recruitment correspondence

RECRUITMENT CORRESPONDENCE

INTRODUCTIONRecruitment; The act of getting recruits. The process of hiring people.

Correspondence; Communication by the exchange of

letters. Documents involved in the process of

recruitment .

Documents involvedAdvertise

ment

1-Job Advertisement A successful advertising campaign spread

out the “word” about the product and the service.

To advertising your business it is necessary to know about the target audience.

Sources to advertise your business or service are;

News paper. Magazine.

Radio. Television. Directories. Out door and transit. Direct Email, catalogues and

leaflets. Online/Internet.

1-For a School Teacher;

2-For a College Lecturer;

3-For a University Lecturer;

4-For a visitor/tutor Lecturer;

5-For Educators Job;

6-For PCS (Punjab Public service commission)

Job;

7-For a Content Writer;

8-For an Interprator;

9-For a Research Assistant;

10-For Online Jobs;

Cover Letters•A cover letter will:Introduce youClarify the position for which you are applyingEnable you to highlight strengths or address problem areas

Tips on Writing the Letter1. Use the same paper as for your resume2. The cover letter should be 1 page

maximum3. Use regular business letter format4. Always address it to a person, not “to

whom it may concern”5. First state the position for which you are

applying6. Tell them how you learned about the

position7. State your qualifications for the position8. Address any “problem areas” such as

your not meeting one of the preferred qualifications

9. Close it with a statement about your interest and hope for an interview

10.Proofread the letter very carefully-grammar, spelling very important, especially to a teacher!

How To Write A CoverLetter - Contents

Paragraph 1: What you want. How you know about the organization. Mention enclosure of your resume.

Paragraph 2: Concise overview of work history and

skillsthat will help you perform the job.

Paragraph 3: State confidence in your ability. Give information on how you can be

contacted.

How To Write A CoverLetter - Contents

Paragraph 4:

Express appreciation

Closing, signature, and typed name

5151 Grace Road Gardena, CA 90247

March 1, 2004

Ms. Karen FieldsCertificated PersonnelXYZ Elementary SchoolTorrance, CA 90000

Dear Ms. Fields:

Mrs. Claudia Davis suggested I write to you regarding a position as an elementary teacher She felt my organization and communication skills, along with my student teaching, background as a T.A., community service experience and language skills would be an excellent (310) 222-7777 fit for your school. Attached please find my resume.

As part of my certification program at California State University, Dominguez Hills, I taught 4th grade at an inner-city schoolwhere I implemented some innovative teaching methods. For example, I developed an Art Expedition where we traveled to various area museums. I have learned that your school has emphasized education in the arts, and I believe my background would be an asset in this creative environment. I have also developed an after-school homework program for children who remain at school for childcare.

I would greatly appreciate the opportunity to meet with you to further discuss my qualifications, show you my portfolio,and learn more about your positions and program. I may be reached at (310) 222-7777. Thank you for your consideration.

Sincerely,

Jean Sanchez-SmithAttachment

What is a Resume?

An accomplishment-oriented marketing tool

Provides relevant information about you

Relates to your career objective

Goal of a Resume

Introduces you as a qualified candidate

Motivates employer to interview you

Content

Brief, one or two pages

Highlights education & work experience that is relevant to the job

Types of Resume1) Chronological Resume: Provide history of your work

experience.

2) Functional Resume: This allows the reader to see all of the accomplishments and qualifications of the job applicant presented in a logical fashion.

3) Combinational Resume: Present the knowledge, skills and abilities gained from work in a reverse-chronological order.

Where do You Start? Try a Chronological Format

Date-oriented history of education & experience

Highlights consistent work record Illustrates experiences within job

titles

Components of Chronological Resume

Personal Data Objective Summary (optional) Education Experience Skills

Personal DataProvide the Essentials

Name

Permanent Address

• Phone number and email address

A simple statement of type of job you are seekingA position as a multiple subject

teacher Do not go into lengthy

explanation

OBJECTIVE

bullets which highlight or summarize skills or experience you want to show recruiter at top of resume Three years multiple subject classroom

experience Background in developing recreation

programs for children Excellent communication skills developed

through…

Summary

Education

List your degree(s) with major, school, date of graduation

List most recent first. Include GPA (if over 3.0), applicable

coursework (if inexperienced), and special projects where appropriate.

