ap warehouse edi - mapping fields_04082007

8/7/2019 AP Warehouse EDI - Mapping fields_04082007

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AP Warehouse EDI System with 3rd-Partywarehouses

Mapping Fields and Specifications

Created by Supply Chain Solutions, APIS on May 15th, 2007

May 15th, 2007


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2011/3/8 DUPONT CONFIDENTIAL

2

Mapping Field

Output Forms

Message Details

- Outbounds (RSP, RST)

- Inbounds (AOS, AOR)

Glossary


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3

Output Forms- Sample -


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4

Delivery Note (Sample)


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5

Packing List (Sample)


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6

Message Details


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7

Outbounds

Request to Ship (RSP)

Record type = H


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8

Receiver Company Code

This is a fixed code that DuPont can

identify warehouses in a country on

messaging scripts.


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9

Outbounds


Record type = S1


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10

Delivery Number

This is a DuPont Delivery Number and a

numeric code.

Numbering Range: G box: 0196000000 - 0200999999

C box: 7580000001 - 7580999999

W box: 7380000001 - 7380999999

Q box: 7480000001 - 7480999999

Mandatory


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11

Additional: Delivery / Purchase Order Number

Delivery

G box 0196000000 - 0200999999

C box 7580000001 - 7580999999

W box 7380000001 - 7380999999

Q box 7480000001 - 7480999999

Standard Purchase Order (NB)

G box 6500000001 - 6599999999

C box 4500000001 - 4599999999

W box 3500000001 - 3599999999

Q box 4000000001 - 4099999999

Stock Transport Order (UB) G box 6300000001 - 6399999999

C box 4200000001 - 4299999999

Q box 3600000001 - 3699999999

Q box 4000000001 - 4099999999


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12

Customer Code

This is a Ship-to customer number.

Numbering Range:

0055000001-

0055999999 PLTxxxx = PLT&[Plant Code] e.g, PLTVR89

xxxx: Alphanumeric Characters

This is used for plant-to-plant Stock Transfer.

Mandatory


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13

Customer PO Reference

This is a Header Customer Purchase

Order Number and has 15

Alphanumeric characters. To display

CPO Number on to Warehouse Packing

Lists to customers if needed.

Mandatory


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14

Order Date

This is a date when CSRs confirm

orders in Order Documents.

Date Format: CCYYMMDD

Mandatory


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15

Delivery Date

This is a date when Ship-to customers

want to receive products.


Mandatory


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16

Sales Organization

This is one of the keys that warehousescan identify DuPont SBUs on saleorders.

Sales Order: e.g., C53A (exception)

[SBU Code]&[the last 2 char of Company Code]

STO: e.g., C33A (exception)

C3&[the last 2 char of Company Code]** SBU Code: FLPR = C5, EP = G9, P&IP = G2, DPC = F5

** Company Code: TW = 4830, AU = 2380, CN = 0218, HK = 0029, JP = 4500 and1180, NZ = 0443, SG = 3874

Optional


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Mode of Shipment CodeShipping Conditions Description

01 FTL Normal

02 LTL Normal

03 FTL Rush

04 LTL Rush

05 GRP Normal

06 GRP Rush

07 Road Special08 SEA FCL

09 SEA LCL

10 Air Direct

11 Air Consolidated

12 Customer pickup

13 Rail

14 Sea Deparmnt Consol.

15 Sea CCS

16 Barge

17 Temp Controlled

18 Cust PU-SpecSituatio

19 Intermodal

20 Rail Rush

21 Pipeline

Mandatory


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18

Domestic/Export Indicator

This is an indicator that points out

whether deliveries are domestic

shipments or export shipments.

Indicator

Domestic = [space]

Export = X

Optional


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19

Plant Code

This is just a key that warehouses can

identify DuPont SBUs. This is a

Shipping plant code, namely 3rd-party

warehouse code and also a unique

code by DuPont SBU.

e.g., VR89, VF20

Mandatory


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20

Sold-to Customer Code

This is a Sold-to Customer Number.

This is sent for a reference. Delivery

notes do not have this information.

Numbering Range

0055000001 - 0055999999

Optional


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21

Sold-to Customer Name

This is a Sold-to Customer Name

Name 1 - X(40)

Optional


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22

Shipment Due Date

This is a date when warehouses have

to ship products.


Mandatory


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23

Outbounds


Record type = S2


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24

Comment Line 1 - 8

This is a Header Texts and also allows

DuPont to send 8 Line * 40

Alphanumeric characters.

Delivery notes can display texts of Warehouse

Instructions and Shipping Instructions at header level.

