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AP Warehouse EDI System with 3rd-Partywarehouses
Mapping Fields and Specifications
Created by Supply Chain Solutions, APIS on May 15th, 2007
May 15th, 2007
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Mapping Field
Output Forms
Message Details
- Outbounds (RSP, RST)
- Inbounds (AOS, AOR)
Glossary
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Output Forms- Sample -
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Delivery Note (Sample)
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Packing List (Sample)
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Message Details
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Outbounds
Request to Ship (RSP)
Record type = H
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Receiver Company Code
This is a fixed code that DuPont can
identify warehouses in a country on
messaging scripts.
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Outbounds
Request to Ship (RSP)
Record type = S1
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Delivery Number
This is a DuPont Delivery Number and a
numeric code.
Numbering Range: G box: 0196000000 - 0200999999
C box: 7580000001 - 7580999999
W box: 7380000001 - 7380999999
Q box: 7480000001 - 7480999999
Mandatory
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Additional: Delivery / Purchase Order Number
Delivery
G box 0196000000 - 0200999999
C box 7580000001 - 7580999999
W box 7380000001 - 7380999999
Q box 7480000001 - 7480999999
Standard Purchase Order (NB)
G box 6500000001 - 6599999999
C box 4500000001 - 4599999999
W box 3500000001 - 3599999999
Q box 4000000001 - 4099999999
Stock Transport Order (UB) G box 6300000001 - 6399999999
C box 4200000001 - 4299999999
Q box 3600000001 - 3699999999
Q box 4000000001 - 4099999999
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Customer Code
This is a Ship-to customer number.
Numbering Range:
0055000001-
0055999999 PLTxxxx = PLT&[Plant Code] e.g, PLTVR89
xxxx: Alphanumeric Characters
This is used for plant-to-plant Stock Transfer.
Mandatory
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Customer PO Reference
This is a Header Customer Purchase
Order Number and has 15
Alphanumeric characters. To display
CPO Number on to Warehouse Packing
Lists to customers if needed.
Mandatory
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Order Date
This is a date when CSRs confirm
orders in Order Documents.
Date Format: CCYYMMDD
Mandatory
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Delivery Date
This is a date when Ship-to customers
want to receive products.
Date Format: CCYYMMDD
Mandatory
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Sales Organization
This is one of the keys that warehousescan identify DuPont SBUs on saleorders.
Sales Order: e.g., C53A (exception)
[SBU Code]&[the last 2 char of Company Code]
STO: e.g., C33A (exception)
C3&[the last 2 char of Company Code]** SBU Code: FLPR = C5, EP = G9, P&IP = G2, DPC = F5
** Company Code: TW = 4830, AU = 2380, CN = 0218, HK = 0029, JP = 4500 and1180, NZ = 0443, SG = 3874
Optional
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Mode of Shipment CodeShipping Conditions Description
01 FTL Normal
02 LTL Normal
03 FTL Rush
04 LTL Rush
05 GRP Normal
06 GRP Rush
07 Road Special08 SEA FCL
09 SEA LCL
10 Air Direct
11 Air Consolidated
12 Customer pickup
13 Rail
14 Sea Deparmnt Consol.
15 Sea CCS
16 Barge
17 Temp Controlled
18 Cust PU-SpecSituatio
19 Intermodal
20 Rail Rush
21 Pipeline
Mandatory
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Domestic/Export Indicator
This is an indicator that points out
whether deliveries are domestic
shipments or export shipments.
Indicator
Domestic = [space]
Export = X
Optional
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Plant Code
This is just a key that warehouses can
identify DuPont SBUs. This is a
Shipping plant code, namely 3rd-party
warehouse code and also a unique
code by DuPont SBU.
e.g., VR89, VF20
Mandatory
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Sold-to Customer Code
This is a Sold-to Customer Number.
This is sent for a reference. Delivery
notes do not have this information.
Numbering Range
0055000001 - 0055999999
Optional
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Sold-to Customer Name
This is a Sold-to Customer Name
Name 1 - X(40)
Optional
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Shipment Due Date
This is a date when warehouses have
to ship products.
Date Format: CCYYMMDD
Mandatory
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Outbounds
Request to Ship (RSP)
Record type = S2
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Comment Line 1 - 8
This is a Header Texts and also allows
DuPont to send 8 Line * 40
Alphanumeric characters.
Delivery notes can display texts of Warehouse
Instructions and Shipping Instructions at header level.
