update on current developments archives new zealand

Update on Current Developments

Archives New Zealand

Government Digital Archive

• The aim: A specialised digital archive for secure preservation of public sector archives through long-term change

• Programme structure in place. Key people:• Alison Fleming, acting GDA Programme Manager• Matthias Nowak, responsible for technology development team• Evelyn Wareham, Digital Continuity Manager, and her team

leading policy development, agency engagement and business change

• Archives NZ working with National Library on requirements for shared digital repository

Road Map to Government Digital Archive

2010 2011 2012 2013

Initiation

Software implementation

Develop Archway and new tools

Develop new processes at Archives and agencies

Go Live

Agree vision

• Proposed organisational design document • Archives and NLNZ as business groups in new

Knowledge, Information and Technology branch• Final design to be released 12 November• Enabling legislation before select committee:

report back due by 24 November• Timeframe for formal integration still 1 February

2011• More at www.integration.dia.govt.nz

321: Archives/DIA/NLNZ Integration

Digital Recordkeeping Standard update

• Project to replace ERKSS is nearly complete

• Standard has a new name! Digital Recordkeeping Standard

• Thank you for all your feedback!

• Next steps

Government Recordkeeping Survey 2010

• Response – public offices 93% - local authorities 60%

• Formal recordkeeping programme in place, or being developed, reported by 93% public office and 92% local authority respondents

• Reports on Archives NZ website http://archives.govt.nz/advice/public-records-act-2005/compliance-tools/government-recordkeeping-surveys#documents

• Thank you for your participation!

Disposal Standard Update

• Issued on June 28

• Mandatory date will be July 1, 2012

• Publishing process is underway

• An PDF version is available on our website under ‘Current Projects and News’

• Launch event planned for November 24

Migration of Continuum Content• Continuum publications are being migrated to the

main Archives NZ website over next few months• The Continuum website will be decommissioned, but

the Continuum brand will still be used for publications.

• Redirects will be put in place• There will be a landing page on the new website with

all the publications listed• Further information will be made available when

migration is complete

Customer Satisfaction Survey

• In May Archives ran a Customer Satisfaction Survey

• 83% of all clients were satisfied or very satisfied.

• We have identified some areas for improvement and we are currently developing an action plan to target these areas

• Any feedback or comments on our advice service please

e-mail rkadvice@archvies.govt.nz

Audit Programme Update

• Initial audits completed and feedback taken onboard • Now in ‘factory mode’ with approx 30 audits

underway• Capability self-assessment application well received • All 2010/11 audit clients notified• Audit Service Providers now engaged in field audit

work• All ‘operating to plan’

Any queries, contact audit@archives.govt.nz

Digitisation Training Course

• ‘Plan before you scan’• Sold out like hot cakes!

• First course was run in August to excellent reviews• All further digitisation courses this year have been sold

out• Further information see

http://www.archives.govt.nz/advice/training-and-events/• To register your interest for future courses email

rkadvice@archives.govt.nz

Government Recordkeeping Training Courses

The following courses will be offered in Auckland in 2011:

Recordkeeping Metadata – 8th March 2011

Digitisation – 9th March 2011

For further information please visit

http://archives.govt.nz/advice/training-and-events/government-recordkeeping-training

Changing faces at Archives

• New people and new roles• Rebecca Smart – Advisor, Govt RK Group• Karamdeep Sahota – Advisor, Govt RK Group• Derek Clear – Advisor, Appraisal• Peter Bisley – Advisor, Appraisal• Zelda McKay – Admin Assistant Govt RK Group• Anna Henry – Digital Archivist, Digital Continuity• Mark Crookston and Monica Greenan – Senior Advisors, Digital

Continuity• Cheryl Pointon – Manager, Appraisal

• Departures• Geordy Muir – to Dunedin Regional Office of Archives NZ• Lavina Edwin