time -- the current reality indicators of time problems how do you spend your time? the best time...
TRANSCRIPT
TIME -- The Current Reality
Indicators of Time Problems
How Do You Spend Your Time?
The Best Time Management System
Strategies: Overcoming Time Wasters
Session Agenda
Fantasy #1:
No one ever has enough time.
Reality:
We all have as much time as there is.
Fantasy #2:
There are many ways to save time.
Reality:
You can’t save time -- you can only spend it.
Fantasy #3:
The longer you work the more you get done.
Reality:
The Law of Diminishing Returns applies here.
Fantasy #4:
Productive people work harder than others.
Reality:
When you’re in control -- you’re relaxed.
Missed deadlines
Excessive Stress
Self doubt
Sleepless nights
Exhaustion
Working long hours
Overstuffed in-basket & briefcase
Numerous crises
Crazy, Busy, Bullet Points!
Speed excites - Slow is boring
Adrenaline rush of multitasking
Labor saving devices
Connection and Disconnection
Universe of Distractions
Small changes over time, make a big difference.
If you don’t have a plan, you’ll waste time.
Working….
How organized are you?
Is your desk cluttered?
Do you plan ahead?
Do you prioritize?
Have you learned to say no?
What are your habits?
Are you a complainer?
How punctual are you?
How do you like to work?
Complete one project before going to the next?
Juggle multiple tasks at same time?
Work during great bursts of energy?
Work slower but evenly throughout the day?
Work Day
0%
100%
8 am 5 pmnoon
Energy
No Clear Goals
What’s your organizational goal?
What’s the purpose of your position?
What are your personal goals?
Lack of Priorities
What matters most?
The A B C’s of prioritizing
Critical few or trivial many
The “one thing” principle
Make a list of tasks
Planning your day
Strategic reserve time
Attempting To Do Too Much
The Need to Achieve
“good enough”
Just say NO!
Know your boundaries
Be careful what you teach!
Socializing
Manage your preferences
Balance task & relationship
Productive or Destructive?
Avoid toxic people
Notice “Screen addiction”
Personal Disorganization
Misplacing & Forgetting
Get rid of “desk stress”
Create structures & systems
Listen effectively
Crisis Management
Murphy’s Law: “If anything can go wrong it will”
Planning and Risk Assessment
Take care of the “important not urgent” things
Ineffective Delegation
Ego, Anxiety, & Perfection
High Standards or Unrealistic Expectations?
Fear of Losing Control
“Can you take this off my plate?”
Interruptions
“Got a minute?”
That darn telephone!
Email- out of control
Teach people how to use your time
Meetings
To Meet or Not to Meet?
Purpose and Outcome?
Staying on Track
People hate meetings for a reason
Recognize when it’s all been said
Procrastination
“Can we talk about this later?”
Identify the reason
Break large jobs into smaller tasks
“Nagging Unfinished Tasks”
Paperwork
Don’t be a scrapper!
Push it around, change stacks, hope it will disappear, and store it “just in case”
Out of sight - Out of mind
Stop the in-coming flow Trim the FAT
Ever notice how people who tell you to calm down….are the ones who got you mad in the first place….
Decide what matters - and do it!
Connect and communicate with others
Listen to feedback from trusted others
Strategic reserve time -- to think!
Be polite - even when you are too busy
Remember it’s ok to say - “I don’t know”
Take care of yourself - work and PLAY!
To Maximize My Time…
What will I start?
What will I continue ?
What will I stop?