Mandatory
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Outbounds
Request to Ship (RSP)
Record type = S4
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Ship-to Customer Address
Address:
Name 1 - X(40)
Name 2 -X(40)
Name 3 - X(40)
Name 4 - X(40)
Street - X(40)
City-
X(40) Postal code - X(10)
Telephone - X(25)
Mandatory
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Ship-to Customer Address
Customer Name = Customer Name Line 1
Customer Address Line 1 = Customer Name Line 2
Customer Address Line 2 = Long Address Line 2
Customer Address Line 3 = Long Address Line 1
Customer Address Line 4 = Street
Customer Address Line 5 = City
Customer Postcode = Postal Code
Customer Telephone = Telephone Number
Mandatory
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Customer Contact Person
This is a Contact person name, namely
DuPont CSR Name.
Mandatory
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Outbounds
Request to Ship (RSP)
Record type = S5
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Product Code
This is a DuPont material number.
Numbering Range:
[Material type code]&[8 Numeric characters] Material type:
Normal material = D (e.g., D12345678)
Packaging material = A (e.g., A87654321)
Mandatory
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Unit of Measure
This is a Base Unit of Measure, namelyStockkeeping Unit.
e.g.,
KG: Kilogram(s)
DR: Dram(s)
CN: Can(s)
BX: Box
EA: Each
SM: Square Meter(s)
LT: Liter(s)
Mandatory
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Order Code
This is a reference code for
warehouses and a DuPont Order
Number / Purchase Order Number.
Optional
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Delivery Item Line Number
This is a sequence key that can identify
Item Lines. This is an important key to
process the Advice data.
Numbering Range:
10, 20, 30,
1, 2, 3,
Mandatory
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Comment Line 1 - 3
This is a Line Item Texts and allows
DuPont to send 3 Line * 40
Alphanumeric characters.
Line 1: Material Sales Text in EN
Line 2: Material Sales Text in non-EN
Line 3: Warehouse Instructions Text
Delivery Notes can display texts of Warehouse
Instructions at item level.
Mandatory
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Quantity-to-be-picked
This is a cumulative Quantity value with
Base Unit Of Measure. This is a kind of
reference data for shipment.
Mandatory
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Delivery Unit of Measure
This is a Delivery Unit.
e.g.,
KG: Kilogram(s)
DR: Dram(s)
CN: Can(s)
BX: Box
EA: Each
SM: Square Meter(s)
LT: Liter(s)
Mandatory
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Delivery Quantity
This is a cumulative quantity value with
Delivery Unit. Warehouse can check
the total quantity by item line with this
value.
Mandatory
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Customer PO Reference
This is an Item Customer Purchase
Order Number and has 35
Alphanumeric characters. To display
CPO Number on to Warehouse Packing
Lists to customers if needed.
Mandatory
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Customer Material (Part) Number
This is a material number that
customers are using instead of DuPont
material number.
Customer Material Info
Record (CMIR)
Delivery doc (thru Orderdoc)
Mandatory
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Weight Unit
This is an optional data. This is a gross
weight unit of measure code.
Optional
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Outbounds
Request to Ship (RSP)
Record type = S6
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Batch Number
This is known as a Lot number in MOS.
All the materials except packaging
materials are managed by Batch
number. DuPont specifies batches to
be shipped.
** Batch Item Line Numbersare not displayed on to
Delivery Notes.
Mandatory
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Quantity-to-be-picked
This is a Quantity value with Base Unit
of Measure by batch. This is a kind of
reference data for shipment.
Mandatory
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Batch Item Line Number
This is a sequence key that can identify
Batch Item Lines. This is an important
key to process the Advice data.
Numbering Range:
In case of Batch Split;
Sequential Number that starts from 900001 (900001, 900002,
)
In case of Non-Batch Split;
Same as Item Line Number (1, 2, 3, or 10, 20, 30, )
Mandatory
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Delivery Quantity
This is a quantity value with Delivery
Unit by batch. Warehouses use and
pick the quantities. Warehouses send
back this value on Advice data.
Mandatory
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Gross Weight
This is an optional data. This is a gross
weight per batch.
Optional
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Remarks/Attentions
Delivery date basis
SAP R/3 performs shipping processes based on
requested Delivery date.
Shipping (Goods Issue) date is suggested, calculating
back from available Delivery date thru lead time,
route, etc.
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Remarks/Attentions
Delivery Document
SAP R/3 has separately Order documents and the
Delivery documents. They are different numbers.
We focus on only Delivery numbers in shipments andreceipts.
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Remarks/Attentions
Send Timing
Create Delivery documents and send the RSPs to
warehouses based on shipping dates. Mostly RSPs
would be sent a few days before shipping date.
Send immediately RSPs of Delivery documents which
are created within Lead Time to warehouses.
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Remarks/Attentions
Full Batch Management
Materials are almost batch-managed.
DuPont chooses batches based on FIFO and sendsthe batch numbers on RSP.
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Remarks/Attentions
Delivery Units
DuPont send Delivery quantity value and Inventory
quantity value on RSP.
Warehouses reference Delivery quantity values and
then send back the values on AOS.
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Remarks/Attentions
Item line and Batch item line
Item line number and Batch item line number are
keys to identify the item lines.
