the City of Augusta, Kansas. Should Defendant violate any of the conditions of this agreement, the City Prosecutor may terminate this agreement and ask the Court to reinstate this case on the trial docket for further prosecution. In the event of any violation Defendant will be notified of the Motion to Revoke Diversion by mail at the address shown provided. DEFENDANT’S WAIVER OF RIGHTS: I, the Defendant referenced in this agreement, by agreeing to this diversion, do hereby waive my right to a speedy trial and my right to a trial by jury under the laws of the State of Kansas and under the constitutions of the State of Kansas and the United States.

I further agree that if criminal proceedings on the complaint for which I am asking that prosecution be deferred are resumed for any reason, the trial or trials upon such complaint, including any proceedings on appeal, shall be on the record of the Stipulation of Facts, which Stipulation, is incorporated herein by reference. I understand and agree that neither the City of Augusta nor I shall be entitled to offer in evidence at such trial or trials any other testimony or documents whatsoever. I acknowledge and understand that I have the right to retain counsel or, if I am indigent, may qualify for Court-appointed counsel. I freely and voluntarily waive my right to counsel.

I have read and reviewed this Agreement for Pre-Trial Diversion, including the above waivers and stipulations, and the same has been fully explained to me. I understand the conditions of this pre-trial diversion and I agree to comply with them.

________________________________ _______________ DEFENDANT/DIVERTEE DATE ________________________________ _______________ DEFENDANT’S ATTORNEY DATE ________________________________ _______________ CITY PROSECUTOR DATE ________________________________ _______________ JUDGE DATE

City of Augusta 1

WHEREAS, The City of Augusta must assess fees for certain services that it provides as authorized by the governing body of the City of Augusta, Kansas; and

WHEREAS, The City of Augusta need to review as necessary and adjust said fees in order to cover the expense of providing the services; and,

NOW, THEREFORE BE IT RESOLVED, by the governing body of the City of Augusta, that this fee schedule be set.

Proposed Fee Revenue Fund

Copies (per page) 0.25$ General FundFax-local (per page) 0.20$ General FundFax-long distance (per page) 0.30$ General FundResearch (per half hour - 1 half hour minimum charge) 12.50$ General Fund

Returned Check 30.00$ Fund Originally Receiving RevenueCereal Malt Beverage License

General Retailer (annual fee) 100.00$ General FundLimited Retailer (annual fee) 50.00$ General Fund

Cereal Malt Beverage License Relocation Fee 25.00$ General FundAlcoholic Liquor Occupational Tax (annual fee) 150.00$ General FundAlcoholic Liquor Distributor's License (annual fee) 300.00$ General FundBeer Distributor's License (annual fee) 50.00$ General FundClass A Club License (annual fee) 100.00$ General FundClass B Club License (annual fee) 250.00$ General FundDrinking Establishment License (annual fee) 250.00$ General FundCaterer's Alcoholic Liquor License (annual fee) 250.00$ General FundTemporary Permit to Serve Alcoholic Liquor 25.00$ General FundFireworks

Permit for Manufacturing, Storage and Sale of Fireworks 5,500.00$ General FundSecurity Deposit 2,500.00$ General Fund

General Business LicenseOne-day license 25.00$ General Fund12 month license 100.00$ General Fund

Horse & Carriage License (Annual Fee) General Fund12 month license per carriage 100.00$ 12 month license per driver applicant 15.00$

Pawnbroker or Precious Metal Dealer Annual Fee 50.00$ General FundAdult Entertainment Establishment Annual Fee 400.00$ General FundEscort Service Annual License Fee 400.00$ General FundEscort/Escort Service Runner Annual License Fee 250.00$ General FundBudget Document 25.00$ General FundNotary Fee

City Business -$ General FundNon-City Business (Augusta resident) -$ General FundNon-City Business (non-Augusta resident) 2.00$ General Fund

Electric Utility new connection fee 25.00$ Electric FundWater Utility new connection fee 25.00$ Water FundElectric Utility transfer to new address 10.00$ Electric FundWater Utility transfer to new address 10.00$ Water FundUtility Disconnect fee (assessed at 9 a.m. on shut off day) 20.00$ Electric/Water FundsReconnect utilities - after hours 30.00$ Electric/Water FundsUtility Disconnect fee - if meter pulled/cut 40.00$ Electric/Water FundsUnauthorized tampering / illegal connection fee 100.00$ Electric/Water FundsReturned Check 30.00$ Electric/Water FundsWater Meter Testing Fee 50.00$ Water FundElectric Meter Testing Fee 50.00$ Electric Fund

RESOLUTION NO. 2018-25CITY OF AUGUSTA, KANSAS

FEE SCHEDULEThe Governing Body of the City of Augusta, Kansas does

hereby establish the following schedule of fees:

ADMINISTRATION DEPARTMENT

City Clerk Division

Utility Division

City of Augusta 2

Mercury Vapor Light Rentalunder 250 watt (monthly rental fee) 5.00$ Electric Fund250 watt or more (monthly rental fee) 10.00$ Electric Fund

Replacement Cost for Poly Cart due to theft or improper use 50.00$ Solid Waste FundWater Rates Refer to Ordinance Water FundSewer Rates Refer to Ordinance Wastewater FundElectric Rates Refer to Ordinance Electric FundRefuse Rates Refer to Ordinance Solid Waste Fund

35.00$ Airport Fund50.00$ Airport Fund

188.00$ Airport Fund200.00$ Airport Fund250.00$ Airport Fund188.00$ Airport Fund

25.00$ Airport Fund30.00$ Airport Fund

5.00$ Airport Fund25.00$ Airport Fund25.00$ Airport Fund50.00$ Airport Fund35.00$ Airport Fund

100.00$ Airport Fund50.00$ Airport Fund25.00$ Airport Fund

Sewer TapAssembly, Commercial, Residential 500.00$ Wastewater FundIndustrial, Outside city limits 750.00$ Wastewater Fund

Water Meter Service Connection FeesThree-fourths inch to five-eighths inch meter 900.00$ Water FundOne inch meter 1,000.00$ Water FundOne and one-half inch meter thru four inch meter materials & installation Water FundTemporary installation 250.00$ Water Fund

Electric Transformer & Connection Fees New Development

Overhead Service - Single Phase - 100/200 amps 710.00$ Electric FundOverhead Service - Single Phase - 320 amps 1,145.00$ Electric FundOverhead Service - Single Phase - 400 amps 1,718.00$ Electric FundUnderground Service - Single Phase - 100/200 amps 1,105.00$ Electric FundUnderground Service - Single Phase - 320 amps 1,725.00$ Electric FundUnderground Service - Single Phase - 400 amps 2,115.00$ Electric Fund

Existing Electrical Service UpgradeOverhead Service - Single Phase - 100 amps 135.00$ Electric FundOverhead Service - Single Phase - 200 amps 150.00$ Electric FundOverhead Service - Single Phase - 320 amps 455.00$ Electric FundOverhead Service - Single Phase - 400 amps 862.00$ Electric Fund

Boring - Street/Driveway 500.00$ General FundStreet Cut 1,200.00$ General FundBackflow Prevention Device Testing 10.00$ General FundBuilding Permit Fees

