archives in transition optimising the gap. netherlands institute for sound and vision. tom de smet,...
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Archives in Transition Optimising the Gap FIAT-IFTA conferentie 2015
October 8, 2015
Tom De Smet, Tim Manders, Josefien Schuurman
Netherlands Institute for Sound and Vision
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Why are we here?
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Retrieval
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Double gap
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External Gap: Production environment – Archive
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Internal Gap: Innovation - Operations
Image: http://www.jokamin.com/?portfolio=disconnected
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Timeline
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Before Media Management
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Media Management projects: 2012 - 2014
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Timeline Manual Annotation Effort
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Archive before 2015
Collections & Annotation
Unit
Ingest (selection & registration)
Cataloguing (Manual
Annotation)
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Archive Unit
Ingest
IT &
Maintenance
Development &
OptimisationAccess
Knowledge & Innovation
Transitional Manual Annotation
Since 2015: Process Organisation
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Archive Unit
Ingest
IT &
Maintenance
Development &
OptimisationAccess
Knowledge & Innovation
Transitional Manual
Annotation
Reducing Manual Annotation by Optimisation
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Timeline Manual Annotation Effort
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Closing the double gap
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Introducing Optimisation Managers
Archive Unit
Ingest
IT &
Maintenance
Development &
OptimisationAccess
TransitionalManual
Annotation
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Optimisation
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Optimisation
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Double gap
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Innovation
https://www.youtube.com/watch?v=tIZmUURmck8&feature=em-upload_owner
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Closing the Double Gap:4 Perspectives on Optimisation
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1. Technology
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2. Metadata
Illustration: Michael Mucci
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3. Process
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4. Culture
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2015: Optimise how?
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Double gap
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Media Management Projects: External Gap
● Media Managers in production environment
● Embedding thesaurus in production environment
● Ingest from extra metadata repositories
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Media Management Projects: Internal Gap
● Automated itemising News● Automated subject label extraction● Automated speaker labeling
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Projects & Sprints: methodology
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Sprints
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Projects & Sprints: examples
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MM Project: Media Managers in Production environment
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2015 Sprint: Media Managers in production environment
As a Media Manager I want an automatic daily control of what broadcasts are scheduled and what are ingested, so I don’t have to do this manually and I can spend my time on communication with the editorial staff about improving metadata quality pre-ingest
Dutch broadcastsScheduled: 42Ingested : 42 OK
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MM Project: Embedding ThesaurusTool that invisibly maps autocomplete tags to the Sound and Vision thesaurus - Integrated in production & publication systems
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2015 Sprint: Embedding ThesaurusAs an editor I need the thesaurus lists of cast, crew and speakers merged into one list, so I can use 1 persons list for all the persons + roles I want to label in my publication online system
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MM Project: Ingest extra metadata
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MM Project: Automated Itemising News
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2015 Sprint: Itemising NewsAs Media manager I want itemising of News to be based on data from the News-playout systems instead of subtitle files, so items have better start- & end times and a proper title and description
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MM Project: Label Extraction
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2015 Sprint: Label ExtractionAs project leader I want the recommendations of the evaluation of Term Extraction Service 1.0 to be implemented, so our users get better and more accurate search results
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MM Project: Speaker Labeling
Image: http://busim.ee.boun.edu.tr/~speech/images/SV_intro.gif
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2015 Sprint: Speaker LabelingAs a user I want to view speaker labels and keyframes with subtitle tab, so I can scan who’s speaking, what about and what’s there to see.
As a user I want to start the player from subtitle, speaker label or keyframe, so I can check any time if I need this clip for reuse
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• Don’t loose track of the 4 perspectives
• More focus needed on process innovation, not only product development
• Technologic development is too fast• Technology doesn't change
processes and culture• Expectation management is key• Involve Operations in development,
implementation & evaluation• Follow up on process and culture
changes • Be transparant about metadata
quality
Image: http://www.lightboxent.com
Lessons learned
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• MM vs Automatically Generated Metadata
• 2 speed IT for agility and sustainability
• Managerial need for KPI’s vs agile methods
• Culture
• Creating new gaps
Image: http://www.lightboxent.com
Some challenges
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• Both MM and Optimisation in DNA of Operations
• Fine grained retrieval through multiple sources
• Contextualisation
• New innovations to be implemented
Future
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Thank youArchives in Transition Optimising the Gap FIAT-IFTA conferentie 2015
October 8, 2015
Tom De Smet, Tim Manders, Josefien SchuurmanNetherlands Institute for Sound and Vision