area 05 training session oostkamp, 30 augustus 2014 liesbet van landegem electronic communications
TRANSCRIPT
Area 05 Training SessionOostkamp, 30 augustus 2014
Liesbet Van Landegem
Electronic communications
1. ZI Electronic Communications Policy
2. Guidelines for internet use
3. Access to the Zonta websites
4. District 27 Directory
1. ZI Electronic Communications Policy
2. Guidelines for internet use
3. Access to the Zonta websites
4. District 27 Directory
ZI Electronic Communications Policy
= official ZI policy on : Networking Policies and Guidelines Email Policy Blogging and Social Networking Policy Policy for Zonta Club and District Websites
published on www.zonta.org
Main ideas of this new ZI policy These technologies
stimulate the exchange of ideas, build fellowship and provide new avenues for recruiting and
fundraising for an international organization To provide guidelines for communications
among Zontians and between Zontians and the general public
ZI Electronic Communications Policy
1. Networking Policy and Guidelines
Zontians are encouraged to network for: Zonta purposes Personal purposes Professional purposes Business purposes
When networking take advantage of electronic communications make sure to participate in positive, productive
communications
ZI Electronic Communications Policy
1. Networking Policy and Guidelines (cont)
must not violate the circularization policy must not be used for the purposes of campaigning
for a candidate, a bylaws proposal, or a change to the Rules of Procedure
must not be used to solicit business by initiating contact with other Zontians
ZI Electronic Communications Policy
2. Email Policy
make full use of all electronic communications mechanisms, including email, to streamline operations, using the same discretion and professionalism that governs all other communications within Zonta International.
must not violate the circularization policy will be used as a positive and productive
communications tool
ZI Electronic Communications Policy
3. Blogging and Social Networking Policy ZI encourages the use of blogs
to provide communication to the public and to foster open discussion and communication among
members
Blogs can be authored by clubs, districts and committees or linked to Zonta websites at all levels
Membership-only blogs for communication among Zontians
Personal blogs should not link to any Zonta website
ZI Electronic Communications Policy
http://www.zonta-verden.de/
3. Blogging and Social Networking Policy (cont)
Zontians are encouraged to join the official Zonta groups on the various social media sites
to provide communication to the public and to foster open discussion and communication among
members.
Positive postings by Zontians about our organization on social networks can create a greater awareness of Zonta International and Zonta clubs, and encourage membership growth and donations
ZI Electronic Communications Policy
ZI Electronic Communications Policy
4. Policy for Zonta Club and District Websites Club and district websites must be updated at least
once a month Password-protected materials should be kept to a
minimum to show maximum transparency and information to those who are interested in joining a Zonta club or district.
e.g. Club Members-Only page contains things like club roster
ZI Electronic Communications Policy
ZI Electronic Communications Policy
1. ZI Electronic Communications Policy
2. Guidelines for internet use
3. Access to the Zonta websites
4. District 27 Directory
Guidelines for internet use
Club websites Domain name :
www.zontadistrictXX.org/club_name www.zontaclubanytown.org www.zontaclub.anytown.org
Header information
Use District Web site/page templates !
Guidelines for internet use
Club websites Link to www.zonta.org on every webpage No copy, but link to ZI information Link to other official websites (Area website !) Permanent e-mail addresses
Guidelines for internet use
E-mail communication « Netiquette » Use of :cc and :bcc Watch cc's when replying. Don't continue to include
people if the messages have become a 2-way conversation.
Be careful when you reply to messages or postings. Never put in a mail message anything you would
not put on a postcard
Use of internet for Districts and Clubs
E-mail communication Emotions Don't send large amounts of unsolicited
information to people Use the « members only » pages for internal
communication : club reports, events, invitations Use links, use newsletters on a regular basis Use the internet « cloud » for photos (Picasa,
Flickr, …)
Use of internet for Districts and Clubs
Electronic communication The internet is Fun - Dangers
Identity theft (credit cards, crimes) Almost no control over the data that is stored on the
web about us Data is used, often for commercial purposes, but
sometimes for evil purposes Spreading lies Hoaxes http://www.hoax-slayer.com Who are you really talking to?
1. ZI Electronic Communications Policy
2. Guidelines for internet use
3. Access to the Zonta websites
4. District 27 Directory
Access to the Zonta websites
www.zonta.org Login
To update your profile receive ZI Newsletter and messages
To search the ZI Directory find zontians all over the world
How to login ? All the other information is freely
accessible !
Access to the Zonta websites
www.zonta-district27.org Login : ywpa Gives access to the Governor’s letters,
News, Tools, Timetable (+invitations), District directory
Submit news articles, programs and activities to [email protected] (ZC Waasland & District27 webmaster) – in English if possible
1. ZI Electronic Communications Policy
2. Guidelines for internet use
3. Access to the Zonta websites
4. District 27 Directory
District 27 Directory
http://directory.zonta-district27.org/ Use
Complete and update the club and member data Search the district 27 directory Print the district, area, club directory
Who Club membership administrators Club members
District 27 Directory
http://directory.zonta-district27.org/ How
Obtain signed autorisation ! Your email address and password Instructions document
Update the directory regularly At the beginning of every biennium : new board Check member data at least every year Don’t forget to add new members !