Valuation General Fund$1 to $500 30.00$ General Fund$501 to $2,000 $30.00 plus $1.50 per $100 General Fund$2,001 to $25,000 $52.50 plus $6.50 per $1,000 General Fund$25,001 to $50,000 $202.00 plus $4.75 per $1,000 General Fund$50,001 to $100,000 $320.75 plus $3.25 per $1,000 General Fund$100,001 to $500,000 $483.25 plus $2.75 per $1,000 General Fund$500,001 to $1,000,000 $1,583.25 plus $2.25 per $1,000 General Fund$1,000,000 and up $2,708.25 plus $1.50 per $1,000 General Fund

Other Inspection Fees (per hour) 21.00$ General Fund

Issuing Permit 30.00$ General FundSupplemental Permit 5.00$ General FundBackflow 2" 10.00$ General FundBackflow 2+" 20.00$ General FundFixture 5.50$ General FundGas Piping 5.00$ General FundLawn Sprinkler 10.00$ General FundPrivate Sewer 50.00$ General Fund

COMMUNITY DEVELOPMENT DEPARTMENT

Hangar Lease - Daily

After Hours Call Outs (per hour, 1 hr minimum)

Airport Division

Inspection DivisionBuilding Inspection

Plumbing Permit Fees

Community Hangar - Daily - Single

Community Hangar - Monthly - SingleCommunity Hangar - Monthly - Light - Twin

Community Hangar - Daily - Large - Twin

Community Hangar - Monthly - Large - TwinHangar Lease - Monthly

Business Advertisement (Airport website)- AnnualCertified Flight Instructor Advertisement (Airport website)- AnnualPlane for Sale Advertisement - One Time Fee

Tie Down - MonthlyTie Down - OvernightGround Power UnitPreheat - SinglePreheat - Twin

City of Augusta 3

Rain Drain 5.50$ General FundSewer 15.00$ General FundVacuum Breakers 10.00$ General FundWaste Interceptor 15.00$ General FundWater Heater 7.50$ General FundWater Piping 5.00$ General Fund

Issuing Permit 30.00$ General FundSupplemental Permit 5.00$ General FundMultifamily (per sq ft) 0.035$ General Fund1 & 2 Family (per sq ft) 0.045$ General FundTemporary Power 15.00$ General FundServices--200 amp 15.00$ General FundServices--200+ amp 50.00$ General FundServices--3 phase 100.00$ General FundRecetacle, etc 0.25$ General FundPools 25.00$ General FundAppliances 220 volt 3.50$ General FundBusways per 100 feet 4.50$ General FundSigns 15.00$ General FundPower 1 hp 3.50$ General FundPower 10 hp 7.50$ General FundPower 50 hp 15.00$ General FundPower 100 hp 30.00$ General FundPower 100 + hp 40.00$ General FundCircuit 120 Amp 2.00$ General FundCircuit 200+ Amp 2.25$ General FundHot tub 15.00$ General FundSpecial power feeder circuit 10.00$ General Fund

Issuing Permit 30.00$ General FundSupplemental Permit 5.00$ General Fund100,000 BTU Furnace 10.00$ General Fund100,000 + BTU Furnace 20.00$ General Fund3 hp Compressor 10.00$ General Fund15 hp Compressor 15.00$ General Fund30 hp Compressor 20.00$ General Fund50 hp Compressor 30.00$ General Fund50 + hp Compressor 50.00$ General FundGas Piping 5.00$ General FundEvaporative Cooler 10.00$ General FundVentilation Fan 5.00$ General FundCommercial Hood 25.00$ General FundCommercial Incinerator 50.00$ General FundVent Replacement 5.00$ General Fund

Building/Structure Moving Permit Fee 25.00$ General FundChainlink or Open Design Fence 10.00$ General FundWood or Chainlink Privacy Fence 20.00$ General FundSubdivision Masonry Fence 50.00$ General FundTemporary Sign 15.00$ General FundPermanent Sign (standard permit fee of $15, plus $6 for 21.00$ General Fundsigns up to ten sq ft in gross area. Addt'l charge of $1 persq ft for each sq ft greater than 10 sq ft.)Permanent or Temporary Signs requiring a special use 10.00$ General Fundpermit (in addition to standard fees)

Class A (General Building Contractor) 300.00$ General FundClass B (Building Contractor) 300.00$ General FundClass C (Residential Contractor) 225.00$ General FundClass D (Specialty Contractor) - Includes House Moving Contractor, Roofing Contractor, Siding Contractor, Fence Contractor, Swimming Pool Contractor, Lawn Sprinkler Contractor, Sign Contractor and Demolition Contractor 75.00$ General FundEmploying Contractor 100.00$ General FundMaster - Electrical, Mechanical, Plumbing 100.00$ General FundJourneyman - Electrical, Mechanical, Plumbing 35.00$ General FundHelper - Electrical, Mechanical, Plumbing 15.00$ General FundExamination Sponsor Fee - all trades 25.00$ General Fund

General FundAdministrative Fee 50.00$ General Fund

Environmental InspectionMowing Assessment (City Abatement)

Electrical Permit Fees

Mechanical Permit Fees

Miscellaneous Permit Fees

Contractor License Fees

City of Augusta 4

All Properties

$200 per hour (minimum 1 hour), then $50 per 1/4 hour billed to the next 1/4 hour. General Fund

Debris Removal $50 per hour (minimum 1 hour) General Fund

General FundAdministrative Fee 50.00$ General FundAll Properties Contractor Invoice General FundDebris Removal Contractor Invoice General Fund

Condemnation Assessment General FundDemolition / Site Work Contractor Invoice General FundAdministrative Fee 75.00$ General FundPublications Invoice Cost General FundOwnership & Encumbrance Report Invoice Cost General FundStructural Engineer's Report Invoice Cost General FundPostage (for all required mailings) Certified Mailing Fees General Fund

General FundAdministrative Fee 50.00$ General FundNuisance Abatement Contractor Invoice General FundPostage (for all required mailings) Mailing Fees General FundPublications Invoice Cost General Fund

Shryock Park - Shelter (Residents)Five (5) hours or less 20.00$ General FundMore than Five (5) hours 30.00$ General Fund

Shryock Park - Shelter (Non-Residents)Five (5) hours or less 50.00$ General FundMore than Five (5) hours 75.00$ General Fund

Garvin Park Stage General FundFive (5) hours or less 35.00$ More than Five (5) hours 75.00$ General Fund

Fishing PermitsAugusta City Residents (annual) 15.00$ Special Parks FundButler County Residents age 16 to 65 (daily) 5.00$ Special Parks FundButler County Residents age 16 to 65 (annual) 30.00$ Special Parks FundNon-Butler County Residents age 16 to 65 (daily) 10.00$ Special Parks FundNon-Butler County Residents age 16 to 65 (annual) 50.00$ Special Parks Fund

Lake Augusta Boat PermitsAugusta City Residents (annual) 5.00$ Special Parks FundButler County Residents (outside Augusta city limits) limit first 25 100.00$ Special Parks Fund

Grave SpacesResident 400.00$ General Fund / Cemetery Endow FundNon-Resident 800.00$ General Fund / Cemetery Endow Fund