Experience Include volunteer and paid experience

– anything related to working with children

Highlight accomplishments Qualify and quantify using action

verbs and descriptive phrases List most recent experience first Consider placing experience under

headings of “Related Experience” and “Additional” or “Other Experience

Example

JEAN SANCHEZ-SMITH5151 Grace Road, Gardena, CA 90247 (310) 222-7777 jsmith5@hotmail.com

Objective A position as an elementary school teacher

Summary . Over three years multiple subject classroom experience . Work with diverse students; e.g., ELD, students with disabilities, at-

risk . Background in community service working with children ages 5-13

Education California State University, Dominguez Hills Multiple Subject Credential, BCLAD (Ryan) May 2004

Bachelor of Arts, Liberal Studies, Art Option May 2000 GPA 3.5 Related courses: Child Development, Psychology of the Child

Related Experience Feb 03-Present Student Teacher, 4th Grade, XYZ School, Los Angeles, CA

Assisted teacher in developing curriculum in math, science, and reading; directed small and large group instruction in writing and

language arts. Taught special unit on Art. Developed after school homework program.

 Jan 00-Jul 03 College Aide, 1st Grade, ABC School, Gardena, CA

Promoted vocabulary development through assisting with literature, sharing,

singing and self-esteem activities. Students included ELD.

Additional Experience May 01-Aug 03 Sales Representative, Macy’s, Torrance

Provided assistance to customers in English and Spanish; trained new employees

Skills Word, Excel, PowerPoint; Bilingual English/Spanish

Honors and CSUDH Dean’s ListActivities Secretary, Future Teachers Club

Volunteer, Big Brothers, Big Sisters; Kindercare Preschool

Interests Painting, Volleyball, Violin

WRITING YOUR CV

Introduction

CV stands for Curriculum Vitae

Why do you need to write a CV ?

To get an interview

Three types of CV

1-The chronological CV2-The Functional CV3-The Combined CV

1-Chronological CV

The chronological or performance CV is the most traditional and widely used format. This type of CV basically outlines your work and educational history and is ideal if you have stayed in the same career for most of your

working life, steadily working your way up. 

Use the chronological CV in the following situations:

If you have steadily progressed in one chosen field and are looking for promotion or better

conditions.

If you have no gaps in your work history.

If you want to highlight where you have worked rather than what you have achieved.

If you are staying in the same industry.

2-Functional CV

This type of CV focuses on and highlights the skills and achievements that you have gained

throughout your whole working career irrespective of where and when you acquired them. This is

useful if you do have gaps in your working career or if want to change career completely. 

Use the functional CV in the following instances:

If you want to change career fields.

If you have gaps in your work history due to bringing up children, illness or any other

reason.

If you have little experience due to just starting out or just finishing college or university.

If you want to show a prospective employer that you possess the correct skills for the job even though you do not have experience in

that field.

The combination CV should be used when you want to highlight both skills and achievements together with your impressive work history and education. Your skills and achievements are listed first and these are then backed up by your work and educational experience, all in all leading to an extremely potent and impressive document. If you have gaps in your work history or have changed jobs frequently, the functional CV would be better suited.

3-ChromoFunctional CV

Use the combination CV when:

You want to show that not only do you have the right skills for the job but also the work

experience to support.

You want to emphasize skills that you may not have used for a while.

You would have used a chronological CV but want to highlight your skills too.

Applying for managerial or executive positions.

You have plenty of experience in the chosen field.If you need to "fill out" your CV!

CV Contents

HeadingYour name ( large font – 20 )

Your contact : address , email ,phone ,fax > will people able to reach you?

Are these your permanent contacts ? > you may need to add a second address

Your email address > Your email shouldnot be cool_star@ or dreamzozo28@ . It should be appropiate.

Personal Data

1-Date of birth

2-Nationality

3-Martial Status

4-Gender

Education

Chronological order (start with the most recent )

The University , College , Dates , Degree granted , Grade

Keep Consistent format

Example of Education consistent Format

Click icon to add picture

Example of Education Inconsistent Format

Honors/Recognition

Appreciation lettersScholarships awarded

Other significant awards

Work Experience

Start with your most recent work experience

If you don’t have any yet start with education and list part-time jobs or voluntary work

If you have lot of work experience then write that which is closely related to your job After that give address , time spend and your task in a company.

Research WorkInstitution , organization or department

Supervisor or advisor

Research topic or title

Your role

Dates (months and years )

Short description of project and your role

Skills and Abilities

Characteristics of good CV

ShortEasy to read

logical orderedwriting not too small or too big

write short sentencesNo spelling or grammar mistakes

Print on two separated pagesDo not split a heading from the rest

Be positiveBe honest

Have someone else check it

INTERVIEW LETTER;

JOINING REPORT

I, abc D/O M. Aslam, have assumed the charge of post of Assistant in the Department of Applied Linguistics Govt. College University, Faisalabad on 31-01-2014 (FN) with reference to the GC University, Faisalabad offer Letter No. GCUF/Reg/PB/13/6584 dated: 20-01-2014 Signature OFFICE OF THE REGISTER, GC UNIVERSITY, FAISALABADEndst. No. ------------ dated: -----------Copy for information to :-1. Chairperson, Department Concerned2. Treasurer3. Deputy Register (Estt) Personnel4. Incumbent Concerned5. Resident auditor6. PA to Registrar7. Personal file