DuPont sessions of Goods issue point out the item
lines exactly, match them with the item line numbers
in DuPont Delivery documents and pick up the
materials and the quantities.
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Outbounds
Request to Store (RST)
Record type = H
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Receiver Company Code
This is a fixed code that DuPont can
identify warehouses in a country on
messaging scripts.
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Outbounds
Request to Store (RST)
Record type = R1
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Delivery Number
This is a DuPont Delivery Number and a
numeric code.
Numbering Range:
G box: 0196000000 - 0200999999
C box: 7580000001 - 7580999999
W box: 7380000001 - 7380999999
Q box: 7480000001 - 7480999999
Mandatory
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Additional: Delivery / Purchase Order Number
Delivery
G box 0196000000 - 0200999999
C box 7580000001 - 7580999999
W box 7380000001 - 7380999999
Q box 7480000001 - 7480999999
Standard Purchase Order (NB)
G box 6500000001 - 6599999999
C box 4500000001 - 4599999999
W box 3500000001 - 3599999999
Q box 4000000001 - 4099999999
Stock TransportO
rder (UB) G box 6300000001 - 6399999999
C box 4200000001 - 4299999999
Q box 3600000001 - 3699999999
Q box 4000000001 - 4099999999
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Supplier Code
This is a Shipping Point Code on
Source plant.
Optional
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Receipt Date
This is a planned receipt date. The
system suggests the date, calculating
back from the actual shipping (GI) date.
Date Format: CCYYMMDD
Mandatory
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Sales Organization
This is a FIN Sales Organization Code
on Supply Plant and a kind of reference
code.
C3&[the last 2 char of Company Code]
** SBU Code: FLPR = C5, EP = G9, P&IP = G2, DPC = F5
** Company Code: TW = 4830, AU = 2380, CN = 0218, HK = 0029,
JP = 4500 and 1180, NZ = 0443, SG = 3874
Optional
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Mode of Shipment CodeShipping Conditions Description
01 FTL Normal
02 LTL Normal
03 FTL Rush
04 LTL Rush
05 GRP Normal
06 GRP Rush
07 Road Special08 SEA FCL
09 SEA LCL
10 Air Direct
11 Air Consolidated
12 Customer pickup
13 Rail
14 Sea Deparmnt Consol.
15 Sea CCS
16 Barge
17 Temp Controlled
18 Cust PU-SpecSituatio
19 Intermodal
20 Rail Rush
21 Pipeline
Optional
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Plant Code
This is just a key that warehouses can
identify DuPont SBUs. This is a
receiving plant code, namely 3rd-party
warehouse code and also a unique
code by DuPont SBU.
e.g., VR89, VF20
Mandatory
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Outbounds
Request to Store (RST)
Record type = R4
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Supplier Address
This is a Shipping Point Address onSupply Plant.
Addresses
Name 1 - X(40)
Name 2 -X(30)
Street - X(30)
City-
X(30) Postal code - X(10)
Telephone - X(25)
Mandatory
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Supplier Address
Supplier Name = Supplier Name Line 1
Supplier Address Line 1 = Supplier Name Line 2
Supplier Address Line 2 = Street
Supplier Address Line 3 = City
Supplier Postcode = Postal Code
Supplier Telephone = Telephone Number
Mandatory
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Supplier Contact
This is a supplying plant contact
person name, namely DuPont CSR
name. ** If User Profile has person
name, the full name can be sent.
Mandatory
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Outbounds
Request to Store (RST)
Record type = R5
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Product Code
This is a DuPont material number.
Numbering Range:
[Material type code]&[8 Numeric characters]
Material type:
Normal material = D (e.g., D12345678)
Packaging material = A (e.g., A87654321)
Mandatory
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Unit of Measure
This is a Base Unit of Measure, namelyStockkeeping Unit.
e.g.,
KG: Kilogram(s)
DR: Dram(s)
CN: Can(s)
BX: Box
EA: Each SM: Square Meter(s) > Send MT out of the first 2 characters (MTK).
LT: Liter(s)
Mandatory
M d
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Comment Line 1 - 2
This is a Header information.
Line 1: Purchase Order Number
Line 2: Not used at present
Mandatory
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M d t
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Delivery Item Line Number
This is a sequence key that can identify
Item Lines. This is an important key to
process the Advice data.
Numbering Range:
10, 20, 30,
Mandatory
M d t
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Quantity-to-be-received
This is a cumulative Quantity value with
Base Unit Of Measure. Warehouse can
check the total quantity by item line
with this value.
Mandatory
74
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Outbounds
Request to Store (RST)
Record type = R6
75Mandator
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Batch Number
This is known as a Lot number in MOS.
All the materials except packaging
materials are managed by Batch
number.