Opening & Closing Fees - Adult and Child GravesResident (Monday-Friday 8am-3pm) 500.00$ General Fund / Cemetery Endow FundNon-Resident (Monday-Friday 8am-3pm) 750.00$ General Fund / Cemetery Endow FundResident (After 3pm, Saturdays, Holidays) 600.00$ General Fund / Cemetery Endow FundNon-Resident (After 3pm, Saturdays, Holidays) 875.00$ General Fund / Cemetery Endow Fund

Opening & Closing Fees - Infant Graves and Cremation BurialsResident/Non-Resident (Monday-Friday 8am-3pm) 250.00$ General Fund / Cemetery Endow FundResident/Non-Resident (After 3pm, Saturdays, Holidays) 350.00$ General Fund / Cemetery Endow Fund

Disinterment FeesResident (Monday-Friday 8am-3pm) 500.00$ General Fund / Cemetery Endow FundNon-Resident (Monday-Friday 8am-3pm) 750.00$ General Fund / Cemetery Endow Fund

Reinterment FeesResident (Monday-Friday 8am-3pm) 500.00$ General Fund / Cemetery Endow FundNon-Resident (Monday-Friday 8am-3pm) 750.00$ General Fund / Cemetery Endow Fund

Monument, Headstone, or Marker License Fee 30.00$ General Fund / Cemetery Endow Fund10.00$ General Fund / Cemetery Endow Fund

RecreationDaily 7.00$ General FundAnnual - Augusta resident 21.00$ General FundAnnual - Non-Augusta resident 50.00$ General Fund

Boating, powerDaily 20.00$ General FundAnnual - Augusta resident 30.00$ General FundAnnual - Non-Augusta resident 60.00$ General Fund

Boating, Under 10hpDaily 8.00$ General FundAnnual - Augusta resident 20.00$ General Fund

Mowing Assessment (Contractor Abatement)

PARKS & RECREATION DIVISION

Elmwood Cemetery

Santa Fe Lake

Nuisance Abatement Assessment

Shepherd's Hook

City of Augusta 5

Annual - Non-Augusta resident 40.00$ General FundJet skis

Daily 20.00$ General FundDaily - Holiday 20.00$ General FundAnnual - Augusta resident 60.00$ General FundAnnual - Non-Augusta resident 100.00$ General Fund

Sailboat, trailer towedDaily 10.00$ General FundAnnual - Augusta resident 21.00$ General FundAnnual - Non-Augusta resident 40.00$ General Fund

Row/Paddle Boat/Kayak/Sail BoardDaily 2.00$ General FundAnnual - Augusta resident 6.00$ General FundAnnual - Non-Augusta resident 10.00$ General Fund

CampsitePrimitive (South Side) 8.00$ General FundPrimitive (North Side) 20.00$ General Fundw/Electric Hookup 15.00$ General Fundw/30 amp Electric Hookup - Prime 15.00$ General Fundw/50 amp Electric Hookup 15.00$ General Fundw/Electric Hookup - Holiday 20.00$ General Fund

Boating & camping equipment storage (per month-off season only) 30.00$ General FundExtra vehicle permit (per vehicle) (Augusta resident) 10.00$ General FundExtra vehicle permit (per vehicle) (Non-Augusta resident) 15.00$ General FundSewer Dump Station

with daily or annual permit -$ General Fundwithout daily or annual permit 10.00$ General Fund

No Valid Permit Fee (plus applicable permit fees) 50.00$ General FundBoat/Marine Dealer for testing/demo only (annual) 120.00$ General FundGroup or special use (non-profit)

Five (5) hours or less 30.00$ General FundMore than Five (5) hours 50.00$ General Fund

Boat Test 15.00$ General FundReservation Fee (Primitive) 5.00$ General FundReservation Fee (Electric) 10.00$ General FundLate Check-Out Fee 10.00$ General Fund

Group or special use where entry fees or charges are made per Caretaker w/City

Manager approval General Fund

Child's Daily Ticket 1.75$ General FundAdult Daily Ticket 3.00$ General FundPunch Card Pass 25.00$ General FundSwimming Lessons

1st Child (30 minute session) 25.00$ General Fund2nd Child (30 minute session) 20.00$ General FundPrivate - one child (30 minute session) 30.00$ General Fund

Private Parties30 swimmers or less 100.00$ General Fund31-75 swimmers 125.00$ General Fund76-100 or more swimmers 150.00$ General Fund

25.00$ General Fund25.00$ General Fund

Agricultural and Residential Districts 350.00$ General FundPublic/Private Recreation, Assembly, Commercial, Industrial Districts 500.00$ General Fund

500.00$ General Fund500.00$ General Fund500.00$ General Fund

No Additional Fee General Fund500.00$ 500.00$ General Fund250.00$ General Fund

Regular Paper 10.00$ General FundHome Occupation Permit 10.00$ General Fund

Accident Reports 7.50$ General FundIncident Pages

First 20 pages 7.50$ General Fundeach additional page 0.25$ General Fund

Master Drainage PlanLot SplitPlat copies

Zoning Regulations

Final Plat

Swimming Pool

Planning & Zoning Division

PUBLIC SAFETY DIVISION

Change of District Classification / Conditional Use Permit / Variance / Appeal of the Zoning Administrator Decision

Site PlanSubdivision Development Plan

Preliminary Plat

Subdivision Regulations

One-Step Final Plat

City of Augusta 6

Photos on CD,VHS,CD,DVD (plus shipping costs) 25.00$ General FundInspection fee for "fix-it" tickets (each) -$ General FundControlled Burn Permit -$ General FundBicycle License Fee 1.00$ General FundBicycle License Transfer Fee 1.00$ General FundFingerprinting Fee 10.00$ General Fund

Animal Impound Fee (per day) 9.50$ General FundAnimal Impound Redemption Fee 5.00$ General FundAnimal Disposal Fee (varies based on size of animal) varies General FundDog/Cat Annual Registration Fee 5.00$ General FundDangerous Dog Registration Fee 50.00$ General FundDangerous Dog Annual Renewal 25.00$ General FundKennel (Class 1) Annual Permit Fee 20.00$ General FundKennel (Class 2) Annual Permit Fee 50.00$ General Fund

Certified Copies 7.50$ General FundDUI Diversion filing fee 100.00$ General FundGeneral Diversion fee 100.00$ General FundReturned Check 30.00$ General Fund

Solid Waste DivisionCommercial Compost/Limb Site Permit

Businesses located in the city limits (up to 3 vehicles) 50.00$ General FundBusinesses located outside the city limits (up to 3 vehicles) 75.00$ General FundEach additional vehicle 10.00$ General Fund

Bulky Item Pickup 20.00$ Solid Waste FundRoll Off Containers Solid Waste Fund

20-yard (Landfill fees included) 275.00$ Solid Waste Fund30-yard (Landfill fees included) 325.00$ Solid Waste Fund40-yard (Landfill fees included) 375.00$ Solid Waste Fundwithout Compactor $300 plus all landfill costs Solid Waste Fundwith Compactor 7.25 per month Solid Waste FundTrip Charge $25.00 per day Solid Waste Fund

Refuse Collection - Walkup Service w/out waiver (in addition to reg mo fee) 7.25$ Solid Waste FundExtra Refuse/Recycle Cart Pickup 14.50$ Solid Waste FundAdditional Dumpster Pickup

4 yard or smaller 50.00$ Solid Waste Fund6 yard or larger 90.00$ Solid Waste Fund

Truck Rental $60 for 24 hours or weekend Solid Waste FundWater Division

Water Fund

Commercial Sewage Dump fee (per 1,000 gallons) 75.00$ Wastewater FundRV Sewage Dump fee 50.00$ Wastewater Fund

BE IT FURTHER RESOLVED, that this fee schedule will take effect on November 6, 2018. Dated this 5th day of November, 2018.