Mandatory


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Outbounds


Record type = S4


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Ship-to Customer Address

Address:

Name 1 - X(40)

Name 2 -X(40)

Name 3 - X(40)

Name 4 - X(40)

Street - X(40)

City-

X(40) Postal code - X(10)

Telephone - X(25)

Mandatory


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Ship-to Customer Address

Customer Name = Customer Name Line 1

Customer Address Line 1 = Customer Name Line 2

Customer Address Line 2 = Long Address Line 2

Customer Address Line 3 = Long Address Line 1

Customer Address Line 4 = Street

Customer Address Line 5 = City

Customer Postcode = Postal Code

Customer Telephone = Telephone Number

Mandatory


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Customer Contact Person

This is a Contact person name, namely

DuPont CSR Name.

Mandatory


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Outbounds


Record type = S5


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30

Product Code

This is a DuPont material number.

Numbering Range:

[Material type code]&[8 Numeric characters] Material type:

Normal material = D (e.g., D12345678)

Packaging material = A (e.g., A87654321)

Mandatory


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Unit of Measure

This is a Base Unit of Measure, namelyStockkeeping Unit.

e.g.,

KG: Kilogram(s)

DR: Dram(s)

CN: Can(s)

BX: Box

EA: Each

SM: Square Meter(s)

LT: Liter(s)

Mandatory


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32

Order Code

This is a reference code for

warehouses and a DuPont Order

Number / Purchase Order Number.

Optional


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33

Delivery Item Line Number

This is a sequence key that can identify

Item Lines. This is an important key to

process the Advice data.

Numbering Range:

10, 20, 30,

1, 2, 3,

Mandatory


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34

Comment Line 1 - 3

This is a Line Item Texts and allows

DuPont to send 3 Line * 40

Alphanumeric characters.

Line 1: Material Sales Text in EN

Line 2: Material Sales Text in non-EN

Line 3: Warehouse Instructions Text

Delivery Notes can display texts of Warehouse

Instructions at item level.

Mandatory


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35

Quantity-to-be-picked

This is a cumulative Quantity value with

Base Unit Of Measure. This is a kind of

reference data for shipment.

Mandatory


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36

Delivery Unit of Measure

This is a Delivery Unit.

e.g.,

KG: Kilogram(s)

DR: Dram(s)

CN: Can(s)

BX: Box

EA: Each

SM: Square Meter(s)

LT: Liter(s)

Mandatory


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37

Delivery Quantity

This is a cumulative quantity value with

Delivery Unit. Warehouse can check

the total quantity by item line with this

value.

Mandatory


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38

Customer PO Reference

This is an Item Customer Purchase

Order Number and has 35

Alphanumeric characters. To display

CPO Number on to Warehouse Packing

Lists to customers if needed.

Mandatory


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39

Customer Material (Part) Number

This is a material number that

customers are using instead of DuPont

material number.

Customer Material Info

Record (CMIR)

Delivery doc (thru Orderdoc)

Mandatory


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Weight Unit

This is an optional data. This is a gross

weight unit of measure code.

Optional


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Outbounds


Record type = S6


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Batch Number

This is known as a Lot number in MOS.

All the materials except packaging

materials are managed by Batch

number. DuPont specifies batches to

be shipped.

** Batch Item Line Numbersare not displayed on to

Delivery Notes.

Mandatory


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Quantity-to-be-picked

This is a Quantity value with Base Unit

of Measure by batch. This is a kind of

reference data for shipment.

Mandatory


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Batch Item Line Number


Batch Item Lines. This is an important

key to process the Advice data.

Numbering Range:

In case of Batch Split;

Sequential Number that starts from 900001 (900001, 900002,

)

In case of Non-Batch Split;

Same as Item Line Number (1, 2, 3, or 10, 20, 30, )

Mandatory


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Delivery Quantity

This is a quantity value with Delivery

Unit by batch. Warehouses use and

pick the quantities. Warehouses send

back this value on Advice data.

Mandatory


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Gross Weight

This is an optional data. This is a gross

weight per batch.

Optional


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Remarks/Attentions

Delivery date basis

SAP R/3 performs shipping processes based on

requested Delivery date.

Shipping (Goods Issue) date is suggested, calculating

back from available Delivery date thru lead time,

route, etc.


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Remarks/Attentions

Delivery Document

SAP R/3 has separately Order documents and the

Delivery documents. They are different numbers.

We focus on only Delivery numbers in shipments andreceipts.


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Remarks/Attentions

Send Timing

Create Delivery documents and send the RSPs to

warehouses based on shipping dates. Mostly RSPs

would be sent a few days before shipping date.

Send immediately RSPs of Delivery documents which

are created within Lead Time to warehouses.


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Remarks/Attentions

Full Batch Management

Materials are almost batch-managed.

