approved - sportsengine oversight jashan eison gambling oversight ryan nelson approved. additional...
TRANSCRIPT
CPYHA NOVEMBER BOARD MEETING AGENDA
NOVEMBER 21, 2017
MEETING CALLED BY CPYHA Board of Directors
TYPE OF MEETING Monthly Board Meeting
FACILITATOR Nate Stulc (President)
NOTE TAKER Carolee Peterson (Secretary)
TIMEKEEPER Nate Stulc (President)
ATTENDEES Board of Directors, Committee Directors & General
Members
1) CALL TO ORDER - Nate – 7:05
2) ROLL CALL - Carolee
Board of Directos NAME
PRESIDENT Nate Stulc
VICE PRESIDENT Debbie Huybers
TREASURER Jason Dvorak
SECRETARY Carolee Peterson
MEMBER AT LARGE Jeff Lange
MEMBER AT LARGE Jason Cordes
MEMBER AT LARGE Jordan Leopold
MEMBER AT LARGE Joe Olson
MEMBER AT LARGE Brad Solomon
PRESIDENT EMERITIUS Wade Gjervold
COMMITTEE NAME
HOUSE CO-DIRECTOR &
RECRUITMENT
Greg Linder
HOUSE CO-DIRECTORS Nick Warren
TRAVELING DIRECTOR Bjorn Burnevik
ACE DIRECTOR Kevin Pietsch
CLINICS Open
COACHES SELECTION Open
COMMUNICATIONS Laurie Zahalka
WEBMASTER Lindsey Reil
CONCESSIONS
DIRECTOR
Katie Verlo
GOALIE EQUIPMENT Justin Foth
EQUIPMENT Brian Allen
FUNDRAISING
DIRECTOR
Julie Walker
CANDY BARS
COORDINATOR
Andrea Stone
WREATHS
COORDINATOR
Glen Whipple
HEGGIES PIZZAS
COORDINATOR
Kari Carlson
GAMBLING Leanne Girard
ICE SCHEDULER Ross Jerpseth
MGR COORDINATOR
HOUSE
Becky Maifeld
MGR COORDINATOR
TRAVEL
Penny Seymour
REGISTRATION
DIRECTOR & SAFETY
Alyssa Senescal
REGISTRATION
DIRECTOR
Darren Senescal
JAMBOREE Andrea
Weitgenant
JAMBOREE Andrea Rossman
SKATE Jeff Hedlund
SPONSORSHIP Jamie Leopold
TEAM PHOTOS Tom Simonson
VOLUNTEER
COORDINATOR
Greg Blodgett
GAMBLING OVERSIGHT Jashan Eison
GAMBLING OVERSIGHT Ryan Nelson
Approved
Additional Attendees: Nick Powell
3) REPORTS
Nate APPROVAL OF MINUTES
PRESENTATION All board members were emailed annual minutes from October 2017 to
review
CONCLUSIONS A motion was made, seconded and passed to approve the Minutes for
October.
Jason Dvorak TREASURER’S REPORT
PRESENTATION
CONCLUSIONS A motion was made, seconded and passed to approve the Treasurers
report for October.
Approved
Leanne Girard GAMBLING REPORT (Nate)
PRESENTATION
Games closed – 53 5-8 and 41 Clives with a net profit of $19,518.
Purse bingo will start on 12/4 at Clives
Leanne attend a conference in St. Cloud
Leanne also recievd a 5 star rating for our current gambling operation
CRG meeting is set for December 4th. Nate, Jason, Jashan and Leanne will
attend to learn the decision on our past gambling issues.
CONCLUSIONS A motion was made, seconded and passed to approve the Gambling
report for October. Nate Oversite Committee )
PRESENTATION
CPYHA GAMBLING OVERSIGHT COMMITTEE REPORT 11/21/2017
November Active Game Audit – conducted on November 20th, 2017 at
Clive’s and 5-8. One active game pulled and audited at each site. Both in
compliance, but reviewing both sellers sheets, and will review our audit with
the months end B2. Members included: Nate Stulc, Jason Cordes, Ryan
Nelson, and Wade Gjervold.