CITY OF AUGUSTA

(SEAL) Mike L. Rawlings, Mayor

ATTEST:

Erica L. Jones, City Clerk

PUBLIC WORKS DEPARTMENT

Patrol DivisionAnimal Control

Municipal Court

Bulk Water (same tier structure as Residential/Commercial Water rates as set by ordinance)Waste Water Division

ITEM NO. G8

1



Submitted By: Cody Sims, Assistant City Manager

Prepared By: Travis J. Combes, Environmental Inspector

Agenda Title: Update on Condemnation Process of a Single-Family Residential Structure and a Detached Residential Garage Located at 432 East Broadway Avenue

RECOMMENDED ACTION:

Receive an update from staff regarding the condemnation of a single-family residential structure and a detached residential garage structure located at 432 East Broadway Avenue; Table any further condemnation action until November 19, 2018.

BACKGROUND: On August 30, 2018 the property owner initiated a demolition permit which began the process of notifying all the utility companies (gas, water, & electric) to disconnect services to the property. The last service was removed on September 24, 2018, then staff notified the property owner that all utilities were disconnected and they can commence with the removal of the structures. The Governing Body then approved two (2) consecutive staff recommendations to allow additional time on this action due to unforeseen lengthy utility disconnections and weather conditions. Staff contacted the property owner on October 30, 2018 since no noticeable progress had been made on the property. The owner stated that he had a dumpster and equipment scheduled to be onsite in the next few days, and would commence with the removal of the house and garage on November 2, 2018. He anticipated that the project should take approximately a week to complete. ANALYSIS: City staff did verify that the removal of the house had begun as intended on November 2, 2018. Since the property owner is currently making progress and actively working on removing the structures, staff is recommending additional time be allowed to remove, haul, and properly dispose of all debris created as a result of the demolition. Below is a picture illustrating the progress of the demolition.


ITEM NO. G8

2

FISCAL IMPACT/FUNDING SOURCE: Costs currently incurred by the City for this condemnation action are limited to the Ownership & Encumbrance Report, the structural engineer’s assessment of the property, staff time and mailing costs.

Department Head Approval Date: 11-2-2018 City Manager Approval Date: 11-2-18 City Attorney Approval Date: Attachments (list in packet assembly order):

ITEM NO. G9

1





Agenda Title: Ordinance No. 2140 Establishing Certificates of Occupancy and Habitation within the City of Augusta, Kansas and Providing the Enforcement Thereof

RECOMMENDED ACTION: Approval of proposed Ordinance No. 2140 establishing Certificates of Occupancy and Habitation within the City of Augusta, Kansas and providing the enforcement thereof. BACKGROUND: As part of an ongoing process to redefine the code enforcement process, staff has worked with the City Attorney to develop a more effective and expeditious manner of addressing significant code enforcement issues throughout the community. To begin, this ordinance will establish a process that will allow Community Development and Public Safety a legal means to remove people from illegally occupying a structure that does not meet the requirements of city code. ANALYSIS: The following bullet points are the key aspects of proposed Ordinance No. 2140, establishing Certificates of Occupancy and Habitation within the City of Augusta, Kansas:

Upon passage of the proposed Ordinance, a Certificate of Occupancy and Habitation shall be deemed issued and in effect for all existing buildings and structures within the corporate limits of the City of Augusta, and for all existing buildings and structures annexed into the corporate limits of the City of Augusta.

No new building or structure shall be occupied or no change in the character or use of land or of a building shall occur, without a valid Certificate of Occupancy and Habitation issued by the City certifying that such building or use is in compliance with the provisions of the proposed Ordinance and all other applicable city regulations, codes and ordinances.


ITEM NO. G9

2

A Certificate of Occupancy and Habitation shall contain a statement that the Certificate of Occupancy and Habitation is subject to on-going compliance with the various ordinances of the City of Augusta, Kansas regulating building use and habitation.

A Certificate of Occupancy and Habitation may be withdrawn in writing by the City if a

building, structure or use is found in noncompliance with the provisions of the proposed Ordinance or any other applicable city regulation, code or ordinance.

Notice of the withdrawal of a Certificate of Occupancy and Habitation shall be given to all owners and occupants of the building or structure by posting a copy on the front door and mailing a copy of the withdrawal notice to the person(s) or entity receiving utility services at the building or structure.

Withdrawal of a Certificate of Occupancy and Habitation may be appealed in writing to the City Manager within five (5) days. The written request shall establish the grounds for the appeal and be filed with the City Clerk. The City Clerk shall schedule the appeal hearing to take place within ten (10) days after the request for appeal is made. Notice of the appeal shall be given to the appellant by mailing the notice to the address provided in the written request for an appeal. Unless otherwise noted, the withdrawal of the Certificate of Occupancy and Habitation shall remain in effect during pendency of the appeal. The decision of the City Manager on the appeal shall be final and in writing.

Unless to construct, inspect, repair or demolish, it is unlawful for any person to enter, remain within or otherwise occupy any building or structure for which a Certificate of Occupancy and Habitation has not been issued or has been withdrawn. It is also unlawful for the parent, guardian or other person having the care and custody of a minor under the age of eighteen years to permit said minor to enter, remain within or otherwise occupy any building or structure for which a Certificate of Occupancy and Habitation has not been issued or has been withdrawn.

Any person found in violation of the proposed Ordinance, or causing, permitting or suffering the same to be done, is guilty of a misdemeanor and shall be punished by a fine of not more than five hundred dollars ($500), or imprisonment of not more than six (6) months, or both fine and imprisonment. Each day the violation continues shall constitute a separate offense. Criminal prosecution shall be conducted within the City’s municipal court.

ITEM NO. G9

3

The proposed Ordinance shall take effect upon publication in the Butler County Times-Gazette on Saturday, November 10, 2018.

FISCAL IMPACT/FUNDING SOURCE: None

Department Head Approval Date: 11-02-2018 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Proposed Ordinance No. 2140

1

(First Published in the Butler County Times-Gazette on the 10th day of November, 2018.)

THE CITY OF AUGUSTA, KANSAS

ORDINANCE NO. 2140 AN ORDINANCE ESTABLISHING CERTIFICATES OF

OCCUPANCY AND HABITATION WITHIN THE CORPORATE LIMITS OF THE CITY OF AUGUSTA, KANSAS AND PROVIDING FOR THE ENFORCEMENT THEREOF.

BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF AUGUSTA, KANSAS:

Section 1. Certificates of Occupancy and Habitation

Upon the passage of this Ordinance, Certificates of Occupancy and Habitation shall be deemed issued and in effect for all existing buildings and structures within the corporate limits of the City of Augusta, Kansas. Subsequent to the passage of this Ordinance, Certificates of Occupancy and Habitation shall be deemed issued and in effect for all existing buildings and structures annexed into the corporate limits of the City of Augusta, Kansas.