DuPont chooses batches based on FIFO and sendsthe batch numbers on RSP.


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Remarks/Attentions

Delivery Units

DuPont send Delivery quantity value and Inventory

quantity value on RSP.

Warehouses reference Delivery quantity values and

then send back the values on AOS.


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Remarks/Attentions

Item line and Batch item line

Item line number and Batch item line number are

keys to identify the item lines.

DuPont sessions of Goods issue point out the item

lines exactly, match them with the item line numbers

in DuPont Delivery documents and pick up the

materials and the quantities.


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Outbounds

Request to Store (RST)

Record type = H


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Receiver Company Code

This is a fixed code that DuPont can

identify warehouses in a country on

messaging scripts.


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Outbounds


Record type = R1


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Delivery Number

This is a DuPont Delivery Number and a

numeric code.

Numbering Range:

G box: 0196000000 - 0200999999

C box: 7580000001 - 7580999999

W box: 7380000001 - 7380999999

Q box: 7480000001 - 7480999999

Mandatory


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Additional: Delivery / Purchase Order Number

Delivery

G box 0196000000 - 0200999999

C box 7580000001 - 7580999999

W box 7380000001 - 7380999999

Q box 7480000001 - 7480999999

Standard Purchase Order (NB)

G box 6500000001 - 6599999999

C box 4500000001 - 4599999999

W box 3500000001 - 3599999999

Q box 4000000001 - 4099999999

Stock TransportO

rder (UB) G box 6300000001 - 6399999999

C box 4200000001 - 4299999999

Q box 3600000001 - 3699999999

Q box 4000000001 - 4099999999


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Supplier Code

This is a Shipping Point Code on

Source plant.

Optional


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Receipt Date

This is a planned receipt date. The

system suggests the date, calculating

back from the actual shipping (GI) date.


Mandatory


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Sales Organization

This is a FIN Sales Organization Code

on Supply Plant and a kind of reference

code.

C3&[the last 2 char of Company Code]

** SBU Code: FLPR = C5, EP = G9, P&IP = G2, DPC = F5

** Company Code: TW = 4830, AU = 2380, CN = 0218, HK = 0029,

JP = 4500 and 1180, NZ = 0443, SG = 3874

Optional


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Mode of Shipment CodeShipping Conditions Description

01 FTL Normal

02 LTL Normal

03 FTL Rush

04 LTL Rush

05 GRP Normal

06 GRP Rush

07 Road Special08 SEA FCL

09 SEA LCL

10 Air Direct

11 Air Consolidated

12 Customer pickup

13 Rail

14 Sea Deparmnt Consol.

15 Sea CCS

16 Barge

17 Temp Controlled

18 Cust PU-SpecSituatio

19 Intermodal

20 Rail Rush

21 Pipeline

Optional


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Plant Code

This is just a key that warehouses can

identify DuPont SBUs. This is a

receiving plant code, namely 3rd-party

warehouse code and also a unique

code by DuPont SBU.

e.g., VR89, VF20

Mandatory


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Outbounds


Record type = R4


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Supplier Address

This is a Shipping Point Address onSupply Plant.

Addresses

Name 1 - X(40)

Name 2 -X(30)

Street - X(30)

City-

X(30) Postal code - X(10)

Telephone - X(25)

Mandatory


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Supplier Address

Supplier Name = Supplier Name Line 1

Supplier Address Line 1 = Supplier Name Line 2

Supplier Address Line 2 = Street

Supplier Address Line 3 = City

Supplier Postcode = Postal Code

Supplier Telephone = Telephone Number

Mandatory


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Supplier Contact

This is a supplying plant contact

person name, namely DuPont CSR

name. ** If User Profile has person

name, the full name can be sent.

Mandatory


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Outbounds


Record type = R5


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Product Code

This is a DuPont material number.

Numbering Range:

[Material type code]&[8 Numeric characters]

Material type:

Normal material = D (e.g., D12345678)

Packaging material = A (e.g., A87654321)

Mandatory


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Unit of Measure

This is a Base Unit of Measure, namelyStockkeeping Unit.

e.g.,

KG: Kilogram(s)

DR: Dram(s)

CN: Can(s)

BX: Box

EA: Each SM: Square Meter(s) > Send MT out of the first 2 characters (MTK).

LT: Liter(s)

Mandatory

M d


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Comment Line 1 - 2

This is a Header information.

Line 1: Purchase Order Number

Line 2: Not used at present

Mandatory


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M d t


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Item Lines. This is an important key to

process the Advice data.

Numbering Range:

10, 20, 30,

Mandatory

M d t


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Quantity-to-be-received

This is a cumulative Quantity value with

Base Unit Of Measure. Warehouse can

check the total quantity by item line

with this value.