Mandatory
76Mandatory
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Quantity-to-be-received
This is a Quantity value with Base Unit
of Measure by batch. Warehouses send
back this value on Advice data.
Mandatory
77Mandatory
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Batch Item Line Number
This is a sequence key that can identify
Batch Item Lines. This is an important
key to process the Advice data.
Numbering Range:
In case of Batch Split;
Sequential Number that starts from 900001 (900001, 900002,
)
In case of Non-Batch Split;
Same as Item Line Number (10, 20, 30, )
Mandatory
78Mandatory
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Production Date
This is a date when receiving products
are produced. DuPont chooses First-
In-First-Out batches based on the
production date.
Date Format: CCYYMMDD
** Batch Search Strategy (BSS) mostly looks for
Production Date as a key in the Batch DeterminationFunctions in creating Delivery Documents under FIFO
Principle.
Mandatory
79Mandatory
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Last Receipt Date
This is a date when previous
warehouses have received products
last.
Date Format: CCYYMMDD
Mandatory
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Remarks/Attentions
Send Timing
Send RSTs to warehouses just after Source plant
posts Goods Issue.
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Remarks/Attentions
Inventory Units
DuPont send Inventory quantity value on RST.
Warehouses reference Inventory quantity values and
then send back the values on AOR.
82
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82
Inbounds
Advice of Shipment (AOS)
83Mandatory
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83
Delivery Number
Reference S1/Delivery Note Number
Mandatory
84Optional
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84
Order Code
Reference S5/Order Code or
"Spaces"
Optional
85Mandatory
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Delivery Item Line Number
Reference S5/Delivery Item Line
Number
Mandatory
86Mandatory
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Batch Item Line Number
Reference S6/Batch Item Line
Number
Mandatory
87Mandatory
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Product Code
Reference S5/Product Code
Mandatory
88Mandatory
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Quantity Supplied
Reference S6/Delivery Quantity
** Warehouses send back Quantity value with Delivery
Unit by Batch.
Mandatory
89Mandatory
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Batch Number
Reference S6/Batch Number
Mandatory
90Mandatory
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Plant Code
Reference S1/Plant Code
y
91Mandatory
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Delivery Unit of Measure
Reference S5/Delivery Unit of
Measure
y
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Remarks/Attentions
Delivery Units
Warehouses reference Delivery quantity values and
then send back the values on AOS.
93
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Remarks/Attentions
Item line and Batch item line
Item line number and Batch item line number are
keys to identify the item lines.
DuPont sessions of Goods issue point out the item
lines exactly, match them with the item line numbers
in DuPont Delivery documents and pick up the
materials and the quantities.
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Inbounds
Advice of Receipt (AO
R)
95Mandatory
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Delivery Note Number
Reference R1/Delivery Note Number or PurchaseOrder number
Delivery:
G box 0196000000 - 0200999999
C box 7580000001 - 7580999999
W box: 7380000001 - 7380999999
Q box: 7480000001 - 7480999999
3rd-Party Purchase Order:
G box 6500000001 - 6599999999
C box 4500000001 - 4599999999
W box 3500000001 - 3599999999
Q box 4000000001 - 4099999999
y
96Mandatory
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Delivery Item Line Number
Reference R5/Delivery Item Line
Number or PO Item Line Number
97Mandatory
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Product Code
Reference R5/Product Code or
Product Code
98Mandatory
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Quantity Received
Reference R6/Quantity to-be-received
or Quantity to-be-received
99Mandatory
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Batch Number
Reference R6/Batch Number or
Batch Number
100Mandatory
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Plant Code
Reference R1/Plant Code or Plant
Code
101Mandatory
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Batch Item Line Number
Reference R6/Batch Item Line
Number or [spaces]
** In case of AORs of 3rd Party PO, must be a blank.
102Mandatory
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Base Unit of Measure
Reference R5/Unit of Measure or
Base Unit of Measure
** DuPont sends MT (the first 2 characters MTK)
instead of SM on RST, but needs SM.
103
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Remarks/Attentions
Inventory Units
Warehouses reference Inventory quantity values and
then send back the values on AOR.
104
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Remarks/Attentions
3rd-Party Purchase Order Process
3rd-Party PO process has no RSTs. Warehouses
cannot reference any electronic RSTs.
DuPont sends PO info to warehouses thru Fax / email/ something appropriate beforehand.
Warehouses manually input the PO info and generate
AORs.
The Batch item lines need to be spaces.
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Glossary
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Glossary
SAP: Standard Application and Products
R/3: Real-time data processing / 3 components
EDI: Electronic Data Interchange
SFTP: Secure File Transfer Protocol
RSP: Request to Ship
RST: Request to Store
AOS: Advice of Shipment
AOR: Advice of Receipt (/Store)
STC: Sales To Cash
RTP: Requisition To Pay
WM: Warehouse Management
107
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