No new building or structure shall be occupied or no change in the character or use

of land or of a building shall occur, without a valid Certificate of Occupancy and Habitation issued by the City certifying that such building or use is in compliance with the provisions of this Ordinance and all other applicable city regulations, codes and ordinances, including structure location and foundation and pad elevations contained in any applicable PUD document or on the face of any applicable plat. A Certificate of Occupancy and Habitation shall contain the following: 1. The building permit number; 2. The address of the structure; 3. The name of the owner; 4. A statement that the Certificate of Occupancy and Habitation is subject to on-going compliance with the various ordinances of the City of Augusta, Kansas regulating building use and habitability.

2

A Certificate of Occupancy and Habitation may be withdrawn in writing by the City if a building, structure or use is found in noncompliance with the provisions of this Ordinance or any other applicable city regulation, code or ordinance.

Notice of the withdrawal of a Certificate of Occupancy and Habitation shall be given

to all owners and occupants of said building or other structure by immediately posting a copy of the written withdrawal of said Certificate of Occupancy and Habitation on the front door of said building or other structure and mailing a copy of said written notice to the person(s) or entity listed as receiving utility services at said building or other structure from the City of Augusta. Said written notice shall also contain the appeal provisions provided within this Ordinance.

Section 2. Appeal

Withdrawal of a Certificate of Occupancy may be appealed in writing to the City Manager of Augusta, Kansas within five (5) days.

The appeal must be in the form of a written request, setting forth the grounds for the

appeal and the mailing address of the person(s) or entity making the appeal, which shall be filed with the City Clerk.

The City Clerk shall schedule the appeal hearing to take place during the next ten

(10) days, before the City Manager. Written notice of the appeal hearing shall be given to the appellant by mailing the same to the address provided in the written request.

Unless otherwise note by the City Manager, the withdrawal of a Certificate of

Occupancy and Habitation shall remain in effect during the pendency of the appeal. The decision of the City Manager on the appeal shall be final and in writing. Section 3. Unlawful Acts

Except to construct, inspect, repair or demolish, it is unlawful for any person to enter,

remain within or otherwise occupy any building or structure for which a Certificate of Occupancy and Habitation has not been issued or has been withdrawn. It is further unlawful for the parent, guardian or other person having the care and custody of a minor under the age of eighteen years to permit said minor to enter, remain within or otherwise occupy any building or structure for which a Certificate of Occupancy and Habitation has not been issued or has been withdrawn.

3

Section 4. Penalty

Any person violating Section 3 of this Ordinance, or causing, permitting or suffering the same to be done, is guilty of a misdemeanor and shall be punished by a fine of not more than five hundred dollars ($500.00) or by imprisonment of not more than six (6) months or both such fine and imprisonment. Each day that any such violation continues shall constitute a separate offense. Criminal prosecution shall be conducted within the City’s municipal court. Section 5. Effective Date This ordinance shall take effect and be in force from and after its publication in the official city newspaper. Passed by the City Council this 5th day of November, 2018. Approved by the Mayor this 5th day of November, 2018. __________________________ MIKE L. RAWLINGS, MAYOR SEAL ATTEST: ______________________________ ERICA L. JONES, CITY CLERK

ITEM NO. G10

1





Agenda Title: Zoning District Reclassification for property located at 12249 SW Hwy 54 in the Growth Area

RECOMMENDED ACTION: Accept the Augusta Planning Commission’s recommendation to approve a zoning district reclassification from CC – Central Commercial to I – Industrial for property located at 12249 SW Hwy 54 in the Growth Area. BACKGROUND: A request was made to the Community Development Office to change the zoning district reclassification for property located at 12249 SW Hwy 54 in the Growth Area of the City of Augusta. The site is the former location of Shocker Homes, which has relocated to the tract of land immediately east. The new owner seeks to reclassify the zoning district to I – Industrial, pursuant to the requirements of the adopted zoning code, in order to be able to redevelop the property with storage units for boats and recreational vehicles. ANALYSIS: On Monday, October 8, 2018 the Augusta Planning Commission conducted a public hearing to take public comment on a requested zoning district reclassification for property located at 12249 SW Hwy 54 in the Growth Area. The new property owner’s intent is to redevelop the site with personal storage units for boats and recreational vehicles. As specified in Section 801 of the Zoning Regulations for the City of Augusta, Kansas, mini-warehouse storage is a permitted use in the Industrial district, which necessitates the zoning district reclassification from CC – Central Commercial. At the conclusion of the public hearing, the Planning Commission reviewed the Golden Factors and then voted unanimously to recommend approval to the city council. Jim Keller was the only planning commission who was unable to attend the meeting. The issue underwent a fourteen-day protest period


ITEM NO. G10

2

beginning on Tuesday, October 9th at 8:00am, which concluded at 5:00pm on Monday, October 22nd. The City Clerk did not receive any protest petitions against the zoning district reclassification request. FISCAL IMPACT/FUNDING SOURCE: Park Village Associates, owner of the property, paid $500 for the zoning district reclassification, pursuant to the adopted fee schedule. No additional expenses by the City are anticipated. At the time of construction, revenue generated from permit fees will be paid to Butler County since the project is located in the Growth Area.

Department Head Approval Date: 11-02-2018 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Proposed Ordinance No. 2141 2. Golden Factors 3. Map of the property

1

(First Published in the Butler County Times-Gazette on the 10th day of November, 2018.)

THE CITY OF AUGUSTA, KANSAS

ORDINANCE NO. 2141

AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY LOCATED WITHIN THE GROWTH AREA OF AUGUSTA, BUTLER COUNTY, KANSAS FROM THE PRESENT CENTRAL COMMERCIAL DISTRICT "CC" TO THE INDUSTRIAL DISTRICT “I” AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AUGUSTA, KANSAS.

WHEREAS, notice of an October 8, 2018 Augusta Planning Commission public hearing on Zoning Case Number Z2018-23 changing the zoning classification of the herein described real property located within Butler County, Kansas from the present Central Commercial District "CC" to the Industrial District “I” was published in the official city newspaper on September 15, 2018 and mailed on September 13, 2018 to all owners of record of lands located within 1,000 feet of the proposed zoning change within the Growth area of the City of Augusta; and

WHEREAS, the Augusta Planning Commission conducted a public hearing on

October 8, 2018 to change the zoning classification of the herein described real property located within the Growth Area of the City of Augusta, Kansas from the present Central Commercial District "CC" to the Industrial District “I”, and thereafter, based upon the public hearing and a discussion of the factors to consider in re-zoning, voted to recommend approval of said zone change by the governing body; and

WHEREAS, more than 14 days have elapsed since said public hearings and no protest petition has been filed with the City of Augusta City Clerk.

NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF AUGUSTA, KANSAS:

Section 1. Zone Change

The official zoning classification of the property hereinafter described is hereby changed from the present zoning classifications of Central Commercial District "CC" to the Industrial District “I”. Said property is legally described as follows:

2

Section 26, Township 27, Range 03E, West 329.6 feet of Lot 2 of

Tawakoni Hills Estates

Section 2. Zoning Ordinance and Map Amendment

City of Augusta Ordinance Number 1788 and the official zoning map of the City of Augusta, Kansas are hereby amended in accordance with Section 1 of this Ordinance.

