06/02/2011 dwc+ teleclass: the top five time wasters and what to do about them with christine louise...
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06/02/2011 DWC+ Teleclass: The Top Five Time Wasters and What to Do About Them with Christine Louise HohlbaumTRANSCRIPT
TIME CONSULTINGChristine Hohlbaum
The Top Five Time Wasters and What to Do About Them
WebinarFebruary 2011
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine HohlbaumAbout the Speaker
Christine Louise Hohlbaum, author The Power of Slow: 101 Ways to Save Time in Our 24/7 Worldwww.ExecSense.com © ExecSense, Inc.
• About Christine Louise Hohlbaum, actor, PR Consultant and author of The Power of Slow
• Lifestyle expert and recovering speed-a-holic
• Developed tangible principles to work with time, not against it
• Assists others in establishing a positive relationship with time
• Proponent of the ‘less is more principle’
• Advocate for permanent paradigm shift from time starvation to time abundance
TIME CONSULTINGChristine HohlbaumOverview
• High Level of Interruptions and Tasks• The Industry’s Belief of Time is Money• Juggling Multiple Projects and Timelines
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine HohlbaumTop Five Time Wasters
• Multitasking• Poor Information Management• Lack of Tools & Techniques• Unclear Prioritization• Miscommunication
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine HohlbaumMultitasking is a myth
• According to neuroscientific research, the human brain cannot focus on more than one thing at a time– Stanford University study of heavy and light multi-
taskers
• Task switching, not multitasking• Fast is not better - it merely takes more effort
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine Hohlbaum
This is your brain on multitasking
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
Source: Paul Boal, http://walkingoncoals.blogspot.com
TIME CONSULTINGChristine HohlbaumInformation overload
Having access to more data than you can consume in a lifetime The Univ. of So CA recently found we consume an
equivalent of 174 newspapers a day and produce 6. “It’s not information overload. It’s filter failure.” ~ Clay Shirky
How to build better filters Email begets email Streamline your processes Designate times for information
gathering
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine Hohlbaum
Use Your Tools, Don‘t Have Them Use You
• Locate the ‘off’ button.• Work only on project-related applications. Close the
rest!• Let it go to voicemail sometimes.• Utilize online status tools for Skype, IM, etc.• Boundary-building exercise ~ just say ‘no’
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine HohlbaumPrioritization
The Eisenhower Principle Toss all items in lower
left quadrant Focus mainly on upper
quadrants Leave room for the
unexpected
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
The Eisenhower PrincipleUrgent/Important Matrix
Source: www.MindTools.com © Mind Tools Ltd., 2010.
TIME CONSULTINGChristine Hohlbaum
Critical Communication Skills
• Email versus phone communication• Feedback method of communication ~ “What I heard you say was…”• Expectation management• Say ‘no’ with kindness ~ Three-Step Process
•Acknowledge request•Ask questions•Negotiate alternatives
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine Hohlbaum
What can I do?
• Seek support• Develop a language that helps you work with time, not against it• Build in periodic reminders when you start to get frenetic (Sign up for my free audio Wisdom course ~ http://bit.ly/go_slowly) • Take this time abundance quiz to determine your current relationship with time http://bit.ly/more_time
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine HohlbaumTakeaways
Multitasking is not more productive, just more exhausting Activity ≠ productivity
Time is a construct Use it to your advantage You cannot control time, only the things you do within the time you
have Your relationship with time impacts every other relationship
you have It is the foundation not only for your job, but for every aspect in your
life Build filters to protect those units in your personal bank account of
time Time itself is indeed all you have
Thank you for the gift of your time!
© 2011 Christine Louise Hohlbaum http://PowerofSlow.wordpress.com
TIME CONSULTINGChristine Hohlbaum
Remember: slow is faster and fast is merely exhausting.
Thank you! http://powerofslow.wordpress.com