uncw ams getting started guide ams getting...1 uncw’s taskstream accountability management system...

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UNCW’sTaskstreamAccountabilityManagementSystem(AMS)GettingStartedGuide

1. LoggingInGotohttps://www.taskstream.comLoginusingyourUNCWemailaddressasyourusername.WhenyoucreateyourpasswordforyourTaskstreamaccount,youmaywanttomakenoteofitforfuturereference.Username:___________________________________________Password:___________________________________________Thefirsttimeyouloginyouwillcreateasecurityquestionandanswer.Ifyoueverneedtoretrieveorchangeyourpassword,youwillbepromptedtoprovidetheanswertoyourquestion.SecurityQuestionAnswer:____________________________________________

2. HomepageFeaturesTheAMSHomepageincludesbasicfeaturesfornavigation,communication,accessingresourcesandfindinginformationorassistance.Themenubarsandtheuseoftabsonthehomepageareavailableonallpages,includingthoseinProgramAssessmentWorkspaces.

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Clickingonthe

Homeiconintheupperleftofthenavigationbarwilltakeyoubacktoyourhomepage.

WhenyouseethequestionmarkorHelpiconitisusually“clickable”andwilltakeyoutoinformationaboutafeatureoroption.

TheNeedAssistance?menuprovidesyouwithoptionsforaccessingsupportfromTaskstreamspecialists,byemail,online,viatheTaskstreamBlogandbyphonewhenyoucannotfindtheinformationyouneedoryouneedassistancewithyouraccount.

AtthetopofthehomepagetotherightyouwillfindanavigationbarthatincludeslinkstoMyAccount,whereyouwillfindtabsforupdatingyourpersonalinformation,preferencesforyourTaskstreammessages(forwardordonotforward),andtherolesyouareassignedforworkspacesyouareaffiliatedwith.Yourusername,password,oremailaddresscanalsobeupdatedhere.YoucanalsoLogoutofTaskstreamfromthisnavigationbar,accessHelporreturntotheTaskstreamMainPage.

Totheleftofthetopofthehomepageyouwillfindanavigationbarthatincludeslinkstoresourcefeatures.Tostart,theMessagesfeaturewillbemostuseful.TheMessageCenterisaninternalemailprogramusedtoexchangemessageswithotherTaskstreamsubscribers.Thisisagreatwaytocommunicatewithotherindividualsworkingwithyouontheprogramassessmentprocess.SinceyourTaskstreamMessageCenteraccountisseparatefromyourUNCWemailaddress,itcanbeusedtokeepallofyourAMScommunicationinoneplace.

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SharedResourcesisarepositoryofmaterialssharedbyTaskstreammembers,resourceswillbeavailabletoUNCWusersinthefuture.TheLocatortoolallowsyoutosearchforotherMembers.TheResourceToolsinclude:aRubricWizardforcreatingandimportingrubrics,aFormBuilderforcreatingformsandsurveys,aWebPageBuilderforcreatingpersonalorinstitutionalwebpublicationsthatcanbesharedviaemailorpublishedtotheweb,andPack-It-UpandExporttoolsfordownloadingreportsanddocumentscreatedinTaskstream.

YouwillfindlinkstoalltheAssessmentWorkspacesyouareaffiliatedwithonyourhomepageundertheWorkspacestab;includingthoseyoucanviewandthoseyoucanedit.IfyouareaffiliatedwithmultipleProgramAssessmentWorkspaces,youcaneitherscrolldowntofindaparticularworkspaceorusetheSearchfunctionbyenteringtheprogramname.Tobeginviewingoreditingaworkspace,clickonAssessmentWorkspaceunderthenameoftheprogram.Note:TheFacultyCredentialstoolhasnotbeenadoptedforusebyUNCW,butisavailable.

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3. WorkinginaProgramAssessmentWorkspace

StructureTosupportthetransitionfromthesubmissionofannualprogramassessmentreportsinelectronicfileformattocreatingannualreportsusingTaskstream,2014-2015annualprogramassessmentreportshavebeentransferredintoTaskstreamAssessmentWorkspaces.Thisprovidesprogramfacultywithabasicfoundationforfutureannualreports.ThestructureofaProgramAssessmentWorkspaceincludes:AGeneralInformationsectionwhereinformationabouttheprogramcanbeaddedandsupportmaterialscanbeuploaded.TheStandingRequirementswhicharethosecomponentsofaProgramAssessmentReportthatremainconstantunlesstheprogram’sMissionStatement,ProgramOutcomes(POs)orStudentLearningOutcomes(SLOs)arerevisedorchanged.TheStandingRequirementsareincludedineveryannualProgramAssessmentReport.Note:Whenchangesaremade,thepreviousMissionStatement,POsorSLOswillremaininassociatedannualAssessmentReports,whilethenewMissionStatement,POsorSLOswillautomaticallyappearinnewAssessmentCycles.

TheAnnualAssessmentReports,whichareorganizedwithinformationrelatedtoProgramOutcomespresentedfirst,followedbyinformationrelatedtoStudentLearningOutcomes.

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EditingBasicsThestandardprocessforaddingoreditingcontenttoworkspacesectionsinvolves:(1)selectingthesection–referredtoasaRequirementinTaskstream–whereyouwanttoworkinthenavigationlisttotheleftoftheWorkspaceandreviewingtheovervieworinstructionsforthatrequirement;(2)“checkingout”thatsection;(3)addingoreditingtext,images,attachmentsorlinks;(4)savingtheworkyouhavecompleted;and,(5)“checkingin”thatsection.Note:YoumustbeontheEditContenttabtoworkintheworkspace.Theothertabswillbeusedinthefuture.

WhenyouareworkinginaRequirementsection(inthiscaseGeneralInformation)youcanexpandcontentbyclickingonthesidewayspointingarrowsymbol.Youcancollapse

contentbyclickingonthedownwardpointingarrow.

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Tobeginaddingoreditingcontenttoarequirement,clickonthegreenCheckOutbuttonintheupperrightcorneroftheworkspace.

Iftherequirementisunavailable,youshouldseethenameoftheindividualwhohasitcheckedout(belowtheCheckOuticon).Onceyouhave“checkedout”arequirement,youcanaddoreditcontent.Dependingonthenatureoftherequirement,youwillseedifferentoptionsforaddingoreditingcontent.WhenyouseetheAddmenubar,youcanaddnewcontentbyselectingoneofthefeaturesintheAddmenu(Text&Image,Slideshow,Attachments,VideosorLinks).

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ForsomerequirementsyouwillseeanEditbutton.ClickingonEditwillalowyoutoaddoreditcontent.Note:TheMapfeaturewillsoonincludethenewUNCWStrategicPlan.Ifyourprogramshouldalsomapagainstspecializedprofessionalstandards,submitthenameandyearofadoptionforthesettoyourschool/collegeAssessmentCoordinatortobeadded.

Whenyouhavefinishedworkingonarequirement,clickontheredCheckInbutton.WhenyouCheckIn,youmaySubmitaCommentaboutthechangesyoumadeoryoumaysimplyReturntoWorkArea.Theloghelpskeeptrackofwhathasbeendoneorneedstobedonetorequirements.