Section 3. Effective Date This Ordinance shall take effect and be in force thirty (30) days from and after its publication in the official city newspaper. Adopted by the City Council this 5th day of November, 2018. Approved by the Mayor this 5th day of November, 2018.

___________________________

MIKE L. RAWLINGS, MAYOR SEAL ATTEST: ______________________________ ERICA L. JONES, CITY CLERK

The Golden Factors

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Meeting Date: 10/8/2018

Applicant Name: Park Village Associates, Inc. Property Address: 12249 SW Hwy 54

Current Zoning Classification: CC - Central Commercial

Proposed Zoning Classification: I - Industrial

In 1978, the Supreme Court of Kansas handed down a decision in Golden v. City of Overland Park that established the basis for considering and reaching a decision on zoning changes and Conditional Use Permits. The decision should be made based on the evidence submitted and the factors considered. The eight Golden Factors emerged from this case and have become institutionalized in the consideration of zoning changes in Kansas.

The factors must be considered by the Planning Commission and Governing Body in order to determine whether granting or denying a zoning change, including a Conditional Use Permit, was reasonable. It is not necessary that findings on all of the factors be favorable to approve or be unfavorable to deny the zoning change or Conditional Use Permit. Also, not all the factors carry the same weight and the weight may vary from case to case.

1. The character of the neighborhood: The character of the neighborhood is rural located within the Growth Area along the Hwy 54 corridor.

2. The zoning and uses of property nearby: There is a mix of zoning, to include: Central Commercial, Rural Residential, Agricultural, and Industrial. There are manufactured home sales, utility trailer sales, automotive sales, RV/Camper sales, personal storage, industrial uses, and rural residential in the immediate vicinity of the subject site.

3. The suitability of the subject property for the uses to which it has been restricted under its existing zoning: The Central Commercial zoning district is one of the most diverse district classifications in the current zoning regulations for the City of Augusta. Nearly all of the uses on the Hwy 54 corridor currently fall under the allowances of the Central Commercial zone, except for personal storage units.

The Golden Factors

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4. Extent to which removal of the restrictions will detrimentally affect nearby property: The Industrial district is generally the more intense land use zoning district. Changing the zoning district classification to Industrial will allow all land uses identified in the zoning regulations that are adopted and/or amended from time to time. Some land uses often associated with the Industrial district can be quite intense.

5. Length of time the subject property has remained vacant as zoned: The subject property has been occupied as a manufactured home sales business until a few months ago when Shocker Homes relocated next door to the former Eastside Homes site.

6. Relative gain to the public health, safety and welfare by destruction of value of the applicant’s property as compared to the hardship on other individual landowners: Rezoning the property to Industrial could have a positive impact on the public health, safety and welfare by developing a self-storage use for personal property. Due to the character of the neighborhood and the existence of other self-storage options along the Hwy 54 corridor, the hardship on other individual landowners is not expected.

7. Recommendation of professional staff: Staff recommends approval of the zoning district reclassification from CC – Central Commercial to I – Industrial.

8. Conformance with the Comprehensive Plan: The Comprehensive Plan recognizes industrial space is limited in the Augusta area, without looking outside of the city limits. The request is aligned with other similar developments along the Hwy 54 corridor.

12249 SW Hwy 54 Zoning District Reclassification fromCC - Central Commercial to I - Industrial

November 5, 2018

Legend

12249 SW Hwy 54

500 ft

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© 2018 Google

© 2018 Google

ITEM NO. I

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Department: Administration



Agenda Title: Informational Memorandum

A. CURRENT JOB RECRUITMENTS:

1. Public Safety Officer (police and fire) 2. Street Laborer

B. CURRENT BID OPPORTUNITIES:

1. Wastewater SCADA System (Plant & Lift Stations) Sealed Bids for the construction of the Wastewater System SCADA System will be received by the City of Augusta, at the office of the City Clerk until 2:00 p.m. local time on November 15, 2018, at which time the Bids received will be publicly opened and read. The Project consists of construction of SCADA related improvements to the Augusta Wastewater System, which include the wastewater treatment plant and eight lift stations. The Owner is in general providing SCADA programming, computers, computer monitors, VFDs, motor starters, certain electrical panels and certain instruments that include magnetic flow meters, pressure transmitters, flow switch, oxygen analyzers, ultra sonic level measurement devices, floats and other miscellaneous devices. The Work under this contract includes installation of the Owner provided electrical equipment and instruments. The Work also includes field wiring between new and existing devices to new and existing panels. The Work also includes replacing the hand wheel actuator on the existing manual telescoping valve on the decant pipe of the sludge day tank with a motorized actuator.

C. CITY MANAGER ACTIVITIES:

1. Attended Butler County Solid Waste Management Committee meeting. 2. Attended new hire orientation for new employees. 3. Attended Chamber of Commerce Coffee and Conversations. 4. Attended KAKE interview/broadcast at downtown playground. 5. Attended KLC Core Team orientation at the Kansas Leadership Center for leadership

transformation grant. 6. Conference call with City Prosecutor regarding diversion fees for municipal court.


ITEM NO. I

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7. Completed 2019 Budget and submitted to GFOA for Distinguished Budget Award. 8. Progress meeting with WTTP staff and Willis Wilson regarding SCADA bidding process. 9. Contacted multiple municipalities for reference checks for EverBlue Lake Solutions. 10. Met with school district representatives to review/discuss the school district traffic study. 11. Met with executive team to discuss logistics for KLC Leadership Transformation Grant. 12. Met with Troy Palmer and representatives from API to discuss downtown retail

development opportunities. 13. Met with representatives from Verizon Wireless to discuss installation of equipment on

Arnold Tower. 14. Met with staff and vendor to discuss design ideas for cemetery scattering garden. 15. Met onsite with citizen on Highland Street regarding removal of tree that was interfering

with electric lines. 16. Met with Bill Morris to discuss Veteran’s Memorial Park and general layout for lot

behind Community National Bank. 17. Cleaned the fire barn. 18. Began working on a 5-year financial plan for the City of Augusta (goal would be to have

this complete for next budget year). D. ASSISTANT TO THE CITY MANAGER ACTIVITIES:

1. Served as media liaison for KAKE’s Wizard of Waugh segment at the Dalton Palmer Memorial Downtown Park Oct. 17

2. Attended Interpersonal Communications training 3. Attended safety training 4. Responded to six (6) public comments/requests for information.

Voter registration CNAs needed Curb repair No parking signs on Ohio New to town – DMV Thanksgiving luncheon

5. Posted eleven (11) items to Facebook. Special Alcohol and Drug Grant Program Landfill coupons Compost Site winter hours Proclamations issued State Street closure City Hall closed for training (2) KAKE news at downtown playground 10-15-18 City Council video Shared fire engine for sale post from DPS

ITEM NO. I

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10-15-18 City Council meeting agenda packet

E. GENERAL UPDATES/ITEMS:

1. Custom Outdoor Hammocks and Water Fountain for Shryock Park: Materials have for the custom outdoor hammocks have been delivered to the Electric Department to begin building the prototype for the hammock grove at Shryock Park. The water department is laying out the site for installation of the water fountain at Shryock Park.

