time -- the current reality indicators of time problems how do you spend your time? the best time...

TIME -- The Current Reality

Indicators of Time Problems

How Do You Spend Your Time?

The Best Time Management System

Strategies: Overcoming Time Wasters

Session Agenda

Fantasy #1:

No one ever has enough time.

Reality:

We all have as much time as there is.

Fantasy #2:

There are many ways to save time.

Reality:

You can’t save time -- you can only spend it.

Fantasy #3:

The longer you work the more you get done.

Reality:

The Law of Diminishing Returns applies here.

Fantasy #4:

Productive people work harder than others.

Reality:

When you’re in control -- you’re relaxed.

Missed deadlines

Excessive Stress

Self doubt

Sleepless nights

Exhaustion

Working long hours

Overstuffed in-basket & briefcase

Numerous crises

Crazy, Busy, Bullet Points!

Speed excites - Slow is boring

Adrenaline rush of multitasking

Labor saving devices

Connection and Disconnection

Universe of Distractions

Small changes over time, make a big difference.

If you don’t have a plan, you’ll waste time.

Working….

How organized are you?

Is your desk cluttered?

Do you plan ahead?

Do you prioritize?

Have you learned to say no?

What are your habits?

Are you a complainer?

How punctual are you?

How do you like to work?

Complete one project before going to the next?

Juggle multiple tasks at same time?

Work during great bursts of energy?

Work slower but evenly throughout the day?

Work Day

0%

100%

8 am 5 pmnoon

Energy

No Clear Goals

What’s your organizational goal?

What’s the purpose of your position?

What are your personal goals?

Lack of Priorities

What matters most?

The A B C’s of prioritizing

Critical few or trivial many

The “one thing” principle

Make a list of tasks

Planning your day

Strategic reserve time

Attempting To Do Too Much

The Need to Achieve

“good enough”

Just say NO!

Know your boundaries

Be careful what you teach!

Socializing

Manage your preferences

Balance task & relationship

Productive or Destructive?

Avoid toxic people

Notice “Screen addiction”

Personal Disorganization

Misplacing & Forgetting

Get rid of “desk stress”

Create structures & systems

Listen effectively

Crisis Management

Murphy’s Law: “If anything can go wrong it will”

Planning and Risk Assessment

Take care of the “important not urgent” things

Ineffective Delegation

Ego, Anxiety, & Perfection

High Standards or Unrealistic Expectations?

Fear of Losing Control

“Can you take this off my plate?”

Interruptions

“Got a minute?”

That darn telephone!

Email- out of control

Teach people how to use your time

Meetings

To Meet or Not to Meet?

Purpose and Outcome?

Staying on Track

People hate meetings for a reason

Recognize when it’s all been said

Procrastination

“Can we talk about this later?”

Identify the reason

Break large jobs into smaller tasks

“Nagging Unfinished Tasks”

Paperwork

Don’t be a scrapper!

Push it around, change stacks, hope it will disappear, and store it “just in case”

Out of sight - Out of mind

Stop the in-coming flow Trim the FAT

Ever notice how people who tell you to calm down….are the ones who got you mad in the first place….

Decide what matters - and do it!

Connect and communicate with others

Listen to feedback from trusted others

Strategic reserve time -- to think!

Be polite - even when you are too busy

Remember it’s ok to say - “I don’t know”

Take care of yourself - work and PLAY!

To Maximize My Time…

What will I start?

What will I continue ?

What will I stop?