publishing news articles with document ownership management for google docs

#1. Publishing News Article

COLLVATE Use Case

Copyright © 2015 Collavate Inc.

Editorial Dept. Publishing Dept.Journalist

Write an article

reporter@ gmail.com edit@ mellong.com publish@ mellong.com

Edit/Collaboration Publish/Print

Workflow

Approval Request Approve/CC to Publishing Dept.

1 2 3

Mellong News & Media (mellong.com)

Domain for

Mellong News & Media, Inc.

1 Write an Article

Journalist

A journalist who uses personal account

enters COLLAVATE for Mellong.com

as a Remote Drive User.

When the Remote Drive User creates a draft,

ownership of the draft automatically transfers to

Mellong’s document manager.

Copyright © 2015 Collavate Inc.

Reporter

Reporter

reporter@gmail.com

reporter@gmail.com

ex: docadmin@mellong.com

An intern submits a document to the

Editorial Dept with editing permission

and TAGs for simple classification.

The reporter can selects “Maintains initial

access privileges” option to take part in the

editing process with the Editorial Dept.

Copyright © 2015 Collavate Inc.

1 Write an Article

edit@mellong.com(editorial Dept.)

edit@mellong.com(editorial Dept.)

Maintain one’s own privileges

for continued collaboration.

Sort Articles with

Personal/Shared TAGs

JournalistEditorial

Dept.

Give editing permission

to an editor

When a journalist sets

publish@mellong.com as CC,

the article will be delivered to

Publishing Dept once the

Editorial Dept approves it.

Copyright © 2015 Collavate Inc.

JournalistPublishing

Dept.

1 Write an Article

publish@mellong.com

Approval

Request

Copyright © 2015 Collavate Inc.

If there is a request or question,

a submitter can simply leave

comments.

Then start the approval processes!

JournalistEditorial

Dept.

1 Write an Article

Copyright © 2015 Collavate Inc.

2 Edit the Article (Collaboration)

Edit, Intern

편집부, 인턴

Editor

Let’s review it together.

Intern

Sounds great!

JournalistEditorial

Dept.

Get Work Done Together!

Real-time Chat

Collaboration

Suggestion

edit@mellong.com

Copyright © 2015 Collavate Inc.

Edit/Approval

Mobile?

No problem!Editor

Reporter: Please review this article.

2 Edit the Article (Collaboration)

"Netkiller provides cloud-

based services and

software that it says fill in

gaps around Google Apps

for business users. These

include apps for document

security and workflow,

inventory and contacts

management.

The company is a Google

Enterprise Partner, meaning

its product are developed to

be fully compatible with

Google’s security protocols.

In addition to its

headquarters in Silicon

IT/CloudComputing Draft

Editing done. Thanks!

Approval / CC

Copyright © 2015 Collavate Inc.

2 Edit the Article (Collaboration)

After leaving the final comment, an editor approves it

and the article will be trasfered to Publising Dept.

EditorialDept.

PublishingDept.

Editor

Publishing Department receives notice of the arrival of

the article. It can be found in the “Reference” inbox.

Now, the article can be published and printed!

Copyright © 2015 Collavate Inc.

3

PublishingDept.

Publish/Print the Article

No massive email for reporting, no version management for the document.

Ver.1 Ver.2 Ver.3

Just create a single document, and do Collavating to work together!

Benefits #1

Copyright © 2015 Collavate Inc.

No thumb drive, or any other storage.

You can do Collavating anywhere, at any time with online access.

Benefits #2

Copyright © 2015 Collavate Inc.

Approval

Request

Document

Centralization(Automatic)

ApproveSend a Carbon Copy

to other teams(Automatic)

Benefits #3

No complicated process for documentation anymore.

Streamline your workflow process with Collavate!

Copyright © 2015 Collavate Inc.

Thank You

sfa@collavate.com

www.collavate.com

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