2. Electric Plant Public Works: City Engineer completed the site survey. Council executed engineering design services agreements for construction of a new sewer line and storm sewer line on 9/4/18. The City Engineer completed design and turned specifications over to city staff. The pipe for the project has been delivered. Manholes are currently in the manufacturing process. Water department is nearing completion of water line installation. Staff is coordinating with city engineer Schwab Eaton to perform construction staking to begin install of sewer line in next couple of weeks.

3. WWTP SCADA System: The project is now out for bid; the City will be accepting

sealed bids until November 15, 2018. Recommendation for bid award will be presented to the City Council at the regular meeting on November 19th.

4. Downtown Playground: The playground structure is complete and the ribbon cutting

was held on October 5, 2018. Staff is working with private parties and local development groups to create a more detailed plan for site furnishings and layout of the broader Frisco Plaza. City staff is making substantial progress on the prototype parklet structure.

F. ATTACHMENTS:

1. ACM Memo 2. Departmental Report for Public Works 3. Thanksgiving Day Luncheon 4. Thank you letter from Butler County Animal Response Team

ITEM NO.

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Submitted By: Cody Sims, Assistant City Manager

Prepared By: Cody Sims, Assistant City Manager

Agenda Title: ACM Memo – Community Development Update

Airport Hangar Lease Agreement Insurance

Following the October 1, 2018 City Council meeting and the lengthy discussion regarding insurance requirements for hangar tenants at the Augusta Municipal Airport, I submitted the insurance section of the lease agreement to Madrigal & Associates Insurance for their review to make sure the language of primary and non‐contributory coverage was satisfactory. They provided recommended changes; therefore, Section 5 of the updated Facility Lease Agreement now reads as follows:

5.1 Lessee shall obtain, maintain and file with Lessor liability insurance policies for an amount not less than One Million Dollars ($1,000,000) to cover all facets of its use of the Leased Premises at the Augusta Municipal Airport pursuant to this Lease Agreement. The above‐referenced insurance coverage policy shall name the City of Augusta, Kansas as an Additional Insured and shall contain a specific provision that such insurance coverage is primary in coverage and the Lessor’s liability coverage shall be non‐contributory for all losses related to the negligence, property, or actions of the Lessee. Lessee shall also provide a waiver of subrogation in favor of the City of Augusta, Kansas for all such insurance coverage policies. Any deductible shall be the responsibility of the Lessee. Lessee shall provide Lessor with copies of current certificates of insurance complying with the requirements of this section that are valid and in effect throughout the life of this Lease Agreement and any renewal or extension thereof. Required insurance coverage shall not be canceled, changed in coverage, or reduced in limits without sixty (60) days prior written notice to the Lessor. Failure to provide such valid certificates of insurance shall be grounds for the immediate cancellation and termination of this Lease Agreement by Lessor without penalty or the need to provide prior oral or written notice of such cancellation to Lessee.

In his response regarding the verbiage of Section 5, Jeff Engel, President of Madrigal & Associates Insurance, also provide his input regarding a Waiver of Subrogation and Primary/Non‐Contributory coverage, as follows:


ITEM NO.

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“Also, in working on this we have spoken with our aviation insurance expert, and we do have one item that the city should be prepared for. He mentioned that some aviation carriers simply do not offer waivers of subrogation or primary and non‐contributory verbiage on their policies, even for a fee. For the lessees using your airport that have such insurance currently, they would have to change carriers (and possibly even agents) to comply. Our recommendation is that the city release a compliance schedule along with the document. For example, any new contracts signed by those that are not currently using the airport would be required to comply immediately. Any current lessees would be subject to the new requirement on their next insurance renewal date and no later than Jan. 1, 2020. This gives a little cushion so that no one is required to change their carrier in the middle of their policy which could cause cancellation penalties and other unwanted issues.”

In order to get this question resolved, I contacted AOPA Insurance, who is the largest broker of aviation insurance in the United States. Their customer service representative indicated to me the Waiver of Subrogation and the Primary/Non‐Contributory provision is generally not a problem and can usually be accommodated very easily, though there may be some instances where the desired coverage provisions are not offered by an insurance provider.

Hot Air Balloons

Following the recent usage of Shryock Park to set up and launch hot air balloons, I was asked to look into whether or not the City of Augusta should regulate that activity to limit our liability should something go wrong. I reached out to Jeff Engel, President at Madrigal & Associates Insurance, to get his input. Below is his response:

“From a city standpoint you could be held liable if something happened and this group

didn’t have insurance. This is a pretty big concern.

I would recommend that the city come up with a policy requiring a permit in advance to be able to launch. My research indicates that the city of Wichita and many of public entities have such a policy. The “permit” would be required to show that they insurance on file and the proper FAA registrations.”

After receiving a response from Jeff Engel, I also sent an inquiry out to city managers across Kansas to see if any other communities regulate the usage of public property for launching hot air balloons. The only community to respond with information that may pertain to our situation is the City of Clearwater, which does have a permit process defined in their city code (Sect. 11.03.050) and specifies where they can take off and land. The balloon permit in Clearwater does not have a fee. The Clearwater Balloon Permit does require the FAA Registration Number be included on the permit, if applicable.

1

Date: November 2, 2018


Submitted By: Nichole Foster

Agenda Title: Public Works Memo – Public Works Department (10/8 – 10/26, 2018)

1. DEPARTMENT NEWS

2. SOLID WASTE DIVISION

2.1. Roll-off dumpsters

Roll-off Dumpsters 40 yard roll-off 3

2.2. The Solid Waste Division report reflects the collection of waste and recycle.

Solid Waste Collection Totals Residential Solid Waste 146.51 Tons Recycle 47.39 Tons Commercial Waste 105.20 Tons

2.3. Cart delivery

Poly Cart Totals

Delivered 22 Picked up 2

2.4. Miscellaneous Repaired 14 dumpsters, totaling 13 hours Replaced 4 dumpsters, totaling 3.5 hours

3. STREET DIVISION

3.1. Work completed by the Street Division

Location Work Completed 223 Columbia Prepped for gravel driveway for storm

sewer repair. Filled and swept driveway and road.

State St Barricades delivered/picked up for Witches night Out

1147 State Concrete prep and pour. Assisted Water Dept in repairing leak and installed 2” line.

1220 Hooper Asphalt repair 1139 Dearborn Asphalt repair Splash pad Sweep road for 5k run

2

5k Run route Barricades delivered/picked up 3.2 Pothole repair

Location Total Overpass and 7th (East / West bound lanes) 37 Garvin Park 11 North Ohio 15 12th and State 1 7th and Osage 1 Walnut and 3rd 2

3.3 Miscellaneous

Street Shop clean up Assist other departments as needed Prepare for flood, check gates and storm drains, timed Kelly gate open/close Hauled 2 loads of rock for crane truck Winter weather safety meeting Equipment repair and maintenance

o Repair heater and new pump in brine truck for backup o Meet with Electric/Power plant for training on new brine truck o Greased and added hydraulic fluid in backhoe o Cleaned out trucks, skid steer and Hot box

4. WASTEWATER DIVISION 4.1 Sewer Main Repair/Replacement

Location Description None

4.2 Sewer Main Cleaning (Manhole Numbers and Footage)

Entrance Manhole Exit Manhole Total Cleaned (Feet) C-255 C-256 250 C-236 C-248 759 C218 C219 368 C-146 C-147 600 C-146 C-144 600 C-81 C-82 700 C-319 C-322 702 3,979

