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The Money Saving Top 10

Ray Fleming

ray.fleming@microsoft.com

@rayfleming

Times Education Supplement - 1st January 2010

5

Three strategies

Switch Stop Save

6

Three strategies

Switch Stop Save

7

Switch: Energy

• An average secondary school spends £92 a pupil on energy

• An average primary school spends £57 a pupil on energy

Switch: Server virtualisation

9

0 500 1000 1500 2000 2500 3000 35000

5

10

15

20

25

30

How many servers do schools have?

Sec-Not VirtualisedSec-Virtualised

No. of Students

No.

of

serv

ers

Switch: Server virtualisation

Switch: Server virtualisation

13 into 3 does go• 10 support contracts

= Save £5,600 this year• Not replacing servers

= Save £24,000 this year• Electricity on 10 servers

= Save £9,072 this year

• Saves £38,662 this year• And £14,672 every year after

12

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch: Power Management

• Windows 7 maximises power management

• PC Pro: “reduce running costs by anything from £23 to £46 per system per year”

• Switch to Windows 7 to save money and save energy• Measure your savingswith a power monitor plug

• Save up to £10,000 this year

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000

16

Switch: To low energy devices

• Laptop – typically 50-70w

• RM ecoquiet 50w including LCD monitorwww.rm.com

• iCute – 18wwww.pars.co.uk

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

18

Switch: Your communications

• Office Communications Server & Office Live Meeting allows real-time communication and collaboration‒ Instant Messaging‒ Conference calling‒ Flexible remote teaching and coaching

• Switching saves:‒ Telephone costs‒ Facilities and travel costs‒ Supply costs

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

20

Switch: To remote access

+

=A chance to switch

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000

22

Three strategies

Switch£145,0

00

Stop Save

23

Three strategies

Switch Stop Save

Stop: Buying every laptop yourself

• 97% of students have a computer at home

• Half of Year 10’s have more than one computer in their home

• The Home Access Programme is distributing 270,000 computers

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

26

Stop: Photocopying/Printing

• Distribute work• Store work• Manage

reprographics workflow

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop: Buying so much software

• MSDN Academic

For use for teaching purposes only

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop: Your email servers

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop your email servers £30,000 £7,500

32

Three strategies

Switch Stop£191,0

00

Save

33

Three strategies

Switch Stop Save

Save: Students money

Student licences

DreamSpark

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop your email servers £30,000 £7,500

Save students money I - -

Save students money II - -

Save: Money on upgrades

• School Agreement subscription• You pay a lower annual fee and

receive an annual licence to run software

• You get automatic upgrades to new releases.

• At the end of each subscription period, you can either renew, pay to convert your licences to perpetual ones, or stop using the software.

• And it includes MSDN AA

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop your email servers £30,000 £7,500

Save students money I - -

Save students money II - -

Save money on upgrades £12,800 £3,200

38

Save: Your old computers

• What does Windows 7 run on?

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop your email servers £30,000 £7,500

Save students money I - -

Save students money II - -

Save money on upgrades £12,800 £3,200

Save your old computers £10,000 £3,000

40

Save: Your software budget

The most efficient way for schools to buy perpetual software licences is Microsoft Select

“Schools that either intend to buy 250 or more licences over three years, or who have access to a Master agreement through their Local Authority or other body (such as the Specialist Schools and Academies Trust).”

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop your email servers £30,000 £7,500

Save students money I - -

Save students money II - -

Save money on upgrades £12,800 £3,200

Save your old computers £10,000 £3,000

Save your software budget £1,000 £300

42

Three strategies

Switch Stop Save£23,80

0

Three Strategies Total cost saving

Secondary School Saving

Primary School Saving

Switch to Virtualisation £53,000 £12,000

Switch on Power Management £30,000 £9,000Switch to lower energy devices

£15,000 £4,000

Switch your communications £30,000 £10,000

Switch to remote access £15,000 £3,000Stop buying every computer yourself

£60,000 £15,000

Stop photocopying/printing £100,000 £20,000

Stop buying so much software £1,000 -

Stop your email servers £30,000 £7,500

Save students money I - -

Save students money II - -

Save money on upgrades £12,800 £3,200

Save your old computers £10,000 £3,000

Save your software budget £1,000 £300

GRAND TOTAL £357,800 £88,000

Ten Money Saving Tips

Three strategies

Switch Stop Save

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blogs.msdn.com/ukschools

ray.fleming@microsoft.com

@rayfleming