Mandatory

74


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Outbounds


Record type = R6

75Mandator


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Batch Number

This is known as a Lot number in MOS.

All the materials except packaging

materials are managed by Batch

number.

Mandatory

76Mandatory


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Quantity-to-be-received

This is a Quantity value with Base Unit

of Measure by batch. Warehouses send

back this value on Advice data.

Mandatory

77Mandatory


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Batch Item Lines. This is an important

key to process the Advice data.

Numbering Range:

In case of Batch Split;

Sequential Number that starts from 900001 (900001, 900002,

)

In case of Non-Batch Split;

Same as Item Line Number (10, 20, 30, )

Mandatory

78Mandatory


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Production Date

This is a date when receiving products

are produced. DuPont chooses First-

In-First-Out batches based on the

production date.


** Batch Search Strategy (BSS) mostly looks for

Production Date as a key in the Batch DeterminationFunctions in creating Delivery Documents under FIFO

Principle.

Mandatory

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Last Receipt Date

This is a date when previous

warehouses have received products

last.


Mandatory

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Remarks/Attentions

Send Timing

Send RSTs to warehouses just after Source plant

posts Goods Issue.

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Remarks/Attentions

Inventory Units

DuPont send Inventory quantity value on RST.

Warehouses reference Inventory quantity values and

then send back the values on AOR.

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Inbounds

Advice of Shipment (AOS)

83Mandatory


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Delivery Number

Reference S1/Delivery Note Number

Mandatory

84Optional


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Order Code

Reference S5/Order Code or

"Spaces"

Optional

85Mandatory


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Reference S5/Delivery Item Line

Number

Mandatory

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Reference S6/Batch Item Line

Number

Mandatory

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Product Code

Reference S5/Product Code

Mandatory

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Quantity Supplied

Reference S6/Delivery Quantity

** Warehouses send back Quantity value with Delivery

Unit by Batch.

Mandatory

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Batch Number

Reference S6/Batch Number

Mandatory

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Plant Code

Reference S1/Plant Code

y

91Mandatory


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Delivery Unit of Measure

Reference S5/Delivery Unit of

Measure

y

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Remarks/Attentions

Delivery Units

Warehouses reference Delivery quantity values and

then send back the values on AOS.

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Remarks/Attentions

Item line and Batch item line

Item line number and Batch item line number are

keys to identify the item lines.

DuPont sessions of Goods issue point out the item

lines exactly, match them with the item line numbers

in DuPont Delivery documents and pick up the

materials and the quantities.

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Inbounds

Advice of Receipt (AO

R)

95Mandatory


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Delivery Note Number

Reference R1/Delivery Note Number or PurchaseOrder number

Delivery:

G box 0196000000 - 0200999999

C box 7580000001 - 7580999999

W box: 7380000001 - 7380999999

Q box: 7480000001 - 7480999999

3rd-Party Purchase Order:

G box 6500000001 - 6599999999

C box 4500000001 - 4599999999

W box 3500000001 - 3599999999

Q box 4000000001 - 4099999999

y

96Mandatory


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Reference R5/Delivery Item Line

Number or PO Item Line Number

97Mandatory


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Product Code

Reference R5/Product Code or

Product Code

98Mandatory


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Quantity Received

Reference R6/Quantity to-be-received

or Quantity to-be-received

99Mandatory


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Batch Number

Reference R6/Batch Number or

Batch Number

100Mandatory


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Plant Code

Reference R1/Plant Code or Plant

Code

101Mandatory


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Reference R6/Batch Item Line

Number or [spaces]

** In case of AORs of 3rd Party PO, must be a blank.

102Mandatory


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Base Unit of Measure

Reference R5/Unit of Measure or

Base Unit of Measure

** DuPont sends MT (the first 2 characters MTK)

instead of SM on RST, but needs SM.

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Remarks/Attentions

Inventory Units

Warehouses reference Inventory quantity values and

then send back the values on AOR.

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Remarks/Attentions

3rd-Party Purchase Order Process

3rd-Party PO process has no RSTs. Warehouses

cannot reference any electronic RSTs.

DuPont sends PO info to warehouses thru Fax / email/ something appropriate beforehand.

Warehouses manually input the PO info and generate

AORs.

The Batch item lines need to be spaces.

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Glossary

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Glossary

SAP: Standard Application and Products

R/3: Real-time data processing / 3 components

EDI: Electronic Data Interchange

SFTP: Secure File Transfer Protocol

RSP: Request to Ship

RST: Request to Store

AOS: Advice of Shipment

AOR: Advice of Receipt (/Store)

STC: Sales To Cash

RTP: Requisition To Pay

WM: Warehouse Management

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