4.3 Utility Pothole & Assistance for Other Divisions

Location Description 323 Columbia Delivered 2nd 14ft stick of 8” SDR35 PVC sewer pipe

to storm sewer collapse

3

3 Good St Delivered Godwin pump for Water Division project Electric plant Potholed Street Dept Cleaned outdoor brine tank

4.4 Sewer Callouts/Cleaning

Entrance Manhole Exit Manhole Total Cleaned (Feet) 1408 Helen A-88 A-90 520 1524 State C-178 C-179 320 2410 Mainsgate E36e E-36c 250 1,090

4.5 Manhole Adjustment (Address/Intersection and Manhole Numbers)

Location Description 612 Ohio Storm drain adj. in front of store

4.6 Processing

Sewage processed/treated 25.146 million gallons Solids produced 7.88 dry tons

4.7 Miscellaneous 3 employees attended Interpersonal Communications Training Started bringing flow back from the pre-sed basin Delivered a load of polymer Picked up manhole adjusting supplies in McPherson Installed manhole marker by sanitary manhole at new Dollar General Pulled cover off influent pump #3 (removed trash from impeller) Building maintenance

o Eye wash station and fire extinguisher inspections o Lift station daily (due to high rains) /weekly/monthly checks o Process control labs, eyewash station inspections o WET testing o Sludge building and louvres cleaned o Central air rebuilt/recertified all backflow preventers at plant o Install filters on HVAC in the Operations/Headworks buildings

Equipment maintenance o Ran Grit chamber and belt press o Parkson serviced o Changed oil in Truck 345 and new Bad Boy mower o Cleaned/detailed WW420, Vac-Con. Truck 345, Truck 346 and Truck 420

Lawn and grounds maintenance o Pushed biosolids pile around for more efficient storage o Cleaned Toro mower and moved to Sanitation o Mowing/weedeating plant grounds and holding pond area

4

5. WATER DIVISION

5.1. Locates

Standard locates 35 Locate updates 17 Emergency locates 8 Non-Re 1 Meet locates 2

5.2. Water Main/Service Leak Repair

Address Vacant lot at unspecified part 1143 State 1147 State 1156 State

5.3 Water Service Leak Repair

Address 1221 Osage 1420 Henry (in-line valve)

5.4 New Water Service/Main Installation

Address Description None

5.5 Meter Can and Meter Problems

Location Description 4 Huntington On customer side, found after changing out meter

5.6 New/Replacement Meter Installation

Address Address (Continued) 1511 Moyle 418 E Clark 1601 Moyle 607 Colleen 1608 Moyle 4 Huntington 1614 Moyle 1616 Moyle 1615 Moyle 1629 Moyle 1615 Moyle

5.7 Hydrant Repair/New Installation

Location Description 3 Good

5

5.8 Valve Repair/New Installation

Location Description 5 Cottonwood Point Need to dig up & cut to 6” below grade

5.9 Miscellaneous Chemical maintenance

o Bacti and TOC samples, nitrate testing o Change Pre-Chlorine #1 and #2, change Post-Chlorine #1 o Chemical and distribution checklist o Filled acrylamide tank o Chlorine delivery

Equipment maintenance o Cleaned filter #1, #2, #3, and #4 o Installed new clearwell pump and changed reagents in clearwell CL17 o Bluebook order and glad hand for white dump truck

General building maintenance o Blew out and turned on all heaters at plant o Changed light bulb in carbon room o Installed new door knob on Quonset walk-in door and transferred parts from

old shop Lawn and grounds maintenance Verizon meeting at Arnold Tower Changed meter at Lehr motel Turned off exhaust fan and sealed vents at El Dorado Worked on State street leak Unloaded Core and Main Inventory of clamps Started going through maps, found 2 easement maps for Highland area. Kept one,

delivered other to Travis

7th Annual "Generous Hearts of Augusta" Thanksgiving Day Luncheon

You are invited to join us on Thanksgiving Day for a "FREE"

Thanksgiving Meal, complete with all the trimmings.

Thanksgiving Day - Thursday, November 22nd , 2018 Serving from 11:00 a.m. - 3:00 p.l}\. @ The Augusta Sr. Center

-.<..--~ 640 Osage St. - Augusta, KS ct.r-;'-J

For more information or to volunteer call the following people:

To Prepare Food: Chris @ 775-5050 Donations: Kelly @ 258-1598 ..N~ Bake Pies: Dana @ 775-1208 Volunteers: Sue @ 644-8537

Donation Drop-off: Security 1st Title office - 703 State St. - Augusta

Delivery of meals will be available for shut-ins/home bound folks. Call Sue @ 644-8537

A Special "Thanks" to "ALL the Generous Hearts" in Augusta for making this event possible and the Augusta Sr. Center for the use of their "Wonderful" facility: '

Josh Shaw Augusta City Manager 113 E. Sixth Augusta, KS 670 to

Dear Josh:

September 24, 2018

On behalf of the Butler County Animal Response Team, I want to thank you for allowing us to use Garvin Park for our large animal rescue operations training.

In attendance were members of three regional teams from the Kansas State Animal Response Coalition, Butler County Rescue Squad, El Dorado Fire Department, Oklahoma Technical Large Animal Rescue Team, an emergency manager and veterinarian from Iowa, along with the Butler County Animal Response Team.

Garvin Park provided an excellent venue for the rescue scenario of horse over a cliff. We were able to set up the 18 foot A-frame and raise the horse from the bottom of a cliff to the top of the cliff and set Stormy down on solid ground. The terrain above the frisbee golf course proved perfect for the training.

I believe Shelly Marbut has already sent you several photographs from the training. There are also photographs from several of the organizations in attendance and those can be found on the Butler County Kansas Animal Response Team page. Feel free to share any of the photographs on the City's Facebook page or elsewhere.

The City of Augusta proved to be a perfect place to hold this training. The training team from Emergency Equine Rescue Unitl Animal Search and Rescue felt the training locations in Augusta were excellent for this type of class.

We hope to have them back in the future for additional training. Our goal is to have an ice rescue class in Butler County.

Thank you again from all the BuCART volunteers for working with us to hold one of the most successful training sessions of the year.

incerely,

anell E. Jess~ Team Coord:~tJr if Butler County Animal Response Team

CC: Keri Korthals Interim Emergency Manager Butler County, Kansas

Butler County Animal Response Team 2100 N. Ohio, Suite B

Augusta, KS 67010

ITEM NO. J1

1


Department: Administration



Agenda Title: Executive Session

RECOMMENDED ACTION: Staff is recommending that the Council go into executive session for personnel matters of non-elected personnel.

The proper motion to go into executive session would be as follows:

“I move to recess into executive session for ____ minutes to discuss an individual employee’s performance to conduct the City Manager’s annual evaluation pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). I ask that City Manager Josh Shaw join the Council in executive session. The governing body will reconvene in the Council Chambers at ______ p.m.”

Department Head Approval Date: City Manager Approval Date: 11/2/2018 City Attorney Approval Date: 11/2/2018 Attachments (list in packet assembly order):
