tips for preparing a risk assessment presentation

Your Risk Presentation

Understand the nature of an Event Identify and plan for all kinds of threats Report and communicate to all involved Prevent or reduce risks Respond to and control situations

Any Relevant Information

Do you have any images, photos, handouts or any other material to add to your presentation?

Have you given us an entertaining, informative show? Can we see what you see?

Type or Theme of Event

Tell us the reason for the event, who it`s targeted to and why they would come.

Do you have any pictures or images to help us see what you see?

By the way, how many people are you expecting?

Location or Site of Event

Was a map available or do you have some pictures?

Is there a legend or explanation of the features of the site including anything that is part of your Risk plan?

Relevant Background

Has the Event and the Site been used before for this kind of Event?

Has any previous history told you anything about what to expect?

Remember, research is the first step in your planning.

Time frame of the Event

Does it run over several hours or days, and does that have an effect?

Does it start or finish in the dark or during peak hours?

Do you see any potential problems?

Event Stakeholders

Have you listed who they are and what their involvement is and what they have at stake?

Remember some of the stakeholders will not be on your side.

Your Risk Matrix or Chart

Have you covered all the risks? How many – 15, 20? Have you prioritised them? Do you have a “ before, during and after ”

approach to managing risk?

Sequence of activities

Multiple risks

How likely 1-5

How bad 1-5

Ascending rating

It is suggested that you will not fit all of your treatments on the chart. Remove the treatment column and devote individual slides to allow fuller explanations of your solutions.

One or two treatments per slide?

Your treatments should often include both Prevention and Response strategies.

If possible, illustrate both your threats and your solutions with pictures graphics or images.

Search and Research!

Have you suggested different ways of managing Risk? Avoidance? Transferrance? Sharing the risk?

Have you suggested Insurance for any activities or people?

Your Risk Matrix or Chart

Is your Chart clear and easy to follow?

Remember, be prepared to answer questions from the “floor”

Consult with the people who manage the activities, and the people responsible for the treatment of the risk to set standards of operation

Create checklists to confirm the completion of all of the tasks in the treatment

Demand regular reports from responsible people to confirm quality and effectiveness of treatment

Communication should flow backwards and forwards between Stakeholders

It should always include both written and person to person methods. Use event technology to facilitate onsite operations

Language should be simple, clear, truthful and include the appropriate use of industry terminology