November Perpetual Inventory Audit – conducted on November 20th, 2017
at both sites. Inventory of games not in play yet and games in play are
checked against the perpetual inventory list kept on sight. Both sites had
games accounted for. Audit conducted by Nate Stulc, Jason Cordes, Ryan
Nelson, and Wade Gjervold.
October Closed Game Audit – conducted on October 29, 2017. 4 games
from each site were audited. All were found compliant with auditor’s
numbers. Will compare to B2. Audits completed by Jason Cordes.
November Storage Unit Inspection – completed on November 20th, 2017
by Nate Stulc. Everything was in order and checked out. October closed
game accounted for.
4) COMMITTTE REPORTS
Nick Powell CHAMPLIN ICE FORUM/CITY
No new updates – no staffing changes anticipated
Teams need to call to reserve the dryland room
Just waiting for the outdoor ice to get flooded
Greg/Nick (Jordan) HOUSE COMMITTEE
More jerseys are coming – some of them were to small.
Approved
Bjorn (Joe) TRAVELING COMMITTEE
Boys District games have started – a few teams have gone to tournaments.
PWC is going ok – some differences I with a different district.
Girls District games have started – a few teams have gone to tournaments.
Greg (Carolee) VOLUNTEER COORDINATOR
See scan at the end of the document.
Katie (Jason D) CONCESSIONS
A few nights where all money has gone in the safe, so no cash to start the
opening shift.
All supplies have been filled.
Need concession workers for tourney.
Ice machine was broken – fixed now
Jets will be served during high school games again.
Julie (Brad) FUNDRAISING
Andrea – Candy Bars
Kari – Pizza
Glen - Wreaths
Heggies is set for January – turn in 1/3 and 1/29 pick up. 1 turn in form and 1
check.
Wil get communiation out.
Wreaths – Glen was not present and Brad did not have updates. Have
heard a few wreaths were missing. Otherwise went ok.
Jamie (Jordan) SPONSORSHIP
No updates
Alyssa/Darren (Carolee) REGISTRATION
Traveling book sign off is complete. Had 35 Waivers. We are now all
compliant. Still had issues with coaches not completing things on time, etc.
Need to find a better process.
House book sign off is Dec 4th.
Approved
Becky/Penny (Debbie) MANAGER COORDINATORS
House No updates
Travel
15U has been challenging
Team pictures are in the concession stand – no communiation happened
on this.
Dave Brown (Jordan) CLINICS
No updates
(Debbie) COACHES SELECTION
No updates
Justin/Brian (Jeff) EQUIPMENT
We have plenty of pucks – we do not need to purchase any more.
Ross (Jason C) ICE SCHEDULER
Game scheduling is complete
Ice draft was held 11/20 . 270 hours were drafted. 50 hours left to sell.
Need to find a day to set for try goalie for free day.
Jan 5/6 – all boys match up
Jan 19/20 – all girls matc up
Joe PLAYER DEVELOPMENT
No updates
Greg L (Joe) RECRUITMENT
Jr Rebels at 16 kids. High School coaches sending kdis to help.
Alyssa (Debbie) SAFETY
No updates
Approved
Jeff (Brad) SKATE
No updates
Andrea W/Andrea R
(Brad) MITE JAMBOREE
No updates
Debbie PARENT RELIEF NIGHT
Looking to make this a fundraiser
Tom (Jason) TEAM PHOTOS
House photos are December 7th
Carolee BY-LAWS/HANDBOOK
Handbook is in n review.
5) OLD BUSINESS - none
6) NEW BUSINESS none
7) ANNOUNCEMENTS none
8) ADJOURNMENT Nate to call time – 8:37
Approved