“If everyone is moving forward together then success takes care of

itself”- Henry Ford

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Session Law 2016-94

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http://www.ncga.state.nc.us/Sessions/2015/Bills/House/PDF/H1030v8.pdf

COMMUNITYCOLLEGESSYSTEMERPDESIGNANDIMPLEMENTATIONSECTION7.10A.(a) TheNorthCarolinaCommunityCollegesSystemOffice,inconsultationwiththeDepartmentofInformationTechnology,shallbeginplanninganddesignofamodernizedERPfortheState's58communitycolleges.TheERPsystemshalladdress,ataminimum,studentinformationsystem,corefinancialmanagement,grants,humanresourcemanagement,andpayroll.TheplanninganddesignoftheERPsystemmayincludeeitheramodernizationofthecurrentsystemorareplacementsystem. ArequestforproposalforareplacementsystemimplementationshallbepreparedforreleasenolaterthanOctober1,2017.TheNorthCarolinaCommunityCollegesSystemOfficemayusefundsfromtheNorthCarolinaCommunityCollegeITSystemsBudgetCode26802tosupportplanningandrequestforproposaldevelopmentefforts;provided,thatthetotalamountexpendedfortheprojectdoesnotexceedonemilliondollars($1,000,000).Totheextentthatthesefundshavenotbeenappropriatedforthe2016-2017fiscalyearelsewhere,theyareherebyappropriated.

ERP

Student Information

System

Grants

Human Resource

ManagementPayroll

Core Financial

Management

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Enterprise Resource Planning Program Management Office

vPatrick Fleming, Director ERP PMOvDanny Gilchrist, Chief Business Architect

Business Systems AnalystsvSonya Atkinson Bartley vSarah Gaither vBrandi MasseyvMidge MillervWayne Madry

Contact us: erp-pmo@nccommunitycolleges.edu

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ERP Steering Committee

• Comprised of College Presidents and Executive Leadership (Deans, VPs) and System Office executive staff

• Provides leadership and direction to the development of the RFP for the ERP and the implementation of the resulting system

• Chair/co-chairs the three major functional areas and their components

• Approves selection of vendor(s) for the new ERP

• Responds to questions and concerns from their constituents

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NCCCS Major Functional Groups

Institutional Support

Resources enabling the student lifecycle

Resources enabling college operations

Education and training resources for delivery to students

Student Services

Instruction

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NCCCS Major Functional Working Group Components

Financial Aid, Scholarships, Veteran Affairs

Auxiliary Services – Bookstore, Athletics, Student Engagement, Day Care, Dental, Landscaping, Culinary, Cosmetology, etc.

Institutional Research Planning and Reporting

Scanning, Imaging, Electronic Filing, Printing

Institutional SupportStudent ServicesInstruction

Admissions

Advising

Academic Records

Registration

Retention & Counseling

Graduation

Small Business Center

Budgeting & Financials• Contract/Grant Management• Purchasing/e-Procurement• Accounts Payable• Fixed Assets• Physical Plant

Human Resources/Payroll

College Budget

& Accounting System

Curriculum Programs

Combined Course Library

Competency Based Ed.

Workforce Cont. Education

College & Career Readiness

Customized Training

High School Equivalency

Institutional SupportInstruction

Accounts Receivable, Cash Receipting, Sponsorships

IT Projects and Requirements Governance

• IT Review Board (ITRB)– System Office AVP’s and Leaders Designated by Chair/Co-Chair– Proponents for College Concepts, Requirements, and Requests for

Change– Ensure Projects and Initiatives are Formatted and Prioritized to Enable

Oversight Committee Action/Decision

• IT Requirements Oversight Council (ITROC)– Executives from System Office (permanent) and Colleges (rotating)– Prioritize Projects and Initiatives Based on Recommendation– Final Approval and Arbitration

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IT Project and Requirements Oversight

IT Requirements Oversight Council

IT Review Board(ITRB)

Change/Release Management

Make Available

CCCBDesign Analysis

NCCCS Requirements,Needs & Requests for Change

Design, Build, Test

Deploy

Legislation and RegulationPlanning, Programming & BudgetingPortfolio Analysis, Tech RoadmapsResource & Execution Analysis

Agile Methods/Tiger TeamsBusiness Owner Engagement

Make Available

CCCB Recommended Validation & Priority

List

ITROC DecisionPackage

Approved Priority

List

Do You Have Access?

Ellucian HUB at https://clientapps.ellucian.com/SignUp

• Enter work email address• Confirm email address• SubmitAccess to the Ellucian HUB is limited to employees at institutions on an active maintenance agreement supported by Ellucian.

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Do You Have Access?

NCLOR at https:explorethelor.org

• Request Account

• Are you an Educator Working in North Carolina?Yes

• What level of education do you teach in North Carolina?NC Community Colleges

• Would you still like to request a Community College Educator account?– Yes– Complete Information– Collection Access

CIS DOCS Ellucian

• Submit

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Athletes

• Documentation: IPEDS Reporting for Colleague StudentRegistrar, IE, IR

• Assign-->INSTITUTION.COHORTS• Field to query àSTA.OTHER.COHORT.GROUPS

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STAL- Other Cohort Assigned

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Informer Query

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Data

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Communication with Students

• Outgoing CommunicationLetters, texts and HTML emails, or other written communications that can be created in Colleague on DOC (Document Codes)

• Incoming CommunicationCommunication codes can be setup on (CMC) to identify and track incoming correspondence on (CRI).

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Example Letter

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Example Text Email

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Example HTML Email

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Sending Out Communication

• PCBThis enables you to select a group of related letter request records and process them all at once. You process the batch to generate correspondence output from the pending letter request record.

• PCEXWith the Express Correspondence Processing (PCEX) process, you can build Letter Requests for a specified document, print date, and list of persons; or both of these two steps. The document's merge file must be LTREQ, PERSON, or a PERSON co-file.

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Question/Answer

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“Success all depends on the second letter”- Author Unknown